e-mail advantages convenience speed inexpensive saves on natural resources reliable not limited to...
TRANSCRIPT
Advantages Convenience Speed Inexpensive Saves on natural resources Reliable Not limited to text
Disadvantages Not all have access to e-mail Overload Junk mail Lack of Privacy Encourages poor writing
Responding to Email
It’s too easy to quickly send an email before thinking clearly about what you have written.At times it’s best to wait a few days.You don’t have to respond to every email.Keep track of how much time you spend on email.
Keep in mind different forms of writing
FormalInformalDevelop more than one voice
Terms
Userid (user name or account name)Passwords Greater than 5 characters long Contain non-alphabetical symbols (%
$#) Contain numbers Possess uppercase and lowercase
letters.
E-mail Addresses
[email protected] Username – identifies the individual Hostname.subdomain.domain – location
of individual’s mailbox
Compare E-Mail addresses with mailing addresses
John Doe101 E. 13th
Franklin, ND 50022USA
Note: The address becomes more general from top to bottom
Compare E-Mail addresses with mailing addresses
[email protected] UK – United Kingdom (Country-top-
level domain) Com – commercial (Generic-top-level
domain)
Note: The address becomes more general from left to right.
Domain Names
com – commercial businessedu – educational institutiongov – U.S. governmentint – international entitymil -- U.S. militarynet -- networking organizationorg -- non-profit organization
Country-Level Top Domain Names
UK - United KingdomJP - JapanEtc. -- see text.
E-mail Aliases
A name that’s easy to remember that is associated with an email address.Enter Ann in place of [email protected] mailer is different but you’ll use features such as, “address book” or “nickname”.
Components of an E-Mail message
From: From whom the message was sentTo: To whom the message was
sent
Send to more than one person by separating the addresses by commas
Components of an E-Mail message
Subject: What the message is aboutShort and to the point.
Cc: Carbon copy to another userThis address shows up in the
message
Bcc: Blind carbon copy to another user
This address does not show up in the message
Components of an E-Mail message
Date: shows time sent Ex. Tue. 29 May 2001 1:00:40 - 0300
(EST) was sent 4:00:40 GMT
GMT – Greenwich Mean Time Greenwich England – where standard
time is kept.
Netiquette
Formal vs. InformalEmoticons -- :-) ;-)Capital letters = SHOUTING
Flame
Nasty response
Features
Forward – forward the message on to another address.Reply – reply to sender onlyReply to all – reply to every address listed on the “to:” line.Attach – append a file to a message
More Terms
Mailer- software that enables you to compose & read e-mail. Also referred to as: Mail program, mail
application, mail client
Mail Server – computer used to receive, store and deliver e-mail.Mailboxes – disk file that is formatted to hold e-mail and information about the emails Uniquely identified by your userid
E-Mail: Acronyms
POP (Store and Forward) Post Office Protocol Users rely on POP in order to retrieve
their e-mail from a remote location. Protocol - set of rules that computers
use for communicating with one another.
E-Mail: Acronyms (continued) Types of Protocol
SMTP – Simple Mail Transfer Protocol E-mail is stored on the server, but then
forwarded on to a local disk (PC). Disk storage on a server is referred to
as the “mail spool”. Store (on the mail spool) and Forward
(to the users computer). Store & Forward
E-Mail: Acronyms (continued) Types of Protocol
IMAP – Interactive Mail Access Protocol E-mail is left on the server
Ex: Hotmail
E-Mail: Acronyms (continued)
MIME – Multipurpose Internet Mail Exchange
If the mailers doing the sending and receiving are both MIME-compliant, you can send files instead of just plain text.