drive organizational change without overloading managers€¦ · source: hr advancement center...
TRANSCRIPT
HR Advancement Center
Drive Organizational
Change—Without
Overloading Managers Best Practices to Maximize
Managers’ Finite Capacity
Sarah Evans
Senior Consultant
©2016 The Advisory Board Company • advisory.com
2
Source: Advisory Board.
Where to Find This Session’s Slides
and Additional Resources
advisory.com/ashhra
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Why Most Change Initiatives Fail
ESSAY
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Which Initiatives Is Your Organization Pursuing?
Source: HR Advancement Center interviews and analysis.
Opening a new
service line or facility Optimizing EHR system
Increasing number of
patient access points
Implementing succession
management
Improving HCAHPS
scores
Formalizing a merger
or new affiliation
Integrating a technology
across facilities
Partnering with
a new payer
Standardizing clinical
care protocols
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The Rule of One-Third
Source: Corporate Executive Board, “Open Source Change: Managing
Change Management Work,” Executive Briefing, April 26, 2016.
74%
Employees Who Haven’t
Changed How They Work
n=6,686 employees, all industries
69%
Change Initiatives that
Fail in Health Care
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Relying on Managers to Bridge
the Strategy-Execution Gap
C-suite rolls out
new strategy
Goal
achieved
Managers must:
• Learn and internalize the proposed change themselves
• Introduce and communicate the change to frontline staff
• Develop department/unit-specific timeline and milestones
• Implement new policies, procedures, and process steps
• Help frontline staff understand how their actions impact goals
• Monitor and track adoption of the change over time
• Keep costs within or below budget
Source: HR Advancement Center interviews and analysis.
“Strategy Execution”
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Scope of the Manager Role Getting Even Bigger
Manager as Change Agent
Focus: Organizational
Transformation
• Strategy translation
• Behavior change
• Vision setting
• Innovation
Evolution of the Health Care Manager Role
Manager as Unit CEO
Focus: Team Outcomes
• Process improvement
• Clinical outcomes
• Cost management
• Unit productivity
Focus: Team Outcomes
• Process improvement
• Clinical outcomes
• Cost management
• Unit productivity Manager as Supervisor
Focus: Staff Management
• Unit scheduling
• Team supervision
• Performance evaluations
• Training and coaching
Focus: Staff Management
• Unit scheduling
• Team supervision
• Performance evaluations
• Training and coaching
Focus: Staff Management
• Unit scheduling
• Team supervision
• Performance evaluations
• Training and coaching
Source: HR Advancement Center interviews and analysis.
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Executive Asks Often Make Manager Role Harder
CQO CNO CHRO CFO
Culture
of Safety
Action Plan
Magnet
Redesignation
Action Plan
Engagement
Action Plan
Labor Savings
Action Plan
Culture of
Safety
Magnet
Redesignation
Employer of
Choice
Cost Savings
Initiatives
Representative Change Initiatives from Executives
Number of annual change
initiatives at one representative
health care organization
400
Number of individual
change initiatives hitting a
manager at any one time
5–15
Source: HR Advancement Center interviews and analysis.
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On the Verge of Hemorrhaging Management Talent
Source: Warshawsky N and Havens D, “Nurse Manager Job Satisfaction and Intent to
Leave,” Nurse Econ, 32.1, 2014 pp. 32-39; HR Advancement Center interviews and analysis.
Nurse
Managers
Leaving 62%
Percent of Nurse Managers
Planning to Leave Within Five Years
n=291 Nurse Managers
Managers leaving
for retirement
Reasons Managers Plan to
Leave Within Five Years
78%
22%
Managers leaving
for other reasons
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Three Interventions to Stop the Overload
Source: HR Advancement Center interviews and analysis.
Help Managers Help Themselves
Invest in developing skills to
increase manager capacity
Build Support into Manager Role
Alleviate span of control and
workload pressures on managers
Filter Initiatives from Above
Control the stream of new initiatives
and unplanned work falling on managers
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Organizational Change Outpacing
Leadership Development
Source: Talent Development research and analysis.
Revolutionary Change
in Health Care
Population health
New reimbursement models
Retail market
Market-wide data integration
One standard of care across the continuum
Mergers and acquisitions
Incremental Improvement
of Leadership Development
Broader application of IDPs
Team-based learning
Online resources
Behavioral interviewing
Service training
Vision and value statements
2010 2020
Pace of Evolution
Leadership
Development
Health Care
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How the Advisory Board’s Talent Development
Can Help Managers Help Themselves
Source: Talent Development research and analysis.
Challenge Facing
Managers
Traditional Training
Offerings
Talent Development
Solution
Managers are
stressed and
burned out
Coursework on
meditation, yoga,
wellness
Empower managers
to clarify their top priorities,
scope their involvement
in initiatives, and become
effective self-advocates
Managers are
overwhelmed by
volume of change
Project management
training to increase
the efficiency of each
individual project
Help managers “batch
manage” changes by
teaching them how to
advance multiple change
initiatives at once
Managers are
facing early-
tenure turnover
Engagement
strategies to increase
all staff engagement
Show managers how to
supplement engagement
efforts with targeted
retention conversations
for staff at risk of turnover
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Best Practices to Maximize Managers’ Finite Capacity
Source: HR Advancement Center interviews and analysis.
1
Remove Work from
Managers’ Plates
2
Reallocate Staffing
Resources to Better
Support Managers
3. Unit
Microsystem
4. Specialist
Carve-Out
1. External Demand
Surfacing
2. Predetermined
Project Routing
Re-scope the Manager Role
Practices to increase manager capacity
3
Reconcile Executive
Expectations with
Manager Realities
4
Reduce the Number
of Initiatives Hitting
Managers at Once
6. Standard Initiative
Prioritization Criteria
7. Predetermined
Initiative Endpoints
8. Integrated Executive
Action Plan
5. Manager-Driven
Solution Surfacing
Re-focus the Executive Ask
Practices to ensure organizational initiatives are doable
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Remove Work From Managers’ Plates
SECTION
1 • Practice #1: External Demand Surfacing
• Practice #2: Predetermined Project Routing
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Everything Flows Through the Manager
Source: HR Advancement Center interviews and analysis.
I’m calling Environmental
Services all day long
about the trash.”
Residents are always
asking me to help with
their projects.”
Representative “Off-the-Record” Comments from Managers
Performance reviews take
forever and everyone’s is
about the same anyway.”
My recruiter is sending me
people I can’t use; I’ve
explained who I want so
many times already.”
Imaging needs a
change in physician
documentation. Why
are they coming to me?”
I keep calling transport
to pick up that patient.”
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Two Options to Deflect Work Away From Managers
Source: HR Advancement Center interviews and analysis.
External Demand
Surfacing
Predetermined
Project Routing
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Surfacing Demands from Other Departments
Practice #1: External Demand Surfacing
Source: Texas Health Presbyterian Hospital, Dallas, TX; HR Advancement Center interviews and analysis.
Critical Components for Senior Leaders to Effectively Surface Demands
Establish a
Dedicated Block
1 Steer the
Conversation
Towards Solutions
Create a Safe
Space for Managers
to Surface Issues
2 3 Follow Through
and Communicate
Candidly
4
“Conversations with Cole”
• 90-minute quarterly meeting
• All nurse managers invited
• Attendance voluntary, but
encouraged
• Open agenda, conversational style
Culture of Connection
“We need to authentically connect with
managers and address the things that
prevent them from being great leaders.”
Dr. Cole Edmonson, CNO
Texas Health Presbyterian Hospital
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Surfacing Demands from Other Departments (cont.)
Case in Brief: Texas Health Presbyterian Hospital
• 888-bed, acute care hospital in Dallas, Texas
• In 2012, introduced dedicated time blocks for nurse managers to share their feedback
and challenges directly with the CNO on a quarterly basis; referred to meetings as
“Conversations with Cole”
• Nurse managers share pain points, including inter-disciplinary issues, which are
aggregated and reported as themes to other senior leaders; senior leadership team
develops action steps, which are reported back to the nurse manager group via
existing communication channels and meetings
• Increased transparency between senior leaders; nurse managers and led to the
resolution of many pain points
Source: Texas Health Presbyterian Hospital, Dallas, TX; HR Advancement Center interviews and analysis.
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Create a Safe Space for Managers to Surface Issues
Component #2
Set Ground Rules
Keep strict confidentiality; don’t
track attendance or take minutes;
let managers suggest other rules
Be Transparent
Be transparent about the purpose of
the conversation and what nurse
managers can expect from leaders
Listen to Managers’ Experiences
Encourage sharing, listen, and remind
leaders to refrain from giving too much
unsolicited advice
Exemplify Your Own Tenets
Model free and open communication
and encourage the same from leaders
and managers
Source: Texas Health Presbyterian Hospital, Dallas, TX; HR Advancement Center interviews and analysis.
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Steer the Conversation Towards Solutions
Component #3
Source: HR Advancement Center interviews and analysis.
How much time do you spend managing __________________
each week?
What is a particular pain point caused by other departments?
1
2
In the last six months, is there something another department did
that helped address these issues? 3
Starter Question Set
Cross-disciplinary issues
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Follow Through and Communicate Candidly
Component #4
Communication
Loop
Solicit input from managers
during regular forums
Honestly report back
what will be addressed
and how; what will not
be addressed and why
Share themes with
senior leadership;
exclude unit-specific
identifying details
Determine action steps
with senior leaders
Source: Texas Health Presbyterian Hospital, Dallas, TX; HR Advancement Center interviews and analysis.
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Relieve Bottlenecks by Bypassing the Manager
Practice #2: Predetermined Project Routing
Source: Kramer M, et al., “Structures and Practices Enabling Staff Nurses to Control Their Practice,” Western
Journal of Nursing Research, 30, no. 5 (2008): 539-559; HR Advancement Center interviews and analysis.
What Shared Governance Is:
A model that flattens the
decision-making hierarchy
Opportunity to instill frontline
accountability and ownership
over practice and environment
Focused on nursing practice,
environment and patient care issues
What Shared Governance Is Not:
Management-driven
A democratic decision-
making model
Solely focused on
care quality issues
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Routing Projects Directly to Frontline Leaders
Source: Intermountain Healthcare, Salt Lake City, UT; HR Advancement Center interviews and analysis.
Intermountain’s Project Routing Process
Leadership
Council
Engagement
Council
Practice
Council
Core Leader
Coordination Council
Practice
Core Leader
Leadership
Core Leader
Engagement
Core Leader
Nurse
Manager
Senior
Leader
1 per unit
1 per unit
1 per unit
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Case in Brief: Intermountain Healthcare
Source: Intermountain Healthcare, Salt Lake City, UT; HR Advancement Center interviews and analysis.
• Health system headquartered in Salt Lake City, Utah, with 39,000 employees and
over 9,300 nurses
• Revamped Shared Governance model to create a standard unit structure with
three councils responsible for specific types of work; councils target staff
engagement, clinical practice, and leadership
• The three-council structure is cascaded at the unit, hospital, region, and system
levels of the organization to encourage standardization
• The councils are each led by a frontline staff “core leader” accountable for initiative
implementation and follow-through and who serves as a local representative on the
next council “up”
• New initiative work is automatically assigned to the appropriate council based on
pre-determined parameters and executed by the core leader
• Project routing bypasses the nurse manager, allowing the organization to adopt
more initiatives by distributing them across core leaders rather than overwhelming
nurse managers
Routing Projects Directly to Frontline Leaders (cont.)
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Specialized Councils Focus on Select Work
Source: Intermountain Healthcare, Salt Lake City, UT; HR Advancement Center interviews and analysis.
Practice Council Leadership Council Engagement Council
• Elevate hand hygiene
compliance
• Review all falls
• Analyze infection reports
and teach best practices
• Revamp patient
education processes
• Maintain ongoing Joint
Commission preparedness
• Manage staff utilization
• Perform physician rounding
• Oversee service recovery
process for charge nurses
• Promote the Healing
Commitments
• Oversee whiteboard
template for department
• Review HCAHPS reports
• Develop nurse recognition
strategies
Select Responsibilities Across Intermountain’s Core Leadership Council Structure
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Set Unit-Based Core Leaders Up for Success
Source: Intermountain Healthcare, Salt Lake City, UT; HR Advancement Center interviews and analysis.
Protected Time Compensation Training
Provided 5% salary increase
as incentive to take on added
leadership responsibility
Conducted half-day leadership
sessions on action planning,
project management, and
leading change
Budgeted an average of 36
dedicated hours per month
for 3 core leaders
Key Components of Core Leader Success at Intermountain
200+ Number of core leaders
hired and trained since 2014
“It was critical that managers ensure the right people
are in the right roles in order for this model to be
successful. Every great leader is a great clinician.
But not every great clinician is a great leader.”
Todd Neubert, CNO
Homecare & Hospice
Intermountain Healthcare
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Core Leaders Equipped to
Implement Projects Independently
Source: Intermountain Healthcare, Salt Lake City, UT; HR Advancement Center interviews and analysis.
10–15 Average number
of nurse manager
hours saved per
initiative per month
Roles of Core Leader and Nurse Manager on a Typical Project at Intermountain
Project Assigned to Core Leader
Root Cause Analysis
Action Planning
Project Implementation
Monitoring Outcomes
Core Leader’s Role Nurse Manager’s Role
Advise as Needed
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Leveraging Frontline Staff to Drive Change
Source: Virtua, Marlton, NJ; HR Advancement Center interviews and analysis.
Executive Advisory Group (EAG)
• What it is: One system-level group
• Purpose: Allows senior leadership to share
strategic perspective and receive feedback
• Leader: System CEO
• Participants: Includes senior leaders and
two representatives from each LECT1
Local Employee Change Teams (LECT)
• What it is: Teams at each local facility
(12–13 across the whole system)
• Purpose: Focus on ideation and execution of
local change; elevate common changes and
challenges to system CEO through EAG
• Leader: Facility CXO and HR leader
• Participants: Comprised of 10–15 frontline
employees nominated by leaders
EAG
LECT
Identify
systemic
opportunities
for change
Propose
systemic
solutions
Virtua Creates Employee-Driven Change Teams
1) Local Employee Change Teams.
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Source: Virtua, Marlton, NJ; HR Advancement Center interviews and analysis.
Case in Brief: Virtua
• 3-hospital system headquartered in Marlton, NJ
• Winner of the Advisory Board Workplace of the Year award for employee engagement
• Fosters grassroots change and executive-frontline connection through two tiers of teams:
Local Employee Change Teams (LECT) and system-level Employee Advisory Group
(EAG); there are 12-13 LECTs across the system focused on local-level initiatives
• LECTs consist of 10-15 frontline staff who are nominated by their leaders to join, led by one
facility-level CXO and a member of the HR team, who helps facilitate the conversation
• EAG consist of two LECT members from every facility and is led by the system CEO; ideas
better addressed at system level are elevated from LECT to EAG
• The “skip” connection between executive and frontline staff allows executives to receive
frontline input and make decisions on frontline ideas without needing to go through the
manager first
• Drives accountability for change at all levels, which eases the burden on managers
Leveraging Frontline Staff to Drive Change (cont.)
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Employees Drive Large Cumulative Impact
Source: Virtua, Marlton, NJ; HR Advancement Center interviews and analysis.
1) Local Employee Change Teams.
Advocated for collaborative work
environment with cube sound
barriers and conference room
cleanup protocol
Surveyed peers for Voice of the
Customer business case
Met with SVP of Facilities
and CEO to discuss improvements
Revitalized IS service
Designed program for cross-
training employees
Established campus directory
Determined use of wellness
grant and created mission: Be
Well, Get Well, Stay Well
Wellness champions led by VP
of Nutrition
Visited local farms to bring in
fresh fruit
Created meditation room
Renovated campus exercise
room
Piloted food service program
Purchased picnic tables for outdoor
seating area
Worked with facility managers to
install a flag pole at the Long Term
Care and Rehabilitation facility
Facilitated process to get a covered
walkway into one of the hospitals
Added safety measure to parking
lot
Established escalation path for
urgent facility needs
Led community outreach initiatives
Representative Changes Instituted by LECTs1
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Reconcile Executive Expectations with Manager Realities
• Practice #5: Manager-Driven Solution Sourcing
SECTION
3
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Executives Removed from Manager Realities
How overloaded
are managers to
begin with?
What’s the down-
stream impact of
change?
How much
guidance do
managers want?
How would
managers solve
this problem?
What do
managers really
think of this plan?
Practice #1: External
Demand Surfacing
Source: HR Advancement Center interviews and analysis.
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Stumbling Out of the Gate with New Initiatives
Source: HR Advancement Center interviews and analysis.
Two Dominant Starting Points for Strategic Initiatives
New Strategic Initiative
Goal: 100% Increase
New Strategic Initiative
Goal: 100% Increase
Step 1
Step 2
Step 3
Step 4
Broad Proclamation Over-Prescribed Solution
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Sourcing Actionable Solutions from Managers
Three
Components
1 2 3 A specific priority that
needs manager input
Dedicated working
time in meetings
Executive-level
participation
Practice #5: Manager-Driven Solution Sourcing
Source: HR Advancement Center interviews and analysis.
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Component #1: A Specific
Priority that Needs Manager Input
Valley Children’s Monthly Leadership Meeting Topics
October 2016-February 2017
October
Topic: Transparent
budget process
Group discussion:
How do we talk about
budget approvals and
limitations to better
engage staff?
November January February
Topic: Staffing
Group discussion:
What does our
engagement survey
data have to say
about staffing?
Topic: Strategic
planning
Group discussion:
How does engaging
staff support our
strategic plan?
Topic: Resource
allocation
Group discussion:
How can we use staff
input to best allocate
resources at the
department level?
Source: Valley Children’s Healthcare, Madera, CA; HR Advancement Center interviews and analysis.
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Source: Valley Children’s Healthcare, Madera, CA; HR Advancement Center interviews and analysis.
Component #1: A Specific
Priority that Needs Manager Input (cont.)
Case in Brief: Valley Children’s Healthcare
• A network of comprehensive care for children, including a 358-bed children’s hospital,
three neonatal satellite locations, as well as partner hospitals, specialty care centers, and
pediatric primary care practices throughout the Central Valley of California.
• Winner of Advisory Board Workplace of the Year award for employee engagement
• Shifted focus and structure of regular leadership team meetings to engage managers in
meaningful dialogue and better support the desired behavior of leaders
• Each meeting focuses on specific organizational priority and empowers leaders to
facilitate transparent, engaging conversations with their teams
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Choosing the Right Challenge for Discussion
Characteristics of a Challenge That Needs Manager Input
Source: HR Advancement Center interviews and analysis.
It will impact managers—either immediately, or in the long-term.
It crosses multiple boundaries—limiting a single executive from having
the full picture.
It has not been resolved yet—executives have not decided on a course
of action and manager input could still be incorporated.
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Component #2: Dedicated Working Time in Meetings
Before
Agenda
80% Update
20% Q&A
After
Agenda
20% Update
80% Exercises
and discussion
• Lengthy top-down updates
• Disengaging “data-dumps”
• Rushed or non-existent
questions from managers
• Digestible updates
• Engagement with issues
• Meaningful dialogue and
thoughtful questions
Source: HR Advancement Center interviews and analysis.
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Valley Children’s Restructured Leadership Meetings
Source: Valley Children’s Healthcare, Madera, CA; HR Advancement Center interviews and analysis.
Breakdown of Valley Children’s Agenda on Staffing
Identify the Challenge or Opportunity
Share data to demonstrate that “my
unit/department has enough staff” has been a
consistent opportunity on the engagement survey
Roundtable Discussion
• What causes staffing challenges?
• As a leader, what do you have control of
or influence over that impacts staffing?
Brainstorm Resources
Executives role play how to have difficult
conversations and provide adequate
transparency on organizational decisions
9:00–9:15am
9:15–9:45am
9:45–10:00am
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Keep Discussions on Track
Source: HR Advancement Center.
Situation Recommended Technique and Scripting
Teasing out partially formed ideas:
You should clarify and get more
information from the participant when
you hear a partially formed idea.
“I think I hear you saying…”
“What do you think is causing that to happen? What
else?”
“Can you expand on that? Can you tell me about a
time when that happened?”
Determining if a new idea has merit:
Engage the group to evaluate the idea
and determine its relative importance.
“Do others in the room agree with that thought?”
“How many of you feel that this is one of the 2 or 3
most important causes of our problem?”
Consolidating several ideas from the
group: Acknowledge that it’s a great
suggestion and identify its value to
further an existing, similar idea.
“That is another excellent idea, and it also makes
<other idea> feel that much more important, since
the two feel somewhat related.”
“That’s an important point, let’s put that in the
parking lot to discuss later.”
Sample Situations
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Component #3: Executive-Level Participation
Source: Texas Health Resources, Arlington, TX; HR Advancement Center interviews and analysis.
Representative Video Town Hall at Texas Health Resources
Local Facility Discussion
Facility CNO facilitates in-person
discussion with managers to surface
questions, concerns, opportunities
15 minutes
System CNE Video Update
Gives an update on a system
priority to all facilities at once
15 minutes
System-Wide Virtual Debrief
Local facilities report out to give
leaders a system-wide perspective
20 minutes
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Source: Texas Health Resources, Arlington, TX; HR Advancement Center interviews and analysis.
Component #3: Executive-Level Participation (cont.)
Case in Brief: Texas Health Resources
• 3,800-bed health system in north central Texas, with more than 20,500 employees
• Every other month, the System CNE hosts an hour-long video town hall for the nurse
manager and director levels
• For the first 15 minutes of the meeting, the System CNE provides a live video
introduction of a strategic initiative that is streamed at each facility
• The next 15 minutes are used for in-person conversation at each facility; facility
CNOs or CNO-designees facilitate the discussion around strategic questions posed
to managers and directors
• The last 20 minutes of the meeting cut back to the video stream, to share feedback
across the sites so managers, directors, and CNOs gets a system-wide perspective
• A written evaluation is provided after each town hall to capture additional manager-
and director-level feedback for executives
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Rethinking the “Command and Control” Approach
Source: HR Advancement Center interviews and analysis.
Collaborative Approach
1. Seek input early, before
executives make a decision
2. Incorporate manager
feedback into solution
3. Agree on a single
course of action
Command and Control Approach
1. Senior leaders make an
executive decision
2. Cascade decisions down
to the manager ranks
3. Invite feedback, largely
after the fact
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Getting Executives On Board
Demonstrate the Value Over Time
Meeting Agenda
1.
2.
3.
4.
Option #1: Use a portion
of an existing meeting
Option #2: Host a
special working session
Source: HR Advancement Center interviews and analysis.
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What’s a Break Type?
Break types can be anything
that you want to consider the
section following the divider as:
• Section
• Chapter
• Essay
• Appendix
• Etc.
If not needed, you may delete
the break type box.
Two Practical Next Steps
• Change Calendar
• Stress and Burnout Sessions
CODA
©2017 The Advisory Board Company • advisory.com • 34794C
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Revisiting the Change Calendar
Source: Froedtert & the Medical College of Wisconsin Froedtert Hospital,
Milwaukee, WI; HR Advancement Center interviews and analysis.
Excerpt of Froedtert’s Change Calendar
Activity Lead 2014
Oct
2014
Nov
2014
Dec
2015
Jan
Standardize
Communication Boards M. West X
Magnet Application
for 3rd Designation J. Dark X X X
AHRQ Culture of
Safety Survey C. Harris X
Patient Monitors Education R. Wits X
Crucial Conversations
Education1 K. Mill X X X X
Patient Defibrillators
Education R. Wits X X
Schedule all changes
on one calendar
Resequence
initiatives when
too many changes
fall at one time
©2017 The Advisory Board Company • advisory.com • 34794C
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Source: Froedtert & the Medical College of Wisconsin Froedtert Hospital,
Milwaukee, WI; HR Advancement Center interviews and analysis.
Revisiting the Change Calendar (cont.)
Case in Brief: Froedtert & the Medical College of Wisconsin
Froedtert Hospital
• 500-bed academic medical center; part of three-hospital regional health
system headquartered in Milwaukee, Wisconsin
• CNO and nursing director team meet on regular basis to discuss
upcoming initiatives, changes, and change management needs; discuss
impacts to staff nurses, nurse managers, magnitude of change,
interdependencies and other requirements to be successful; adjust timing
of changes and education as indicated
• CNO distributes finalized change calendar to directors, managers, and
educators on a regular basis during leadership team meetings
• Unit managers use change calendars as reference tool while discussing
rollout of new initiatives during unit huddles; managers transparent about
rationale behind timing of change
• Details of changes posted on unit bulletin boards, education boards, and
in unit newsletters
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Dedicating a “Vis Room” to Organizational Changes
Sutter Eden Hospital Keeping Its Change Calendar in Plain View
Source: Sutter Eden Hospital, Castro Valley, CA; HR Advancement Center interviews and analysis.
Snapshot of Sutter Eden Hospital’s “Vis Room”
Green dots indicate change successfully
rolled out; red dots indicate deadline
missed, need to resequence
Full calendar permanently
posted on wall of dedicated “vis
room” for all leaders to see
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Source: Sutter Eden Hospital, Castro Valley, CA; HR Advancement Center interviews and analysis.
Dedicating a “Vis Room” to Organizational Changes
(cont.)
Case in Brief: Sutter Eden Hospital
• 130-bed hospital located in Castro Valley, California; part of Sutter Health
• In fall 2014, senior leaders at Eden Hospital implemented a “vis room” (visualization
room) to help better pace the rollout of organization-wide changes
• Eden’s A-team (COO, CMO, CNO, quality director, and HR leader) meet weekly, and
on a monthly basis use vis-room to plan and re-sequence changes for coming months
• Goal of “vis room” is to see changes in one place; one wall is dedicated to the change
calendar (listing initiatives, updates, and new standards, by week); a second wall is
dedicated as a “work wall,” which lists all proposed changes; items on the “work wall”
are reviewed by the A-team and evaluated for potential inclusion on the schedule
• When a deadline is met or initiative completed, the A-team places a green dot on the
wall next to the initiative; when a deadline isn’t met, the A-team places a red dot on the
wall next to the initiative; when several initiatives have red dots, the A-team
resequences initiatives appropriately
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Join Us on Tuesday
Two Sessions on Reducing Stress and Burnout
Reduce Stress and Burnout Part 1:
Respond Productively to Stress
8:00 am in T6
Reduce Stress and Burnout Part 2:
Build Your Personal Board of Directors
9:15 am in T12
Tuesday, September 19
Spend the morning investing in yourself during this two-part session. Many of
the environmental drivers of stress and burnout in health care are beyond
your control, but you can take greater control over how you respond to those
conditions to work more sustainably.
©2016 The Advisory Board Company • advisory.com
51
Source: Advisory Board.
Where to Find Slides and More Information
advisory.com/hrac/ashhra
HR Advancement Center
Drive Organizational
Change—Without
Overloading Managers Best Practices to Maximize
Managers’ Finite Capacity
Sarah Evans
Senior Consultant