Download - Utility Bill Management County of Ventura
Utility Bill ManagementCounty of Ventura
BYBRUCE FISCHERENERGY MANAGERCOUNTY OF VENTURA
County of Ventura Utility Bill Overview
Natural Gas1 company114 accounts
PPA1 company3 accounts
Water26 companies301 accounts
Sewer11 Companies192 accounts
Electricity1 company502 accounts
HOW WE USED TO DO IT
ALL UTILITY BILLS RECEIVED BY ACCOUNTING DEPARTMENT CONSUMPTION AND COST MANUALLY ENTERED INTO DATABASE BILL PROCESSED FOR PAYMENT ONCE A MONTH DATABASE UPLOADED AS “READ ONLY”
ISSUES Consumption data could be two months old Manual process took a lot of time; occasional errors in data entry If copies of bills are needed, bill is retrieved, scanned and
e:mailed To conduct spreadsheet analysis had to re-enter data manually
HOW WE DO IT NOW All utility bills sent to contractor Contractor scans bills and creates virtual (summary) bill Contractor analyses bill in relation to previous bills
Notifies County if a bill seems inconsistent
BENEFITS Bills available for viewing within a couple of days of receipt Provides some analytical tools to
Review trends and building–to–building comparisons All data available to download into Excel Uploads data into County Financial Management system
669 County Square Drive
15-minute kw Demand
669 County Square Drive Adjusted start times for equipment to reduce spikes
15-minute kw Demand
