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UEBQ 3916: Industrial TrainingTraining
First Briefing
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Overview of Briefing
O Who’s Who
O What is Industrial Training?
O Industrial Placement
O CIDB Green Card
O Letters of IndemnityO Letters of Indemnity
O Important Dates
O Things Students Must Do
O Training Report and Presentations
O Safety and other work issues
O Frequently Asked Questions
O What to expect from this training
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Who’s Who?Who’s Who?Industrial Training Coordinators for Department of Built
Environment (DBE)
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DBE Coordinators for 2012
B. Sc. (B. Sc. (B. Sc. (B. Sc. (HonsHonsHonsHons) Quantity Surveying) Quantity Surveying) Quantity Surveying) Quantity Surveying B. Sc. (B. Sc. (B. Sc. (B. Sc. (HonsHonsHonsHons) Architecture) Architecture) Architecture) Architecture
O Puan Nur Zarina binti
Zakaria
O Ar. Ong Hun Boon ([email protected])Zakaria ([email protected])
O Puan Zuriati binti Ashaari ([email protected])
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What is Industrial Training?Training?
Overview and objectives of program
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Overview of Industrial Training
O Industrial Training refers to work experience that is relevant to professional development prior to graduation
O Industrial Training is a requirement for the award of O Industrial Training is a requirement for the award of Bachelor of Science (Hons.) in Quantity Surveying and Architecture
O Pre-requisite: Students must passed at least 67 credit hours and completed Measurement I and II
O Training period is 28 weeks, i.e. from June until November, and should be completed before Y4S2
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Objectives of Industrial Training
O To expose students to the industry, where things
and matters not taught in the lecture rooms
O To apply the knowledge taught in the lecture O To apply the knowledge taught in the lecture
rooms in real industrial situations
O To use the experience gained from the
‘Industrial Training’ in discussions held in the
lecture rooms
O To get a feel of the work environment
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Objectives of Industrial Training
O To gain experience in writing reports of QS works/projects
O To expose students to the QS responsibilities and ethicsand ethics
O To expose the students to future employers as well as to introduce the Industrial Training Program available within UTAR
O With all the experience and knowledge acquired, it is hoped at the students will be able to choose appropriate work upon graduation
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UTAR website
O All students required to refer website
O http://www.utar.edu.my/fes/index.jsp?fcatid
=27&fcontentid=340&f2ndcontentid=816
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Industrial PlacementIndustrial Placement
It is the responsibility of each student to obtain
her/his own industrial placement
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Procedure
O Your attempts to obtain industrial placement experience are part of the training
O Use your initiative and document or record how you have gained each employment in your report
O Industrial Placement Form must be completed and is compulsorycompulsorycompulsorycompulsory to be submitted to industrial coordinators together with individual résumé (both in hardcopy and softcopy)
O Download from http://www.utar.edu.my/fes/index.jsp?fcatid=27&fcontentid=340&f2ndcontentid=816
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Documents required when applying for placement in a company
O Cover letter
O Resume or CV
O Student verification letter from office Student verification letter from office
O ONLY ONE letter will be issued to each
student
O You may photocopy that letter and get it
attested by the coordinator in order to apply
to many companies
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Students holding scholarship
O Student holding any scholarship is required
to consult with his/her sponsor for approved
placement of industrial training
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CIDB Green Card CIDB Green Card
Compulsory to have one before going off to
Industrial Training
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Green Card Application
O A requirement by law under CIDB Act
O There is a minimal RM50.00 charge
O Students required to attend a one (1) day Safety and Health Induction Courseand Health Induction Course
O Students to download form from http://www.cidb.gov.my/v6/files/upp1latest.pdfhttp://www.cidb.gov.my/v6/files/upp1latest.pdfhttp://www.cidb.gov.my/v6/files/upp1latest.pdfhttp://www.cidb.gov.my/v6/files/upp1latest.pdf
O Borang Pendaftaran Personel Binaan Kad Hijau (UPP1 - Pin 1/2008)- Senarai Semakan
O Students to complete and submit form together with Industrial Placement Form and resume.
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Students with Green Card
O Students who have valid green cards are to
submit a copy of the green card as proof of
validity
O Students with expired green cards are to O Students with expired green cards are to
submit renewal application using the same
form
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Letters of IndemnityLetters of Indemnity
Letter of Indemnity from student to UTAR is
compulsorycompulsorycompulsorycompulsory upon confirmation of placement
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Three (3) types of Letter of Undertaking and IndemnityO There are :
O From Student to UTAR – compulsory submission or training will be considered invalid
O From Student to company – upon request
O From Guardian to UTAR or Company -- upon request
O Download from http://www.utar.edu.my/fes/index.jsp?fcatid=27&fcontentid=340&f2ndcontentid=816
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Important DatesImportant Dates
Failure to observe the deadlines could
jeopardized students placement for Industrial
Training program
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1. Industrial Placement Form + resume + CIDB Green Card application: Week 4 Trimester January 2012
2. Confirmation Letter from company: By Week 82. Confirmation Letter from company: By Week 8
3. Indemnity Letter to UTAR: By Week 14
4. Submission of Industrial Training Report: By 20 December 2012
5. Oral Presentation: Week 1 January 2013 Trimester
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Things students must doThings students must do
Before going-off, after reporting to training,
during training period and after training
completed
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Before going-off to training
O Ensure all relevant required document are
fully submitted to industrial training
coordinator
O Failure to do so may result in student getting O Failure to do so may result in student getting
a “Fail” to program
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Within 2 weeks of reporting to training
O Email complete detail of company to
industrial training coordinator
O to include address of training site/venue,
telephone no., email and supervisor’s name telephone no., email and supervisor’s name
and contact no.
O Failure to do so will affect your grade
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During training period
O Find out which lecturer to visit student and
confirm with lecturer the date and time
O Arrange with training supervisor to be
present during lecturer’s visitpresent during lecturer’s visit
O Ask company supervisor to complete the
Industrial Training Appraisal Form and to
submit the form during lecturer’s visit
O Failure to submit form will affect your grade
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End of training
O Submit the Industrial Training Final Report
before deadline
O Do an oral presentation on training done
Failure to do so will affect your gradeO Failure to do so will affect your grade
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Training report and presentationpresentationFormat and what is required
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Report Structure
O Four (4) chapters
O Chapter 1 – Introduction
O Chapter 2 – Related Learning Outcomes
Chapter 3 – Monthly reportsO Chapter 3 – Monthly reports
O Chapter 4 – Conclusion
O To include appendices and relevant pictures
and diagrams
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Chapter 1:
Introduction
Objective of report – Write the objective(s) of the report.
Description of report structure – Describe the structure of report, i.e. what reader can
expect from the report.
Chapter 2:
Related
Learning
Outcomes
Company background – Describe the nature of company, the culture (people and the
working system) and associates or networks of the company. What had you observed and
what had you learn from them?
Description of tasks setting – Describe the work that you did, e.g. if you had prepared the
tender document, describe the process of the work or work flow that you did.
Report achievement of tasks set – Refer to task described above, write on the achievement
you made; e.g. the tender was prepared on time without any mistake, as required by your
immediate supervisor because you had worked overtime and that you had clerical assistant to
help with the typing, describe how you managed to get the cooperation from subcontractor Outcomes
help with the typing, describe how you managed to get the cooperation from subcontractor
for the pricing, etc.
Limitations and recommendations – Describe your limitations when you do your tasks and
how you managed with these limitations; recommend how would you improve the work
process and getting over the limitations.
Expectation after graduation and career – Describe your plan, i.e. what do you want to do
after you completed your studies and how will you achieve it?
Chapter 3:
Monthly Report
To provide a summary of monthly activities, photo, etc.:
- Month 1 until Month 6
Chapter 4:
Conclusion
Summarize what you had learned and achieved from the training and describe what you
do will after this training and in future.
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No. Category CriterionMax
MarkMark
A. IntroductionObjective of the report. 5 0
Description of report structure. 5 2
B. Related Learning Outcomes
Company background. 4 2
Description of tasks setting. 9 2
Report achievement of tasks set. 9 1
Limitations and recommendations. 9 0
Expectation after graduation and career. 9 0
C. Monthly Report
To provide a summary of monthly activities, photo, etc.: -
- Month 1 5 5
- Month 2 5 5
- Month 3 5 5C. Monthly Report - Month 3 5 5
- Month 4 5 5
- Month 5 5 5
- Month 6 5 5
D. Conclusion 10 5
E. Presentation of Report
Structure of the report. 2 1
Language is acceptable. 2 1
Relevant use of diagrams/tables/graphs,etc. 2 2
References are properly cited. 2 2
Relevant appendices. 2 2
Total (100%) 50
Total (60%) 30
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Oral presentation
CriterionMax
Mark
Presentation skill and style such as clarity and logical flow, eye
contact and effectively use of visual aid.3
contact and effectively use of visual aid.
Technical content on background introduction, working
experience, discussions and conclusions.3
Q & A on the ability to answer questions. 3
Good Personal Dressing 1
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Safety IssuesSafety IssuesThe most important way to prevent safety issues in the
workplace is to use common sense at all times
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Accident is not small matter
O Accidents may often be small, but they can
lead to life-altering results such as
mutilation and even death
O The most common safety issue in O The most common safety issue in
workplaces relates to tripping and falling
O Ensure you have medical check after any
incident
O All students are automatically insured upon
registration
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Workplace Bullying
O Definition:
O Repeated, health or career endangering
mistreatment by one or more employees. The
mistreatment is a form of psychological mistreatment is a form of psychological
violence and is often a mix of verbal and
strategic insults preventing the target from
performing work well
O Please report matter to your boss and IT
coordinator
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Hygiene at workplace
O Maintenance and housekeeping are wholly
dependent upon one another to effectively
prevent health issues
O maintenance refers to the work that is necessary O maintenance refers to the work that is necessary
for keeping the building, equipment, and
machinery in working order and safe to use
O good housekeeping is regular daily cleanliness
efforts. This includes tidiness
O Please ensure company adhere to OSHA
requirement
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Overworking issues
O Health impacts related to overworking
issues include headaches, fatigue, extreme
tiredness, regular sleepiness, continuous
irritability, and even panic attacksirritability, and even panic attacks
O Ensure you get proper rest after work and
please see a doctor for medical leave if you
are not feeling well
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Sexual Harassment
O You should be aware of what sexual
harassment is, and should be alert to its
presence
O Report matter to your boss and/or IT O Report matter to your boss and/or IT
coordinator for action
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Other Workplace IssuesOther Workplace IssuesUnexpected things may lead to major consequences
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Office Romance
O Avoid romances during your training
O People who are truly serious about their
careers normally wish to be seen as thinking
about business first, especially while at workabout business first, especially while at work
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Unethical Behaviour
O Among the most common unethical
business behaviors are making long-
distance calls on business lines, duplicating
software for use at home, falsifying the software for use at home, falsifying the
number of hours worked, or much more
serious and illegal practices, such as
embezzling money from the business, or
falsifying business records
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Poor Supervision
O Supervision is an extremely vital part of training
to maximize success
O Your supervisor should assist you so that you
can be improved through different techniques of can be improved through different techniques of
working and impart safety knowledge and whom
you can go to if you have questions and
concerns about your tasks
O If your supervisor is not present enough, or is too
overbearing, then you need to talk to your boss
and IT coordinator
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Poor Communication
O As in any relationship, communication is key to a strong work relationship and to accomplish tasks
O Among the most trying elements of poor O Among the most trying elements of poor communication in today’s workplace is a lack of information for the proper accomplishment of the tasks necessary
O You should communicate clearly, at a comfortable rate, with a practical vocabulary, and in an engaging tone
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Frequently Ask QuestionsFrequently Ask QuestionsQuestions students had asked before
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1. How much is the training allowance?
Depends on the Company, ranges from RM350 –RM1000.00
2. Can a student quit or change company in the middle of training period?
FAQ from Students
middle of training period?
Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client
3. What should a student do if the immediate supervisor had asked student to work overtime?
Student shall work overtime to complete given job task and to gain more experience
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4. What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with him/her?
You are encouraged not to do anything that will affect your wellbeing.
5. What if the supervisor or boss had asked you to go for
FAQ from Students
5. What if the supervisor or boss had asked you to go for lunch?
You may go and treat the conversation as a learning process.
6. What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel?
You have every right to say no.
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FAQ from Students
7. If student involved in an accident at workplace, what is the first thing you do?Immediately seek medical attention.
Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802.03-41079802.
8. What shall we wear on site?Safety helmet and safety boot.
No shorts or slippers and definitely no see-through garments.
Other safety gears when required.
9. If students discovered workers are illegal, what should you do? Please report matter to your boss.
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FAQ from Students
10. If the Police raided the construction site for illegal workers, what should I do?Inform the Police you are a student trainee from UTAR, show your student’s ID and let the police do their job.
If a student received “F”, what will happen? 11. If a student received “F”, what will happen? Students are required to redo industrial training of 6 months again.
12. If my Boss had asked me to transport illegal workers from accommodation to construction site, what should I do?
Inform the particular boss (politely) that sending illegal worker is not your scope of work.
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FAQ from Students
13. If company does not provide Personal
Protective Equipment (PPE)?
Make a request from the company
management team. You may get your own. management team. You may get your own.
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What to Expect from Your Industrial TrainingIndustrial Training
“The trouble with most people is that they think with
their hopes or fears or wishes rather than with their
minds”
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Knowing what you do not enjoy is as important as knowing what you do enjoy!
O For many students, industrial training is the first step in a
professional career. As such, it can serve as an opportunity to:
O Explore various aspects of the industry
O Gain new skills
O Apply your knowledge to practiceO Apply your knowledge to practice
O Build your network
O Get your foot in the door
O Learn more about your strengths and weaknesses
O Industrial training provides the opportunity for you to learn about
the aspects of a position, field or industry that are least appealing
to you
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Last but not least, be humble in everything you do