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Where did my time go?by:Amanda Garrett BaileyMake listsReward yourselfConcentrate on one thingAvoid procrastination Set deadlines
Time Management Step one:Identify 8 major categories of items you keep in your office/work space.Step two:Physically sort every item in your workspace into the 8 categories identified in step one. Eliminate unnecessary items.Arrange the items in each category.OrganizationStep three:Make a rough sketch of your workspace and appoint a place to store each category of items.Purchase storage units for any leftover categories of materials.Step four:Create an outline or table of contents for each storage area.Place each category of items into its new space in your office.
Organization (cont)Step five:Spend 5 to 10 minutes at the end of each day putting all materials away into their assigned space.
Step six:Repeat this entire process bi-annually, annually or whenever you take on new assignments.Organization (cont)Begin a task as soon as it is received.Set goals and make a plan to achieve them.Complete your most important tasks first.Always try to do your best work.Listen and pay attention to the instructions.
Effective Studying SkillsThe purpose of daily planners:Tasks to be doneEvents to be managedMake to-do listsMaterial to record:AppointmentsDue datesImportant events
Using Daily Planners Effectively
Focuses your mind on important objectives You are less likely to forget tasksWriting a list helps order your thoughtsIt helps show the bigger pictureYou feel more in controlYou have a record of what you've doneYou are less likely to become sidetracked
To-Do List Advantages Managing time takes practiceDo a "to-do" list for your dayLearn the difference between "Do I need to do this now?" and "Do I need to do this at all?" Use a "Do Not Disturb" sign! Best suggestion for saving time - schedule 10 minutes to do nothing.That time can be used to just sit and clear your mind.Simple Techniques to Manage TimeExternal Telephone interruptions VisitorsSocializing Lack of informationInternal ProcrastinationUnclear objectives Failure to set prioritiesAttempting to do too much at once
Major Time Wasters
10IrritabilityFellow workers notice this first.FatigueHow many adults even notice this?Difficulty concentratingYou often don't need to just to get through the day!ForgetfulnessYou can't remember what you did all day, what you ate yesterday.Loss of sleepThis affects everything else!At worst, withdrawal and depression
Side Effects of Poor Management
Avoid crises Gain a feeling of accomplishmentDo the things that benefit you and your well-beingEnjoy your life. Do only things that matter. Benefits of Time Management
Karen M. Williams. Ohio State University Fact Sheet. Tips on Effective Time Management. http://ohioline.osu.edu/cd-fact/1006.html
Pam N. Woods. 2004. Smart Work life Solutions. Ten Easy Organizing Steps for More Focus, Time, & Success. http://www.worklifecoach.com/ten_easy_organizing.pdf
Carter McNamara. Free Management Library. Stress Management and Time Management. http://managementhelp.org/personalproductivity/time-stress-management.htm Reference Page