Download - Using SharePoint for Internal Communications
Using SharePoint for Internal Communications
Mark Jones, Founder of Collaboris, SharePoint-Community.Net and SP24
1: Discussion Board
Discuss Topics in the office
Embed discussions list on any page
Can be used for Q and A
Easy to use
Functionality maybe too limited
2: Wiki Site
Quick and easy way to create pages
Easy to link pages
Good for knowledge bases
Good for documentation
3: Announcements List
Easily create a company announcement
Set expiry dates
Searchable
Embed onto high traffic pages
4: SharePoint Survey
Excellent for getting Feedback
Export Results to Excel for analysis
Not very intuitive for the end-user
DocSurvey extends it to add quiz features
5: Yammer
“Facebook for the Enterprise”
Activity Feed to see the latest news
Groups to discuss certain topics
It can replace the SharePoint Newsfeed
Single sign-on with SharePoint / O365
6: DocRead for SharePoint (add-on)
Assign ‘Required Reading’ to staff
Reading List can be embedded on Any page
E.g Mysite, Home Page, Department Page
Staff must agree to your terms
Staff must also pass a quiz (optional)
Use Reports to track progress
7: Content Tagging
Allows users to tag content + add notes
Tags can be shown as a ‘Tag Cloud’
Tags allow content to be better organized
Tags offer a better way to find content of interest
8: SharePoint Alerts
Get an email when content : Is changed
Is deleted
Is added
Choose the frequency
Saves constantly having to check for updates
9: SharePoint Community Site Template
OOTB SharePoint Site Template
Have gamification features to : Encourage participation
Give members a smile
Yammer groups maybe better
10: Use Video
Videos are now supported OOTB
Videos from Youtube can be added
Great way for users to understand
Video really engages more than text
11: SharePoint Blog
Allows staff to blog
Each post is searchable
Supports comments and categories
Features are lacking