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WHAT IS UNDERGRADUATE EDUCATION?
HOW DO THEY BUDGET?
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Undergraduate Education Flowchart
Dean of Undergraduate
Education—John BellAssistant Dean
—Carolyn Tuitupou
Honors Program—
Madison Sowell
Dean’s Secretary—
Heather Hammond
General Education—
John Lamb
First YearExperience—Steve Turley
Freshman Academy—
Pat Esplin
UniversityWriting—Gary Hatch
Prestigious Scholarships
Alcuin
Dean’s Office
Campus-wide Honor
Societies
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Dean’s Office
Operating costs for all Undergraduate Education (UE) offices
Year-end faculty research and course development grants for UE initiatives
Capital equipment expenditures
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Honors Program
Honors Program costs Course enhancement/curriculum
development funding Great Works tickets Summer Honors at Cambridge costs
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Thesis & Prestigious Scholarships Honors thesis research funding Promoting prestigious scholarship
applicantssee http://opsf.byu.edu
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Campus-wide Honor Societies Phi Eta Sigma Phi Kappa Phi Golden Key National Society of Collegiate Scholars
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General Education
GE assessment & evaluation Teaching & learning
conferences/workshops GE matching grants & curriculum
development GE spring/summer replacement funds
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Alcuin Awards
General Education (GE) Alcuin 3-year teaching award for outstanding GE faculty
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University Writing
Oversight of freshman writing courses Oversight of advanced writing courses Faculty writing workshops Writing Across the Curriculum
initiatives Writing Fellows Program
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First Year Experience
Coordinates all First Year experiences: New Student Orientation, Peer Mentoring programs, summer reading program, Freshman Academy, freshman seminars, and any other activities associated with first year students (freshmen and transfer).
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Freshman Academy
Freshman Academy creates learning communities to provide the best possible teaching and learning environment for entering students with peer mentors to help guide them.
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History of UE Budget
Started in 1999 with no fiscal records or history
Had quick tutorial mid-November 1999 to help close out 16-month budget year
Tracked with Excel in 1999 and 2000 Moved to Access database in 2001 to
better track expenditures and provide reports more easily read by faculty
Continue to use and expand the database
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Established Class List for Each Area
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Individual Annual Budgets
Use Excel spreadsheets to show history of expenditures
Have beginning year budgets with subclasses and request changes for next year during resource planning
Finally have a clear picture of annual spending after tracking with classes for past five years
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Individual Budget Sample Spreadsheet
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Tracking Expenditures
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Tracking Budgets
• Our Access Database
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Tracking Budgets
• Transactions
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Tracking Budgets
• Monthly Reports YTD Operating
Unit Summary YTD Class
Summary New Transactions
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Tracking Budgets
• Contract Report
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What Is Unique about UE’s Budget? The flexible nature of the budget.
Many programs have 0030 unallocated funds because funding account needs cannot be predicted when doing resource planning the year before.
Some of the 0030 funds are used for year-end curricular development funding and faculty research.
Our programs serve the entire campus. We have no faculty assigned to our area;
we borrow faculty from other areas on campus.
Administrators come and go every 3-5 years.