Working Smarter, Not Harder
Joyce MartinDirector of Staff/Program
DevelopmentOCES
Getting the Edge
3 Kinds of Time
• Boss Imposed• System Imposed• Self Imposed
84,600
How Well Do You Plan?
Learn To Plan
Get Organized!
• How?
Set Goals
• Career/Work• Personal Relationships• Recreation• Personal Growth• “Having”• Social
Make Your Goals
• Challenging but attainable• Specific and measurable • Compatible with each other• Flexible• Long term, intermediate, daily
The Magnificent 7
• To Sort Tray• Wastebasket
Is your office clean, neat, and organized?
If not! Clean up and throw it out!
Organize Your Work Space
• Location• Space• Easy access to tools• Comfort
- seating, ventilation, lighting, etc.
Reorganize Your Desk
• Get a large trash can• Take everything off the top and
empty all drawers• Discard all items not used• Put back only the essentials• Make a filing system
Only one project at a time on top of
desk
The Magnificent 7
• To Sort Tray• Wastebasket• Calendars• “To Do” list
Daily To-Do List
• A= Must do• B= Should do• C= Nice to do• Start with A-1 and do all the A’s first
The Magnificent 7
• To Sort Tray• Wastebasket• Calendars• “To Do” list• Reading file(s)• Action files• Reference files
Get It Done!
• Don’t be sidetracked• Stay focused• Keep your desk clear
Don’t Procrastinate: Do It Now!
• How? -Get interested in your work
-Imagine satisfaction- seeing task completed
-Challenge yourself with deadlines
Reduce the Paper Blizzard
• Handle each piece only once• Put only necessities in writing• If in doubt, throw it out• Use the telephone or computer
4 Questions
• Do I really need to keep this?• Where should I keep it?• How long should I keep it?• How can I find it?
What you do with a piece of paper is not nearly as important as doing it
consistently.
No “right” or “wrong” way to organize your papers.
What works best for you is the best system!
Schedule Your Work Time
• according to your moods/energy level
-When do you work best alone?
-When do you work best with others?
Try to shield yourself from interruptions and
distractions• Avoid drop-ins
-close door
-face desk away from door-remove excess chairs-go to someone else’s office-place clock over visitor’s head
Learn to say “NO”
• Say “no” quickly• You have the right to say “no”• Offer refusals politely and pleasantly• Offer counter proposal
Time Management Tricks & Techniques
• Plan ahead use odd bits of time• Have work to do when waiting• Set a time for jobs you are inclined to
put off• Allot time for jobs with deadline well
ahead of final time• Keep your plan flexible• Other ideas
Time Honored Tips
Ideas for Time Management at Home
Change
•It takes 21-30 days to change/break a habit
Time Management
Ability to use your time on things that matter
So Control Your Time!
•Time Flies!•Are You the Pilot or the Passenger?
Summary
• 3 kinds of time• Organize• Set goals• Magnificent 7• Get it done• Learn to say “No”• Practice time management at work
and home
It’s 5 o’clock somewhere!