Download - The Capabilities of AdminP
The Capabilities of The Capabilities of AdminPAdminP
Carilyn E. DanielCarilyn E. DanielKMAS ConsultingKMAS Consulting
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AdminP Requests for Multiple DomainsReasons To ImplementUnderstanding How AdminP WorksAdminP Requests Requiring ApprovalTips, Tricks & Troubleshooting
What We'll Cover ...What We'll Cover ...
AdminP Requests for Multiple DomainsAdminP Requests for Multiple Domains
AdminP Requests for Multiple AdminP Requests for Multiple DomainsDomains
If you administer multiple domains, there are a subset of AdminP requests that can be made cross-domain
These requests are:Create ReplicaDelete Server or PersonRename Person or Server from flat to hierarchical
Documents required for cross-domain processing of administrative requests
Cross-certificate documents for domainsConnection documentOne or more cross-domain Configuration documents
The "Cross-Domain Delivery Failures" view contains any requests that could not be sent to the receiving domain
Should be checked on a regular basis
Cross Domain Inbound/Outbound Cross Domain Inbound/Outbound AdminP RequestsAdminP Requests
Best Practice
Reasons to ImplementReasons to Implement
Automates routine administrative tasksUpdating names in Reader and Author fieldsRecertifying IDsRenaming people and upgrading servers to hierarchical
Deleting references to a person, server, or group
Enabling and using password checkingAdding and deleting resources for scheduling
Moving and creating replicas of databasesCreating mail file during setup
Reasons to Implement Reasons to Implement
Checklist
Understanding How AdminP Understanding How AdminP WorksWorks
Scheduling and processing requestsEach request in the Administration Requests database contains a scheduling attributeControls when the request is processed
AdminP checks the scheduling attribute to see if it is time to process the request
How the Administration Process How the Administration Process WorksWorks
Building Block
How the Administration Process How the Administration Process WorksWorks
Scheduling AttributesScheduling Attributes
Attribute The AdminP process checks ...Immediate At one minute intervals
Interval Admin4.nsf based on the "Interval" field in the Server document
Daily Admin4.nsf based on the "Execute once a day requests at" field in the Server documentDelayed Admin4.nsf based on the "Start executing on" and "Start executing at" fieldsSet execution scheduleAdmin4.nsf for "Delete unlinked mail file" requests on a set execution schedule
How the Administration Process How the Administration Process WorksWorks
Scheduling Attributes (cont.)Scheduling Attributes (cont.)
The Interval settingDefault is every 60 minutes if there is no value in this field and the notes.ini does not contain an AdminP Interval setting
Daily requests update Person documentsWill execute at 12:00 AM if there is no value in this field and the notes.ini does not contain a parameter, AdminPModifyPersonDocumentsAt
How the Administration Process How the Administration Process WorksWorks
Scheduling Attributes (cont.)Scheduling Attributes (cont.)
Delayed requests are requests to update Author and Reader fields
The "Start executing on" field defaults to SundayMultiple days can be checked
The "Start executing at" field defaults to 12:00 AM
How the Administration Process How the Administration Process WorksWorks
Scheduling Attributes (cont.)Scheduling Attributes (cont.)
Set execution scheduleThe "Interval between purging mail file and deleting when using object store" field default is 14 days
AdminP checks to see if it is running on the Administration server for the Domino directory
If running on the Administration server AdminP looks for requests:Processed only by the Administration server
ƒ Requests affecting the Domino DirectoryThat must be signed by the Administration server
That every server in the domain will process
Where the current server is the target server
How the Administration Process How the Administration Process WorksWorks
The Process StepsThe Process Steps
Decision
Point
AdminP checks... (cont.)If running on a server other than the Administration server, AdminP looks for requests:That are processed by every server in the domain
Where the current server is the target server
How the Administration Process How the Administration Process WorksWorks
The Process StepsThe Process Steps
Decision
Point
AdminP looks for requests that are:UnprocessedPreviously processed and the Administrator has requested that the request be processed againBased on the Administrator selecting "Perform Request Again" in the AdminP Requests database
How the Administration Process How the Administration Process WorksWorks
The Process StepsThe Process Steps
Once a request has been processed, AdminP either:
Generates a response documentStores the Notes ID -- internal table
Based on the "Store AdminP Process log entries when status of no change is recorded" field in the Server document -- reduces size of Admin4.nsf
Only applies to requests that did not require any work by AdminP
How the Administration Process How the Administration Process WorksWorks
The Process StepsThe Process Steps
AdminP Requests Requiring Approval
Moving and delegating mail filesMoving a replica to a new serverDeleting a resource from the Domino DirectoryDeleting a personDeleting private design elements
AdminP Requests Requiring AdminP Requests Requiring ApprovalApproval
Checklist
Automated steps to move a user's mail from one server to another
The Administration Process (AdminP) creates separate request for each of the steps and reports on their successful completion
An Administrator must approve the "Approve file deletion" request
This triggers a "Request File Deletion" request to delete the mail file that AdminP will then carry out
Moving and Delegating Mail FilesMoving and Delegating Mail Files
Not all of these steps are applicable to browser clients!!!
Browser clients will not have location documents to modify -- AdminP can't complete the process
Moving and Delegating Mail Files Moving and Delegating Mail Files (cont.)(cont.)
GOTCHA!
Note: There is an alternative to deleting the mail files yourself
You can download the LotusScript agent, "Create Push Change Request" from the Iris Sandbox on Notes.net
Moving and Delegating Mail Files Moving and Delegating Mail Files (cont.)(cont.)
Tip
Moving a Replica to a New ServerMoving a Replica to a New Server
An Administrator must approve the "Approve Deletion of Moved Replica" request to complete the process
Check the server log to verify that all database changes have been replicated from the old database before approving!
Don't Forget
Deleting a Resource from the Deleting a Resource from the Domino DirectoryDomino Directory
This action is triggered from the Resource Reservations database
You must be in the [Create Resource] role of the ACL for the Resource Reservations database to carry this out!
An Administrator must approve the "Resource Deletion"
Heads Up!
Deleting a PersonDeleting a Person
An administrator must approve the deletion of the mail file for the person
Approve the "Approve file deletion" request
Deleting Private Design ElementsDeleting Private Design Elements
When deleting a user, if also deleting Reader and Author fields in databases, all databases are checked for private design elements
If private design elements are found, an AdminP request to "Approve deletion of private design elements" is created and must be approved by an administrator
Don't Forget
Tips, Tricks & Troubleshooting
To keep the size of the Administration Requests database to a minimum, schedule delayed requests more frequently or extend the number of days unmodified documents can remain in the Admin4.nsf database
Updating Names in Reader and Updating Names in Reader and Author fieldsAuthor fields
Tip
Note: After the Administration Process updates Reader and Author fields in a database, Domino always marks the documents that contain these fields as unread, regardless of whether a particular person has read them or not.
Updating Names in Reader and Updating Names in Reader and Author fields (cont.)Author fields (cont.)
Heads Up!
Make recertifying IDs easy -- Be proactiveRecertify without involvement of the ID owner
Recertify groups of IDs due to expire at the same time -- this way people don't have to remember to notify you when their IDs are about to expire
Recommendations for Recertifying Recommendations for Recertifying ID'sID's
Secret
Note: Remember, replicating alone will not activate this process, therefore accepting these changes with backup ids can save time and prevent administrative headaches
Recommendations for Recertifying Recommendations for Recertifying ID's (cont.)ID's (cont.)
Tip
AdminP and Server InformationAdminP and Server Information
AdminP stores the server's DNS host name in the "Fully qualified Internet host name" field on the Basics tab in the Server document
Not populated in R4 unless an SMTP MTA is defined
The R5 router uses this for the "helo" part of the RFC822 conversation and as an alias for the local host
Troubleshooting -- Too Many Troubleshooting -- Too Many DocumentsDocuments
ProblemThe Administration Requests database holds unnecessary documents, even when the status of log entries has not changed
SolutionChange the "Store AdminP Process log entries" to "No"
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