The FCLA Endeca Project
By Michele Newberry
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Current OPAC environment
Aleph 500 v.15.5 Heavily customized to reflect pre-
implementation objectives Based on familiarity of previous system Without full understanding of all the
support implications Includes heavy use of Javascript Some workarounds created functional
problems
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FCLA ALEPH Architecture
11 universities 11 Aleph instances
Bibliographic records =14 million Configuration files and tables Joblists and batch queues
11 OPAC configurations 1 OPAC config = >700 files/tables 4 Aleph regions (DEV/TEST/PROD/REPT) X
11 OPACs X 700 files = 30,800!
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Pending upgrade
Jumping 2 releases to v.18 None of the v.15.5 customization will
survive the upgrade process Resources to sustain level of
customization aren’t adequate Familiarity with previous system is
declining Upgrade process will take 4 months for
the 11 Aleph instances
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Other objectives
Provide a consistent transition interface during the up upgrade process
Gain discovery and navigation functionality not currently available
Gain a union catalog – a byproduct of our previous system not yet available with the current one
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Why ENDECA?
Already proven by NCSU Can build on NCSU’s work instead of
starting from ground zero Product features:
Guided navigation Facets Spellcheck Stemming Others yet to be fully explored
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Endeca architecture
One instance of Endeca One Endeca database 7 million records One instance of user interface with
individual institution views Easy interface modification Rapid, iterative development
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Building the Endeca File
Extract bib records from 11 Aleph databases
Load 1st into a 12th Aleph bib file Load 2nd file-deduping on OCLC number
merge unique and local data (e.g., call numbers/URLS/headings/notes…)
Repeat file3 … file11 Load Digital Library metadata Extract merged bib file to load into Endeca
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Maintaining the Endeca Catalog
Full extraction, reformatting and load takes 48 hours – will be done every few weeks
Incremental updates of adds/significant changes
Current holdings status retrieved from Aleph via SQL in real-time
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Next steps …
OPAC Subcommittee is examining Data integrity Functionality Appearance Usability Accessibility
CIRC/ILL Subcommittee will be looking at future SUS-wide request capabilities
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Next steps …
Technical Services Committee is looking at:Aleph indexing changes for v.18 and
effect on EndecaUse of material type codes for more
user-friendly resultsProcesses to optimize the
consistency of the bibliographic and holdings data feeding into Endeca
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Much further down the road
Libraries will need to start looking at feasibility of sharing bibliographic records to:Reduce duplication of effortShare authority controlRedirect resources into enhancing the
dataReduce level of effort to produce the
Endeca database
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READY … FIRE … AIM!!!
http://catalog.fcla.edu http://famu.catalog.fcla.edu http://fau.catalog.fcla.edu http://fgcu.catalog.fcla.edu http://fiu.catalog.fcla.edu http://fsu.catalog.fcla.edu http://ncf.catalog.fcla.edu http://ucf.catalog.fcla.edu http://uf.catalog.fcla.edu http://unf.catalog.fcla.edu http://usf.catalog.fcla.edu http://uwf.catalog.fcla.edu
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Basic Search
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Search Results
A Closer Look at Facets
Browse the Virtual Shelf
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Advanced Search
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Advanced Search
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Advanced Search
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Advanced Search
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Boolean Search
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A Closer Look at Results
Item status is dynamically displayed
If item is requestable,
displays request link
Create RSS Feed for any
result set
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Export Options
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Patron Empowerment
Patron Empowerment
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Full View with Holdings
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Full View with Holdings
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MARC View (Union)
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MARC View (Local)
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Monograph with many Holdings
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Monograph Holdings Full View
Monograph Detailed Holdings
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Serial with many Holdings
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Serial Holdings Full View
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Serial Detailed Holdings
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Endeca Record
Endeca Record (large record) …
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Endeca Record (large record) …
Endeca Record (large record) …
Endeca Record (large record) …
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Endeca Record (large record) …