What We’ll Discuss
• Office 365 Overview• Office 365 Components
Exchange Online SharePoint Online Skype for Business OneDrive for Business Yammer New Tools and Add-ons (Delve, Clutter, Office Video, Office Groups, etc.)
• Office 365 Licensing• Migration to Office 365
Office 365 Service Offerings
• When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings
• Exchange Online for Messaging
• SharePoint Online for collaboration and document management
• OneDrive for Business• Skype for Business
Administration of Office 365
• Administered either through web based Admin Console
• Alternatively can be administered using native PowerShell scripts
Overview of Features
• 50GB(+) Mailboxes for each user• Built-in archiving and records retention options• High Availability and Disaster Tolerance built-in
through the use of Database Availability Groups
• Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead
Site Mailboxes
• Site Mailboxes provide for a centralized location for all communications on a particular project.
• Integrated with SharePoint Online
Document and Records Management• Primary use case
scenario for SharePoint Online
• Provides for the ability to save and store documents
• Advanced functionality including: Document check-in/check-out
Versioning Multi-authoring
Business Intelligence
• Provides the ability to display business information in graphical format
• Tools include PowerPivot, Excel Services, and Power View
Enterprise Search
• ‘Findability’ is the ability to be able to quickly and easily find relevant information
• FAST Search within SharePoint provides for the following: Contextual Search Personalized Results Document Preview Enterprise Search
Plan Offerings
• A la carte plans: Plan 1: Basic SharePoint Functionality Plan 2: Basic + Advanced Search, BCS, InfoPath Forms
Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot
• Office 365 Plans (More on this)• SharePoint Online is missing the following features that
SharePoint On-Premises provides: Email-enabled lists/libraries IRM with AD RMS PowerPoint Automation Services Some WCM functionality PerformancePoint Services SQL Server Reporting Services
Skype for Business
• Very recently renamed tool, previously known as Lync Online, which is currently being transitioned out (as of 14 April, 2015)
• The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc. Exchange 2000 Conferencing Server Live Communications Server (LCS) 2003 Office Communications Server (OCS) 2007 Lync Server 2010/2013 – Lync Online Skype for Business
• Now released
Features
Skype for Business On-Premises
Skype for Business Plan 1
Skype for Business Plan 2
Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability
Public Cloud IM/P federation with Windows live
Skype Connectivity
Persistent Chat
Skype for Business to Skype for Business Calling (voice and HD video, 1:1)
Skill Search (requires SharePoint Server)
Desktop, Application, and Whiteboard Sharing
Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)
Meeting Controls (Organizer, Lobby Experience, Join From)
Enhanced In-meeting Note Taking with OneNote Sharing
Skype for Business Audio Conferencing
Interoperability with 3rd Party Audio Conferencing Providers
Skype for Business Multi-party Video
Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)
Skype for Business Mobile Clients
Skype for Business Web App
Features
• Purpose-built file sharing application• Upload and share large files with local and/or
remote users
OneDrive for Business
• Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users
• Unlimited storage space for Office 365 users *
• 10GB maximum file upload size
Enterprise Social and Yammer
• Enterprise Social provides ‘Facebook for the Enterprise’ capabilities
• Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features
• ‘Free’ as part of Office 365 Enterprise or Business Plans
Licensing – Small Business (up to 300 users)
Office 365 Business Essentials
Office 365 Business
Office 365 Business Premium
$5.60/user/month
$13.15/user/month
$13.50/user/month
Licensing – Enterprise/Govt/Edu PlansA la carte Plans Kiosk
PlansEnterprise/Govt/Edu Plans
Plan Office Pro Plus
Exchange Online – Plan 1
Exchange Online – Plan 2
SharePoint Online –Plan 1
SharePoint Online – Plan 2
Skype for Business – Plan 1
Skype for Business – Plan 2
Yammer Enterprise
OneDrive for Business(Personal Plan)
K1 K2 E1 E2 E3 E4
Price/user/month $26.90 $4.40 $8.90 $5.61 $8.91 $2.20 $6.15 $3.30 $2.50 $4.40 ? $8.90 ? $28.15 $31.00
Voicemail / Archiving
Office Web App (R/W)
Office Web App (Read)
Full Office Pro Plus Suite
Advanced Search, Access, Visio/Excel Services
Collaboration in Sites
Voice / Telephony
Voicemail / Archiving (50GB+,) DLP
Email / Calendaring
Application Sharing / Multiparty / Advanced IM
IM / Presence
Enterprise Social
External File Sharing
Authentication Options
• The ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service
• Many organisations may want to consider using their own AD DS accounts
• This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD
Option 1: Use Azure AD Accounts
Option 2: Use internal AD DS Accounts
Migration to Exchange Online
• Performed by Microsoft or partner; standard mailbox moves similar to On-Premises migration
• Requires DirSync components
• Use Microsoft’s bandwidth calculator to determine migration timelines
Migration to SharePoint Online or OneDrive for Business• One major
factor influencing SharePoint Online migrations is how to get content into SharePoint Online
• Tools from 3rd party vendors can help here
Migration to Skype for Business
• Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud• Administration done via the Office 365 Admin Console
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