Download - Yumbe DFA SP Draft 2-2011-2015
YUMBE DISTRICT FARMERS ASSOCIATIONP. O. Box, 55 Yumbe-Uganda
FIVE YEAR STRATEGIC PLAN
(2011-2015)
Facilitated by
Moses Rwaheru MwesigwaInstitutional Advisor/[email protected]&George LemerigaDistrict [email protected]
APRIL 2011
Yumbe DFA Five Year Strategic Plan (2011-2015)
Table of Contents
1.0 INTRODUCTION...........................................................................................................41.1 RATIONALE..................................................................................................................42.0 VISION, MISSION, GOAL AND CORE VALUES OF YUMBE DFA.......................52.1 Vision.........................................................................................................................52.2 Mission......................................................................................................................52.3 Goal...........................................................................................................................52.4 Core values of Yumbe DFA......................................................................................53.0 PROBLEM ANALYSIS.................................................................................................53.1 Summary of Core Problems......................................................................................54.0 YUMBE DISTRICT PROFILE......................................................................................74.1 Location.....................................................................................................................74.2 Land area...................................................................................................................74.3 Topography and Relief..............................................................................................74.4 Vegetation..................................................................................................................74.5 Climate.......................................................................................................................75.0 SWOT ANALYSIS.........................................................................................................85.1 Strength of the Organisation......................................................................................85.2 Weaknesses................................................................................................................95.3 Opportunities.............................................................................................................95.4 Threats.......................................................................................................................96.0 STAKEHOLDERS AND STAKEHOLDER ANALYSIS...........................................106.1 Farmer households and farmer groups....................................................................106.3 Farmer Leaders........................................................................................................106.4 Organisation staff....................................................................................................116.5 Central and Local Government................................................................................116.6 Donor Community...................................................................................................116.7 Other Development Partners...................................................................................117.0 ACTION PLAN MATRIX...........................................................................................13Appendix .................................................................................................................................20
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Yumbe District Political Structure
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Yumbe DFA Five Year Strategic Plan (2011-2015)
1.0 INTRODUCTION
Yumbe District Farmers Association (DFA) was formed in. April 14th 2001. It is a farmer based association open to all willing farmers ready to subscribe to the core values and believe in the vision and mission of the association. Its overall objective is providing agricultural advisory services to the farming community in Yumbe District. The association is registered with the registrar of companies as a company limited by guarantee. It is also registered in the office of the District Community Development Officer (CDO) for recognition. Yumbe DFA is also a registered member of the Uganda National Farmers Federation, the umbrella body for all farmer organisations in Uganda. The association operates in the whole of Yumbe district.
1.1 RATIONALE
This Strategic Plan provides strategies for Yumbe DFA to grow and improve on the service to its members- the farmers and farming groups in Yumbe district. The plan provides the necessary guidance to the board and management on key activities that aim to achieve the association’s mission. Preparation of this plan involved the board and staff of the association, farmer representatives from the sub county executive committees as well as stakeholders from the local government (planning, production and community development departments)
The Strategic Plan is fully owned by Yumbe DFA and will be used as a guiding document in their strategic and operational activities for the 5 year planning period using the calendar year from 1st January- 31st December. This plan is effective by 2011.
The strategic plan will guide the association in the following areas: Farmer mobilisation Diversifying its activities and improving service delivery Institutional capacity development Increasing the associations’ sustainability. Establishing strategic linkages with development partners / stakeholders
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Yumbe DFA Five Year Strategic Plan (2011-2015)
2.0 VISION, MISSION, GOAL AND CORE VALUES OF YUMBE DFA
2.1 Vision
Improved livelihoods of the communities in Yumbe district by the year 2014.
2.2 Mission
To alleviate poverty by supporting farming communities through Agricultural technologies, improved farming practices, gender mainstreaming, environmental conservation, lobbing and advocacy.
2.3 Goal
To improve food and income security for small scale farmers in Yumbe District
2.4 Core values of Yumbe DFA
The values of the association are:1. Responsiveness to Farmer’s needs2. Listening to Farmers3. Participation4. Accountability and Transparency5. Commitment6. Time management7. Effective information management8. Networking and partnership building with other organizations9. Democracy10.Gender sensitivity
3.0 PROBLEM ANALYSIS
The economy of Yumbe District predominantly depends on agriculture which employs over 80% of the total population. Agriculture is mainly subsistence and takes place on smallholdings of approximately 5 acres per household and using mainly simple farming tools such as hoes and pangas.The holdings are not as a block but fragmented hence difficulties in monitoring the progress of crops and other farm activities.
3.1 Summary of Core Problems
1. Most farmers and their leaders have limited access to financial support
2. Most farmers have limited access to affordable and timely agricultural inputs
3. Limited knowledge and skills on record keeping
4. Limited knowledge and skills on pests and disease control
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Yumbe DFA Five Year Strategic Plan (2011-2015)
5. Ignorance, disease/sickness ,cultural barriers and poor attitude
6. Most farmers face challenges in marketing agricultural produce and products
7. Limited number of staff, high staff turn over and no job security
8. Inadequate , planning , leadership and information management skills
9. Dependency of the farmers and organization on external support
10. Inadequate storage facilities for farmers and their leaders
11.Vermin
12.Limited commitment of farmers and their leaders to organization
13.Political and religious influence
14. Inadequate innovation, creativity and motivation
15. Inadequate labour supply during peak season
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Yumbe DFA Five Year Strategic Plan (2011-2015)
4.0 YUMBE DISTRICT PROFILE1
4.1 Location
Yumbe District is one of Uganda's most northern districts. The district is bordered by Southern Sudan to the north, Moyo District to the east, Adjumani District and Arua District to the southeast, Maracha-Terego District to the south and Koboko District to the west. The district headquarters at Yumbe are located 75 kilometres (47 mi), by road, north of Arua, the largest city in the sub-region. The coordinates of the district are: 03 28N, 31 15E.
4.2 Land area
The total land area of Yumbe district is 2411 sq km (1.2% of total national area), where 1,929sq km is under agriculture (80.1%), 411.7sq km under forestry and woodlands (7.08%) and wetlands and water bodies account for 70.2 sq km (2.91%). The population density of the district is about 105 persons per sq km as compared with the national 124 persons per sq km.
Yumbe district being one of the new districts is one of the least urbanized districts in Uganda. Close to 94% of people live in rural areas and mainly practice subsistence agriculture. Land is the most important natural resources in Yumbe district. As previously mentioned, over 94% of the district population live in rural areas and directly depend on the land for cultivation and grazing
4.3 Topography and Relief
The district’s topography is characterized by low planes and rolling hills along the River Nile, at 900m above sea level rising to a series of hills and peaks. The highest peak is mountain Otze at 1500m above sea level. The River Nile bank rises sharply upwards producing a landscape characterized by plateaus, flat topped hills, inter sparse with deep valleys and giving rise to steep slopes. Most parts of the District are productive except the eastern part of Romogi, Kuru and Odravu sub counties. The District has loamy soil. Gravels are evident in some isolated parts of Kuru, Romogi and Odravu sub counties. While towards the eastern part of the district along the Nile basin is sandy.
4.4 Vegetation
The natural vegetation used to be characterized by open lands with Savannah grasslands of equatorial types with small pockets of natural forests on hills and along the Sudan border, northern parts of the district. The vegetation cover of the district is mainly Savannah woodland and therefore rich in biodiversity.
1 Information on the district profile was extracted from the ‘Yumbe District Local government 2010 Statistical Abstract’ and ‘The District State of Environment Report’, Yumbe District Local Government, 2008
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Yumbe DFA Five Year Strategic Plan (2011-2015)
4.5 Climate
Yumbe receives an average total rainfall of 1250mm. The area experiences a two seasonal rainfall, light rains between April and October. The wettest months are usually August-September with >120mm/month. The period December-February is dry with less than 60mm/month. The rain is associated with the northern and southern movements of the inter-tropical front. Mean monthly evaporation ranges from 130mm-180mm. The prevailing wind is from the east to the west with frequent windstorms during the dry season. Temperatures are generally low during the nights of dry seasons (Dec-March) and high during day hours whereas during wet seasons,temperatures remain high throughout.
5.0 SWOT ANALYSIS
5.1 Strength of the Organisation
Personnel: Yumbe DFA has hired 6 staff to implement its activities. The staff include Coordinator, Accountant, Marketing Officer, Assistant Marketing Officer, Office Attendant and Watchman
Leadership: The DFA has democratically elected leaders at group level as well as committees at parish, Sub-county and district. These committees major role include and not limited to; policy formulation, mobilization for membership, promoting good governance, monitoring and evaluation of DFA’s activities At the moment, Yumbe DFA has 9 Bard Executive members, 42 Parish Executive Committees, and 13 Sub-county Executive Committees with a total of 84 Groups with elected leaders
Membership: The organization had a total of 2,574 registered and paid up members by 31st December 2010. Of the total registered members, 825 were male and 1,749 female. This membership is the foundation/ pillar for Yumbe District farmers’ Association which is the current strength for resource mobilization as well as sustainability.
Legal and policy: YDFA is registered with the registrar of companies as company limited by guarantee and the same with NGO forum. The DFA has a number of comprehensive documents such as financial policy, assets, procurement, Constitution and human resource that are relevant for its operations
Assets: The association has a number of tools, equipment, machinery and facilities that are useful in implementing its programmes and activities; the following are some of the key assets of the organization: House, a quarter acre of Land , 6 motor cycles of which 3 are in good running condition, and 3 grounded, one computer and accessories, 2 photocopiers, assorted furniture (chairs, tables, benches, 2 safes, 10 acres of tree plantation, 1 generator and 2 solar panels
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Yumbe DFA Five Year Strategic Plan (2011-2015)
5.2 Weaknesses
The policy documents have gaps and do not address issues of the organization such as death of staff, remuneration of staff out of station
Low access to affordable improved agricultural inputs Inadequate knowledge and skills Rudimentary farming practices Inadequate financial resources for implementing agricultural activities Negative attitude of some farmers especially the youth towards farming Ignorance, laziness and disease Limited knowledge and skills in record keeping, planning and information
management
5.3 Opportunities
Donors willingness to support various activities of YDFA Existence of other development partners in the district Non Governmental
Organizations( CEFORD, AFFARD, APEP,SNV,EA ,VEDCO etc), CBOs and private sector( STANBIC, Sub-county SACCOS, CREAM, B-Blue) that offer technical and financial support to the association
Prevailing peace and stability in the country and Yumbe Central and local governments that offer enabling environment to the Association Availability of market for agricultural produce and products within and without the
district Fertile soils that support agricultural activities
.
5.4 Threats
Vermin Partners spoon feeding farmers instead of ensuring their sustainability especially
AFFARD In effective district NGO forum that has led to duplication and conflicting policies Limited involvement of YDFA in district and sub-county activities Dependency on rain fed agriculture Poor land use policy and tenure system that is hindrance to commercial farming Competing programmes and activities of other development partners Corruption , lack of transparency and accountability by Government and other
development partners Inflation, price fluctuation and control Taxation and tax policies Inadequate funding by central and local governments for agricultural activities Liberalization of the economy
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Yumbe DFA Five Year Strategic Plan (2011-2015)
6.0 STAKEHOLDERS AND STAKEHOLDER ANALYSIS
Yumbe District has the following enlisted stakeholders
o Registered Households and farmer groups that are affiliated to the organization
o Potential Farmer groups that are likely to subscribe and join the associationo Elected farmer leaders at various levels including group leaders and executive
committees at Parish, Sub-county and district levelo Development partners (NGOs, CBOs, Faith Based Organizations, private
sector) that are involved in agricultural development in Yumbe districto Local Government (district and Lower local governments especially
Production department and extension service providers of NAADS and sub-counties
o Staff of Yumbe District Farmers’ Associationo Religious and opinion leaderso Donor communityo Central government
6.1 Farmer households and farmer groups
o Mainly depend on rain feed agriculture
o Lack storage facilities
o Use mainly rudimentary tools (hand hoes)
o Lack financial support
o Limited access to improved inputs (seeds and technology)
o Limited knowledge and skills to cope up with climatic changes
o Most of the farmers have limited access to market information and marketing
facilitieso Disease, ignorance and sickness such as HIV/AIDS
o Limited knowledge and skills in record keeping, environment and gender
mainstreaming o Limited access to transport facilities
6.3 Farmer Leaders
o Some leaders are trained and are knowledgeable and skilled
o Support mobilization of membership and monitoring DFA activities
o District Executive Board enact policies and monitor implementation
o Some leaders have limited knowledge and skills in executing DFA activities
o Some leaders are dependant on external support
o Some lack transparency
o Some are lazy
o Some lack creativity and innovation
o Some lack planning and information management skills
o Some are corrupt
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Yumbe DFA Five Year Strategic Plan (2011-2015)
o Lack of voluntarism
o Lack of storage facilities
6.4 Organisation staff
o Organization has 6 staff implementing Yumbe DFA activities
o Staff are qualified but require additional skills in areas of proposal
development, leadership, planning, business development and cross cutting issues
o Staff turn over is high and hence staff retention strategy is urgently required
o Staff are easily affected by shift in donor policies
o Support Board in membership recruitment and collection of dues
o DFA staff are on transit to the district
6.5 Central and Local Government
o Identify donor agencies funding agricultural programmes
o Approve agricultural loans and ensure that it is disbursed to lending
institutions for borrowingo Formulate agricultural policies(exemption of inputs from VAT, private sector
development, land use policy amendment )o Coordination of agricultural activities and programmes like NAADS
o Infrastructure development
o Provision of extension services by qualified staff
o Source of agricultural data
o Formulation of ordinances and byelaws
o Provision of security
o Monitoring and evaluation of agricultural programmes and activities
6.6 Donor Community
o Funding mainly from DANIDA
o Implemented projects supported by donors
o Capacity building(training, logistical support and equipping)
o Monitoring and evaluation of agricultural activities
o Provision of support in food security
o Influence policies through lobbying and advocacy
6.7 Other Development Partners
o Provide technical assistance
o Support mobilization and sensitization of farmers
o Funding for agricultural programmes and activities
o Capacity building (training and logistical support)
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Yumbe DFA Five Year Strategic Plan (2011-2015)
o Support formation of farmer groups
o Provide storage facilities
o Develop infrastructures
o Provide security
o Receive deposits
o Promote savings
o Lend money
o Lobbying and advocacy on agricultural policies
o Counselling and guidance on faith
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7.0 ACTION PLAN MATRIX
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
1a) Staff capacity enhancedTraining in proposal development
10 staff trained attend short courses (2 weeks)
Number of staff trainedNumber of courses attended
Number of proposals developedKnowledge and skills enhancedIncreased % of proposals funded
2011-15
UMIDevelopment partners
8,000,000 37.5 % 62.5 % Coordinator
Training in leadership and management
10 staff trained Number of staff trainedNumber of training sessions conducted
Improved management skills of the DFAEffective leadership of the DFA
2011-15
UMIDevelopment Partners
10,000,000 100% - Coordinator
Procurement of computers and motorcycles
2 computers and2 motorcycles procured
Number of computers procuredNumber of motorcycles procured
Timely reportsMarket informationProcessed and disseminatedIncreased monitoring of DFA activities
2011-15
Local revenue and Donor
21,000,000 24 % 76% Chairperson
Recruit quality staff 6 new staff recruited
Number of quality staff recruited
Enhanced visibility of the DFA activitiesImproved service deliveryTimely accountability
2011-15
Local revenueDonor
270,000,000 60% 40% Chairperson, Coordinator
Existing staff 6 staff Maintain existing staff 270,000,000 60% 40%NSSF 10 staff 54,000,000 60% 40%1b) Resource Mobilisation Mobilisation and sensitisation of farmers groups (leaders, lower
At least one group mobilised per village (636
Number of groups mobilised Number of group leaders
Increased revenue for the DFA [19 million per year]
201-15 Local revenue 21,925,000 100% - Coordinator and Chairperson
Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
structures leaders, PECs, SECs)
groups)
101*9 PEC members mobilised and sensitised
13*9 SEC members mobilised and sensitised
mobilised sensitized Number of PECs and SECs mobilised and sensitisedNumber of groups paying membership and subscription to the DFA
Proposal development At least 5 proposals written per quarter
Number of proposals written and fundedNumber of donors funding the DFA
Improved service deliveryIncreased membershipIncreased revenueIncreased visibility of the DFA
2011-15
Development partnersPrivate sector
10,000,000 100% - Coordinator
Conduct monitoring and supervision of DFA activities
4 monitoring visits per year
Number of supervision/monitoring visits with reportsNumber of staff involved in supervision
Effective implementation of activitiesInformation for timely decision making
2011-15
1000000 100% Coordinator
Preparation of work plans and program reports
Monthly reports, quarterly and annual reports prepared Work plans and budgets prepared
Number of work plans preparedNumber of reports prepared and circulated/disseminatedNumber of work plans and budgets approved by the board
Effective implementation of activitiesProgress of activities monitoredGuiding staff
2011-15
Operational costs
100% Coordinator
2a) Capacity of lower structures enhancedConduct quarterly meetings per year
20 SEC and PEC meetings in 5 years
Number of meetings held and minutes producedNumber of members attending the meetings
Functional PEC and SECEnhanced information flowInformed of the DFA activities
2011-15
0 Board
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
Increased mobilisation of membership
Monitoring of DFA activities
4 monitoring visits per year
Number of monitoring visits with reportsNumber of board members participating
Effective implementation of DFA activitiesTimely feedback and decision making
2011-15
Extension workers
10,000,000 100% Chairman
Training of SEC and PEC in leadership, gender, health (HIV/AIDS), Group dynamics, etc
101 PECs13 SECs
Number of committees trainedNumber of training courses conducted
Improved skills and knowledge in areas of leadership, record keeping, group dynamics and genderIncreased awareness in gender and HIV/AIDSImproved service delivery
2011-15
Local governments Development partners
10,260,000 100% - Coordinator
2b) Capacity of DFA leadership and governanceOrganising board meetings
4 meetings per year Number of meetings held with minutes Number of members attending meetings
Effective managementIncreased accountability
2011-15
5,000,000 100% - Chairman
Organise annual general meetings
One AGM held per year
Number of AGMs heldNumber of delegates attending the AGMNumber of policies approved by the AGMNumber of amendments proposed and passed
Improved accountability and transparencyImproved governance
2011-15
Production department
15,000,000 100% - Chairman
Monitoring of DFA activities and follow up on functionality of
Once a quarter Number of monitoring visits with reports Number of members
Improved efficiency in program
2011-2015
Production department, LGs
10,000,000 100% - Board Chairman
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
lower structures participating in monitoring visitsNumber of lower structures followed up
implementationEffective participationFunctional committees at lower levelsIncreased revenueImproved service delivery
Training board and staff members on lobbying and advocacy
10 staff and 9 board members trained
Number of board members and staff trainedNumber of trainings conductedTraining reports
Improved knowledge and skills in lobbying and advocacyIncreased number of partners supporting DFA initiativesIncreased resource baseImproved visibility of the DFAFarmers issues incorporated into district, SC, and other development partner plans, agenda or policies
2011-2015
Development partners, LG
4,000,000 50% 50% Coordinator
2c) Enhanced DFA sustainability Conduct lobby and advocacy visits [internal and external]
4 visits per year Number of visits conductedNumber of partners visitedNumber of issues to lobby and advocate forNumber of issues addressed
Improved partnershipsIncreased revenueImproved networksImproved service delivery
2011-2015
Development partners
12,400,000 100% - Chairman and Coordinator
Establishment of a business wing
A business wing established
A registered functional business wing
Sustainability of the DFA enhanced
2011-15
10,000,000 100% - Chairman
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
Business plan developed
Number of board members appointed Number of staff recruited
Increase d revenue for the DFA
Creation of a farmers resource centre
LibraryInternet servicesFurnitureSecretarial servicesCanteen
A functional resource centreNumber of people utilising the facilitiesNumber of services createdAmount of revenue generated by the resource centreAvailability of information
Improved service delivery to the communityIncreased revenueImproved visibility in the district Sustainable DFAImproved welfare of the board and staff
2011-15
Private sector DonorsLG
15,000,000 100% - Chairperson and Coordinator
3a) Access to quality and affordable inputsMobilisation and sensitization of farmers on value of improved agricultural inputs/seed (sorghum, sim sim, cassava, g nuts,
1,272 leaders sensitised per year (6,360 for 5 years)13 meetings (1 @ S/C) conducted per year
Number of farmer leaders sensitisedNumber of meetings heldNumber of enterprises farmers sensitised on
Improved adoption of improved inputsIncreased crop yields
2011-15
Private sectorDevelopment partners
36,675,000 40% 60% Coordinator
Training in effective use of improved inputs
6360 farmers trained in 5 years
Number of farmer trainedNumber of training sessions conductedNumber of reports produced
Increased utilisation of improved inputsImproved knowledge and skills on safe use of improved inputsImproved yields
2011-2015
Private sectorDevelopment partnersLG
36,675,000 40% 60% Agric Advisor
3b) Promotion of value addition and bulk marketingMobilisation and sensitisation of farmers
2000 sorghum farmers mobilised per year1500 Sim sim farmers per year
Number of farmers mobilised and sensitised on the various enterprisesNumber of enterprises
Improved uptake of the enterprisesIncreased volumes produced and marketed
2011-15
Local GovernmentPrivate sector
41,000,000 60% 40% Marketing officer
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
1500 g nut farmers mobilised per year3000 cassava farmers mobilised per year
promoted
Training of farmers in value addition, PHH and marketing
6,360 farmers trained in 5 years
Number of farmers trainedNumber of training sessions conducted
Increased volumes of produce soldImproved bargaining power of farmer groupsImproved knowledge and skills in value addition and marketingImproved quality of products
2011-15
Private sectorLocal government
36,675,000 40% 60% Marketing Officer
Linking farmers to markets
636 groups linked to markets
Number of groups linked to marketsNumber of buyers identified Number of enterprises marketed
Increased share of marketed outputIncreased incomeIncreased membershipImproved food security
2011-2015
Private sector 6,350,000 40% 60% Marketing officer, coordinator
Formation and training of marketing committees
One committee (@5people) formed and trained per parish
Number of committees formed and trainedNumber of reports
Increased quality of marketed produceIncreased coordination with buyersIncreased bargaining powerIncreased access to market information
21011-2015
Private sector 6,870,000 60% 40% Marketing Officer
Procurement and installation of value addition equipment
One value addition equipment per sub county
No of milling machines procured/installedNo of sub counties with installed equipment
Increased value additionIncreased sales of processed
2011-15
Private sector 150,000,000 100% Coordinator
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Specific Activities OutputsTargets
Output indicators Expected Outcomes
Time frame
Other actor institutions to work with
Estimated budget(UGX)
Responsible actor
Total DFA % DONOR %
productsIncreased output prices
Total 1,071,830,000Administrative costs (10%) 107,183,000Grand total 1,179,013,000
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Yumbe DFA Five Year Strategic Plan (2011-2015)
Appendix
ORGANISATIONAL STRUCTURE OF YUMBE DISTRICT FARMERS ASSOCIATION
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Farmers Assembly
Executive Board of Directors
Coordinator
Accounts Assistant
Agricultural Advisor
Enterprise Development Advisor Assistant Marketing Officer Support Staff
Administrator/ Accountant
Group Leaders
PECs/SECs
Marketing Officer
Member Farmers