Download - THE PATH TO EXTRAORDINARY PRODUCTIVITY
THE
5CHOICES
THE PATH TO EXTRAORDINARY
PRODUCTIVITY
KORY KOGON, ADAM MERRILL, LEENA RINNE
Q2 PRODUCTIVITYEXTRAORDINARY
Q1 NECESSITY
URGENT NOT URGENT
Q3 DISTRACTION Q4WASTE
IMP
OR
TA
NT
NO
T IM
PO
RT
AN
T
CrisesEmergency meetingsLast-minute deadlinesPressing problemsUnforeseen events
Needless interruptionsUnnecessary reportsIrrelevant meetingsOther people’s minor issuesUnimportant emails, tasks, phone calls, status posts, etc.
Trivial workAvoidance activitiesExcessive relaxation, television, gaming, Internet
Time-wastersGossip
Proactive workHigh-impact goalsCreative thinkingPlanningPreventionRelationship building Learning and renewal
The Time Matrix
Q1 Q2
Q3 Q4
27.6%
23.6% 17.9%
30.8%
51.2% SPENT ONURGENT ACTIVITIES
30.8% SPENT ON THINGSTHAT REALLY MATTER
41.5% SPENT ONUNIMPORTANT ACTIVITIES
Global Study Data
Life Wheels
JAIVON
KIVA
PROJECT MANAGER FRIEND
HOUSEMATEDAUGHTER
PHOTOGRAPHER
HUSBAND SOFTWARE DEVELOPER
TEAM LEADERNEIGHBOR
Spidergrams
JAIVON
KIVA
PROJECT MANAGER FRIEND
HOUSEMATEDAUGHTER
PHOTOGRAPHER
Underperforming
Exraordinary
Ordinary
Underperforming
Ordinary
Exraordinary
TEAM LEADERNEIGHBOR
HUSBAND SOFTWARE DEVELOPER
Big Rocks and Gravel
Jaivon’s Q2 Time Zones
5 A.M.
6 P.M.
9
9
3
NOON
MIDNIGHT
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
EXERCISEBIKING
W/ TAREK
EXERCISEPROJECT
TEAMMEETING GATHER
DATA
PROJECTREVIEW
CALL MOM
Kavi’s Week: Before and After Q2
Sherry’s System
MOBILE PHONE TABLET LAPTOP/DESKTOP
DIGITAL
APPOINTMENTS
TASKS
CONTACTS
Personal Notes Large DocumentsNOTES/DOCUMENTS
PAPER
The Q2 Process Map
(PAUSE, CLARIFY, DECIDE)
MOMENTOF CHOICE
IS IT IMPORTANT?
ACT • APPOINTMENT• TASK
FILE • CONTACT• NOTES/DOCUMENT
INCOMINGYES
NO
DAILY Q2 PLANNING
WEEKLY Q2PLANNING
Q2 ROLESand GOALS
WIN WITHOUTFIGHTING
TURN IT INTOWHAT IT IS
LINK TOLOCATE
The Five Energy Drivers
MOVE
EAT
C
ON
NEC
T
RELAX SLEEP
Energy Self-Assessment
1. I get up and move regularly throughout the work day.
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10
2. I have a consistent exercise program that boosts my energy.
3. I eat in ways that provide sustained energy throughout the day.
4. I have a pattern of eating nutritious food at every meal.
5. I get at least seven hours of sleep each night.
QUESTIONS
TOTAL SCORE
Not Like Me at All A Lot Like Me
6. I am satisfied with the quality of sleep I get each night.
7. I have eective coping strategies to deal with stress.
8. My lifestyle supports my ability to manage stress.
9. I take time to connect regularly with the important people in my life.
10. I regularly connect with the purposes and values that make my life meaningful.
Installation Process Map
PREPARE LEARN APPLY SUSTAIN
Leadership-Team Orientation
Pre-Assessment
(12 Months)(3 Months)
ChampionCertification
LeaderTraining
5-Week Quickstart
WeeklyMeetings
Reassessment
CulturalReinforcement
Ongoing Learning
New-Employee Onboarding
ReassessmentLeader
Report-Outs
Team Training