Agenda

NORTH DUFFERIN RECREATION & COMMUNITY CENTRE COMMITTEE (NDRCCC) Tuesday, March 12, 2013

7:00 pm Mulmur Melancthon Fire Hall

A. Call to Order

B. Approval of Agenda

C. Declaration of Pecuniary Interest

D. Approval of Minutes of February 12, 2013

E. Business Arising from Minutes – none

F. Delegations – none

G. Updates from Mulmur Council/Staff i) Dana Prentice, Arena Manager, update on resurfacer

H. Correspondence/Reports

i) New Ontario Sport and Recreation Communities Fund

I. Old & New Business i) NDRCC budget report to Council and response letter from Melancthon Council ii) North Dufferin Community Centre Sign – affordable lighting solutions iii) Garaventa Lift – accessibility iv) Arena Walk Through v) Arena Working Plan – including setting up date with Sue Powell, OMAFRA,

brainstorming of recreation and fundraising ideas

J. Items for Future Meetings & Next Meeting Date

K. Adjournment

DRAFT

Page

2

4

6

23

24

rf27)Minutes

NORTH DUFFERTN RECREATTON & COMMUNTTY CENTRE COMMTTTEE (NDRCCC)Tuesday, February 12, 2013

7:00 pmMulmur Melancthon Fire Hall

PRESENT: Heather Hayes, ChairKathryn Bloomfield, Vice ChairDarren WhiteLynn HilcheyKen HalisJanice AldcornLana CowanDana Prentice - Arena Manager with regrets)Kerstin Shillum - Secretary

A. Callto Order by Chair Hayes

Chair Hayes welcomed new

B. Approval ofAgenda

is replacing member Paul Mills

Motion #6-13, Movedcirculated

C. Declarati ta

Chair Hdeclare the n

D. Approval of M of January 08, 2013

Motion #07-13, Moved by White, Seconded by Hayes08,2013 meeting be approved as circulated.

E. Business Arising from Minutes - none

F. Delegations - none

G. Updates from Mulmur Gouncil/Staff - none

H. Correspondence/Reports - none

l. Old & New Business¡) Arena Walk Through

by Aldcorn: That the agenda be approved asCarried.

y member had a disclosure of pecuniary interest that they couldor at any time during the meeting.

That the minutes of the JanuaryCarried.

that

NDRCCC Page 2 of 25

This item was deferred until the next meeting as the Arena was booked and winter conditionsmade accessibility difficult. The FCC grant application is due in May which will still give theCommittee enough time to assess the needs of the Arena and complete the application. lt wasnoted that this year's recipients of the FCC grant included bathroom renovations, roofrenovations, dressing room renovations and kitchen renovations.

¡¡) North Dufferin Community Gentre Sign Update

The Committee has received permission to illuminate the sign from Dufferin County and as thesign is on a County road, MTO approval is not necessary. The Committee received a quotationfor the installation of solar lights to illuminate the sign at a cost of $3,500 + HST. The Committeeexpressed some concern regarding light pollution and if the adjacent neighbours were inagreement with the illumination of the sign. Chair Hayes offered to speak with the affectedneighbours. Committee members were encouraged to bring more affordable lighting solutions tothe next meeting.

iii) Arena Working Plan

The Secretary advised the Committee that the MMAH su that part of the next step in anStrategic Plan which will driveArena Working Plan would be to get involved with the

the Arena Working Plan. The Committee noted that input for the Township'sStrategic Plan having a good idea of what thebetter utilized should be determined.

AS how else the Arena can be

Direction was given to the Secretary to from OMAFRA fo see if she would beinterested in spearheading a NDRCCC.

iv) NDRCGC Agreem

The Committee reviewed includes fundraising and recreational programs.Each member of theto the next meeting.

ged to bring a couple of recreational program ideasfundraising and it was decided that events that

support the Arena need to be held at the Arena. Some roundtable ideasincluded: jam vs Mansfield baseball game, Trivia night, Know it all Ball,Euchre and ittee discussed partnering with other boards in the Community toensure no overlap and have all the Boards work together which would help tosustain all the s noted that the partnership should be between the NDRCCC,Honeywood Minor H and Figure Skating. The Committee was advised that if the

calendar of events, it could be promoted at Melancthon's16OthCommittee could preparc aBirthday Party in April.

J. ltems for Future Meetings & Next Meeting Date

lce Resurfacer, Stair Lift

K. Adjournment

Motion #08-13, Moved by Halis, Seconded by Aldcorn: That we do now adjourn at 8:00 pmto meet again on Marchl2 at 7:00 pm. Carried

NDRCCC Page 3 of 25

Kerstin Shillum

From:Sent:To:

Powell, Susan (OMAFRA) <Susan.Powell@ontarío.ca>

Thursday, March 07,2013 4:22 PM'Kerstin Shillum'; Thorner@mulmurtownship.ca;'Michele Harris';pmills@ mulmurtownship.ca;'Sandra Dolson'

{Disarmed} New Ontario Sport and Recreation Communities Fund (OSRCF)Subject:

FYI - Kerstin - send to Honeywood folks.

Sue

New Ontario Sport and Recreation Communities Fund (OSRCF)

The grant program supports a vision of getting and keeping Ontarians active in community sport, recreation and physical activity. The

goals of this fund are to:

increase opportunities for participation in sport and recreation by developing new programs or increasing access to existingprograms to encourage individuals to become more active and keep those who are, engaged throughout their livessupport implementation of physical literacy as a foundation for lifelong physical activity among individuals enabling them tomake healthier activity choicesstrengthen the community sport and recreation sector by providing training in areas such as coaching, youth development, andvolunteer development to provide enhanced service and quality programmrng.

The program will support projects of one or two years in length that deliver high-quality programs to provide Ontarians with more

oppoftunities to become physically active, including groups who experience barriers to participating and those who are traditionally less

active.

Eligible organizations include incorporated not-for-profit organizations that offer high-quality sport, recreation and physical activityprograms and have operated and been incorporated for at least one year in Ontario (this may include First Nations, Local ServicesBoards and municipalities).

Partnerships are not mandatory but are highly recommended; project applications demonstrating effective partnerships may be given

additional consideration.

Deadf ine for submission of applications is March 19,2013 by 12:00 noon EST. Late applications will not be accepted

For more information, please refer to the Grants Ontario website at: MailScanner has detected a possible fraud attempt fromortunities/PRDR00ó9 1 8

Sample Project DeliverablesProjects could include, but are not limited to the following deliverables:' lmplement existing toolklts in communities with limited or no access to physical activity programs

a

1

NDRCCC Page 4 of 25

' Develop low-impact activity programs for seniors living in isolation

' lmplement an inter-generational program which encourages families to explore local trails together

' Plan and implement a physical literacy program for children and youth from low-income families

' Provide certification to instructors, staff and volunteers in Fundamental Movements Skills (FMS) and theNational Goaching Certification Program (NCCP)

' Build a Pan/Parapan American sports awareness and participation opportunity into an existing or new

recreationprogram

' Adopt or extend an existing Quality Assurance program for sport, recreation or physical activityprogrammrng

' Develop municipal planning tools that align with the Canadian Sport for Life framework and serve to

increase andsustain participation

' Develop and coordinate a community-of-practice to share knowledge and resources

' Conduct applied research that addresses emerging trends and advances the sector

' Adopt or revise a municipal facility allocation policy that gives priority consideration to groups that are

alignedwith CS4L, are associated with a provincial body, and follow a quality assurance system

' Create and implement an equitable access policy that includes tracking program/facility fees and addresses

financial barriersProjects will be eligible for one-year or two-year funding and must be completed by March 31, 2014 or March31,2015 respectively. Funding for multiple projects to the same organization is dependent on total demand forfunding;organizations may be asked to prioritize their submissions.

This message has been scanned for viruses anddangerous content by MailScanner2, and isbelieved to be clean.

2

NDRCCC Page 5 of 25

NDCC INDEX

A. OPTIONS

B. SURPLUSES/DEFlclrs

C. CAPITAL EXPENDITURES

D. WAGES & BENEFITS

E. HYDRO

F. MEI.ANCTHON CONTRIBUTIONS - M ULÍU UR

G. MET.ANCTHON CONTRIBUTIoNS - DUNDALK

SHELBURNE

H. ICE HOURS

I. MINOR HOCKEY & FIGURE SKATINC ENROLMENTS

J. ICE RATES - MULMUR

K. ICE RATES- SHELBURNE

L. NON RESIDENT FEES

Prepared by Harry Bunker, Treasurer

January 4,29L3

ooã

NDRCCC Page 6 of 25

a

NDCCOPTIONS

'1" - Charge Minor Hockey & Figure Skating the sarne as prime time public rates. The differencebetween NDCC prime time pubf ic and dlscounted rates for Minor Hockey & Figure Skating ls 23.4%.The increase would generate an additional$1¿558 per year (see Schedule H & J) and in essence allusers would be paying the same amount including Mulmur residents. A25 % discount seems to be theaverage discounted rate amongst munlcipalities for these associations. The Town of Shelburne doesnot have specific discounted rates for Minor Hockey & Figure Skating. Charges are at prime or non-prime rate based on number of hours per week (< 5 hour/week, >4.5 hour/week) and time of day (seeSchedule K). These rates applyto any troup or association. Non-residents reg¡stered in Minor Hockey &Figure Skating pay an additional $36 per year. Township of Mulmur and Township of Melancthonwould continue to fund NDCC ln the same menner as in the past.

a " B" - Township of Mulmur to increase ice rental rates for Minor Hockey & Figure Skating (SfOg -20L212O73, see schedule J) to be comparable to the Town of Shelburne prime time rate of g133 (> 4.5hour/week, see Schedule K). The difference of S3O per hour of ice time would generate an additionat$21,840 (Seo x 728 hours (average annual enrolment for Minor Hockey & Figure Skating). Mulmur andMelancthon would continue to fund NDCC in the same manner as in the past.

"C' - A20 % non-resident fee simifar to the Town of Orangevllle to be charged to all Minor Hockey &Figure Skating registrants, with the exception of Mulmur reglstrants. The fee would be collected by theassociations and forwarded to the Township of Mulmur with full registration documentation for auditverification purposes. Non-resident could apply to their respective municipalities to be subsidized forthe non-resident fee, similar to current pract¡ce with the the Town of Mono. The cost to themunicipalities is far less expensive than operating a facility of their own. The total fees collected for the2012/20t3 season would approximate Stz,t3o (511,900 MH - 20 %xr19 players x 5500 averageregistration fee) and (55,220 FS - 20 %x29 skaters x 5900 average registration fee). With theTownship of Melancthon users being considered a non-residenç an additional $9,630 (5f¿fgO -

57,500) would be generated in excess of the $7,500 current grant paid by Melancthon. The Townshlpof Mulmur would continue to fund NDCC in the same rnenner as in the past. lf the Township ofMelancthon was interested in joint ownership, both the Townshíp of Mulmur and the Township ofMelancthon would contr¡bute capital on an annual basis on a 5O/50 basis.

a

67

39

NDRCCC Page 7 of 25

o

-2-

" D" - Operat¡ng costs contribution based on percentage of users and current funding by Mulmur and

Melancthon. The main munícipalities using NDCC are Mulmur & Melancthon. User fees would be

appficable to the other municipalities. This method would involve a significant amount of

administration. The associations would have to collect the user fees and remit to the Township of

Mulmur. Thls method would fluctuate from year to year dependent on the number of users from each

municipality. Under this scenarlo for 2012-2013, Mulmur would have contributed 59,662 (36.6%x

526,400) and Melancthon 5t6,738 163.4%x 526,400) (see Schedule l)' 525,400 represents the total

contributed by both municipalities in 2012 -20t3 (Mulmur s18,900, Melancthon $z,soo) (see

Schedule F). This represents $197 per user ($26,40011341.|n 2OL2, there are 63 users from other

municipalities which would generate an additional $L2,4L1. (63 x S197). Total from all municipalities is

S3B,8tt (59,662 + 516,738 + StZ,+ttI Any deficits would be absorbed by the Township of Mulmur.

"E" - Operating costs contribut¡on from Mulmur & Melancthon to be on a 50/50 basis' Under this

scenario for Z1l7-,the amount would be 513,200 from both partlcipating parties. Total current grant

of 526,400 (S18,gOO/$7,500f remains unchanged unless the total grant amount is raised overall. Both

municipalities would contribute to any deficits if lolnt ownership of the facility. Maior capital

contributions by Mulmur & Melancthon (for items greater than S2,500 which is the PSAB threshold for

depreciation) would be set aside annually ¡.e. $S,000 from each municipality, in a capital reserve for

future capital projects i.e. Zamboni replacement. Any shortfall in the reserve to be contributed equally.

A 10 - 20 year Capital Plan to be developed and incorporated into the Township of MulmurAsset

Management Plan. Since the Township of Mulmur owns the NDCC, a real estate appraisal would need

to be taken and any financial gain above appraised value on the disposition of the facility would accrue

to both parties on a 50/50 basis.

"F" - Operating costs contribution based on revised status quo percentage, which is currently

approx¡mately 7O%/3Oc,/6ISLS,1OO/SZ,SOO). For 2OL2, operating costs contribution from Melancthon

was 57,500 for 85 users (current funding formula ¡s the greater of 58S per user or $Z,SO0). Mulmur's

contribution was S1B,9O0 which pays for facility insurance premiums (S17,000) and external audit fees

(S1,9OO). A revised funding formula agreement to charge Melancthon 512L per user (S85 current rate

plus 535 non-resident fee (same as Shelburne) for a totel of 510,285 (2072l'vs. 57,500 (2012). This

results in additional revenue of $2,785 (S10,285' $z,soo) or S29,185 (S18,900/510,285) total grant.

Contributions by Melancthon to the Dundalk Community Centre were S14,000 for 2011 and 58,000

(subject to clarification) in 2012. Arena users at the Dundalk Community Centre as of December 2012

were 12 (Youth) and 19 (Adults). Both municipalities would contribute to any deficits if joint ownership

of the facility. Major capital contributions by Mulmur & Melancthon (for items greater than 52,500

which is the PSAB threshold for depreciation) would be set aside annually i'e' 55'000 from each

municipality, in a capital reserve for future capital projects i.e. Zamboni replacement. Any shortfall in

the reserve to be contributed equally, A 10 - 20 year Capital Plan to be developed and incorporated

into the Township of Mulmur Asset Management Plan. Since the Township of Mulmur owns the NDCÇ

a real estate appraisal would need to be taken and any financial gain above appraised value on the

disposition of the facility would accrue to both partles on a 50/50 basis.

0g40

a

a

NDRCCC Page 8 of 25

ê

ÍOWTIEHIPOFMUT,MIUN

ÍUDGG SUnHr¡S¡¡ÆEHem ÍÌ97 - 2Or2

IEAR ST'RPI.Us

S 5,c5r

Drffif

1997

1998

l!t992000

20olzûu¿uot 3

20p,4

20d5

r0052@72(m2009

1fir020Lt2072

$$

$s

ig,rgg5;8G1

EÈp.rst7;tu4

60aL

-$ 2o,lû

-$ sprti-$ g.3rüô re4¡sd'û.rwnSr¡;¡Bras'9fs.æef¡"ro rcÉcr{'ê

{ qget{ eq,tÆ

-$ eLi.lc þufrçtç*.actuitüdll bêsf,rttfibenüptæesìEM p_94_@,, ñ4ûr Sg.olio, Hyd n $*sos,too Bënt¡l¡ ËglsQ; fril R€r$€l $1"Fs0,¡]nî*"îiÐr Ttdliu ñrllm'($s*oooJ

$

0941

NDRCCC Page 9 of 25

NDCC SURPLUSES / DEF|C|TS 2OO3 -2Ot2

Tolunship of Mulmur

Rerrenue

Þ$enses

2003

ß8,139

t32,Z7E

200( rrs¿07s 10,0

172tt3 30.6

fr 2r¡08

7fr4 U+654186.8 2s¿854

Ë 20(x).39.4 199,æ€r.0 206,75

-6,gg{t

þ 201(}

-tt.L Leg,zs,fr 2I)11.lsJ 186819-r.1 is,8ss

5,061

2oo5 x ?006

14t49lr {.3 147,922

l$¡,266 -33 130.338

* ?ær7,7 n0,4221i 3T),799

20Lr¿ fEudrerlx,TA.115

t z59204',2X)

å1,7(x)

*-1.7

t2.95,861 -20.72A n,224 L7,5U -t,lTt -3¡,195

Notes:

1, Data for the years 2003 - 2011 was extracted from BDO & Rtß audited flnanclal statements.

M,4:iÌ-z5,Lq

I

I

I R€rÊnue¡qFFÞ

II

-

¡toopoo

350,000

300,m0

250,æ0

2m,m0

150,000

$0,0æ

so,000

2co3 Zw 200:i 2fxt6 æÍ7 208 2ffi 2010 2011 20rz

T:VoBeMoved\hbunkeÀMy oo"u."nq|pott o n\Æen¡\2fl B-2011 Surpluses_Deficits

NDRCCC Page 10 of 25

TswÌtsHtP oF MuLttttuR

NÞCC CAFlr r pfpEilDtTURES AcÍï' - 2M:2

YEAR $ oes.rlpüort çrånq

1!Þ71998

snz0d0ãro12æ22003

200i1

200s

2m62007

290t¡

20{r!t

2910

20u

2012

Totrh

å28t2!3rWlE708

1!'+18016,117

1:6,797

32,O¡O

lLSAZ5,900

5,000

rso¡.q

s$$

$$sI$

sssI$

s$s$

$I

Bß6Æ6

21.5032?.1E¡ì Deh¡n¡dfier64F44 Bo€rË

&,980

¡¡7,E00 z?mboni

Mutm¡.r nêçca_thnEGs R¡sewe¡

ru¡d¡rgSor¡ùGes

CCtpol¡HDordctl

lrlc_l¡¡rgllron

Aomþ¡Cüitot€

$ lo,m

Hfhland

I æ,mo P,d2oog-2gro

s a0@ $ rp,000

$ s;ssoFlqorScf'uþbcr

he PlarÌt

cooilnE toop/Elçstlcal($17,304jl, Bþott FryEr (51,494

lnsulatlsn, Ushüng & S€g¡.lty (Hre/ftad¡lGoolc¡r Rrmaree, Scts-sor Fft Eeûtrlcel (Wîshraomc¡

Table & €halrs

Delru¡n¡rlÍf¡c¡¡tion

Transftrto zañboril Re¡enn= M. fupllry Memodal

Tr¿nsft r to amhenf Êeserve

TrangGr b zambonl ReÉertue

s

g 1É{go0

Snlctn!9ì (Ùtd¡n'oel

s rsqzrs s 2?s6s6 s 12,000 $ 1o,mo s 60,900

I rStoss5 lz¡76ts E4p00

5 701,389

-

C¡

Z4NDRCCC Page 11 of 25

7.Townshlp of Mulmur

North DllïErln Gommunltv Csntru Ullgqes and Etneflts 2tXlS.20t?.

Ycrr2003

20u2005

2006

2007

2008

2009

2010

2011

2012

$32,6¡e35,7L6

30,46731,72s48,347

80,99179,319

74,99t53,64056,503

16 change

9.449Ê

-t4.709Í,

4,73?Í,

s2.3E96

67.55t6

-2.O79.6

-5.2L%

-27,9096

5.3416

Ffi Arcrra Mana ger / Severance

F/Í Arena Manager / $eìterance

MaJor Benovations

Total iS2g,fïl

Tr\C - couNCtL - çoMM|TTEÊS - BOARDS\CO5- CoMMFTEES\NoRTH DUFFERIN REÇREATION\Nonh Dufferin

Communlty Centre f&es and benefits 2003-

44

NDRCCC Page 12 of 25

é

Townshlp of Mulmur

ilorth Duñerln Communltv Cqnfir Hvdrc Uraoo?003.20'12

Yoer2003

2004

2005

2004

2007

2t082009

2010

2011

2012

$2qo7228;t6Ð24,8U2&20135,3074ÐülE31,S73

38,43544,031

4t'661

96 ohange

tO.34¡yo

-27;6516

35.499é

2,5,2t 6

21,82,6,30.04%

23.æYo1338t6-5"38*

Total $it¿10,391

T\C - COUNCII - COMMITTEES . BOARDS\CO5- COMMITTEES\NOßTH DUFFERIN RECREATION\North DufÊrinCommunityCen}ll Hydro usage 2003-

45

NDRCCC Page 13 of 25

É

lon'nshlp of Mulmur

Y¡.i Mulnur Mrhncdron

lgsT

1SS¡

lBsg2000

2001

20t220a3

20M20{t5

200c

2007

2008

200/,

2010

2011

2012

ltAO01300

26,200

6,000

91100

ït E00

1t0001to0o15,000

1:i,000

1¿s00f8,000ü,04816,200

16,500

18800

4000+o0o4,ß004,0û

16,000

¿s00¿s00t,500

¿s00¿5007^500

7,82O

¿500¿5007,500

7,5N

ToEl S2t9p4t S114,s¿0

I'lotes:1. Retro lnsurânce pal{ by Mulmur 522,700 (æ08), å1.1,850 (20031. spft hared on annutl premlums.

Prepared ¡y r#4r sttttu n7lú1L1

46

Pags 1

NDRCCC Page 14 of 25

6.

Townshlp of Mulmur

TOWNSHTP oF- HEr¡NCTHON ARENA PAYMENTS

Yær Dundalkn Shelbumc' North Dufrodn

2009

201s?ol1

2012 budgct

020.000.00

$7,6@,00

$7,6m.00t7,500.00

t Addltlonal $120i000 f.or renovatïons pald in 20tr0 not lncluded.*t Facllitles Manager lndisated $8,0.00 was eontributed bl, Mêlâncthon In 2012.

T:\C- COUNCIL - COMMITTEES - BOARDS\C05- cOMMITTEES\NORTH DUFFERIN RECREATION\Melancthon

paymenB to aren¿qìelburne and dundalk

48

NDRCCC Page 15 of 25

Tqn¡h¡pdMdmlr

NDCClcc Hd¡rs?,'0ø2ßÍ''-æZIñL

2ææm9 2m!l20tD ml*zfrL 2û11¿Orz '4t:2-i2¡/t3

âß|EF R¡rG(lt2Ydrl f3ururt¡ r

MtmrHo*ey rr4.fi 619,5(ì 58550 't6S0

zg¿w eol.56 $ 1g2'9{¡

EgurcSnãÈirE 1¿t4.00 t5-35l¡ 1O7.m Uo.so 5¿qo üs:2 g 10290 .

Mub 1r.25 :te.00 35¿æ ¿r0lfx¡ traoo 3sÊ"et s Þq96

$meIiq¡tç{'rr

FlBgo 5 Ues6 $

l9"I9r s ¡20,,Cç $Ê

.ü¡,811 $ USI9F ftB,r26

t

76p73 S

rç,rte s

48,731 S

ßcrrul¡cIEçËG

L4AT3

eÍÌqt

Nott5:

t2&7r t;:s-ql Úeaso-

1 | Çuncnt rytel5 e ftçoqÉd,f¡hþf æ.+ 95 ftr MrËr ]rÞçtc'y, q Étu|e Sloür¡,

3 |È fr¡rrijSl lä'bFlt,üÎÊ crÍtE*itjpímFüñe 4ñe'ddð¡ÞI¡ned,

3 Hrj E$qtt¡$Éed h cqoì4'rdÈ¡.

\

wNDRCCC Page 16 of 25

Township of Mulmur

Notes:

1 lnformation not provided by Minor Hockey Association for 21Í:Lft2 and Figure Skating 4sssçiation for 2o10/11.

49

85

53

L974t

9

13

19

64

67

38169

44187

60

83

207

207ut2 2Ot2A32AO8/9 2æ9/70 2OrOh'Total

57

80

7035

6

t2lt

9ït19

4t

0

0

00

11

l016

37

Figure Skatlng

2008fe 2æ9nO 2070fi7 207{7:2 zùX2h:t

I19

15

42

ß73

ÆL620

æ67

38

163

49

73

28150165

Hockey2Oæ/9 2üD/70 2070/17 2077A2 201:2/73

¿+9

61

55

Mulmur

Melancthon

OtherTotals

ilunicipality

T:\C - COUNCIL - COMMTTTEES - BOARDS\COs- COMM|TTEES\NORTH OU#rru RECREATION\M¡nor Hockey - Figure Skating Usage by Municipality 2OO8 -

h

NDRCCC Page 17 of 25

NORTH DUFFERIN COMMUNTIY & RECREAT]ON CENTRE

ICE REÍ{TAL RATES

FACILITY RENTAL RATES

NOTE: ALCOHOL LlABlLlTy /,VSUR/4NCE COVERAàE FOR EVENIS SERV,/VG LIQUOR MUST BE OBTAINEDBY IHE IESSEE PRIOR TO BOOKING FACIuW AT IHE ¿ESSEE'S EXPE'VSE.

+Per sessíon ls ìn øçcew of6 hours+aDeposit ol ûI 00 (kitchen/no alcohol) or 8200 (kitcheilaleohol) ß relundable ifno clean up required or danages incurred,.

re51

TYPE OF BILLING I{OURLY RATE (excluding HSTI HOURLY RATE (lncludtng HST)

PRIMETIME PUBLIC PRIME $126.96 $143.96

NON PRIME TIME PUBLIC NON PR $93.42 $105.56

MINOR HOCKEY HONMIN $102.90 $116,28

FIGURE S](ATING HOiIFIG $102.90 $'110.28

SPECIAL RATE MINOR HOCKEY/FIGURESIGTINGGOU RNAMENTS/CAR N tVA L)

TOURMHGARNVL

$83.95$94.86

PUBLIC SKATING SAT/SUN PUBLIC FREE FREE

FLOOR SURFACE (SUMMER) ADULTS FLOORA $57.75 $65.26

FLOOR SURFACE (SUMMER) MTNORGROUPS

FLOORG î47.25 $53.3e

TYPE OF BILLING SESSI ONTHOURLY RATE (excludlngHSTI

SESSION'HOURLY RATEfincludlns HST)

NORDUFF HALL ('per sesslon > 6 hrs. withkitchen/bar)

NORDUF '$365.85 "$413.41

NORDUFF HALL (per hour - max ô hrs.with kitchen/bar) NORDHR $43.48 $4S,13

NORDUFF HALL (per hour - max 3 hrs.w/o kitchen/bar)Groups, Associations, & ResidentsMinor GroupsRecreational Clssses

COMMRECREARECREA

$36.14$27,10 (Non-lce)$27'10 (Non-lce)

N/C llce Season)

$30.62$30.62

N/C llce Seasonì

$40.84(Non-lce)(Non-lce)

NORDUFF HALL WTOURNAMENT(*per session)

HALUT r$179,96"$203.35

NORDUFF HALL & ICE SURFACE FLOOR(NON-WINTER) þer sesslon)

BOTHFL *$613,73 r.$580.51

"$413.41ICE SURFACE (NON-WINTER)(.persession)

tcEsuR *$365.85

CHAIR RENTAL (oFF.slTE ONLÐ(perilem)

GHAIR $1.18 $1.33

TABLE RENTAL (OFF-SITE ONLY)(per¡tem)

TABLE $5.96 $,0.73

NDRCCC Page 18 of 25

Page 1 of2

¿Thursday, January 3, 2013

lce Rates

Centre Dufferin Recreation Comolox

Ice Rntes Aprfl 2012 -Iïfnrch 2013All aPPlicrble trxÊs ¡rc Êafn

<shr >4-5hr

Town and GountrY Roomincludes kitchenlbar

Prirne (FridaY-SundaY) $550

Non-Prime (Monday-Thursday) $129

Fitness Classes/hr (no kitchen/bar) $30

Room Rentals

PoolView Room (4hr max) $80

Party Pack - t hr ice or pool plus 2hr room $170

Meeting Room - Single $1S/hr

http://www.townofshelbr:me.on,calsiteengine/acti@age.asp'DagelD:168&SeæchTexFice*... 1l03ll3

2:fi)AM3;ff)AM4:00.AM5:004M6:@ÀM

4:00

52

NDRCCC Page 19 of 25

*s68.ffi

#s.0Ë tpss¡æe iffiW,s.t&wtülr& !i ñhw ighut fuch+

n¿fi r#

NDRCCC Page 20 of 25

The Corpordtion of

THE TOWNSHI P OF MEIANCIHON

75770I Hwy. lq R.R. # 6, Shelbume, Ontario, LON lîgTelephone - (519J 925-5525

Fox No. - (s19) 92s-1770Website: www.m elancth ontownshlp.ca

E m d¡ I :¡ nf o @ m e Ia ncth ontow n s hí o.cøDenîseB, Holmes, AMC|CAo/clerk-Treøsurer

February 5, 2013

Township of Mulmur758070 2nd Line E

R.R. # 2Lisle, OntarioLOM lMO

Attention: Terry Horner. CAO/CIerk

Dear Terry:

Re: North Dufferin Community Centre

please be advised thatthe Repon of Harry Bunker,Treasurer, regardingtheabove.subJect matter,

was reviewed atthe Council meeting helá on January24,2013 and Counclllooked atthings in the

Report from a different perspect¡ve'

Counclt looked at the lg-year accumulated surpluses and deficits and if Councll understood the

notes correctly from zOtá, the deficit would not have been $31,700 but, accordlng to Council's

calculations, would have been a deficit of Sa,600,the deficits, the aggregate total, was a loss of ap

over 10 years would result in an annual loss of athe majority of losses occurred in 2008, 2009 aManager of the Facility and the related costs as

cfrangËd. Council felt t'hat the average annual cost was very reasonable.

The other point that Council discussed was regarding ice time rentals. Council understands that

there may'be amenities offered in some oth", Ãrenas that cannot be offered at the North Dufferin

communitycentrethãiLouldaccountforthedifferentonicetimerental. However,Councllfeels

it might Ue trelpfut if the Board took a look at establishing an ice rate schedule simllar to Centre

Dufferin Recreation cáÃprl* wrrfch woutd discount the piice based on the number of hours and

times used, versus a specific user group.

Council supports the concept of user fees for those using the arena who live outside of Mulmur

and Melancthon.

36

.2

NDRCCC Page 21 of 25

-2-

Finally, Counefl has tndleated thatthey have no lnterest tn belng a 50/åO partner in the Community,

Centre and are leanlngtowards Optlon "8" ln the T¡easurêy's RepEn'

Shor¡ld y.ou have any guestiom, regardingthe aþ.over:please do not hes¡tate to contaet ms:

V.[,"-'ì o ,Þa-,

Deniæ B. llolmes, AMtfCA0/ChrþTçéesurcr

NDRCCC Page 22 of 25

facilitating public access I Garaventa Lift hþ://www. garaventalift.calenlwhich¡rroduct_should i choose/facilit..

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1of I 318/2013 2:l4PMNDRCCC Page 23 of 25

Kerstin Shillum

Sue

Subject: FW: Honeywood Arena Working Plan

From: Powell, Susan (OMAFRA) [mailto:Susan.Powell@ontario.ca]Sent: Wednesday, February 27,2013 11:15 AMTo:'kshillum@mulmuftownship,ca'Subject: Re: Honeywood Arena Working Plan

Hi Kerstin:Fab to hear from you!So for sure mtg in April-and maybe I should do a walkthrough the arena to see it before mtg so lcan understand betterthe things the will have listed.Chat soon

Cheers

From : Kerstin Shil lum fmailto : kshil lum@m ulmu rtownship.ca]Sent: Tuesday, February 26,2013 10:22 AMTo: Powell, Susan (OMAFRA)Subject: RE: Honeywood Arena Working Plan

Hi SueI am doing really well-thanks for askingOThis is so great that you would like to help - I think they need some guidance and creativity - which you havein abundance!They usually meet at night - however, I think it would be best for you to meet during the day n'est ce pas? Wehave a meeting week after next - they are planning on doing a walk through then to see the arenadeficiencies... so maybe a morning in April? What dates/times would work best for you?

Enjoy this sun before it blowsOKerstin

From: Powell, Susan (OMAFRA) fmailto:Susan.Powell@ontario.ca]Sent: Friday, February 22,2013 2:03 PM

To: 'Kerstin Shillum'Subject: RE: Honeywood Arena Working Plan

Hi Kerstin:How are you?! Question: what is this group really looking for? Perhaps guidance, someone to facilitate and work withthem to help create a list of ideas with priorities? This is could be a half day session to work on a plan? Kinda like a thinktank - blue sky then reality?? ldentify gaps - funding needs to support what projects... kinda thing?? I agree that someonefrom the rec committee needs to get involved in the township strat plan - supporting the higher goals -which are to bedeveloped - which will include recreation and trails etc and they will be a big piece of Mulmur's future growth or whateverin this area.I would love to help... .let's get this group together for a round table of idea sharing and defining doable stuff!Let me know when and where.

1

Sue

NDRCCC Page 24 of 25

From : Kerstin Shillum [mailto : ksh illum@mulm u township.ca]Sent: February 19, 2013 11:37 AMTo: Powell, Susan (OMAFRA)Cc: h hayes@m u lm urtownship.caSubject: Honeywood Arena Working Plan

Hi Sue,I hope you are doing GREAT! and had a nice long weekendO

I am emailing you under direction from the Honeywood Rec Committee. The Honeywood Rec Committee(formally known as the North Dufferin Recreation & Community Centre Committee) is working on a "workingplan." I believe Marco, from the MMAH, may have spoken to you about this. I relayed the message to theCommittee that the MMAH felt that someone from the Committee needs to get involved in the Township StratPlan regarding recreation. However, it is almost like a chicken/egg scenario... .the Committee almost needs tocome up with new and inventive ideas for the use of the Arena and a list of deficiencies that should be workedon to make it more usable to help the Township Strat Committee address recreation concerns. The Committeefeels that some direction in this area would be helpful- ie someone to help them to start'thinking outside ofthe box' and was wondering if you might be available to help. I know you have 1,001 things on your plate sothis might not be possible - but perhaps you might know someone? or an idea of where the Committee couldlook? The MMAH advised that they don't really have anyone.

Thanks so much Sue,

Have a great rest of the day!Kerstin

Kerstin Shillum I Acting Deputy Clerk-Treasurer I Township of MulmurPH: 705 4663341ext223 | FX: 705 4662922 | kshillum@mulmurtownship.ca

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