Download - Time management
![Page 1: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/1.jpg)
TIME MANAGEMENT
CHALLENGING THE MYTH“Organise & execute around priorities”
Richard Tredennick-Titchen 2010
![Page 2: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/2.jpg)
TIME MANAGEMENT
Time Management is a myth
You cannot manage time
All you can try to do is to manage yourself
![Page 3: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/3.jpg)
TIME MANAGEMENT Time in any organisation
is constant Nothing can be substituted
for time Once wasted it can never
be regained Leaders have many
demands on their time & they have to make choices
![Page 4: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/4.jpg)
TIME MANAGEMENT
But, by becoming obsessed with managing your time, you can actually waste time
All you need to do is to make a simple assessment of how to use your workplace time most effectively
![Page 5: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/5.jpg)
THE TIME MGT MYTH “I’ve got a problem with time
management, so ...”1. I should attend a time
management course – 16hrs2. I need to order planning
charts, agendas etc – 2hrs3. I must read the definitive book
– 50hrs4. I have to set aside at least an
hour a day to plan my time mgt – 240hrs Total 308hrs
5. Why with all this effort doesn’t it work
![Page 6: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/6.jpg)
COMMON SENSE TIME WASTERS Indecision – worrying &
procrastinating Implementing – instead of
analysing first Accepting unimportant
interruptions Procrastinating Making unrealistic time
estimates
![Page 7: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/7.jpg)
TIME WASTERS Poor organisation Innefective meetings Micro-managing Doing urgent, rather
than important tasks Poor planning & lack
of contingency plans Failing to trust &
delegate
![Page 8: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/8.jpg)
COMMON SENSE TIME SAVERS Managing the decision
making process, not the decisions
Concentrating on doing only one task at a time
Establishing daily, short term, mid term & long term priorities
Throwing unneeded things away
![Page 9: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/9.jpg)
TIME SAVERS Establishing personal &
organisational deadlines Not wasting yours or other
peoples time Ensure that all meetings
have a clear purpose & time limit
Maintaining an accurate agenda & sticking to it
![Page 10: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/10.jpg)
TIME SAVERS Knowing when to stop a
task, policy or procedure Effective delegation &
empowerment of subordinates
Setting aside time to accomplish high priority tasks
Setting aside time for reflection & evaluation
![Page 11: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/11.jpg)
TIME SAVERS Regularly assess where
you’re wasting time Create time management
goals – you are changing your behaviour – not time
Establish routines & stick to them as far as possible
Look at the big picture & do not get bogged down in details
![Page 12: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/12.jpg)
TIME SAVERS Get into the habit of
setting time limits for your tasks
Be sure that your systems are organised in the most effective way
Don’t waste time waiting Reward yourself from
time to time
![Page 13: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/13.jpg)
TIME SAVERS
Schedule your most important work during your most productive time
Always ask yourself – “Am I making the most of my time?”
Begin everything knowing, what you want to achieve
![Page 14: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/14.jpg)
TIME SAVERS
Do not say “yes” to too many things
Divide large tasks into manageable portions
Do not put unneeded effort into tasks
Deal with it once & for all – do not put it off
Set start & stop times
![Page 15: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/15.jpg)
TIME MANAGEMENT GRID
Quadrant 1 focusses on things which are both ‘urgent’ & ‘important’
They need to be dealt with now
Quadrant 2 represents things which are important but not urgent
These activities can be scheduled to when you can give quality thought to them. Personal activities can be part of this quadrant
![Page 16: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/16.jpg)
TIME MANAGEMENT GRID
Quadrant 3 are distractions They must be dealt with right now, but
frankly are not important eg. unwanted interruptions or phone calls
Quadrant 4 are things which are neither urgent or important
Often unprepared meetings fall into this category
![Page 17: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/17.jpg)
RECOMMENDATIONS Maximise quadrant 2 time Do these tasks when you are at your
best Many quadrant 1 activities could
have been quadrant 2 if they had been done earlier
You can also reduce time spent in quadrant 3 by improving your systems & processes for dealing with distractions
You can eliminate quadrant 4 activities by finding new ways to deal with time wasting
![Page 18: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/18.jpg)
CONCLUSIONS You have to change your
behaviour – not time You have to take control
to ensure that you are working as effectively as possible
Delegate as much as possible, while still staying in control
![Page 19: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/19.jpg)
CONCLUSIONS
Do not sacrifice regular interaction with your staff – but do it on a more structured basis
Consider appointing an executive assistant to assist with Board preparation & business development etc
Allocate yourself time to assess the ‘big picture’ & ‘plan strategically’
![Page 20: Time management](https://reader036.vdocuments.net/reader036/viewer/2022062703/55525c9db4c9052e1f8b4948/html5/thumbnails/20.jpg)
CONCLUSIONS Use the ‘Time Mgt Grid’
to help you assess & prioritise what is important
Demonstrate that you are not only successful in your present position, but that you are also building up the leadership skills & experience to take on the next career promotion