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SELECTION OF PROJECT MANAGEMENT CONSULTANT (PMC) FOR REVAMPING
OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
BUILDING AUTOMATION SYSTEM (BAS)
TIDEL PARK LTD Page 1 of 34
TIDEL PARK LIMITED
(TIDEL)
SELECTION OF PROJECT MANAGEMENT CONSULTANT
For Design, Engineering, Retrofitting, Tender Document Preparation,
Tendering, Bid Evaluation, Ordering & Supervision of Installation &
Commissioning and Handing-Over of Integrated Building Management
System (IBMS) & Building Automation System (BAS)
REQUEST FOR PROPOSAL
(Technical & Financial)
Managing Director
TIDEL Park Limited
No.4, Rajiv Gandhi Salai,
Taramani, Chennai – 600 113
Phone: 044-22540500; Fax: 044-22541744
E-mail: [email protected]; Website: www.tidelpark.com
AUGUST 2020
mailto:[email protected]://www.tidelpark.com/
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SELECTION OF PROJECT MANAGEMENT CONSULTANT (PMC) FOR REVAMPING
OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
BUILDING AUTOMATION SYSTEM (BAS)
TIDEL PARK LTD Page 2 of 34
NOTICE OF INVITATION
SECTION - I
TIDELPARK LIMITED (TIDEL)
TENDER NOTICE NO. TIDEL/OP/Mech/2020-1
TIDEL invites Request for Proposal (RFP) for Selection of Project Management Consultant
(PMC) for Revamping of Integrated Building Management System (IBMS) & Building
Automation System (BAS).
RFP Document can be purchased from TIDEL on or before 27.08.2020 upto 17.00 Hrs.
by paying Rs.1,200/- by DD including Taxes in favour of TIDEL Park Ltd or downloaded
from the website for which the cost of tender document in the form of DD to be enclosed
while submitting the tender. The Last Date for Submission of Tender is before 15.00 Hrs.
on 28.08.2020. Refer tender document for pre-qualification criteria and other condition.
MANAGING DIRECTOR
TIDEL Park Limited No.4, Rajiv Gandhi Salai,
Taramani, Chennai –600 113 Phone: 044-22540500; Fax: 044-22541744
E-mail: [email protected]; Website: www.tidelpark.com
mailto:[email protected]://www.tidelpark.com/
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
BUILDING AUTOMATION SYSTEM (BAS)
TIDEL PARK LTD Page 3 of 34
Disclaimer
The information contained in this Request for Proposal (“RFP”) document or subsequently
provided to Bidder, whether verbally or in documentary form by or on behalf of the TIDEL
Park Limited (TIDEL) or any of their employees or advisors (collectively referred to as
“TIDEL Representatives”), is provided to the Bidder on the terms and conditions set out in
this RFP document and any other terms and conditions subject to which such information
is provided. This RFP document is not an agreement and is not an offer or invitation by
TIDEL Representatives to any other party. The purpose of this RFP document is to provide
interested parties with information to assist the formulation of their Proposal.
This RFP document does not purport to contain all the information each Bidder may
require. Certain Bidder may have a better knowledge of the proposed assignment and
project than others. Each Bidder should conduct its own due diligence, investigations and
analysis and should check the accuracy, reliability and completeness of the information in
this RFP document and obtain independent advice from appropriate sources. TIDEL
Representatives make no representation or warranty and shall incur no liability under any
law, statute, rules or regulations as to the accuracy, reliability or completeness of the RFP
document and concerned with any matter deemed to form part of the RFP Document, the
award of the assignment, the information and any other information supplied by or on
behalf of TIDEL or otherwise arising in any way from the selection process.
The prospective Bidder will be responsible for all obligations to its staff, their payments,
complying with the labor laws, minimum wages Act and any other Act relevant for the
working of the Bidder’s staff. Under no circumstances, TIDEL will be responsible for any
non-compliance with statutory requirements of the bidder’s staff.
TIDEL may in their absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information in this RFP document from time-to-time,
after intimating the same to the Bidder. TIDEL reserve the right to accept or reject any
or all proposals without giving any reasons. The bidding process shall be governed by the
laws of India and courts at the State of Tamil Nadu will have jurisdiction over the matter
concerning and arising out of RFP document.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
BUILDING AUTOMATION SYSTEM (BAS)
TIDEL PARK LTD Page 4 of 34
COMPETITIVE BIDDING
Revamping of Integrated Building Management System (IBMS) &
Building Automation System (BAS)
CONTENTS
Section Details Page Nos.
I Letter of Invitation and Salient Features of the Proposal 5
II Information about the Assignment 7
III Instructions to Bidder 8
IV Minimum Eligibility Criteria 16
V Terms of Reference 17
VI
Technical and Financial Proposal – Standard Formats 19
6A. Technical Proposal Submission form 20
6B. Power of Attorney for authorized signatory 21
6C. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (a)
23
6D. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (b)
24
6E. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (c)
25
6F. Details required to satisfy the Minimum Eligibility
Criteria Clause 4.1 (d) 26
6G. Details required to satisfy the Minimum Eligibility
Criteria Clause 4.1 (e) 27
6H. Curriculum Vitae of proposed professional staff 28
6I. Description of the methodology and work plan for performing the assignment
30
6J. Earnest Money Deposit 31
6K. Financial Proposal Submission Form 32
Financial Tender 33
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TIDEL PARK LTD Page 5 of 34
SECTION – I
LETTER OF INVITATION AND SALIENT FEATURES OF THE PROPOSAL
1A. LETTER OF INVITATION
__.08.2020
TIDEL is in the business of developing and leasing out IT and manufacturing plug
and play infrastructure for businesses. TIDEL launched the first IT Park of southern India
in the year 2000, which is a 1.28 million square feet, 15 storey building. TIDEL proposes
to revamp the Integrated Building Management System (IBMS) & Building Automation
System (BAS) of this iconic TIDEL Park, located at Taramani, Chennai.
In this context, TIDEL intends to invite Request for Proposal (RFP) from interested
consultants for Design, Engineering, Retrofitting, Tender Document Preparation,
Tendering, Bid Evaluation, Ordering & Supervision of Installation & Commissioning and
Handing-Over of Integrated Building Management System (IBMS) & Building Automation
System (BAS) (“hereby termed as Assignment”).
The RFP includes the following documents:
SECTION – I : Letter of Invitation and Salient Features of the Proposal
SECTION - II : Information about the Assignment
SECTION - III : Instructions to Consultants
SECTION - IV : Eligibility Criteria
SECTION - V : Terms of Reference
SECTION - VI : Technical and Financial Proposal – Standard Forms
The detailed scope of services is provided in the Terms of Reference. Consultants are
requested to submit the duly completed proposals in response to the RFP on or before
28.08.2020.
Yours faithfully,
For TIDEL Park Limited
Managing Director
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 6 of 34
1B
SALIENT INFORMATION AND IMPORTANT DATES
The key features and timelines of the proposal are listed below
1 RFP No. TIDEL/OP/Mech/2020-1
2 Mode of bid submission
Physical submission in two parts combined in one
cover
Part 1: Technical Bid
Part 2: Financial Bid
3 Date of issue of RFP 14.08.2020
4 Last date for receipt of queries
21.08.2020
The queries should be sent by email to the
following email address: [email protected], the
queries should be sent in Microsoft Word or MS
Excel Format only
5 Time & Date of Pre-Bid
meeting
21.08.2020 at 11.00 Hrs. at the office of TIDEL,
Chennai - 600113
6 Last date for purchase of RFP 27.08.2020 at 17.00 Hrs.
7 Last date for submission of
proposals 28.08.2020 at 15.00 Hrs.
8 Bid processing Fee / issue of
tender document
The bidder will be required to pay the non–
refundable processing fee of Rs.1,200/- in the
form of DD along with Tender Documents at the
time of submission of proposals.
9 Earnest Money Deposit
(EMD)
Rs.20,000/- (Rupees Twenty Thousand Only) to
be paid by Demand Draft payable at Chennai in
favour of TIDEL Park Ltd, Chennai.
10 Demand Draft
DD should be drawn in favour of TIDEL Park Ltd,
Chennai from any one of the Nationalized /
Scheduled Bank, payable at Chennai, India.
11 Place of submission of a bid
Managing Director
TIDEL Park Limited
No.4, Rajiv Gandhi Salai,
Taramani, Chennai – 600 113
Phone: 044-22540500; Fax: 044-22541744
E-mail: [email protected];
Website: www.tidelpark.com
12
Date and time of opening of
Part 1: Techno-Commercial
Bid
28.08.2020 at 16.00 Hrs.
13
Announcement of Technically
Qualified Bidder and opening
of the Financial Bids
To be communicated later
14 Validity of bids 180 days from the last date of submission of bids
mailto:[email protected]:[email protected]://www.tidelpark.com/
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TIDEL PARK LTD Page 7 of 34
SECTION – II
INFORMATION ABOUT THE ASSIGNMENT
2.0 BACKGROUND:
2.1 Information about TIDEL:
TIDEL is in the business of developing and leasing out IT and manufacturing
plug and play infrastructure for businesses. TIDEL Park Ltd., a JV of TIDCO and
ELCOT has constructed a state-of-the art, Information Technology Park in the
State with built up area of 1.28 Million Sq. ft. in Chennai at a cost of Rs. 292 Crores
which is in operation since July 2000. This is 15 Floors Multi Storied Building
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 8 of 34
SECTION – III
INSTRUCTIONS TO BIDDER
3.1 GENERAL
3.1.1 TIDEL will select a consultant in accordance with the method of selection indicated
in this RFP. The Detailed description of the objectives, scope of services,
Deliverables and other requirements relating to this Consultancy are specified in
this RFP. In case an applicant firm possesses the requisite experience and
capabilities required for undertaking the Consultancy, it may participate in the
Selection Process individually only (the "Sole Firm") in response to this invitation.
The term Consultants means the Sole Firm/Single Bidder only and Consortium
shall not be allowed. The manner in which the Proposal is required to be
submitted, evaluated and accepted is explained in this RFP.
3.1.2 The Consultants should submit a Power of Attorney as per the format specified in
Section 6B, authorizing the signatory of the Proposal to commit the Bidder.
3.1.3 The bidder may either be a sole proprietorship firm/ a partnership firm/ a limited
liability partnership/ a company incorporated under the Companies Act 1956 or a
body corporate incorporated under the applicable laws of its origin.
3.2 LEGAL STATUS OF THE BIDDER
3.2.1 If the application is made by a proprietary firm, it shall be signed by the proprietor
above on his full typewritten name and name of his firm with its current address.
3.2.2 If the application is made by a firm in partnership, it shall be signed by all the
partners of the firms above on their full typewritten names and current addresses,
or alternatively by a partner holding power of attorney for the firm in which case
a certified copy of the power of attorney shall accompany the application. A
certified copy of the partnership deed, full names and current addresses of all the
partners of the firm shall also accompany the application.
3.2.3 If the application is made by a limited company or a corporation, it shall be signed
by a duly authorized person holding Board Resolution or power of attorney for
signing the application in which case a certified copy of the power of attorney shall
accompany the application. Such a limited company or corporation may be
required to furnish satisfactory evidence of its existence for at least ten years
before the qualification application is filed.
3.2.4 Any entity which has been barred by the Central Government, any State
Government, a statutory authority or a public sector undertaking, as the case may
be, from participating in any project, and the bar subsists as on the date of the
Proposal Due Date, would not be eligible to submit a Proposal either by itself or
through its Associate.
3.2.5 The Consultants should have, during the last 3 (three) years, neither failed to
perform on any agreement, as evidenced by imposition of a penalty by an arbitral
or judicial authority or a judicial pronouncement or arbitration award against the
Consultant or its Associate, nor been expelled from any project or agreement nor
have had any agreement terminated for breach by such Consultant.
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TIDEL PARK LTD Page 9 of 34
3.2.6 The consultants are invited to submit a Technical Proposal and a Financial
Proposal, as specified in this RFP (the Proposal) for consulting services required
for the assignment. The Proposal will be the basis for contract negotiations and
ultimately for a signed contract with the selected Consultant.
3.2.7 The Assignment shall be implemented in accordance with the phasing indicated in
the Terms of Reference. When the Assignment includes several phases, the
performance of the consultant under each phase must be to TIDEL's satisfaction
before work begins on the next phase.
3.2.8 The Consultants must familiarize themselves with local conditions and take them
into account in preparing their Proposals. To obtain first-hand information on the
Assignment and on the local conditions, consultants are encouraged to pay a visit
to TIDEL before submitting a Proposal and to attend a pre-proposal conference.
Attending the pre-proposal conference is optional. The Consultant's representative
should contact the officials named in section 1B to arrange for their visitor to
obtain additional information on the pre-proposal conference. Consultants should
ensure that these officials are advised of the visit inadequate time to allow them
to make appropriate arrangements.
3.2.9 TIDEL will provide the inputs specified in the Data Sheet, assist the firm in
obtaining licenses and permits needed to carry out the services and make
available relevant project data and reports.
3.2.10 Please note that (i) the costs of preparing the proposal and of negotiating the
contract, including a visit to the sites & or Client, are not reimbursable as a direct
cost of the Assignment; and (ii) TIDEL is not bound to accept any of the Proposals
submitted.
3.3 FINAL DECISION-MAKING AUTHORITY
3.3.1 TIDEL reserves the right to accept or reject any of the applications without
assigning any reasons thereof. TIDEL also reserves the right to increase or
decrease the scope of work as deemed necessary by it and its decision is final and
binding. TIDEL also reserves the ro
3.4 CLARIFICATION AND AMENDMENT TO RFP DOCUMENTS
3.4.1 Consultants may request a clarification of any item of the RFP document up to the
number of days indicated in section 1B before the Proposal submission date. Any
request for clarification must be sent in writing by paper mail or electronic mail to
TIDEL's address indicated in section 1B. TIDEL will respond by electronic mail
and/or upload the response to such requests including an explanation of the query
but without identifying the source of inquiry.
3.4.2 At any time before the submission of Proposals, TIDEL may, for any reason,
whether at its own initiative or in response to a clarification requested by an
invited firm, modify the RFP documents by amendment. Any amendment shall be
issued in writing through addenda. Addenda shall be sent by electronic mail or
uploaded on TIDEL website. TIDEL may at its discretion extend the deadline for
the submission of Proposals.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 10 of 34
3.5 PREPARATION OF PROPOSAL
3.5.1 Consultants are requested to submit a Proposal written in the English language.
Evaluation Method: The method of evaluation consists of three stages.
a) First Stage: In this stage, (a) the cover – 1 containing the EMD will be
opened. If EMD is not submitted or is deficient, TIDEL Park Ltd, reserves the
right to reject the entire Tender submission,
(b) If the document is downloaded from the mentioned websites and if DD
for Rs.20,000/- is not enclosed towards the cost of the Tender, Owner will
reject the said submission without any notice to the Bidder.
(c) In both cases no further evaluation will be done.
b) Second Stage: If the EMD submitted is acceptable, evaluation will be done
on the Technical Tender to assess whether substantive response has come
from the Bidders to the basic prequalification criteria and the queries in the
Tender document and whether supported by documentary evidence as called
for.
c) Third Stage: In the Third and final stage, the PRICE TENDER of only those
Bidders who satisfy the basic eligibility criteria and have substantively
responded to queries will be opened. The Bidder who has complied with the
tender conditions in full and the lowest priced Tender will be chosen as the
Lowest Bidder for the award of work subject nevertheless to the rights of
TIDEL PARK LTD to call for clarifications and negotiations with the Lowest
Bidder before the award of work. TIDEL PARK LTD has got rights to negotiate
with next eligible Bidder in case the price Tender of the lowest Bidder is found
to be unreasonable or the details submitted by the L1 Bidder are not
satisfactory to the owner.
3.6 SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS, VALIDITY OF
PROPOSALS
3.6.1 The proposal will be valid for a period of 180 days from the last date of submission
of proposal.
EARNEST MONEY DEPOSIT
3.6.2 Earnest Money Deposit of Rs.20,000/- (Rupees Twenty Thousand Only) in the
form of Demand Draft drawn in favour of TIDEL Park Limited, Chennai obtained
from any Nationalized Bank / RTGS made details shall be enclosed. The Earnest
Money Deposit of the unsuccessful Bidder will be refunded after finalization of
Revamping of Integrated Building Management System (IBMS) & Building
Automation System (BAS). The Earnest Money Deposit of the successful bidder
will be refunded after the bidder produces Performance Guarantee.
MODIFICATION AND WITHDRAWAL OF PROPOSALS
3.6.3 Bidder may modify or withdraw their proposals by giving notice in writing before
the deadline prescribed for submission of proposals. No proposal shall be allowed
to be modified or withdrawn after the deadline for submission of proposals. The
modification or withdrawal notice shall be prepared, sealed, marked and delivered
with the outer and inner envelops additionally marked “MODIFICATION’’ or
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“WITHDRAWAL” as applicable. Withdrawal of a proposal before its validity will
result in the forfeiture of the Earnest Money Deposit. Bidder may offer discounts,
or modify the prices of their proposals only by submitting proposal modifications
in accordance with this clause or included in the original proposal submission
before the deadline prescribed for submission of proposal.
3.6.4 The original proposals (Technical Proposal and Financial Proposal) shall be
prepared in indelible ink. It shall be signed by the authorized signatory of the
Bidder who shall also initial each page of the Proposal (including each Appendix
and Annex) in blue ink. In the case of printed and published documents, only the
cover shall be initialled. It shall contain no inter-lineation or overwriting, except
as necessary to correct errors made by the firm itself. All the alterations,
omissions, additions or any other amendments made to the Proposal shall be
initialled by the person(s) signing the Proposal. The Proposal shall contain page
numbers and shall be bound together in such a manner that does not allow
replacement of any page.
3.6.5 The consultant should prepare and submit as many numbers of copies of proposals
as indicated in the Section 1B. Each Technical Proposal and Financial Proposal
should be marked "Original" or "Copy" as appropriate. If there are any
discrepancies between the original and the copies of the Proposal, the original
governs.
3.6.6 The original and all copies of the Technical Proposal shall be placed in a sealed
envelope clearly marked "Technical Proposal," and the original and all copies of
the Financial Proposal in a sealed envelope clearly marked "Financial Proposal"
and warning: "Do Not Open with the Technical Proposal." Both envelopes shall be
put into an outer envelope and sealed. This outer envelope shall bear the
submission address and other information indicated in Section 1B and clearly
marked, "DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION
COMMITTEE."
3.6.7 The completed Technical and Financial Proposal must be deposited in the proposal
box kept at the submission address on or before the time and date stated in
section 1B. Any Proposal received after the closing time for submission of
proposals shall be returned unopened.
3.6.8 After the deadline for submission of proposals, the Technical Proposal shall be
opened immediately by the evaluation committee. The Financial Proposal shall
remain sealed and deposited with TIDEL until all submitted proposals are opened
publicly.
3.7 EVALUATION OF PROPOSALS
3.7.1 The Technical Proposal shall be considered responsive only if:
a) it is received as per formats prescribed herein.
b) the proposal is accompanied by EMD
c) it is received by the Proposal Due Date including any extension thereof
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d) it contains all the information and documents (complete in all respects) as
requested in this RFP;
3.7.2 As part of the proposal for evaluation of all responsive proposals, the technical
proposals of only those consultants who meet the eligibility criteria prescribed in
Data Sheet would be further evaluated in accordance with the technical evaluation
criteria set out in this document.
3.7.3 The committee constituted by TIDEL would evaluate the proposals on the basis of
their responsiveness to the Terms of Reference, applying the evaluation criteria,
sub criteria and point system specified. From the time the proposals are opened
to the time the contract is awarded, if any consultant wishes to contact TIDEL on
any matter related to its proposal, it should do so in writing. Any effort by the
Consulting Agency to influence TIDEL in TIDEL’s proposal evaluation, proposal
comparison or contract award decisions may result in the rejection of the
consultant’s proposal.
3.7.4 Evaluators of Technical Proposals shall have no access to the Financial Proposals
until the technical evaluation is concluded.
3.7.5 TIDEL would evaluate the proposals on the basis of their responsiveness to the
Terms of Reference Each responsive proposal will be given a technical score. A
proposal shall be rejected at this stage if it does not respond to important aspects
of the Terms of Reference or if it fails to achieve the minimum technical score.
3.7.6 The Financial Proposals of only those consultants who have technically qualified
as per the pre-qualification criteria shall be opened.
3.7.7 The Financial Proposals will be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the quality
scores, and the proposed prices will be read aloud and recorded when the Financial
Proposals are opened. Once the financial proposals are evaluated, the final
selection will be made based on the lowest net cost of the assignment quoted by
the technically qualified bidder.
3.7.8. The selected firm/consultancy shall be the first ranked bidder. The second-ranked
bidder shall be kept in reserve and may be invited for negotiations in case the first
ranked bidder withdraws, or fails to comply with the requirements specified in RFP
document.
3.8 NEGOTIATIONS
3.8.1 Negotiations will be held at the address indicated in section 1B. The aim is to reach
agreement on all points and sign a contract.
3.8.2 Negotiations will include a discussion of the Technical Proposal, the proposed
methodology (work plan), staffing and any suggestions made by the firm to
improve the Terms of Reference. TIDEL and Consultant will then work out final
Terms of Reference, staffing, and bar charts indicating activities, staff, periods in
the field and in the home office, staff-months, logistics, and reporting. The agreed
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work plan and final Terms of Reference will then be incorporated in the
"Description of Services" and form part of the contract. Special attention will be
paid to getting the most the Consultant can offer within the available budget and
to clearly defining the inputs required from TIDEL to ensure satisfactory
implementation of the Assignment.
3.8.3 Having selected the Consultant on the basis of, among other things, TIDEL will
require assurances that the experts as indicated in the proposal will be actually
available. TIDEL will not consider substitutions during contract negotiations unless
both parties agree that undue delay in the selection process makes such
substitution unavoidable or that such changes are critical to meet the objectives
of the assignment. If this is not the case and if it is established that key staff was
offered in the proposal without confirming their availability, the Consultant may
be disqualified.
3.8.4 The negotiations will conclude with a review of the draft form of the contract. To
complete negotiations TIDEL and the Consultant will initial the agreed contract. If
negotiations fail, TIDEL may invite the bidder who has quoted the second highest
ranked bidder for negotiations. The process will be repeated till an agreed contract
is concluded.
3.9 AWARD OF CONTRACT
3.9.1 The contract will be awarded following negotiations. After negotiations are
completed, TIDEL will promptly notify other consultants on the shortlist that they
were unsuccessful and return the Financial Proposals of those consultants who did
not pass the technical evaluation.
3.9.2 A Letter of Award (the "LOA") will be issued, in duplicate, by TIDEL to the
Successful bidder. The Successful bidder shall, within 7 (seven) days of the receipt
of the LOA, sign and return the duplicate copy of the LOA in acknowledgment
thereof. In the event the duplicate copy of the LOA duly signed by the Successful
bidder is not received by the stipulated date, TIDEL may, unless it consents to
extension of time for submission thereof, appropriate the proposal Security of
such bidder as mutually agreed with genuine pre-estimated loss and damage
suffered by TIDEL on account of failure of the Successful bidder to acknowledge
the LOA.
3.9.3 Performance Security: Performance Security equivalent to 5 (five) percent of
the total cost of Financial Proposal shall be furnished from a Nationalized/
Scheduled Bank, before signing of the contract, in form of a Bank Guarantee in
the format specified at Annexure of the contract. For the successful bidder, the
Performance Security will be retained by TIDEL until the completion of the
assignment by the Consultant and will be released 180 (One Hundred Eighty) Days
after the completion of the assignment.
3.9.4 Execution of a contract: After acknowledgment of the LOA and furnishing of
Performance Security as aforesaid by the Successful bidder, it shall execute the
Agreement within 15 (fifteen) days from the date of issue of LOA. The Successful
bidder shall not be entitled to seek any deviation in the Agreement. The execution
of agreement shall happen at TIDEL Office in the abovementioned address.
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3.9.5 Commencement of Assignment: The Successful bidder/ Consultant is expected
to commence the Assignment within 15 days from the date of issue of LoA. If the
Successful Applicant fails to either sign the Agreement or commence the
assignment as specified herein, TIDEL reserves the rights to invite the second-
ranked bidder for contract signing. In such an event, the Proposal Security/
Performance Security, as the case may be, of the first ranked bidder shall be liable
to be forfeited by TIDEL.
3.10 CONFIDENTIALITY
3.10.1 Information relating to the evaluation of proposals and recommendations
concerning awards shall not be disclosed to the consultants who submitted the
proposals or to other persons not officially concerned with the process until the
winning Consultant has been notified that it has been awarded the contract. Any
information, report or document, in writing, electronic, oral or any form, collected
from TIDEL or prepared by the Consultant for this project shall be the property of
TIDEL, except for those items whose IP is with any other person or entity. Any
information so obtained can be shared by the Consultant to third party with due
written approval of TIDEL.
3.11 LEGAL JURISDICTION
3.11.1 The matter relating to any dispute or difference arising out of this RFP and the
subsequent contract awarded based on this RFP, if any, shall be subject to the
competent court of law within Chennai only.
3.12 FORCE MAJEURE
3.12.1 If, at any time, during the pendency of the contract, the performance in whole or
in part, by either party is prevented or delayed by war, strike, riot, crime or due
to any act of God such as hurricane, flooding, earthquake, volcanic eruption
beyond the control of both the parties (hereinafter referred to as 'eventualities'),
then provided notice of the happening of any such eventuality is given by either
party to the other within 15 days from the date of occurrence thereof, neither
party shall by reason of such eventuality be entitled to terminate this contract nor
shall either party have any claim for damages against the other in respect of such
non-performance or delay in performance and work under this contract shall be
resumed as soon as practicable after such eventuality has come to an end or
ceased to exist and the decision of TIDEL as to when the work has to be resumed
shall be final and conclusive. The time of completion shall then be extended by a
period equal to the period during which the eventuality was prevailing. In case of
persisting delay of more than three months both the parties may consult each
other and arrive at an appropriate decision regarding continuation or otherwise of
the contract. In case of scenarios like lockdown, the consultant shall make
necessary arrangements for continuation of works without any interruptions,
within the provisions of regulations in force. TIDEL will provide necessary
facilitation to the best possible efforts during such situations.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 15 of 34
3.13 LIMITATION OF LIABILITIES
3.13.1 Notwithstanding anything contained in the contract, TIDEL agrees that the
consultant shall not be liable to TIDEL, for any losses, claims, damages, liabilities,
cost of expenses ("Losses") of any nature whatsoever, for an aggregate amount
in excess of the fee paid under the contract for the services provided under the
contract, except where such losses are finally judicially determined to have arisen
primarily from fraud or bad faith of the consultant. In no event shall the consultant
be liable for any consequential (including loss of profit and loss of data), special,
indirect, incidental, punitive or exemplary loss, damage or expense relating to the
services provided pursuant to this contract.
3.14 TIME SCHEDULE
3.14.1 As indicated in the Project completion schedule and milestone for each activity as
detailed in this document.
3.15 PAYMENT
3.15.1 Terms of payment will be as per the schedule indicated in Terms of Reference and
shall be in Indian Rupees only.
3.16 CONDITIONS OF TERMINATION OF THE CONTRACT
3.16.1 TIDEL shall have the right to terminate this contract in part or in full under any of
the following circumstances:
(i) Time is the essence of the contract and therefore, the contract is liable to
be terminated if the consultant fails to deliver the job within the stipulated
date and time.
(ii) If the consultant has been found to have made any false or fraudulent
declaration or statement to get the contract or he is found to be indulging
in unethical or unfair practices.
(iii) In the event of non-performance / or unsatisfactory performance by the
consultant.
(iv) If the consultant becomes bankrupt or otherwise insolvent.
(v) When both parties mutually agree to terminate the contract.
(vi) Any special circumstances, which must be recorded to justify the
cancellation or termination of the contract.
(vii) In any unlikely event of termination from the consultant, the matter shall
be discussed with TIDEL and shall have to be mutually agreed.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 16 of 34
SECTION – IV
MINIMUM ELIGIBILITY CRITERIA
(Pre-Qualification)
4.1 The minimum eligibility criteria for any bidder to participate in the tender process
is described as below:
a) Should have in the business and done Comprehensive Consultancy /
Engineering services (single point responsibility) involving conceptual, basic
design, development of detailed drawings, contracting, execution and
monitoring for Revamping of Integrated Building Management System (IBMS)
& Building Automation System (BAS) in the last three years. (Format – 6C)
b) Should have an average annual turnover of 25 lakhs in the last three financial
years in consultancy work alone. (Format – 6D)
c) Should have established in house Resources and provided all the Design,
Engineering and execution from concept to project commissioning on the
continued basis for the last three years. (Format – 6E)
d) Should have done a project management for a single multi-storeyed building
(Non-residential) in IBMS & BAS work of minimum Rs. 7 (Seven) Crores during
any one of the last three years. (Format – 6F)
e) Should have Experience in design and implementation of IBMS and BAS
components of non-residential multi-storey building (minimum G+9 floors),
excluding basement at least one projects in the last three years. (Format – 6G)
f) Firm should have not been blacklisted, debarred or restrained in last 5 years
to participate by any Government department. Indemnity to this effect needs
to be submitted.
g) Joint ventures are not permitted.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 17 of 34
SECTION – V
TERMS OF REFERENCE
I SCOPE OF WORK
The Bidder shall provide consultancy services for Design, Engineering, Retrofitting, Tender Document Preparation & Selection of contractor and to supervise the works till completion in all respect. The scope of work covers but not limited to the following:
Study the existing system of Integrated Building Management System (IBMS)
& Building Automation System (BAS)
Preparation of technical specification and Drawings for Design, Engineering, retrofitting of existing system to serve for next 15 - 20 years.
Study and Implementing Energy Saving concepts.
Preparation of tender documents (Technical + Financial), Bid Evaluation and Finalization of the contractor
Selection of the contractor
Preparation of programmed schedule of various stages of execution of work in the bar Chart/Pert Chart/CPM Chart.
Deploy experienced qualified persons to monitor the work execution
During commissioning focus on adherence of address to the technical specifications, certification for payments and on time completion of the work
Reporting the status of work completion on weekly basis indicating the followings:
a) Milestone of project accomplishment during the period under consideration
b) Bottleneck if any and action proposed
c) Actual v/s planned progress in percent
d) Activities completed in the reporting period
e) On-going current activities
f) Critical activities to be undertaken and completed in current month
g) 4 weeks look ahead
h) Slippages and action propose
II TIMELINES
Sl.
No. Action
Target date of
completion
1
Studying existing system
Preparation of technical specification for the retrofitting of existing system to serve for next 15 - 20 years
Preparation of tender documents
45 days from the date of
Letter of Award (LoA)
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TIDEL PARK LTD Page 18 of 34
Sl.
No. Action
Target date of
completion
2 Selection of Contractor 90 days from the date of
Letter of Award (LoA)
3 Commencement of full execution of IBMS & BAS 210 days from the date
of Letter of Award (LoA)
4 Completion of the Project 450 days from the date
of Letter of Award (LoA)
Execution period (S.No. 3 and 4) may be further reduced based on future discussions.
III PAYMENT TERMS
The Milestone achievement linked payment schedule as below shall be followed:
Milestone Description Percentage of contract
payment at each stage
Upon releasing of tender document 20% of the total fee
Upon selection of the Contractor 15% of the total fee
Upon commencement of full execution of project by
the selected contractor 15% of the total fee
Upon completion of 50% of execution by the
selected contractor 25% of the total fee
Upon completion of the project 25% of the total fee
IV MANPOWER DEPLOYMENT
Sl. No.
Position Qualification Experience No. of
Resources
1 Project Manager
B.E – Electrical and Electronics /
Electronics and
Communications/IT
minimum 15 Years of
experience 1
2 Execution Engineer
B.E – Electrical and Electronics /
Electronics and Communications/IT
minimum 5 Years of
experience 1
Note:
i) The consultant has to arrange their own PC / Laptop.
ii) IBMS & BAS works related documents for TIDEL, Hard and Soft Copies
to be submitted to TIDEL.
iii) Execution Engineer shall be present at site, (i.e.) TIDEL IT Park during
the preparation of tender documents, selection of contractor and from
commencement of execution till completion of the work.
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OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &
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TIDEL PARK LTD Page 19 of 34
SECTION – VI
TECHNICAL AND FINANCIAL PROPOSAL
STANDARD FORMATS
6A. Technical Proposal submission form
6B. Power of Attorney for authorized signatory
6C. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (a)
6D. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (b)
6E. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (c)
6F. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (d)
6G. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (e)
6H. Curriculum Vitae of proposed professional staff
6I. Description of the methodology and work plan for performing the assignment
6J. Earnest Money Deposit
6K. Financial Proposal Submission Form
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TIDEL PARK LTD Page 20 of 34
6A. TECHNICAL PROPOSAL SUBMISSION FORM
[Location, Date]
From: (Name of Firm) TO: (Name and Address of TIDEL)
Gentlemen:
Subject: TIDEL — Selection of Consultants for Design, Engineering, Retrofitting, Tender Document
Preparation, Tendering, Bid Evaluation, Ordering & Supervision of Installation &
Commissioning and Handing-Over of Integrated Building Management System (IBMS) &
Building Automation System (BAS).
Being duly authorized to represent and act on behalf of..................... (hereinafter referred to as
"the Bidder"), and having reviewed and fully understood all of the Proposal requirements and
information provided and collected, the undersigned hereby submits the Proposal on behalf of
(Name of Bidder) for the captioned Project in one (1) original and one (1) copy, with the details
as per the requirements of the RFP, for your evaluation. We confirm that our Proposal is valid for
a period of 180 days from _______ (insert Proposal Due Date).
We also hereby agree and undertake as under:
Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our
Proposal we hereby represent and confirm that our Proposal is unqualified and unconditional in
all respects and we agree to the terms of the proposed Agreement, a draft of which also forms a
part of the RFP document provided to us.
We hereby certify and confirm that in the preparation and submission of our Proposal, we have
not acted in concert or in collusion with any other Bidder or other person(s) and also not done
any act, deed or thing which is or could be regarded as anti-competitive.
We understand you are not bound to accept any Proposal you receive. We remain,
Yours sincerely,
Authorized Signature :
Name and Title of Signatory :
Name of Firm :
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TIDEL PARK LTD Page 21 of 34
6B. FORMAT FOR POWER OF ATTORNEY FOR AUTHORIZED SIGNATORY'
We..................................................(name of the firm and address of the registered office) do
hereby irrevocably constitute, nominate, appoint and authorize Mr/ Ms (name),
............................. son/daughter/wife of ...................................... and presently residing at
........................., who is presently employed with us/ the Lead Member of our Consortium and
holding the position of ................................., as our true and lawful attorney (hereinafter
referred to as the "Attorney") to do in our name and on our behalf, all such acts, deeds and things
as are necessary or required in connection with or incidental to submission of our application for
RFP and submission of our bid for the .................................... Project proposed or being
developed by the...................................... (the "Client") including but not limited to signing
and submission of all applications, bids and other documents and writings, participate in Pre-
proposal and other conferences and providing information/ responses to Client, representing us
in all matters before Client, signing and execution of all contracts and undertakings consequent
to acceptance of our bid, and generally dealing with Client in all matters in connection with or
relating to or arising out of our bid for the said Project and/ or upon award thereof to us and/or
till the entering into the Agreement with Client.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and
things done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney
in exercise of the powers hereby conferred shall and shall always be deemed to have been done
by us.
IN WITNESS WHEREOF WE, ................................, THE ABOVE NAMED PRINCIPAL HAVE
EXECUTED THIS POWER OF ATTORNEY ON THIS ............ DAY OF ................ 2......
For ..........................................
(Signature, name, designation, and address)
Witnesses:
1.
(Notarized)
Accepted
1 To be submitted in original.
..................................
(Signature)
(Name, Title, and Address of the Attorney)
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TIDEL PARK LTD Page 22 of 34
Notes:
The mode of execution of the Power of Attorney should be in accordance with the procedure,
if any, laid down by the applicable law and the charter documents of the executant(s) and
when it is so required, the same should be under common seal affixed in accordance with the
required procedure.
Wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a board or shareholders' resolution/ power of attorney in
favour of the person executing this Power of Attorney for the delegation of power hereunder
on behalf of the Bidder.
For a Power of Attorney executed and issued overseas, the document will also have to be
legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney
is being issued. However, the Power of Attorney provided by Bidder from countries that have
signed The Hague Legislation Convention 1961 is not required to be legalized by the Indian
Embassy if it carries a conforming Apostille certificate.
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TIDEL PARK LTD Page 23 of 34
6C. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA
CLAUSE 4.1 (a)
a) Should have in the business and done Comprehensive Consultancy / Engineering
services (single point responsibility) involving conceptual, basic design, development of
detailed drawings, contracting, execution and monitoring for Revamping of Integrated
Building Management System (IBMS) & Building Automation System (BAS) in the last 3
years.
S.No. Year Company
Turnover
Consultancy /
Engineering services
Works
Value in
Indian
Rupees
Credentials
Submitted
1
01.04.2017
to
31.03.2018
Yes/no
2
01.04.2018
to
31.03.2019
Yes/no
3
01.04.2019
to
31.03.2020
Yes/no
The following are enclosed:
(i) Memorandum / Articles of the company.
(ii) Client’s completion certificates for Project executed in each year should be
furnished.
(iii) The BIDDER should submit documentary evidence for the above in the form of
completion certificates or copy of final certified by or LOA or agreement or handing over
/ taking over certificate for atleast one work in every year.
Signature of BIDDER
Official seal of the Company
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TIDEL PARK LTD Page 24 of 34
6D. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA
CLAUSE 4.1 (b)
b) Should have an average annual turnover of 25 lakhs in the last three financial years in
consultancy work alone
S.No. Year
Annual turnover
from Indian
operations
Name of project Value in Indian
Rupee
1
01.04.2017
to
31.03.2018
1)
2)
3)
2
01.04.2018
to
31.03.2019
1)
2)
3)
3
01.04.2019
to
31.03.2020
1)
2)
3)
Note:
(i) Annual report / Income Tax return to establish the Annual Turnover of the
company for the last 3 years, enclosed.
(ii) Auditor certificates to establish annual turnover for during the last 3 years,
enclosed.
Signature of BIDDER
Official seal of the Company
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6E. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA
CLAUSE 4.1 (c)
c) Should have established in house Resources and provided all the Design, Engineering
and execution from concept to project commissioning on the continued basis for the last
3 years
S.No Year Name of the Project Credentials
Submitted
1.
01.04.2017
to
31.03.2018
Yes/no
2.
01.04.2018
to
31.03.2019
Yes/no
3.
01.04.2019
to
31.03.2020
Yes/no
The following are enclosed:
(i) Client’s completion certificates for Project executed in each year should be
furnished.
(ii) The BIDDER should submit documentary evidence for the above in the form of
completion certificates or copy of final certified by or LOA or agreement or handing over
/ taking over certificate for atleast one work in every year.
Signature of BIDDER
Official seal of the Company
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6F. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA
CLAUSE 4.1 (d)
d) Should have done a project management for a single multi-storeyed building (Non-
residential) in IBMS and BAS work of minimum Rs. 7 (Seven) Crores during any one of
the last three years
S.No Year Name of the Project Value in Cr Credentials
Submitted
1.
01.04.2017
to
31.03.2018
Yes/no
2.
01.04.2018
to
31.03.2019
Yes/no
3.
01.04.2019
to
31.03.2020
Yes/no
The following are enclosed:
(i) Client’s completion certificates for Project executed in each year should be
furnished.
(ii) The BIDDER should submit documentary evidence for the above in the form of
completion certificates or copy of final certified by or LOA or agreement or handing over
/ taking over certificate for atleast one work in every year.
Signature of BIDDER
Official seal of the Company
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TIDEL PARK LTD Page 27 of 34
6G. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA
CLAUSE 4.1 (e)
e) Should have Experience in design and implementation of IBMS and BAS components of
non-residential multi-storey building (minimum G+9 floors), excluding basement at
least one projects in the last three years.
S.No Year Name of the Project Credentials
Submitted
1.
01.04.2017
to
31.03.2018
1)
2)
3)
Yes/no
2.
01.04.2018
to
31.03.2019
1)
2)
3)
Yes/no
3.
01.04.2019
to
31.03.2020
1)
2)
3)
Yes/no
The following are enclosed:
(i) Client’s completion certificates for Project executed in each year should be
furnished.
(ii) The BIDDER should submit documentary evidence for the above in the form of
completion certificates or copy of final certified by or LOA or agreement or handing over
/ taking over certificate for atleast one work in every year.
Signature of BIDDER
Official seal of the Company
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TIDEL PARK LTD Page 28 of 34
6H. FORMAT OF CURRICULUM VITAE (CV)
FOR PROPOSED PROFESSIONAL STAFF
Photo of the
Expert
1. Name
2. Position
3. Date of Birth
4. Education
5. Employment
Record
From To Company Position Held
6. Total Years of
Experience
7. Years of
Experience
Relevant to the
proposed role
7. Brief Profile
9. Languages
10. Work Undertaken that Best Illustrates Capability to Handle the Task Assigned
Name of Assignment of project:
Year: From: To:
Location:
Client:
Main project features:
Positions held:
Activities performed:
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Name of Assignment of project:
Year: From: To:
Location:
Client:
Main project features:
Positions held:
Activities performed:
Certification
I, certify that to the best of my knowledge and belief, this CV correctly describes myself, my
qualifications, and my experience. I understand that any will full misstatement described
herein may lead to my disqualification or dismissal, if engaged.
Additionally, I also certify that I shall be available for the entire duration of the contract.
Signature of staff member
Date:
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6I. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR
PERFORMING THE ASSIGNMENT (WITH DETAILED WORK SCHEDULE)
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TIDEL PARK LTD Page 31 of 34
6J. EARNEST MONEY DEPOSIT
(In the letterhead of the Bidder)
To
The Managing Director TIDEL Park Ltd No.4, Rajiv Gandhi Salai, Taramani, Chennai – 600 113 Phone: 044-22540500; Fax: 044-22541744
Dear Sir,
Subject: Proposal for Design, Engineering, Retrofitting, Tender Document
Preparation, Tendering, Bid Evaluation, Ordering & Supervision of Installation &
Commissioning and Handing-Over of Integrated Building Management System
(IBMS) & Building Automation System (BAS) – Earnest Money Deposit – Reg.
*****
We herewith enclose Demand Draft for the value of Rs._____________/- (Rupees
___________________________Only) bearing number ******* dated ****** drawn
from ******* Bank towards Earnest Money Deposit (EMD) Earnest Money Deposit (EMD)
for Selection of Project Management Consultant (PMC) for Revamping of Integrated
Building Management System (IBMS) & Building Automation System (BAS).
We understand that
(i) The EMD of the successful bidder will be retained as retention money which will
be released after the completion of the assignment.
(ii) The EMD of the unsuccessful Bidder will be returned after completion of the
selection process.
(iii) The EMD shall be forfeited if we withdraw our bid during the period of bid
Validity or if we fail to take up the work after issue of Letter of Award, in the
case of we become the successful bidder.
(iv) TIDEL will not accept any proposal received without the EMD as prescribed.
Yours Sincerely
By the hand of Mr………………….. (Name of authorized signatory)
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6K. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
From: (Name of Firm) TO: (Address of TIDEL)
Gentlemen:
Subject: TIDEL — Selection of Consultants for Design, Engineering, Retrofitting, Tender
Document Preparation, Tendering, Bid Evaluation, Ordering & Supervision of
Installation & Commissioning and Handing-Over of Integrated Building
Management System (IBMS) & Building Automation System (BAS).
We, the undersigned offer to provide the consulting services for the above in accordance
with your Request for proposal dated __.08.2020 and our proposal (technical and financial
proposal) dated __.08.2020. We have attached sealed financial proposal. The quoted
amount is inclusive of all applicable taxes and expenses estimated after careful analysis of
cost involved for the performance of the complete work considering all parts of the Bidding
Document.
We agree that we deploy at least one Execution Engineer in TIDEL office on full time basis
for performing this assignment.
Our financial proposal is binding upon us up to expiring of validity period of the proposal,
i.e. date __.08.2020
We undertake that, in competing for and if the award is made to us, in executing the above
contract, we will strictly observe the laws against fraud and corruption in force in India
namely “Prevention of Corruption Act 1977”.
We understand that you are not bound to accept any proposal you receive.
Yours sincerely,
Authorized Signature :
Name and Title of Signatory :
Name of Firm :
Address :
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FINANCIAL TENDER
FINANCIAL PROPOSAL FOR SELECTION OF PROJECT MANAGEMENT CONSULTANT
(PMC) FOR REVAMPING OF INTEGRATED BUILDING MANAGEMENT SYSTEM
(IBMS) & BUILDING AUTOMATION SYSTEM (BAS)
(Date and Reference)
To,
Dear Sir,
Subject: Selection of Consultants for Design, Engineering, Retrofitting, Tender
Document, Tendering, Bid Evaluation, Ordering & Supervision of Installation
& Commissioning and Handing-Over of Integrated Building Management
System (IBMS) & Building Automation System (BAS).
******
We, (Authorized Signatory(s) name) herewith enclose the Financial Proposal for above. We
agree that this offer shall remain valid for a period of 180 (One Hundred Eighty) days from
the due date or such further period as may be mutually agreed upon.
Sl. No. Description Fee to be quoted
(in Figures) (in Words)
1
Lumpsum fee for providing
services including out of
pocket expenses, all other
expenses and all taxes but
excluding GST.
Yours faithfully,
(Signature, name and designation of the Authorized Signatory(s))
Note: The Financial Proposal is to be submitted strictly as per the formats given in the RFP.
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TIDEL PARK LTD Page 34 of 34
We confirm that the rate quoted by us shall be deemed to be inclusive of all
expenses and income tax will be deducted from the quoted rate at source as per
applicable law. GST will be paid extra over the above-quoted rate.
Date: Authorised Signatory :
Name of the Signatory :
Designation :
Seal of the Company :