2Office of Fiscal Affairs
Track
Today’s EpisodesEpisode 1 – The Mystery of the Disappearing
BudgetEpisode 2 – The Case of the Missing PaymentEpisode 3 – The Angry Mob Episode 4 – The Case of the Dismembered
Budget
3Office of Fiscal Affairs
Track
Episode 1 - DescriptionThere has been a mysterious disappearance
of budget. The crime scene suggests that the problem is widespread. However, determine if one area is suffering worse than others.
4Office of Fiscal Affairs
Track
Episode 1 - SolutionBegin with Expenditures by DepartmentShow Only on BudgetNest Budget Reference in ColumnsShow Only 10,11 & 12 BudgetsExport to ExcelReturn to Report -- Graph and ChartPivot ChartVariations – individual department level (Leaf
Descendents)
5Office of Fiscal Affairs
Track
Episode 2 - DescriptionAn angry vendor calls accusing you of not
paying your bills. They threaten bodily harm …. Initial investigation suggests they have been paid … PROVE IT!
6Office of Fiscal Affairs
Track
Episode 2 - SolutionSolve 2 ways --- first by Vendor,
Top 50 Vendor by SpendShow Only on SCW, Drill to Detail, Show ability to
“Drill Down To” Invoice NumberIf Vendor not displayed in Report – Search
“Blankenship” from Data Layout, Edit on Vendor, Search
By Account (Know $3300 for Printing, Blankenship)Printing account, Drill Enhanced JournalSort by Amount (could search), click AP Details
Variations - Could begin with Department Report
7Office of Fiscal Affairs
Track
Episode 3 - DescriptionA mob of students has surrounded the Admin
Building. They are demanding money for Student Assistants. The crime scene shows signs of payments already made to the students.
8Office of Fiscal Affairs
Track
Episode 3 - SolutionRecognize the mob is from Campus Life Dept Expenditures by Account, Expand PS, * Drill
Down Mode - Non-Faculty, Show Only on Student Assistants
Drill Enhanced Journal on Actuals, Show Accounting, Search on Dept 3710000, scroll to payroll details, note they were recently paid.
9Office of Fiscal Affairs
Track
Episode 4 - DescriptionOne of our own investigators secretly wants to
dismember a budget … they want to cut it into tiny pieces by fund, program, class, account …..
10Office of Fiscal Affairs
Track
Episode 4 - SolutionBegin with Expenditures by FundShow Only on E&GDrill Down to by DepartmentTake Academic Affairs and Drill Down to by
AccountTake Personal Services and Drill Down to by
ClassTake General and Drill Down to by ProgramClick on Information Icon to see drill path
Alternative Approach – Nesting (Fund and Class)
11Office of Fiscal Affairs
Track
Tune in Next Week for Case of the Missing Employees ….
The “Producers” are threatening to cancel the Jason and Kurt Show because CSiStrategy didn’t get high enough ratings! … use the session evaluations to make sure this doesn’t happen!
12
Thank you!Please send comments or questions to:
[email protected] [email protected] [email protected] [email protected]