downtown east valley policy advisory board...
TRANSCRIPT
DOWNTOWN EAST VALLEY POLICY ADVISORY BOARD MEETING
Wednesday, March 30, 2016
10:00 AM
VTA Conference Room B-104
3331 North First Street
San Jose, California
ADDENDUM TO AGENDA
3.X. ACTION ITEM – Approve the Regular Meeting Minutes of December 4, 2014.
DOWNTOWN EAST VALLEY POLICY ADVISORY BOARD
Wednesday, March 30, 2016
10:00 AM
VTA Conference Room B-104
3331 North First Street
San Jose, CA
AGENDA
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
CALL TO ORDER
1. ROLL CALL
2. PUBLIC PRESENTATIONS:
This portion of the agenda is reserved for persons desiring to address the Committee on
any matter not on the agenda. Speakers are limited to 2 minutes. The law does not
permit Committee action or extended discussion on any item not on the agenda except
under special circumstances. If Committee action is requested, the matter can be placed
on the next agenda. All statements that require a response will be deferred to staff for
reply in writing.
CONSENT AGENDA
3. Approve the Regular Meeting Minutes of March 6, 2014.
REGULAR AGENDA
4. Conduct voting to determine the Committee's Chairperson and Vice Chairperson for
calendar year 2016.
5. ACTION ITEM -Approve the 2016 Downtown East Valley Policy Advisory Board
(DTEV PAB) Meeting Schedule.
6. INFORMATION ITEM -Receive the Santa Clara-Alum Rock Bus Rapid Transit Project
Status Update.
Santa Clara Valley Transportation Authority
Downtown East Valley Policy Advisory Board March 30, 2016
Page 2
7. ANNOUNCEMENTS
8. ADJOURN
In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights
Act of 1964; VTA will make reasonable arrangements to ensure meaningful access to its
meetings for persons who have disabilities and for persons with limited English proficiency who
need translation and interpretation services. Individuals requiring ADA accommodations should
notify the Board Secretary’s Office at least 48-hours prior to the meeting. Individuals requiring
language assistance should notify the Board Secretary’s Office at least 72-hours prior to the
meeting. The Board Secretary may be contacted at (408) 321-5680 or e-mail:
[email protected] <mailto:[email protected]> or (408) 321-2330 (TTY only).
VTA’s home page is on the web at: www.vta.org <http://www.vta.org/> or visit us on Facebook
at: www.facebook.com/scvta <http://www.facebook.com/scvta>. (408) 321-2300: 中文 /
Español / 日本語 / 한국어 / tiếng Việt / Tagalog.
All reports for items on the open meeting agenda are available for review in the Board
Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday,
Tuesday, and Wednesday prior to the meeting. This information is available on VTA’s website
at http://www.vta.org. and also at the meeting.
Downtown East Valley Policy Advisory Board
Thursday, March 6, 2014
MINUTES
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the Downtown East Valley Policy Advisory Board (DTEV PAB)
was called to order at 4:44 p.m. by Chairperson Campos in in the East Wing, Lower
Level Conference Room, Santa Clara County Government Center, 70 West Hedding
Street, San Jose, California.
Attendee Name Title Status
Xavier Campos Chairperson Present
Cindy Chavez Member Present
Dave Cortese Member Absent
Rose Herrera Vice Chairperson Present
Sam Liccardo Member Present
A quorum was present.
2. PUBLIC PRESENTATIONS
There were no Public Presentations.
3. Meeting Minutes of September 11, 2013
M/S/C (Chavez/Liccardo) to approve the Regular Meeting Minutes of
September 11, 2013.
4. Conduct Voting to Determine the Committee’s Chairperson and Vice Chairperson
for 2014
Chairperson Campos opened the floor for nominations for 2014 DTEV Chairperson and
Vice Chairperson.
The Committee nominated Member Campos as Chairperson and Member Herrera as Vice
Chairperson for 2014.
M/S/C (Liccardo/Chavez) to close the nominations and elect Member Campos as
Chairperson and Member Herrera as Vice Chairperson for 2014.
NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED,
THE MOTION PASSED UNANIMOUSLY.
Downtown East Valley Policy Advisory Board Minutes Page 2 of 3 March 6, 2014
5. Approve the 2014 Downtown East Valley Policy Advisory Board (DTEV PAB)
Meeting Schedule
M/S/C (Liccardo/Chavez) to approve the 2014 DTEV PAB meeting schedule.
6. Capitol Expressway Light Rail Project Status Update
Ken Ronsse, Deputy Director of Construction and Engineering, provided an update on
the Capitol Expressway Light Rail Project, highlighting 1) VTA continues working
toward a Federal Transit Administration (FTA) Record of Decision for light rail
extension to Eastridge Transit Center in summer of 2014; 2) update of the California
Environmental Quality Act (CEQA) document with a Negative Declaration to be heard at
the March 6, 2014 Board Meeting; 3) Eastridge Transit Center roadway realignment
construction has begun; and 4) parking lot restoration has begun.
Vice Chairperson Herrera took her seat at 4:47 p.m.
Members of the Committee made the following comments: 1) expressed appreciation for
the positive working relationship VTA has had with Eastridge Mall during construction;
2) suggested exploring the development opportunities for the VTA acquired building
after construction; and 3) requested staff to discuss with the Santa Clara Valley Water
District the impact of water flow into Thompson Creek.
On order of Chairperson Campos and there being no objection, the PAB received the
Capitol Expressway Light Rail Project Status Update.
7. Santa Clara-Alum Rock Bus Rapid Transit (BRT) Project Status Update
Mr. Ronsse provided an overview of the staff report, highlighting VTA’s Project
Communication and Outreach Plan efforts to the community. Mr. Ronsse stated two key
components of outreach during construction are: 1) outlining anticipated disruptions and
inconveniences during construction and ways to minimize those inconveniences; and
2) community outreach during construction.
Mr. Ronsse provided the Committee with an example of the brochure and newsletter
VTA has offered to the community during the door-to-door outreach, and stated VTA has
installed large, changeable signage to keep the community updated on construction
activities in the corridor. Mr. Ronsse stated VTA has scheduled public outreach meetings
at Plata Arroyo, Mayfair and San Jose Historic Downtown District in March and
April, 2014, and is providing monthly emails and newsletters via the website. Mr. Ronsse
emphasized this is a joint restoration and cost sharing project with the City of San Jose
which will transform and revitalize the corridor.
Members of the Committee made the following comments: 1) requested VTA also reach
out to District 5 United stating the large redwood trees being removed are within their
jurisdiction; 2) during construction businesses may be impacted and requested VTA
provide a 24-hour manned phone line to provide assistance if needed; 3) increase the
outreach document print size to accommodate seniors; 4) add Quick Response Codes
(QRC) to signs and documents; and 5) offer facade grant funding for affected businesses
in the corridor.
Downtown East Valley Policy Advisory Board Minutes Page 3 of 3 March 6, 2014
Ray Salvano, City of San Jose, thanked VTA for the work done in developing their
Project Communications and Outreach Plan and for being responsive and working
cooperatively with the City of San Jose. Mr. Salvano reported the City of San Jose will be
completing the process by taking VTA’s Project Communications and Outreach Plan
before the City Council for approval in April, 2014, prior to issuance of an Encroachment
Permit.
Public Comment
Danny Garza, Director at Large, Plata Arroyo Neighborhood Association, expressed
concern stating where the BRT light rail goes through customers will no longer be able to
make a left hand turn into neighborhood businesses. Access is crucial to business
survival.
Helen Garza, President, Plata Arroyo Neighborhood Association, requested a stoplight be
placed on Eastgate.
On order of Chairperson Campos, and there being no objection, the PAB received the
Santa Clara-Alum Rock Bus Rapid Transit Project Status Update.
6. Announcements
There were no Announcements.
7. ADJOURNMENT
On Order of Chairperson Campos, and there being no objection, the meeting was
adjourned at 5:29 p.m.
Respectfully submitted,
Anita McGraw, Board Assistant
VTA Office of the Board Secretary
Downtown East Valley Policy Advisory Board
Thursday, December 4, 2014
MINUTES
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
1. CALL TO ORDER/ROLL CALL
The Regular Meeting of the Downtown East Valley Policy Advisory Board (DTEV PAB)
was called to order at 4:38 p.m. by Chairperson Campos in in the East Wing,
Lower Level Conference Room, Santa Clara County Government Center,
70 West Hedding Street, San Jose, California.
Attendee Name Title Status
Xavier Campos Chairperson Present
Cindy Chavez Member Present
Dave Cortese Member Absent
Rose Herrera Vice Chairperson Absent
Sam Liccardo Member Absent
A quorum was not present and a Committee of the Whole was declared.
2. PUBLIC PRESENTATIONS
There were no Public Presentations.
3. Meeting Minutes of March 6, 2014
On order of Chairperson Campos and there being no objection, the Committee of the
Whole deferred the Regular Meeting Minutes of March 6, 2014.
4. Capitol Expressway Light Rail Project Status Update
Ken Ronsse, Deputy Director of Construction, provided a brief update of construction
activities at the Eastridge Transit Center, highlighting: 1) recent photos depicting
construction progress and design details of transit shelters; 2) upcoming project activities
will include removal of temporary operator facility and landscaping; and 3) grand
opening of the new transit center is estimated for March 2015.
Members of the Committee and staff engaged in a discussion concerning funding
opportunities to close the gap in construction funding for the Capitol Expressway Light
Rail Project (Project).
Upon query of Member Chavez, staff provided an overview of possible funding sources
for the Project, noting significant deficiency in Measure A resources to fund this and
other projects. More funding could become available as the economy improves.
Member Chavez queried whether the Project could be accelerated and requested more
information from staff regarding funding strategies.
Downtown East Valley Policy Advisory Board Minutes Page 2 of 3 December 4, 2014
Members of the Committee and staff continued their discussion concerning project
funding and transportation investments and priorities.
Member Chavez advised staff of highlighting transit investments in the East Valley at
community outreach meetings.
Chairperson Campos noted the importance of connectivity in the transit network,
emphasizing the extension of light rail from Alum Rock to State Route 87 through
Capitol Expressway, and recommended that staff continue to explore all opportunities to
close project funding gaps.
Members of the Committee encouraged staff to examine the Dallas Area Rapid Transit’s
(DART) model for its light rail network.
On order of Chairperson Campos and there being no objection, the Committee of the
Whole received the Capitol Expressway Light Rail Project Status Update.
5. Santa Clara-Alum Rock Bus Rapid Transit (BRT) Project Status Update
Mr. Ronsse provided a project update, noting: 1) status of construction activities and
overview of lessons learned from construction efforts on Santa Clara Street; 2) overview
of construction stages for Alum Rock Avenue; 3) overview of traffic adjustments on
Alum Rock Avenue, including coordination of pedestrian and automobile access to
businesses along the corridor; 4) summary of outreach efforts with business owners along
the corridor to discuss construction impacts and mitigation; 5) resolution to issue
concerning art enhancement for the 24th Street bus shelter; 6) overview of restoration
efforts on Alum Rock Avenue and King Road; and 7) overview of parking impacts due to
traffic shifting.
Member Chavez provided the following recommendations: 1) use pictures and simple
text on educational/informational materials for public distribution; 2) suggested ways to
improve visibility of construction and directional signs; 3) consider additional temporary
lighting at business frontages that are heavily affected by project construction; and
4) consider highlighting businesses open during construction via signs on buses and bus
stations in the project area.
Member Chavez commented that the County of Santa Clara does not have an
underground/sewer map and queried whether VTA should create an underground
authority.
Public Comment
Davide Viera, Interested Citizen, expressed the following concerns and comments:
1) limited traffic flow on Santa Clara Street due to construction activities; 2) graffiti on
street signs; 3) lack of adequate street lighting on 33rd Street and Alum Rock Avenue;
4) addition of turning lanes on 33rd Street to go north/south could be helpful; and
5) potholing activities affecting pavement condition along the corridor.
Chairperson Campos noted the importance of making sure future development on the
corner of King Road and Alum Rock opens towards the sidewalks and not the rear.
Roland Lebrun, Interested Citizen, offered a comment regarding the Building Information
Modeling (BIM) that could be used to map Santa Clara County’s underground system.
On order of Chairperson Campos, and there being no objection, the Committee of the
Whole received the Santa Clara-Alum Rock Bus Rapid Transit Project Status Update.
Downtown East Valley Policy Advisory Board Minutes Page 3 of 3 December 4, 2014
6. Announcements
There were no Announcements.
7. ADJOURNMENT
On Order of Chairperson Campos, and there being no objection, the meeting was
adjourned at 5:43 p.m.
Respectfully submitted,
Michelle Oblena, Board Assistant
VTA Office of the Board Secretary
Date: March 18, 2016
Current Meeting: March 30, 2016
Board Meeting: N/A
BOARD MEMORANDUM
TO: Santa Clara Valley Transportation Authority
Downtown East Valley Policy Advisory Board
THROUGH: General Manager, Nuria I. Fernandez
FROM: Board Secretary, Elaine Baltao
SUBJECT: 2016 Downtown East Valley Policy Advisory Board Meeting Schedule
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
Policy-Related Action: No Government Code Section 84308 Applies: No
ACTION ITEM
RECOMMENDATION:
Approve the 2016 Downtown East Valley Policy Advisory Board (DTEV PAB) Meeting
Schedule.
BACKGROUND:
The VTA Downtown East Valley Policy Advisory Board (DTEV PAB) generally meets
quarterly. The following meeting dates/times are proposed for 2016. The DTEV PAB generally
meets at VTA River Oaks Campus, 3331 North First Street, Conference Room B-104, or as
otherwise posted.
Wednesday, March 30, 2016 10:00 a.m.
Wednesday, August 31, 2016 10:00 a.m.
Monday, December 19, 2016 1:00 p.m.
FISCAL IMPACT:
There is no Fiscal Impact.
Prepared by: Anita McGraw
Memo No. 5531
Date: March 16, 2016
Current Meeting: March 30, 2016
Board Meeting: N/A
BOARD MEMORANDUM
TO: Santa Clara Valley Transportation Authority
Downtown East Valley Policy Advisory Board
THROUGH: General Manager, Nuria I. Fernandez
FROM: Director of Engr. & Trans. Infrastructure Dev., Carolyn M. Gonot
SUBJECT: Santa Clara-Alum Rock Bus Rapid Transit Project Status Update
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
FOR INFORMATION ONLY
DISCUSSION:
Construction
In September 2015, after a series of concerns related to community impacts, progress of work
and safety, VTA executed a Closeout Agreement with Goodfellow Top Grade Construction
(GTGC), the contractor for the main construction contract (Contract C830).
In order to maintain a safe and clean configuration immediately following the closeout of the
GTCC contract, VTA is using a combination of assigned GTCC subcontractors and the current
Restoration and Completion contractor (Contract C831) to perform the unfinished work along
the corridor. This work includes sanitary sewer, storm drain, street lighting, traffic signals and
station platforms on Santa Clara Street and Capitol Avenue/Expressway.
The remaining work has been repackaged and advertised for competitive bidding under two
separate contracts; one contract for the Downtown San Jose stations (recently awarded in
February 2016) and the other for the Alum Rock Avenue Roadway, Busway and Stations (bid
opening scheduled for early April).
For the Downtown San Jose stations, the improvements have been scaled back from the original
design due to the potential significant impacts of the future BART construction on the BRT
improvements. The scaled back design will include most of the originally proposed
improvements but with a smaller footprint, and shelters that will be easier to install and relocate
in the future. The future BART project will include construction of the originally designed BRT
stations as part of its restoration activities.
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Page 2 of 3
The scope for the Alum Rock Avenue Roadway, Busway and Stations contract (Contract C836)
includes pavement work and median station construction to complete the BRT improvements
along Alum Rock Avenue from US101 to Capitol Avenue.
In collaboration with City staff, the original pavement scope has now been modified to include a
paving process that minimizes community impacts. Also, the contract includes additional
constraints addressing the progress of work, requiring the contractor to complete work in one
segment before proceeding to the next.
The following highlights provide updates for particular project activities:
Temporary traffic control from the previous contract was removed and traffic has been
restored to outside lanes prior to the 2015 holiday season.
Roadway paving along the north side of Alum Rock from US101 through Jackson
Avenue was completed last November with the final layer of paving installed in advance
of the wet season.
All sanitary sewer construction from US101 to King Road has been completed.
Roadway widening and reconstruction of sidewalk, driveways and ramps along north side
of Alum Rock Avenue have been completed. Similar work on the south side of the
roadway is ongoing with expected completion by June 2016.
Traffic signals and street lighting installation are ongoing with expected completion in
late summer 2016.
Shelter installation and architectural finishing work are ongoing at all curbside stations
along Santa Clara Street and Capitol Avenue/Expressway. Completion of these stations
is expected by June 2016, with communications work (CCTV and Real Time Information
signs) work expected through the end of summer 2016.
Construction at the Downtown San Jose and City Hall stations is expected to start early
April with completion by late June 2016.
The construction contract for the remaining Alum Rock Avenue roadway work, busway
and median stations is expected to be awarded in early May with all roadway
construction activities completed by late 2016 and median station completion early 2017.
For information, Exhibit A includes some recent photographs of construction along the corridor.
Project Budget
A budget augmentation of $14M has been requested.
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Page 3 of 3
Project Schedule
With the project now administered under several smaller contracts, staff is coordinating the work
with the various contractors to ensure sequential completion of key items of the project:
Santa Clara Street and Capitol Ave/Expwy Stations will be placed in service as they are
completed, starting in April 2016 with the eastbound Arena platform and ending in June
2016 with the Capitol Ave/Expwy platforms.
Traffic Signals completion by late summer 2016.
Alum Rock Avenue roadway and busway construction by late 2016.
Median stations (King and Jackson) completion by early 2017.
Project completion by early 2017.
Prepared By: Mohamed Basma, Program Manager-Project Delivery
Memo No. 4753
6
Exhibit A
Alum Rock Santa Clara BRT
Construction Photographs
Shelter Installation at 17th Street
Shelter Column Installation at Arena Station Traffic Signal Work at 34th Street
Striping for Nov. 2015 Traffic Shift Concrete Bus Pad – Near Jackson Avenue
6.a
March 30, 2016
Alum Rock/Santa Clara
Bus Rapid Transit (BRT) Project
Status Update
DTEV PAB
Alum Rock/Santa Clara BRT Project
• July 2015 – Stop notice issued to Goodfellow Top Grade Construction (GTGC) after gas line hit at Jackson intersection
• September 2015 – Closeout agreement executed with GTGC
• October 2015 – construction resumed using sub contractors from GTGC
• November 2015 – started design work to repackage remaining work into two separate contracts
Recent Project Activities
Alum Rock/Santa Clara BRT Project
Completed• work zone removal and restoration of traffic to
outside lanes• westbound lanes final paving (US101 to Jackson)• sanitary sewer construction (US101 to King)• northeast corner of Alum Rock and JacksonOngoing• traffic signals and street lights • street widening • storm drain • sidewalk, driveways and curb/gutter • stations (on Santa Clara Street and Capitol Avenue/Expwy)
Recent Construction Activities (resumed in 2015)
Alum Rock/Santa Clara BRT Project
Remaining work was repackaged and rebid:
• C837 - Downtown BRT Stops • awarded in February, with construction expected to
start early April
• C836 - Alum Rock EB Pavement and Median Busway• currently bidding with construction to start late
spring
Alum Rock/Santa Clara BRT Project
Striping for Nov. 2015 Traffic Shift
Traffic Signal Work at 34th Street
Alum Rock/Santa Clara BRT Project
Shelter Installation at 17th Street
Shelter Column Installation at Arena EB
Alum Rock/Santa Clara BRT Project
Concrete Bus Pad – Near Jackson Avenue
Alum Rock/Santa Clara BRT Project
• C837 - Downtown BRT Stops • awarded in February, with construction expected to start
early April • BRT stops at Downtown San Jose and City Hall• scope scaled back due to potential impacts from future
BART projecto smaller footprinto sidewalk replacemento surface-mounted shelters and furnitureo includes CCTV and Real Time Information signs
1S
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2N
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SANTA CLARA STREET
SCHEDULE:
Awarded February 5, 2016
Start of Construction Early April 2016
Completion End of June 2016
Alum Rock/Santa Clara BRT Project Downtown Station (C837)
DOWNTOWN WESTBOUND
DOWNTOWN EASTBOUND
SANTA CLARA STREET
6T
HS
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5T
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TAlum Rock/Santa Clara BRT Project City Hall Station (C837)
SCHEDULE:
Contract Awarded February 5, 2016
Start of Construction End of March, 2016
Completion End of June, 2016
CITY HALL WESTBOUND
CITY HALL EASTBOUND
Alum Rock EB Pavement and Median Busway (C836)
Alum Rock/Santa Clara BRT Project
Alum Rock/Santa Clara BRT Project Alum Rock EB Pavement and Median Busway (C836)
Alum Rock/Santa Clara BRT Project Alum Rock EB Pavement and Median Busway (C836)
Alum Rock/Santa Clara BRT Project Construction Schedule – C836 (Alum Rock Avenue)
• Significant completion expected by late 2016• roadway widening• paving• drainage• station civil• etc.
• Stations communications and architectural finishingsanticipated by January 2017• station shelter cladding• benches• CCTV • real time information signs• etc.
Alum Rock/Santa Clara BRT Project
• corridor divided into segments (except for paving)• contractor to develop detailed work plan• lanes reopened same day for paving work• property access maintained• milestones defined for continuous progress and key
completions • increased contractor key personnel qualifications and
safety management
Addressing Inconveniences
Sample Contract Specifications
Summary Schedule
Alum Rock/Santa Clara BRT Project
Alum Rock/Santa Clara BRT Project
Upcoming Community Meeting
• April 5th , 2016 at 6:30 pmCity Hall
Outreach