dspace at cuny
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DSpace at CUNY
Kevin [email protected] University of New YorkOffice of Library ServicesNISCamp 2009
http://dspace.nitle.org/handle/10090/438
http://www.cuny.edu
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CUNY Facts
23 distinct institutions:11 Senior Colleges (Bachelor's plus Master's)
1 University Center (All CUNY PHD Programs)
6 Community Colleges
Honors College, Law School, School of Professional Studies
Approximately 480,000 full, part-time, and continuing eduction students
6,100+ full-time faculty
21 Libraries
CUNY Repository
Hosted by NITLE
One single CUNY community
23 current sub-communities
Managed by the Office of Library ServicesCentral systems management group
Library systems support unit
Repository is largely a testbed at the moment
544 current objects < 486,000 plus CUNY community
Current Problems
No meaningful institution-wide commitment to open-access publishing
Repository managers have little contact with CUNY Academic Communities
Batch ingests for existing collections must currently run through NITLE rather than repository administrator
Local library contacts have wildly varying levels of technical skills
Lack of CUNY-wide user directory (LDAP) limits authentication options
Current Opportunities
DSpace can scale to our environment
Large community; diverse contentFaculty content
Grey literature from CUNY research institutes
CUNY-published journal content
Theses and dissertations
Archival materials and digitized library collections
Version 1.5Better local community branding options
Behavior customization and unmediated deposit (SWORD)
Current Main Community View
Current Sub-Community View
Current Repository Status
Not much visibility in the wider CUNY community beyond the library system
Practical applications so far:Permanent storage for digitized collections
Warehouse for archival materials
NITLE DSpace 1.5 Changes Bring
CUNY Changes Summer/Fall 09
Interface redesign using the Manakin XML-UI
New CUNY-wide repository promotion and staff training program
Start a formal sub-community administrator program
New collection building opportunities with the SWORD repository deposit protocol
Rebranded Community Home
Rebranded Search Results
Repository Promotion Strategy
Gain critical mass and get each institution to implement a test project
Public launch to University and CUNY Library community to highlight new Manakin-based user interface
Identify noteworthy test collections to highlight in our campaign
Staff DSpace toolkit with sample workflows and metadata templates
Staff Training Strategy
Develop a training wiki on using DSpace at CUNY
Document repository best practices with respect to:Dates, identifiers, and metadata schemas
Provide models for collection buildingProvide example metadata templates for common
Document the workflows behind noteworthy collections
Start a CUNY DSpace mentor program
(Sub)-Community Administrators
Formalize roles of DSpace early adopters in the library system
Find one single point of contact at each CUNY institution
Use new reference and training materials as a means to get one substantive collection mounted from each CUNY institution
New half-time staff member will be devoted to repository administration, outreach, and training
Regularly meet/contact with this new group
Collection Building at CUNY
The standard DSpace object ingest is particularly challenging for CUNY
Batch loading via spreadsheet/zip file has been somewhat successful but clunky to assemble
Need a means to connect the repository with other collection-building tools used by libraries and other campus units
Need to find a way to integrate DSpace deposit directly into exiting staff workflows
Current CUNY DSpace Environment
Depositing Remotely with SWORD
CUNY's diverse and distributed nature requires a robust distributed deposit solution
Dspace 1.5 Supports SWORDSimple Web-service Offering Repository Deposit
http://www.swordapp.org/ Current version is 1.3
Designed using the Atom Publishing ProtocolLightweight RSS-derived XML format for exchanging data
SWORD can allow third-party applications to:Deposit new objects
Update/delete existing objects
Works with built-in DSpace authentication and mediation rules
SWORD-Enabled Environment