www.scoutingvermont.orgwww.scoutingvermont.org
Commissioners ToolsCommissioners Tools
Commissioners’ SummitCommissioners’ Summit
August 22, 2009August 22, 2009
Commissioners ToolsCommissioners ToolsGreen Mountain Council Website
Council PagesDistrict PagesUnit Pages
CommissionersUnit LeadersPhone #’s Email AddressesPhotos!
RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry
Dashboard – visibility to activities in your assigned areas.
Events Calendars – can pull events automatically from the council calendar or events can be entered separately
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Navigation Basics:
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The Green Bar• Home• Scouting
Council Districts Units
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Navigation Basics:
Email Address• will be used by emailer
Password• case sensitive• don’t hit enter
Become a member• a must for Commissioners
If you do not create a MyCouncil Account, you will receive roster group emails, but you will not be able to use any of the tools or enter Commissioner Posts.
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Navigation Basics:
Links to pages• underlined
Left menu Always visible Click on the text Click on the pictures
Green Bar Always Visible Click on the text
Print Clears background for
easier/faster printing Use browser “back” to
return after printing
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More Navigation Basics:
Links to pages• underlined• special arrow mark if link leads to a page outside of our site or is a pdf file.
Site Search• Uses Google engine• Limited to our site
Navigation Path
Additional features available for Members (signed in):
• QuickLinks• Bookmarks• Edit Priviledges [Edit]
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Council Commissioners Staff
Home>Council>CommissionersHome>Council>Commissioners
If you forgot to sign in, this is all you will see.
The Staff Roster is available to everyone to view.
CommissionersCommissioners
Home>Council>CommissionersHome>Council>Commissioners
Right hand menu options
Home (you are here)
• DashBoard
• Staff Roster
Unit Assignments
• Tools & Utilities
Site Settings
Council Commissioners (Member signed in) Home
Commissioner Commissioner ResourcesResources
Commissioners’ ResourcesCommissioners’ Resources
Following a link in the text
• May revert path to HOME
• May need Adobe Reader
• May open another window
• May display special blue arrows for pages outside of www.scoutingvermont.org
Council Commissioners Staff
Commissioner Training On-LineCommissioner Training On-Line
Dash BoardDash BoardNavigation Basics
While viewing the dashboard you can:
Change
• select District
• select Dates
Information Displayed includes:
Unit Commissioner Visits
Unit Links
• number of visits
• Flags• Red over-rides Yellow• Stay until removed
Unit CommissionerUnit Commissioner
Unit Link Followed:
Unit Commissioner
• Photo from MyCouncil
• Phone Number
• Member’s page or Email (personal setting)
Unit Commissioner Visits
• Date
• Flag•Stays until removed
• Type of entry• Commissioner Visit• Comment
Commissioner PostCommissioner Post
View Post
Commissioner Post
• Flag (if set)
• Who created the Post
• Type and Date
Comments
• Who and Date
• Comment details
• Can be many comments
Comment Protocol
(discussion time)
Post CommentsPost Comments
View Post – example 2
Comment Protocol
(discussion time)
Entering PostsEntering Posts
To enter a Commissioner Post:
You must log in.Go to the Unit.
• using quick link• find using Units search• use District>Units>
Go to Commissioner display.
[Add Post]
If you don’t see [Add Post] you either forgot to log in, or you are not authorized to post on this unit.
(See Commissioner Roster)
Editing PostsEditing Posts
Post Type: Comment -or-Post Type: Commissioner Visit
Visit Type :• Individual Meeting• Unit Meeting• Unit Activity• Committee Meeting• Other
Date: Calendar or Type it in
Flag: Red, Yellow or None
Click on tab to add Comments• Some formatting is possible.• Spellchecker available. • HTML view is possible (but not recommended)
Help currently doesn’t work
Add a CommentAdd a Comment
District Commissioners and Asst. District Commissioners can add a Comment to a Unit Commissioner post by clicking on the Add a Comment link.
You can add another comment to your own post, or you can edit your original post.
You can also delete a post you have entered.
Unit Leaders will NOT see these posts.
The RostersThe Rosters
Ethan Allen RosterEthan Allen Roster
Calvin Coolidge RosterCalvin Coolidge Roster
District 3 RosterDistrict 3 Roster
Long Trail RosterLong Trail Roster
Unit AssignmentsUnit Assignments
Unit Assignments
The Commissioner’s view of Unit Assignments allows the Council Commissioner to see who is assigned to which units within a selected District.
This view can also Sort the list by Commissioner Name, City or Unit Type/#.
Unit Assignments will not be visible unless you are listed on the Staff Roster.
Unit Pages Unit Pages Commissioners Commissioners
LinksLinksClicking on a Unit takes you to that Unit Home Page.
Clicking on a Commissioner takes you to the Commissioner Staff record, and a list of units assigned to that Commissioner.
Assigning UnitsAssigning UnitsThe District view of the Unit Assignments includes the Flags.
This view can also Sort the list by Commissioner Name, City or Unit Type/#.
To change a Unit Commissioner assignment, click on the pencil in the far right column. Click on bullet, and save.
Tools & UtilitiesTools & Utilities
Tools and Utilities
The Commissioner’s Tools includes a group emailer.
It will send an email to any person in the Roster with an email address – whether they have a MyCouncil account or not. (They must have email through an email service provider to receive emails.)
EmailerEmailer Send a Group Email
You must have a MyCouncil account in order to access this tool and send these emails.
Type in your Subject and message text, and send.
Security SettingsSecurity Settings Site Settings
There are security settings set by the Council Commissioner for:
•Rosters•Events•Files•Editors
Unit ToolsUnit ToolsGreen Mountain Council Unit Home Pages
Council PagesDistrict PagesUnit Pages
CommissionersUnit LeadersPhone #’s Email AddressesPhotos!
RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry
Dashboard – visibility to activities in your assigned areas.
Event Calendars – can add events from the council calendar and events can be entered separately
Unit PagesUnit Pages
Unit Home Pages
Helps for Unit Home Pages are available from the Units link in the green bar.
The most important set-up step is to get your Unit Leader to create a MyCouncil account and accept responsibility for your unit page content.
CubmasterScoutmaster
Advisor
Or call Janet at the Council Service Center to appoint a surrogate.
