Download - Use business technology
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Use Business Technology
BSBWOR204A
Trainer: Liz Diamond 2009 Session: 1
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Before we begin
Emergency exitsFacilitiesInterruptionsSession Breaks
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As we learn
Please Have respect for each otherValue the input of each learnerActively contribute
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What’s in this session
Introduction to examples of Business Technology
In slide view - right click on this icon to open a hyperlink for more information
Click on this icon to access the embedded audio.
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What happens in an office?
Tasks are generally undertaken using business technology
Data - created, manipulated, storedCommunication is received and sentPolicies, procedures and laws are
followed to achieve the set task
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To efficiently use technology
● Choose correct equipment● understand its functions
● know how to operate it safely● know what materials you need● Undertake routine maintenance● know the procedures for reporting faults or breakdowns.
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When undertaking a task
Know the exact specifics of the task
Know the task procedures Have access to instruction
manualsKeep work area clear Start with equipment clean
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Computer
Enables the creation, manipulation and storage of data and information
Peripherals are added for greater capability eg.ScannersStorage devicesPrinterMouse
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Fax Machine
Facsimilie – scans an exact copy Used to send & receive written or
drawn messages Uses telephone lines Has memory
Group dialing Speed dial Generate reports
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Sending a fax
Cover sheetPaper placementDocument readyEnter numberScansDialsSends
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Digital Camera
Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet
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Telephone system
Single line, Multi line, extensionsSystem may enable
Callers to put on holdMusic or messages playingMessage recordingAnswering machine facilityPage capabilityHands freeTeleconferencing
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Photocopier
Creates copiesAllows enlargements & reductionsAlso may
Sort multiple copiesAllow Booklet creationStaple copies
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When photocopying know how to-
Refill paper traysClear paper jamsReplace toner safelyUse different copy modesSize documentsAdjust copy darknessCorrectly place paper eg. letterheads
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Before you begin photocopying
Know what the job entailsEnsure class is cleanEnsure there are no staples in paperCheck paper - type & levels
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Laminator
Provides protective plastic coverRemember to
Align document within sleeveKnow how to operate the machineLaminate at the optimal temperatureBeware of the heat generated
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Storage devices
USB flash driveCD-ROMInternal backup systemExternal hard driveOnline storage capacity eg gmail, Flickr
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Scanner
Converts media into digital formatMaybe incorporated in a printer
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Printer
Output device for computer Uses
Print document from computerPrint labels & envelopes
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Before you print
Check paper supplyKnow what to printSelect what to printPreview before printingKnow how to cancel a print job
Errors waste time and paper
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Shredder
Destroys documentsWhen shredding
Don’t shred the wrong documentsKeep hair, fingers and clothes
clearDon’t overfeedRemove staples, clipsDon’t allow bin to over fill
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Record keeping
Maintenance checklistsEquipment faultsService log booksConsumables stock
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Ergonomics
Arrange working space to reduce stress on your body
Increasing comfort may increase performance
Take regular breaksKnow the guidelines for each body part
Eyes, wrists, shoulders, back and legs