Draft Energy Assurance HighlightsFor

City of Virginia Beach

VEPGA PresentationMay 4th, 2012

Lori Herrick, MBA, LEED APCity of Virginia Beach

Energy Management Administrator

Dept of Energy Grant - $200,000Local Energy Assurance Plan (LEAP)

Overall Objective: The overall objective of this plan is to enhance communication and coordination among City departments, citizens, and private industry energy stakeholders so that all may be better prepared for potential energy disruptions, while at the same time ensuring that essential functions and services in the City can be maintained during a disruption.

Since energy infrastructures are largely owned and operated by private industry, the function of a local government energy assurance plan is NOT to assure supply but to continue to provide essential services and functions during a supply curtailment until normal energy supply systems are restored.

Energy Assurance Plan Process

LEAP Actions Completed Lots of Energy Discussions – Interviews of:• City Departments• Schools• Verizon Wireless• Dominion Power• Virginia Natural Gas• Virginia Department of Emergency Management• Virginia Department of Mines, Minerals and Energy• Army Corp of Engineers

LEAP Actions Completed Attended three energy related exercises:

• Attended two Department of Energy (DOE) Exercises (Raleigh, March 2010 and Boston, June 2010)

• Worked with the State to develop and participate in the state exercise (October 2011)

Other LEAP Actions…

• Local Energy Assurance Plan

• City Wide Generator Assessment

• Energy training for our Engineers

• Study of Critical Facilities fed off of Central Plant

• Study of Public Utilities Pump Stations

• Study and design of a new generator at the Human Service Building

• Document 1: Local Energy Assurance Plan MasterThe master plan is reviewed every two years by the Energy Assurance Planning Team [NEXT SLIDE] and updated as needed. Its review and update history is maintained in Appendix A. It is the source document from which selected sections are copied to produce Documents 2 and 3.

• Document 2: Energy Disruption ESF#12 ChecklistThe operational checklist is carried into the Emergency Operations Center by the Energy Management Administrator for quick reference during an energy disruption. It is reviewed on an event-by-event basis as part of after-action reporting and updated as needed, based on lessons learned during an event.

• Document 3: Energy Assurance Investment Strategy (Mitigation List)This long-term mitigation strategy describes and prioritizes potential capital investments and changes in policies, procedures and practicesthat would enhance energy assurance and the resilience of the City andits citizens in the face of energy supply disruptions. It is reviewed and updated semi-annually by the Joint Energy Committee to reflect anynew investments or changes in policies, practices, and procedures.

LEAP Documents

1. Joint Energy Committee2. Emergency Preparedness

Committee(LEAP subset drawnfrom incident command structure organizational elements circled at right)

Local Energy Assurance Planning Team

450,000 people living in 150,000 households Two-thirds of households are owner-occupied, and one-third are rentals Virginia Beach has

Heating of owner-occupied homes is 50% electric, 40% gas, 10% oil Heating of renter-occupied homes is 70% electric, 25% gas, 5% oil Air conditioning is 100% electric

Electricity consumption: 5 million kWh per year 2.8 million kWh residential (170,000 customers) 1.5 million kWh commercial (17,000 customers) 0.7 million kWh government (1,700 customers)

Natural gas consumption: 6.6 billion cubic feet 4.4 billion cubic feet residential 2.2 billion cubic feet commercial

Oil consumption primarily as gasoline for approximately 300,000 vehicles, of which 185,000 are used for commuting to work

Local Energy Usage ProfileIn Round Numbers

Local Energy Usage Profile – Residential Heating

Virginia Beach Energy Expenditure$22.5 Million in FY10-11

Electric Power Supply Infrastructure

Note wind speed profiles areseasonally complementary

Renewables – Solar is Summer Peaking

Pipeline Company Enters Virginia Exits or Terminates

Columbia Gas Transmission Co. Interstate from West Virginia District of Columbia & Maryland

Dominion Transmission Corp/Virginia Natural Gas (includes gas from Cove Point)

Intra-state from northern Virginia to Hampton Roads

Chesapeake

East Tennessee Natural Gas Co. Interstate from Tennessee Roanoke & spur to Martinsville

Transcontinental Gas Pipeline Co. (TRANSCO)

Interstate from North CarolinaNorth to District of Columbia and Maryland and spur southeast

Natural Gas Supply Infrastructure

Colonial Pipeline Transports refined products from

Refining Center (Houston) to Rack Markets (Norfolk). Transit time = 15 days.

Petroleum Fuels Supply Infrastructure

44009 (5 m)

44014 (5 m)

CHLV2 (43.3 m)

FRF (20.4 m)

CBBT (13 m)

Station ID (anemometer height)

Renewables – Wind is Winter-Peaking

Energy SupplyInterconnectivity

Wholesale Off-peak Prices forecast to double by 2016

PJM Long- Term Electricity Price Forecast

Wholesale On-Peak prices forecast to double by 2020

PJM Long- Term Electricity Price Forecast

Recommendations

Recommendation for the CityTraffic Signal Study

Recommendation for the CityTraffic Signal Study

Recommendation for the CityFuel Route Planning

Factoring Flooding and Downed Tree

Limbs

Recommendation for the City/RegionFuel – Resupply Plan

Mutual Aid Agreements with

Other Cities/Counties

Recommendation for the CommonwealthFuel Assurance Along Evacuation Routes

Recommendation for the CommonwealthEnergy Market Info for Cities and Counties

• Press Releases & Public Service Announcements

• Ready to provide unified clear communication of the issues and the conservation plan

Recommendation for the CityEmergency Energy Conservation Plans – Ready

Generator Assessment Project

Generator Assessment ProjectCITY Generator Assessment Areas1.Site Address2.Software (VR Presence) 3.Tank Capacity4.Generator Size (KW)5.Run Time (hours)6.Product (Diesel/Unleaded/Natural Gas/Propane)7.Year of the Generator8.Manufacturer Inventory #9.Model10.Serial #11.Critical Facility (Critical/Vital/Essential)12.Status: Load Information (e.g., HVAC, lighting, etc.)13.Quick Connects

What age is too old for a generator?

20 years

What standard should our generator programs be following?

National Fire Association (NFPA)

Generator Assessment Project

Generator Assessment Project

Generator Age Total Number

20 years or older 37

Between 20 and 15 12

Covered Facility Generator Information Buildings (79) Primary and Secondary Shelters (24) Pumps – Storm Water (8) Pumps - Sanitary Sewer (405) Portable Generators (50) Intersections (26)

Generator Assessment Project

Veeder-Root Software - Does it have this software capabilities - Inform increases

our information on our fuel sites by providing fuel inventories without physically going to the site.

Quick Connects- Review of quick connects – What do we already have?

What is needed?

Critical Facilities Whole house or partial? What parts?

Generator Assessment Project

Army Corp Support – Mission from FEMA

Coordinated by need through our EOC (Mark Marchbank)

to

Virginia Department of Emergency Management (VDEM)

Army Corp Support Mission from FEMA

• State-Wide Priority• Generator Storage• Common Sizes

Army Corp Support Mission from FEMA

• Generators – local government, hospitals, other health care (nursing homes, dialysis, etc)

• Utility providers• Fuel capabilities –even without generators)

Army Corp Support Mission from FEMA

Value of Pre-Assessment

City Communication

• Radios• Computers• Cell Phones• Smart Phones• Desk Telephones• Ham Radios

Communicating with the Public

• 130,000 VBTV – Est. 66% of the household (Verizon and COX)

• Social Media - 8,988 on Facebook and 5,335 on Twitter

Lack of Fuel to Generators – What Happens to City Communication?

We still need to think about and resolve - how do we communicate?

Generator Team

• Annual Generator Review Meeting - Schedule an annual Generator Review Meeting (every June) ahead of CIP schedule with the involvement of following attendees: 1. Public Utilities2. PW Fleet3. PW Building Maintenance4. PW Facility Maintenance5. Emergency Management (Fire)6. PW Energy Management

Meeting in each year – June (Ahead of the CIP)

Exercises – Lessons Learned

Lessons learned from Energy Exercises• State Exercise

– ESF 12 staffing– VDEM – during emergencies only

Lessons learned from Energy Exercises• DOE Exercises

– No Fuel Plan for the Country – High reliance on private companies to provide

energy

Lessons Learned fromDOE Energy Exercises

Virginia Beach EOC - ESF 12 Staffing

Going Forward – Energy Exercises

Energy ExercisesRegional Approach

Generators Contracts Fuel Contracts Test at what point does the demand exceed the supply?

Going Forward – Continued Resources

Virginia Beach - Energy Assurance Advisory Group for Local Governments

Going Forward – Energy AssuranceWhat May Cities and Counties Decide they need?

State-Wide Energy Market Vulnerability - Cities and Counties need assistance monitoring energy supply markets (i.e., being aware of possible energy disruptions)

Regional Fuel Route Plan - Creating fueling plan for evacuation routes (Hampton Roads)

VDEM to maintain Generator Assessments - allowing information to pass to FEMA and the Army Corp of Engineers with less delay

State-Wide Study to Assess energy Communication Modes - assessing energy vulnerability for TV station, radio, social media, etc.)

Going Forward – Energy AssuranceWhat May Cities and Counties Decide they need?

Develop and Maintain an Energy Template Database Develop a public information packet for various scenarios - heat wave, flood, energy outages, etc.

State-wide Study and Recommendations on Energy Assurance using Renewable Energy (e.g., wind) - what can Virginia's climate really deliver?

State-wide Energy Assurance Preparedness Training - education for Cities and Counties regarding the states EAP

Expanded ESF 12 Staffing at DMME and VDEM

Going Forward – Energy Assurance Investment Strategy

• Support the Commonwealth’s efforts to staff Energy

• Maintaining Generator Assessments and other Mitigation items list

• Prioritizing mitigation needs – JEC• Seeking funding – grants and CIP requests

Questions?