Download - Welcome to MCRC’s:
![Page 1: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/1.jpg)
WELCOME TO MCRC’S:
HP Job Responsibilities
![Page 2: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/2.jpg)
AGENDA
1. Responsibilities General Assembly House Council Event Planning Committees Communication and Role as a Leader Miscellaneous Tasks
2. Relevant Information3. Homework4. Activity
![Page 3: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/3.jpg)
General Assembly -Review
Location: Ban Righ Fireside Room Date and Time: TBA
Note: Attendance is mandatory A proxy must be found in the case of absence Notify the speaker and myself at least 24 hours in
advance You represent your House and your House Council
at this meeting
![Page 4: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/4.jpg)
House Council EssentialsDuties: Chair your building’s House Council which consists of your floor
reps, your RFs and your FYEA (First Year Event Assistants) Prepare an agenda and print a copy for each council member Begin the meeting by approving the agenda Set a meeting bi-weekly at a consistent day and time Make it a “public event” on extranet Ensure the RF records and sends out the meeting minutes to all
house council members, including me
![Page 5: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/5.jpg)
House Council Cont’dGuidelines: Public meeting –residents and dons are free to participate Stay impartial –meaning, you cannot vote, unless you are the tie-
breaker Establish a good balance in the level of formality (Robert’s Rules)
and a casual atmosphere Everyone has equal speaking rights Quorum is 50% + 1 $1/person budget for food at meetings (optional)
![Page 6: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/6.jpg)
Event PlanningResponsibilities: Hold 3 different events per term Budget house allocation wisely –allotted $7/ person Ensure events are consistent with community standards
and very open –fun and comfortable Complete relevant forms Ensure appropriate ratio of staff present (1 staff for every
15 students)
![Page 7: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/7.jpg)
Ideas for Events: *Events involving food and prizes* Sports Holiday -themed events Continue traditions (i.e. Leonard Bowl,
poker for Gordbrock) Events with inter-floor competitions Inter-residences events
![Page 8: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/8.jpg)
Assistance with Events
House council (FYEA, Floor Reps) Get dons to get involved –more successful events! RFs are required to be there for set-up and for the duration of
the event, not for planning
Note: Supervise while being an effective leader
No authority to boss RFs Do not order your house council –include, collaborate, respect, and motivate in decision-making
Keep them informed of occurrences from various meetings (inter-house, GA)
![Page 9: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/9.jpg)
Committees Every HP is to join at least ONEcommittee:
Chief Returning Officer (CRO) Deputy Returning Officer (DRO) Constitutional Affairs and Ethics
Committee (CAEC) Finance and Audit Committee (FAC) Judicial Advisory Committee and
Boards Facilitator Hiring Committee Fine Revenue Allocation Committee
(FRAC)
![Page 10: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/10.jpg)
Roles of the Committees
Assist MCRC function within its regulations and bylaws
Assist with decisions for MCRC Distributes work and generates ideas
![Page 11: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/11.jpg)
CommunicationCommunication Lines: Communication with Res Life RLC (Note:
House Team Meetings are Mandatory) Communication with Dons Communication House Council (FYEA,
Floor reps) Communications with other HP’s Communication with Exec Communication with me
![Page 12: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/12.jpg)
Communication with Me Maintain frequent communications with
me•Cell phone: 613-539-9309
Mandatory bi-weekly meetings -Group or one-on-one?
![Page 13: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/13.jpg)
Miscellaneous TasksOther Responsibilities: Promoting Dodgeball and Inter-house events Selling tickets for campus-wide events (i.e. Montreal
trip) Selling tickets for your events Posters House Clothing Elections, if not completed online Online 360 Feedback Mentor your FYEA and council
![Page 14: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/14.jpg)
Relevant Information
Taking Days-Off: Every staff has 10 “overnights” per term E-mail me in advance Maintain a record Inform your house council and RLC
Note: Ensure staff in your building report their days to you,
along with the RLC and House Council Maintain this record and keep me posted
![Page 15: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/15.jpg)
May leave 3 days before Last day of exams International Students come speak to me
Exceptions to days-off: Thanksgiving (Saturday - Monday) Reading Week Easter Weekend Christmas
Relevant Information
![Page 16: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/16.jpg)
Penalties: Misconduct or Failing to Oblige to Bylaws
will result in the following: Level 1 Offence: A written warning and
possible reduction in days-off Level 2 Offence: Probation Level 3 Offence: Job termination
Relevant Information
![Page 17: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/17.jpg)
Relevant Information First Year Event Assistant (FYEA)
Key resource –provide them with opportunities
Can assist with bookings and promotions of events, purchasing of equipment/ materials
You should handle the financing and budgets
Info to come in next few weeks Involvement in Hiring?
![Page 18: Welcome to MCRC’s:](https://reader036.vdocuments.net/reader036/viewer/2022062315/56815d12550346895dcb14dc/html5/thumbnails/18.jpg)
HomeworkTasks to Complete for Monday, August 29: Memorize staff extranet login information Change e-mail signature Record voicemail
•E-mail me when completed!
NamePositionMain Campus Residents’ CouncilEmail: [email protected]: 613-533-xxxx