E-TENDER NO. PEDA/2016-17/14

E-TENDER DOCUMENT

FOR CONDUCTING

INVESTMENT GRADE ENERGY AUDIT (IGEA)

OF PUNJAB CIVIL SECRETARIAT BUILDING,

GOVT. MEDICAL COLLEGES & HOSPITALS IN THE STATE OF PUNJAB

PUNJAB ENERGY DEVELOPMENT AGENCY SOLAR PASSIVE COMPLEX,

PLOT NO. 1 & 2, SECTOR-33 D, CHANDIGARH-160034 PHONE: 0172-2663328, 2663382, FAX: 0172-2662865

Website: www.peda.gov.in Email: peda.ec@gmail.com

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CONTENTS S. No. Subject Page No.

1. Notice Inviting Tender 2

2. Background Information 3-5

3. Objective 5

4. Scope of work 5-7

5. Timeline 8

6. Selection Process 8

7. The ESCOs 9-12

8. Tender Forms 13-17

9. Annexure-I 18

10. Annexure-II 19-30

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1. NOTICE INVITING TENDER

PUNJAB ENERGY DEVELOPMENT AGENCY, SOLAR PASSIVE COMPLEX,

PLOT NO. 1 & 2, SECTOR-33 D, CHANDIGARH. PHONE: 0172-2663328, 2663382, Fax: 0172-2662865

www.peda.gov.in, peda.ec@gmail.com

E-TENDER NO. PEDA/2016-17/14

Punjab Energy Development Agency (PEDA) invites online e-tender from Empanelled Energy Service Companies (ESCOs) of Bureau of Energy Efficiency, Ministry of Power, Govt. of India: Name of work EMD

(Rs.) Date of start of downloading e-tender document

Sale of bid document

Last Date & time for submission of Techno-commercial & Financial bids

Date & time of opening of Techno-commercial bids

Conducting Investment Grade Energy Audit (IGEA) of Punjab Civil Secretariat building, Govt. Medical Colleges & Hospitals in the state of Punjab

20,000 21.06.2016 08.07.2016 upto 1:00 PM

08.07.2016 upto 03:00 PM

08.07.2016 at 3:30 PM

Cost of Tender Document

Non-refundable Tender Document fee Rs. 1,000/- through IPG / RTGS Mode only to be paid at the time of downloading of bid.

E-Processing Fee

Non-refundable e-processing fee Rs. 2,300/- through IPG / RTGS mode only.

Earnest Money Deposit

Earnest Money as mentioned shall be deposited through IPG / RTGS mode.

1. Eligibility criteria and other terms & conditions for the work are given in the Tender Document which can be downloaded from www.etender.punjabgovt.gov.in or www.peda.gov.in.

2. Bidders shall have to get themselves registered with etender.punjabgovt.gov.in

3. PEDA reserve the right to accept or reject any or all the tenders without assigning any reason thereof.

and get user ID and Password. Class-3 Digital Signature, mandatory to participate in the e-tendering process. For any clarification/difficulty regarding e-tendering process flow, please contact PEDA at 0172-2663328, 2663382, 85588-70510 or 0172-3934667, 92572-09340, 80546-28821, 09815604399.

DIRECTOR

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2.0 BACKGROUND INFORMATION Recognizing the importance and value of energy conservation in overall energy planning, the Government of India enacted the EC Act of 2001. In order to receive funding set aside by the Act to support these activities, each state has been requested to develop an Action Plan which will serve as the roadmap for that work. The Bureau of Energy Efficiency (BEE), created through the EC Act has developed a base set of certain deliverables which must be addressed by the plan. Punjab Energy Development Agency (PEDA), which was created in 1991, has been designated by the State as State Designated Agency responsible for spearheading EE efforts to identify and oversee energy conservation programs, including those mandated by BEE. In addition to the planning, oversight and guidance of activities, PEDA will coordinate, regulate and enforce the provisions of the EC Act.

Role of PEDA (SDA Punjab) The three major roles envisaged for SDA in implementing EC Act are as: 1) Development Agency 2) Facilitator 3) Regulatory/Enforcing Body

2.1 DEVELOPMENT AGENCY Quite a few SDAs are state level energy development agencies. Ideally, developmental role would capture the incidence of ‘energy conservation’ as a part of energy resource planning and formulate policies and programs for tapping this latent source to its logical conclusion. Among the key activities envisaged for SDA as a development agency would be:

a) Market assessment for energy conservation opportunities and barriers impeding rational energy use and policies for their removal.

b) Identifying and updating information about the key market players & segments by building up energy use data bank of various categories of consumers.

c) Co-ordinate with BEE, State Electricity Regulatory Commission, other agencies such as PCRA, SDAs, MNES, international organizations.

d) Creating awareness amongst the policy makers, industrialists, community leaders and professionals on the need to select less energy intensive route for socio-economic development and promote private and public partnership in efficient use of energy

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e) Preparing and monitoring ECAP and mobilizing resource persons, physical and fiscal resources

f) Assist state government in establishing and utilizing energy conservation fund. Strategies may include setting up a revolving fund, receiving grant –in-aid, Cess on the commercial energy sold to large consumers, incentives on saved energy, etc.

g) Evolve instruments and delivery mechanism for implementing programs

2.2 FACILITATOR To achieve the objective of reducing wasteful energy consumption among designated consumers and implement energy efficiency measures to reduce peak power demand in the state, SDA would have to coordinate with other state agencies/institutions and business enterprises. The key activities under the role of facilitator would be: a) Advocacy of energy efficiency in designated consumers b) Promote and facilitate energy efficiency through pilot /

demonstration programs such as: • Demand side management • Municipal energy efficiency Program • Reducing carbon emissions • Energy Efficiency in SMEs • Energy efficiency in existing buildings • Outreach and Training c) Awareness program and EC awards d) Printing brochures, pamphlets, magazines to market energy

efficiency e) Promoting energy efficiency through:

Arrangement and organizing training of personnel and specialists in the techniques for efficient use of energy and its conservation Create awareness and disseminate information through publicity and advertisements for mass awareness including EE through school education. Sharing information on energy conservation, best practices, benchmarking and implementing energy efficiency measures.

Develop interactive website for information collection, sharing and dissemination.

2.3 REGULATORY / ENFORCING BODY BEE expects the designated consumers to take up the cause of energy efficiency voluntarily. However, considering the agenda of standards and labelling, building codes and mandatory audits, a specific function as a regulator and overseeing enforcement is envisaged. The key activities for SDA as a regulator/enforcing would be:

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a) Coordinate with BEE, State Government, and Courts in enforcement of the EC Act.

b) To plan and implement / enforce the energy conservation building codes, developed by BEE within the state.

c) Ensure all designated consumers have appointed certified energy managers / energy auditors.

d) Intimate all designated consumers about mandatory energy audit and ensures that mandatory energy audits are carried out in a manner and frequency as notified

Establish systems and procedures to measure monitor and verify energy efficiency results in state level / individual sectors / designated consumers

3. OBJECTIVE The broad objective of the Investment Grade Energy Audit is to review the present energy consumption scenario, monitoring and analysis of the use of energy and explore the energy conservation options in various load centers of the institutes including submission of a detailed project report containing recommendations for improving energy efficiency with cost benefit analysis and technical specifications for any retrofit options with the list of suppliers / manufacturers of energy efficient technologies.

4. SCOPE OF WORK The scope of the work includes a detailed study for energy conservation options of various energy sources like Electricity and Fuel oil in whole the institutes including Building, Street Lighting, Water Pumping etc. and recommends actions for reducing the same. The list of the buildings / institutions (Annexure-I) is given below:

(1) Punjab Civil Secretariat, Sector 1, Chandigarh (2) Govt. Medical College, Circular Road, Amritsar (3) Sri Guru Nanak Dev Hospital, Majitha Road, Amritsar (4) Govt. Medical College, Sangrur Road, Patiala (5) Govt. Rajindra Hospital, Sangrur Road, Patiala (6) Guru Gobind Singh Medical College, Sadiq Road, Faridkot (7) Guru Gobind Singh Hospital, Sadiq Road, Faridkot

The broad scope of the study will be as per the following: 1. Review of present electricity, fuel oil & estimation of energy

consumption in various load centers like lighting, Air-Conditioning, Water Pumping etc.

2. Electrical Distribution System

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a) Review of present electrical distribution like Single Line Diagram (SLD), transformer loading, cable loading, normal & emergency loads, electricity distribution in various areas/floors etc.

b) Study of Reactive Power Management and option for power factor improvement.

c) Study of power quality like Harmonics, current unbalance, voltage unbalance etc.

d) Exploring the Energy Conservation Option (ENCON) in electrical distribution system.

3. Lighting System a) Review of present lighting system, lighting inventories etc. b) Estimation of lighting load at various locations like different

floors, outside (campus) light, pump house and other important locations.

c) Detail lux level survey at various locations and comparison with acceptable standards.

d) Study of present lighting control system and recommend for improvement.

e) Analysis of lighting performance indices like Lux/m2, lux/watt, lux/watt/m2

f) Exploring the Energy Conservation Option (ENCON) in lighting system.

and comparison with norms of high rise buildings.

4. Heating, Ventilation & Air-Conditioning System (HVAC System). a) Review of present HVAC system like central AC, window AC,

split AC, package AC, Water Coolers, and Air Heaters etc. b) Performance assessment of window AC, Split AC and Package

AC system. c) Performance assessment of Chillers, Cooling Towers, Air

Handling Units (AHUs) and cold insulation system of central AC. d) Analysis of HVAC performance like estimation of Energy

Efficiency Ratio (EER i.e. KW/TR), Specific Energy Consumption (SEC) of Chilled Water Pumps, Condenser Water Pumps, AHUs etc. and comparison of the operating data with the design data.

e) Exploring the Energy Conservation Option (ENCON) in HVAC system.

5. Diesel Generator (DG) Sets a) Review of DG set operation. b) Performance Assessment of DG sets in terms of Specific Fuel

Consumption (SFC i.e. KWH/Liter), Exploring the Energy Conservation Options (ENCON) in lighting system.

c) Exploring the Energy Conservation Option (ENCON) in DG sets.

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6. Water Pumping System a) Review of water pumping, storage and distribution systems. b) Performance assessment of all major water pumps i.e. power

consumption vs. flow delivered, estimation of pump efficiency etc.

c) Exploring the Energy Conservation Option (ENCON) in Water Pumping System.

7. Thermic Fluid Heaters / Boilers a) Performance assessment of hot water generators or thermic

fluid heaters like estimation of efficiency etc. b) Exploring the ENCON options in this systems.

8. Motor Load Survey a) Conducting the motor load survey of all drives to estimate the %

loading. b) Exploring the ENCON options in electric drive system.

9. Energy Monitoring & Accounting System a) Detail review of present energy monitoring & accounting system

in terms of metering, record keeping, data logging, periodic performance analysis etc.

b) Recommend for effective energy monitoring & accounting system.

10. Others a) Review of present maintenance practice, replacement policies

and building safety practices as applicable to high rising buildings and recommend for improvement.

Cost Benefit Analysis of each ENCON options indicating simple payback period, Return On Investment (ROI), Internal Rate of Return (IRR). Preparation of Detail Project Report and submission of five copies of each (hard & soft) to PEDA. Deliverables in the Detail Project Report (DPR) The DPR should contain the following information:

• Methodology adopted for the study. • Present energy scenario of the building. • Detail analysis of the data obtained through field visits, trial

measurements by portable gadgets, discussion with concerned personnel etc.

• Recommendations for energy saving options in all possible areas with cost benefit analysis.

• Technical specifications for any retrofit options. • List of suppliers / manufacturers of energy efficient technologies.

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• Complete the templates as per Annexure-II from page no. 19 to 30.

5.0 TIMELINE The completion period of whole the work is three months from the

date of issue of work order.

6.0 SELECTION PROCESS

6.1 Pre-Qualification Criteria of ESCOs Consortium of ESCOs

The ESCOs interested must fulfil the following criteria:

1. Should be an empanelled Energy Service Company (ESCO) of Bureau of Energy Efficiency, Ministry of Power, Govt. of India.

2. Should have at least 3 BEE Certified Energy Auditors/Energy Managers as on the date of applying. A photocopy of the certificates of BEE Certified Energy Auditors/Energy Managers should be enclosed as proof.

3. Should have at least 2 financial management expert for preparation of financial modelling in Detailed Project Reports (DPRs) as on the date of applying. A detail CV of such experts should be submitted along with the TENDER.

4. Should have experience in preparation of Investment Grade Energy Audit (IGEA) Report, integrating financial modelling in the Detailed Project Report (DPR) and preparation of bidding document for energy efficiency projects. Proof of preparing at least 3 such energy efficiency projects having the above features should be submitted along with the TENDER.

5. Should have the work experience of at least 3 years in the field of Energy Efficiency. Proof of having this experience clearly mentioning the nature of work and the period during which the work has been undertaken should be submitted along with the Tender. The total months / years of working in the area of energy efficiency should be clearly stated.

6.2 PRELIMINARY SCRUTINY Preliminary scrutiny of the proposal will be made to determine whether

they are complete, whether required process fee has been furnished, whether the documents have been properly signed, and whether the bids are generally in order. Proposals not conforming to such preliminary requirements will be prima facie rejected.

6.3 EVALUATION OF PROPOSALS The proposals would be evaluated on the basis of the pre-qualification criteria and ESCOs prior experience in the areas mentioned above. However, PEDA in its sole/absolute discretion can apply whatever criteria deemed appropriate in determining the responsiveness of the

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Tender submitted by the respondents. Financial Bids of only those ESCOs / parties who will qualify technically will be opened & evaluated.

7.0 THE ESCOs

7.1 PROCEDURE FOR SUBMISSION OF TENDER

The ESCOs should submit online Tender. 7.2 COST OF TENDER The ESCOs shall bear all costs associated with the preparation and

submission of its Tender, including cost of presentation for the purposes of clarification of the bid, if so desired by the purchaser. PEDA will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

7.3 CONTENTS OF THE TENDER The ESCOs is expected to examine all instructions, forms, terms &

conditions and Statement of Work in the Tender documents. Failure to furnish all information required or submission of an Tender Document not substantially responsive to the Tender in every respect will be at the ESCOs risk and may result in the rejection of the Tender.

7.4 CONFLICT OF INTEREST The ESCOs who is selected for the work will have to maintain the

confidentiality of the information compiled. In no case the ESCOs would be allowed to use the data or share the information with anyone else, except for PEDA. PEDA shall hold the copyrights over any of the data collected or compiled during the course of the awards.

7.5 LANGUAGE OF BIDS The Bids prepared by the ESCOs and all correspondence and

documents relating to the bids exchanged by the ESCOs and the Purchaser, shall be written in the English language, provided that any printed literature furnished by the ESCOs may be written in another language so long the same is accompanied by an English translation in which case, for purposes of interpretation of the bid, the English translation shall govern.

7.6 CONFIDENTIALITY PEDA require that recipients of this document to maintain its contents

in the same confidence as their own confidential information and refrain from any public disclosure whatsoever.

7.7 DISCLAIMER PEDA and/or its officers, employees disclaim all liability from any loss

or damage, whether foreseeable or not, suffered by any person acting

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on or refraining from acting because of any information including statements, information, forecasts, estimates or projections contained in this document or conduct ancillary to it whether or not the loss or damage arises in connection with any omission, negligence, default, lack of care or misrepresentation on the part of PEDA and/or any of its officers, employees.

7.8 AUTHORIZED SIGNATORY (ESCOs) The "ESCOs" as used in the Tender shall mean the one who has

signed the Tender document forms.

The ESCOs should be the duly Authorized Representative of the ESCOs, for which a certificate of authority will be submitted. All certificates and documents (including any clarifications sought and any subsequent correspondences) received hereby, shall, as far as possible, be furnished and signed by the Authorized Representative. The power or authorization, or any other document consisting of adequate proof of the ability of the signatory to bind the ESCOs shall be annexed to the bid. PEDA may reject outright any proposal not supported by adequate proof of the signatory’s authority.

7.9 CONTACT DETAILS OF THE ESCOs ESCOs who want to receive PEDA's response to queries should give

their contact details to PEDA. The ESCOs should send their contact details in writing at the PEDA’s contact address indicated above.

7.10 FORCE MAJEURE Force Majeure events shall mean and be limited to the following: a) War/Hostilities b) Riot or Civil Commotion c) Earthquake, flood, tempest, lightning or other natural physical

disaster. d) Restriction imposed by the Government or other statutory body

which prevent or delay the execution of the contract. 7.11 AMENDMENT OF TENDER At any time prior to the last date for receipt of bids, PEDA, may, for any

reason, whether at its own initiative or in response to a clarification requested by a prospective ESCOs, modify the Tender Document by an amendment. In order to provide prospective ESCOs reasonable time in which to take the amendment into account in preparing their bids, PEDA may, at their discretion, extend the last date for the receipt of Bids and/or make other changes in the requirements set out in the Invitation for Tender.

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7.12 BID DOCUMENT FEE Bid document Fee of Rs. 1,000/- (Rupees One Thousand Only) shall be deposited online through IPG mode only and failing which the tenders will be rejected.

7.13 PENALTY FOR DELAYS The time allowed for carrying out the work as per the work order shall

be strictly observed by the ESCOs and shall be reckoned from the date on which the order to commence work is given to the ESCOs. The work shall throughout the stipulated period of the contract be proceeded with all due diligence (time being deemed to be the essence of the contract on the part of the ESCOs). In case, the ESCO fails to complete the work within the stipulated period, penalty will be charged @ 10% of the total value of work order.

7.14 EARNEST MONEY DEPOSIT (EMD) i. Earnest Money Deposit (EMD) of Rs. 20,000/- (Rupees Twenty

Thousand Only) must be deposited online through IPG mode only. ii. No exemption whatsoever of any kind will be allowed to any bidder

in respect of Earnest Money Deposit. iii. Tenders not accompanied by Earnest money deposit shall be

rejected. If during the tender validity period, bidder withdraws his tender, the EMD shall be forfeited.

iv. The Earnest Money deposit of the unsuccessful bidders will be returned within 30 days of the award of work to the successful bidder.

v. The EMD of the successful bidder will be released after three months from the successful completion of work.

7.15 TERMS OF PAYMENT i. 60% payment will be released on acceptance of each draft IGEA

report. ii. The balance 40% payment will be released on completion of each

IGEA report to the satisfaction of PEDA. iii. EMD will be released after three month of completion of work. iv. Tax deductions will be made as applicable

7.16 DOCUMENTS COMPRISING THE TENDER The proposal prepared by the ESCOs shall comprise the following components:

Tender Form 1: Tender Letter Proforma (refer Para 8.1). Tender Form 2: Minimum Eligibility (refer Para 8.4), Tender Form 3: Prior Experience (refer Para 8.5), Tender Form 4: Approach and Methodology (refer Para 8.6), Tender Form 5: Declaration Letter (refer Para 8.7),

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Bid document fee of Rs. 1,000/- (Rupees One Thousand Only).

7.17 POWER OF ATTORNEY Registered Power of Attorney executed by the ESCOs in favour of the

Principal Officer or the duly Authorized Representative, certifying him/her as an authorized signatory for the purpose of this Tender.

PEDA shall not be responsible for non-receipt / non-delivery of the Tender due to any reason whatsoever.

ESCOs are advised to visit the sites, study the tender document carefully. Submission of tender shall be deemed to have been done after careful study and examination of the tender document with full understanding of its implications.

8.0 TENDER FORMS Tender is to be submitted in the following format along with the

necessary documents as listed. The Tender shall be liable for rejection in the absence of requisite supporting documents. Tender should provide information against each of the applicable requirements. In absence of the same, the Tender shall be liable for rejection.

8.1 TENDER FORM 1: TENDER LETTER PERFORMA To Director, Punjab Energy Development Agency, Solar Passive Complex, Plot no. 1&2, Sector 33-D, Chandigarh Sir, Sub: TENDER for “Conducting Investment Grade Energy Audit (IGEA) of Punjab Civil Secretariat, Govt. Medical Colleges & Hospitals” in the state of Punjab. The undersigned ESCOs, having read and examined in detail all the Tender documents in respect of hiring of a ESCOs for PEDA do hereby express their interest to provide Services as specified in the scope of work. 8.2 CORRESPONDENCE DETAILS

Our correspondence details are:

1 Name of the ESCOs

2 Address of the ESCOs

3 Name of the contact person to whom all references shall be made regarding this tender

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4 Designation of the person to whom all references shall be made regarding this tender

5 Address of the person to whom all references shall be made regarding this tender

6 Telephone (with STD code)

7 E-Mail of the contact person

8 Fax No. (with STD code)

8.3 DOCUMENT FORMING PART OF TENDER We have enclosed the following: Tender Form 2: Company Information (refer Para 8.4)

Tender Form 3: Prior Experience (refer Para 8.5)

Tender Form 4: Approach and Methodology (refer Para 8.6)

Tender Form 5: Declaration Letter (refer Para 8.7)

Registered Power of Attorney executed by the ESCOs in favour of the Principal Officer or the duly Authorized Representative, certifying him/her as an authorized signatory for the purpose of this Tender.

We hereby declare that our Tender is made in good faith and the information contained is true and correct to the best of our knowledge and belief. Thanking you, Yours faithfully

(Signature of the ESCOs)

Name :

Designation :

Seal :

Date :

Place :

Business Address:

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8.4 TENDER FORM 2: COMPANY INFORMATION

1 Name of Firm/Company 2 Year of

Registration/Incorporation

3 Year of Registration/Incorporation in India*

4 Number of Employees in India as on March 31, 2016

FY 2013-14 FY 2014-15 FY 2015-16 5 Annual Turnover from

Consultancy Services*

6 Annual Profits ** * Enclose a copy of Registration document ** Enclose a copy of Audited Financial Statement

Witness: ESCOs:

Signature Signature

Name Name

Address Designation

Company

Date Date

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8.5 TENDER FORM 3: PRIOR EXPERIENCE Name of ESCOs/Firm: Assignment/job name: Nature of Assignment: Description of Project Approx. value of the contract (in Rupees):

Country: Location within country: Duration of Assignment/job (months) : Name of Employer: Address and contact details: Total No of staff-months of the Assignment/job:

Approx. value of the Assignment/job provided by your firm under the contract (in Rupees):

Start date (month/year): Completion date (month/year): Name of associated ESCOs, if any: No of professional staff-months provided by associated ESCOs:

Name of senior professional staff of your firm involved and functions performed.

Description of actual Assignment/job provided by your staff within the Assignment/job:

Note: Please attach Letter of Intent or Purchase Order or certificate of successful completion for each project, from the respective Client(s).

Witness: ESCOs:

Signature Signature

Name Name

Address Designation

Company

Date Date

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8.6 TENDER FORM 4: APPROACH AND METHODOLOGY

[Explain your understanding of the objectives of the Assignment/job, approach to the Assignment/job, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance, and explain the technical approach you would adopt to address them. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach] (Maximum two pages)

8.7 TENDER FORM 5: DECLARATION LETTER Declaration Letter on official letter head stating the following:

We are not involved in any major litigation that may have an impact of affecting or compromising the delivery of services as required under this contract

We are not black-listed by any Central / State Government / Public Sector Undertaking in India

Witness: ESCOs:

Signature Signature

Name Name

Address Designation

Company

Date Date

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ANNEXURE-I

DETAILS OF PUNJAB CIVIL SECRETARIAT BUILDING, MEDICAL COLLEGES & HOSPITALS

Sr. No.

Name of the Building / Institution

Location Concerned Department

1. Punjab Civil Secretariat Sector 1, Chandigarh Joint Secretary General Administrative, Govt. of Punjab Punjab Civil Secretariat Sector 1, Chandigarh.

2. Govt. Medical College

Circular Road, Near Central Bank of India, Amritsar

Director, Directorate of Research & Medical Education, Punjab Punjab School Education Board Building E-Block, 7th

Floor, Vidya Bhawan, Phase-8, S.A.S. Nagar (Mohali)

3. Sri Guru Nanak Dev Hospital

Majitha Road, Amritsar -DO-

4. Govt. Medical College Sangrur Road, Patiala -DO- 5. Govt. Rajindra Hospital Sangrur Road, Patiala -DO- 6. Guru Gobind Singh

Medical College Sadiq Road, Faridkot Under Baba Farid

University 7. Guru Gobind Singh

Hospital Sadiq Road, Faridkot -DO-

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ANNEXURE-II

General Aspects about Building

Parameter

Size, Age and Construction of the Building

Connected Load or Contract Demand

Installed DG capacity

Total electricity consumption per annum

Total electricity purchased from utilities

Total electricity generated from DG

Total Built up area ( in sqm )

Total Conditioned Area

Total conditioned area as % of total built up area

Total number of employees in the office

Occupancy Information

Load distribution pattern ( total lighting load, air conditioning load and other loads)

Awareness and attitude of occupants toward energy efficiency

Measures/approach to involve building owners in operation of buildings

Action plan of the building for renovation/new change in coming months/years

Administrative body in-charge of overall controls

Body responsible for payment of electricity bills and payment mechanism

Status of Bill Payments on time/Delay in Bill Payments, percentage paid

Controlling Body for operation and maintenance

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Electrical Distribution Pattern

Technical Aspects

Status of Operation of existing Transformers Source of power GRID/ DG Sets

Total Connected Load and Contract Demand

Break up of all major loads in KW ( Division/Section Wise)

Copy of Electrical Single Line Diagram

Section wise and overall energy consumption of the building for last 3 years ( If

varying then hourly for one month for running operations)

Section Wise load list with application and Kw rating along with usage timings

Separate feeders provided or not (for different loads like Lighting, Air

Conditioning, Office Equipments etc

Maximum Demand & Power factor Maintained for last one year (Copy of

electricity bill for last one year)

Minimum payable demand or fixed charges

Energy Charges (basis of charges KVA/ kWh)

Power factor penalty/incentive (cutoff and how much)

Variation of supply voltage and frequency

Number, Type and Rating (kVA), Voltage Ratio and Test Certificates of

Transformers

Usage pattern of transformers (loading/Standby pattern)

Break up of Loads connected to Each transformer

Details of various compensations provided in the building

Capacitor Bank installed – kVAR

Location - Panel or with loads

Is compensation provided through automatic P.F. controller (If yes, give details )

Any instances of over compensation

Compensation provided at Meter Terminal

Power Quality (Is Harmonics a problem?)

Emergency Load/Power Back up

Note: Collect copies of the electricity bills for last one year as these will help us know the basis of billing like KVA / kWh basis, average monthly consumption, power factor etc.

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Lighting General Information

Total Lighting Load

Lighting Load as % of total load

Lighting Load Distribution

Light load connected to DG sets/alternative power source

Indoor lighting

General Lighting Points

Task Lighting Points

Lighting in Store Rooms, corridors, staircase, Toilets

Outside Lighting (Street Lighting and Campus Lighting in Lawns with Points )

Room Properties/ Arrangement for installation

Different area types and their utility

Area of Rooms

Height of Light Points from Work areas

False Ceiling and its height, if it is there

Total Glass Area of the building and Glass thickness and properties

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Status of Operation of existing installation/Measurements

Type of Light Fixtures working ( e.g. 1x 40W or 2x 40W or 4x 40 W or any other

with light type)

Total Number of light fixtures/points

Type of Ballasts in operation

Power Consumption per light bulb/light fixture

Number of actual light points working

Light load measurement system i.e. whether there is any separate lighting meter;

Lighting transformer (if any and load connected to it)

Number of working days and operational hours per day

Comments on Lighting Design and its efficacy

Measurements

CRI Level and Lux Level required, Efficacy , Values of ILER

Lux level measurements and its distribution in various areas

All measurements details and Calculation to be provided which includes Power

consumption of light point and ballasts

Status of wiring; Single switch for multiple lights

Light load measurement system i.e. whether there is any separate lighting meter

and also whether lighting is on separate feeder or controls and also whether

lighitng is in balance on all 3 phases if separately 3 phase supply is provided

Controls or Sensors if any

General Measurements

Comments on use of day light

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Operational Aspects

Status of operation of lighting system

Preference of occupants for specific type of lighting; How to define comfort level

for various options

Power failure rate (DG operation hours)

O&M measures which will effect implementation of O& M

Controlling body responsible for O & M of Lighting

Barriers to implementation

Baseline Determination

Reporting Procedures in place to assess the baseline

Standard Measurement techniques ( Method of determining consumption of each

fixture/Spot measurements done )

Assumptions

- hours of operation

- Working days

- energy consumption per fixture etc.

Savings Calculation

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Windows/Split A/C

General Information

Total HVAC load

HVAC load connected to DG

Number of Rooms having air conditioners

Area of Rooms/Cooling Space

False Ceiling/Height of roof

Exposure to sun light and Glazing, Total glass area

Presence of major heat releasing loads i.e. photocopy machines, printers etc.

Working hrs per day and working days in a week

Measurements

Number of air conditioners and their rating

Air conditioner measurements i.e. EER, SEC with calculation

Sample size chosen for measurements

Orientation of Air Conditioners

Whether there is separate energy meter for HVAC

Air conditioning load connected to DG

Year of Purchase of Air Conditioners

Measurement techniques

Temperature settings

Date and time of year when sampling was done

Status of Thermostat ( Working/Not working)

- 24 -

Central Air Conditioning

Status of Operation of existing System

Chillers

Type of Chillers ( Technology)/Utility of Chillers/No. of Chillers

Make of Chillers, Model number and Year of Purchase

Chillers in Operation/Stand by

Rated TR of Chillers and Actual TR Generation of chillers

Measurements ( COP and SEC )

Air Handling Units

Number of AHU and their utility

Rated Capacity of AHUs ( CFM)

Measured Capacity

Comments on Working Condition of AHUs

Type of Load ( Variable load/full Load)

Condenser and Chiller Pumps

Number of Condenser/Chiller Pumps

Rated Power of Pumps ( KW)

Utility of Condenser/Chiller Pumps

Pump Measurements

Rated efficiency and Measured Efficiency

Power Consumption

Year of Purchase of Chillers

- 25 -

Cooling Tower

Rated Parameters

Number of Cooling Towers

Range/Approach

General Measurements and comments on the effectiveness of cooling towers

Whether any controls provided or not

Measurements about effectiveness of fan and CT

Operational Aspects

Existing Installations

Identify Operational and Maintenance factors responsible for energy loss in air

conditioning system

Operation and Maintenance procedures adopted

Preference of occupants for specific type of lighting; How to define comfort level

for various options

Power failure rate (DG operation hours)

Controlling body responsible for O & M of air conditioning system

Barriers to implementation

Address Procurement issues

- 26 -

Monitoring and Verification Aspects

Baseline Determination

Reporting Procedures in place to assess the baseline

Standard Measurement techniques ( Method of determining consumption )

Assumptions

- hours of operation

- Working days

Savings Calculation

DG Sets

Technical Aspects

Status of Operation of existing installation

Number of DG sets

Rating of DG sets ( kVA)

Make and Year of DG

Status of Active/Standby Operations

Specification of DG Sets: Rating,Volt, Amp, RPM

Details of Load Connected on DG

Arrangement for recording performance of DG

Operational hours of DG per day

Performance Evaluation Calculation of DG

Average % Loading and Power factor

Usage Pattern (parallel etc.)

- 27 -

Operational Aspects

Existing Status

Records/Log Book for Specific Fuel consumption ( kwh/lts )

Provision of Meter to record electricity output from DG

Provision to capture oil consumption, whether oil flow meters/measuring

arrangement is there

Maintenance schedule

Monitoring and Verification Aspects

Baseline Determination

Status of Building to assess the baseline consumption

Fans and Coolers

Technical Aspects

Status of Operation of existing Transformers

Type of fans provided (Normal or exhaust) and power rating of fans; total

connected load

Year of Purchase and Make

Number of fans provided

Type of regulators provided

Regulator type and Fan Blade Material

Average Working hours per day

Fan Inventory

Measurements

Power consumption per fan ( W)

Air Delivery

Total Power Consumption ( kW)

- 28 -

Name of the building: City:

Building Information and Energy Data

Primary Data Year S.

No. Item Value Existing Estimate

1 a. Contract Demand (KVA) b. Connected load (KW)

2 Installed Capacity of DG/GG sets in KVA

3a Annual Electricity Consumption purchased from utilities in kwh

3b Annual Electricity Consumption through DG/GG sets in kwh

3c Total Annual Electricity Consumption Utilities +DG/GG sets in kwh

4a Annual cost of Electricity purchased from utilities in Rs.

4b Annual Cost of Electricity purchased through DG/GG sets in Rs.

4c Total Annual cost of Electricity, Utilities +DG/GG sets in Rs.

5

Area of building (excluding parking, lawn, road etc)

Built up area in sq.m.(excluding basement area)

Conditioned area in sq.m. Conditioned area as % of built up area

6 Working hours(e.g. day working/24 hours working) 7 Working days /week (e.g. 5/6/7 days per week)

8 Office

Total no. of employees Average no. of persons at any time in office during office hours

9 Installed Capacity of air conditioning system (TR) 10 Installed lighting load in kW (if available)

11

Existing EPI (energy Performance index) in kwh/sq.m./year. Energy includes energy purchased and generated (excluding energy generated from any renewable sources)

I hereby declare that the building is fully occupied for the last one year and all the above furnished information is true in all aspects.

Signature of the building owner or Authorized Representative

Financial Parameters Needed Assumptions

Cost Structure Savings

Source Financial

Parameters Capital cost O& M Cost Replacement

Cost Others M & V Cost

Projections Equipment Cost (Procurement Guidelines ad policies)

Commissioning Fee

Total cost for feasible replacement options

Training cost Measurement & Verification Cost

Energy Savings / year

Simple Payback Year

Utility Tariff Chosen; Fuel / Electricity Price Escalation rates

Material Cost O & M Fee after installation (Annual and others)

Baseline Estimation Fee

Return on Investment

Interest/Insurance IRR Discount Rate Contingency

fee NPV

Escalation rates for operation and maintenance cost savings, material / labor cost savings

Failure Rate