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CitiDirect Allocation Guide
Cardholder* Allocation
Click Account Activity
Click Account Activity and select Transaction Summary
Click and Select Reporting Cycleand then click search
Transaction Summary Search Results: To view or update the accounting codes (FAMIS account) and object code, click on expand all or click on the Accounting Detail icon. The Accounting Detail icon will pull up the accounting detail for just one transaction and the Expand All pulls up the detail for all transactions.
CitiDirect Allocation Guide
Accounting Detail: After clicking either the expand all or the Accounting Detail icon it will provide the below view. In this view you can edit any of the fields in the Accounting Codes section by clicking on the Edit Accounting Codes.Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description
CitiDirect Allocation Guide
P Card Requirements: 1. Expense Description, 2. Accounting Code (Account number), 3. Object codeDept/Sub-Dept: Edit Mode Icon
CitiDirect Allocation Guide
Travel Site Allocation: All functions related to the CitiDirect travel site operate exactly the same. All searches, transaction summary, advanced transaction maintenance, transaction view, card information view, reports, etc. operate the exact same as the payment card site. Accounting Code and object code are required just as in the payment card site, the only difference in the travel card site is that Traveler Last Name and Traveler First Name are also required along with other fields.CitiDirect Allocation Guide
Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account.CitiDirect Allocation Guide
Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code.CitiDirect Allocation Guide
Transaction Splits: To split a transaction, under the Account Summary transaction search, click on the Split Transaction icon shown below
CitiDirect Allocation Guide
Account Code and Object Code: After selecting the appropriate account code and object code click the Save button. CitiDirect Allocation Guide
Cardholder* Expense Report
Click Account Activity and select Schedule Report
Select Expense Report
Select Next
Select Next
Check Include SplitsType a Report DescriptionClick on Next
Check Include Splits Type a DescriptionSelect Next
Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended*When inputing the To Date select the day prior or yesterdays date, not the current day or it will schedule the report after the day is overOption 2. (Preferred) Select Reporting CycleUse this one when Cycle dates have ended, dates already shown*If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has endedClick Save
1. Report will go to Scheduled Reports showing in process2. When done an notification will go to your email and the report will go to Completed Reports
3. Click on the completed Expense Report
Select Download
Cardholder SignatureApprover Signature
TOP SECRET CLEARANCELEVEL MANAGERS
Level Manager* Allocation
CitiDirect Home Page: Financial: Under the financial tab there are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance.
Using Account Summary the end user can view each transaction and allocate each individual transaction.
CitiDirect Allocation Guide
Financial Account Summary: After clicking on the Account Summary link under the Financial tab it will bring the end user to the Search Reporting Structure page. There are several search options and are shown below.Search Criteria/Search By: This drop down box is the most efficient way to get to a particular account. Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department).Select a Quick Link: Recently Viewed
CitiDirect Allocation Guide
Search Criteria/Search By: After selecting the search criteria Account Name (starts with), begin typing the first letters of the account name (requires at least 4 letters). For a card in an individuals name this will be the first name
CitiDirect Allocation Guide
Search Criteria/Search By: After clicking Search the account will appear at the bottom of the screen. If it is the correct account, click on the Cardholder Name 1 field. This will take the end user to the Transaction Summary search page.
CitiDirect Allocation Guide
Select a Quick Link: Use the Recently Viewed drop down and select an account recently viewed. CitiDirect Allocation Guide
After selecting the account you will be directed to the Transaction SummaryReporting Cycle: To search by reporting cycle, select the button next to Reporting Cycle: Then select the drop down button to select the reporting month.Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount.CitiDirect Allocation Guide
Transaction Summary Search: Once selecting Reporting Cycle as the search criteria, then select the appropriate Reporting Cycle month using the drop down. Once the reporting cycle month has been selected, click the search button.
CitiDirect Allocation Guide
Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etcIBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etcDept/Sub-Dept: Default Accounting Code and Object Code: Edit Mode Icon
CitiDirect Allocation Guide
Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account.CitiDirect Allocation Guide
Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code.CitiDirect Allocation Guide
Account Code and Object Code: After selecting the appropriate account code and object code click the Save button. CitiDirect Allocation Guide
Level Manager* Expense Report
Click Reports and select Schedule Report
Select Expense Report
1. Select Account TabType in first nameClick on SearchName(s) will appear hereSelect Blue Link
Select Next
Select Next
Check Include SplitsType a Report DescriptionClick on Next
Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended*When inputing the To Date select the day prior or yesterdays date, not the current day or it will schedule the report after the day is overOption 2. (Preferred) Select Reporting CycleUse this one when Cycle dates have ended, dates already shown*If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has endedClick Save
1. Report will go to Scheduled Reports showing in process2. When done an notification will go to your email and the report will go to Completed Reports
3. Click on the completed Expense Report
Select Download
Cardholder SignatureApprover Signature got questions?
(travel)GrACIE OlaldeExt. 2749
(PCard)Ruben GonzaleZExt. 2777
gOOD LUCK AND THANKS!
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