e tender notice: 04/2017-18 tenders are invited online … · tender document for medical...

GUJARAT MEDICAL SERVICES CORPORATION LIMITED (A Government of Gujarat Undertaking)

Regd. Office: Block No. 14/1 Dr. Jivraj Mehta Bhavan Sector-10 Gandhinagar

079-23250767 23250766 23257696

E – TENDER NOTICE: 04/2017-18

Tenders are invited online for Medical Equipment /Instruments Surgical items & other Miscellaneous Industrial Products (through internet) from reputed manufacturers. For imported materials Authorized representative / dealer appointed either by parent manufacturer or its subsidiary company should submit their offer. Interested bidders are requested to submit the tender through e-tender process. All tender documents can be downloaded free from web site http://gmscl.nprocure.com Detail Tender Notice is available on website: https://gmscl.nprocure.com / http://gmscl.gujarat.gov.in and this office notice board.

Sr. No. Name of item 1 Sanitary Napkin

Duration of Downloading Tender (online) : 17/04/2017 to 08/05/2017 up to 15.55 hrs.

Last date for Submission (online) : 08/05/2017 upto 16.00hrs. Last date for Physical Submission on : 09/05/2017 upto 12.00 hrs. Due date of opening of Technical Bid (online): 10/05/2017 on 12.30 hrs.

Note: Please see Revised Terms & Condition of Tender which is also available on G.M.S.C.L. website.

INF – MANAGING DIRECTOR

http://gmscl.nprocure.com/

https://gmscl.nprocure.com/

http://gmscl.gujarat.gov.in/

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http://gmscl.gujrat.gov.in/

Tender Document for Medical Equipment, Surgical items, Hospital Furniture & Other Miscellaneous Items

1

Tender Document for

Medical Equipments, Surgical items,

Hospital Furniture & Other

Miscellaneous Items

Gujarat Medical Services Corporation Limited

Reg. office: Block No. 14/1, Dr. Jivraj Mehta Bhavan,

Sector-10, Gandhinagar- 382 010.

Tel: 079-232-50767, Fax: 079-23257586 https://gmscl.gujarat.gov.in https:/gmscl.nprocure.com


2

Table of Contents

SR. NO. SECTION DESCRIPTION PAGE NO.

i. Section 1 Inviting Tender 4

ii. Section 2 Instruction to Bidders 5

iii. Section 3 Eligibility Criteria for Bidders 6

iv. Section 4 Contents of Bidding Documents 8

v. Section 5 Technical & Commercial offers (Part I & II)

11

vi. Section 6 General Terms and Conditions 17

vii. Section 7 Terms of Contract 23

viii. Section 8 Appendix-List of Abbreviation 37

ix. Section 9 Annexures (A to V) 38-76


3

LIST OF ANNEXURES

S NO. DESCRIPTION PAGE NO.

1. ANNEXURE-A Verification, undertaking, check list & documents 38

2. ANNEXURE-B Schedule of documents attached 40

3. ANNEXURE-C Bidding schedules 43

4. ANNEXURE-D EMD FORM 44

5. ANNEXURE-E Declaration of ownership 45

6. ANNEXURE-F Declaration of I.S.O. Marked goods 46

7. ANNEXURE-G Higher Price / Lower Price Certificate 47

8. ANNEXURE-H Commercial bid for indigenous articles 48

9. ANNEXURE-I Commercial bid for imported articles 49

10. ANNEXURE-J Commercial bid for comprehensive maintenance

contract

50

11. ANNEXURE-K Authorization latter for imported equipment 51

12. ANNEXURE-L Manufacturing Experience Certificate for last Three

Years

53

13. ANNEXURE-M Annual Turnover Statement for Last Two Years 54

14. ANNEXURE-N BANK GUARANTEE FORM 55

15. ANNEXURE-O SD AGREEMENT 58

16. ANNEXURE-P CMC AGREEMENT FORM 61

17. ANNEXURE-Q Govt. of Gujarat, Finance Dept. GR on SD / EMD 68

18. ANNEXURE-R Format for List and rates consumables 70

19. ANNEXURE-S Bank Details for RTGS 71

20. ANNEXURE-T Affidavit 72

21. ANNEXURE-U Important Point to be verified before submission of

tender

73

22. ANNEXURE-V Common deficiency observed in the Primary

Scrutiny of the Tender document

75


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Section - 1

1. Inviting Tender

Gujarat Medical Services Corporation Limited (GMSCL),

Reg. office : Block No. “14”, 1st Floor,

Dr. Jivraj Mehta Bhavan,

Sector No. 10, Gandhinagar-382 010

https://gmscl.gujarat.gov.in https://gmscl.nprocure.com

1.1 TENDER ENQUIRY NO.: 04/2017-18

GMSCL on behalf of Government of Gujarat invites tender online for Supply of

Medical Equipments, Hospital furniture, Surgical Items & Other miscellaneous

items mentioned below on rate contract or quantity basis as detail mentioned in

the tender details as stated in Section-5 from reputed manufacturers / direct

importers or subsidiary of original foreign manufacturer.

S. No Name of item(s) Total Quantity

Tender Tender Fee in Rs.

EMD Amount in Rs.

1 Sanitary Napkin 8334000 Nos. 15,000 30,00,240

1.2 Key Dates

Sr. No. Description Schedule i. Downloading Tender Document (On Line) From 17/04/2017 to

08/05/2017 Upto 15.55 Hrs.

ii. Pre bid Meeting dated on -- iii. Due date and Time of Submission (On Line) 08/05/2017 16.00 Hrs. iv. Envelopes containing the “Technical

Supporting Documents”, inclusive of the “Tender Fee”, “EMD Fee” to be submitted physically

on or before 09/05/2017 12.00 Hrs at office address

v. Date and Time of Technical bid Opening (On Line)

10/05/2017 12.00 hrs.



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Section - 2

2. Instruction to Bidders for Online Tender Participation

2.1 All tender documents can be downloaded free from the website

https://gmscl.gujarat.gov.in and https://gmscl.nprocure.com

2.2 All bids should be submitted online on the website

https://gmscl.nprocure.com

2.3 All bids should be digitally signed, for details regarding digital signature

certificate and related training involved the below mentioned address should

be contacted

(n)Code solutions

A division of GNFC

301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 ( India )

Tel : +91 79 26857316/17/18, Fax: +91 79 26857321.

www.ncodesolutions.com

2.4 The user can get a copy of instructions to online participation from the

website https://gmscl.nprocure.com

2.5 The suppliers should register on the website though the “New Supplier” link

provided at the home page, the registration on the site should not be taken as

registration or empanelment or any other form of registration with the

tendering authority

2.6 The application for training and issue of digital signature certificates should

be made at least 72 hours in advance to the due date and time of tender

submission.

2.7 For all queries regarding use of digital signature certificate should be

addressed to personnel in M/s (n) Code Solutions.

2.8 For all queries regarding tender specifications and any other clauses included

in tender document should be addressed to personnel in tendering office at

GMSCL, Gandhinagar.

2.9 The tenderer should invariably submit his tender in three sealed covers

separately namely [1] Tender Fee, [2] E.M.D. covers [3] Technical Supporting

Documents Cover.

2.10 A-Group documents should be submitted online only and B-Group

documents should be submitted physical only as per Annexure-B.

Note:

The tenderer should read this document very carefully and comply with

the instructions / terms / conditions therein. Any tender which does not

confirm with the instruction / terms / conditions therein is liable to be

rejected without any reference.





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Section - 3

3. Eligibility Criteria for Bidders

Supply of Medical Equipments, Hospital furniture, Surgical Items & Other

miscellaneous items on rate contract or Quantity basis as mentioned in the tender

details section is invited online (internet). Following being the eligibility criteria:

3.1 Tenderer must be an Indian Manufacturer or Authorized Distributor for

imported item or Subsidiary of original foreign manufacturer.

3.2 (a) The Indian manufacture should have experience of manufacturing and

selling of quoted product for three financial years preceding the date of

opening of technical bid. For this purpose, they have to submit Chartered

Accountant’s certificate in original/self-attested, showing year wise

production and sales for quoted product for last three years. (Format at

Annexure-L)

(b) The tender should be submitted only by manufacturers. However, their

authorized dealer shall be allowed delivery of stores. Submission of tender /

billing by authorized distributor / dealer will not be considered.

3.3 In case of imported component (equipment – materials), the authorized

representative or dealer shall be allowed to quote the tender. But such

authorized representative or dealer should be a regular supplier of products

of that manufacturer for last three years preceding the date of Technical Bid.

And also the self-attested authority letter should be submitted by original

manufacturer duly filled in prescribed format (As per Annexure-K) with

tender documents otherwise tender will be ignored.

In connection with above (3.3), in cases where authorized distributor / dealer

participates in the tender, following additional terms will be applicable and its

supporting documents must be submitted;

3.3.1 Self-attested authorization from the manufacturer that the bidder is

authorized to provide after sales services and spare parts / consumable

support for the entire duration of the contract including Warranty and

CMC of the product.

3.3.2 Self-attested certificate from manufacturer that particular division of its

subsidiary dealing with the product in question is not participating

directly in any tender across the country since immediate past one year

(at least) prior to the last date of this tender or if subsidiary company

does not exist in India, certificate from manufacturer that it does not

have subsidiary company in India.


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3.3.3 If the bidder is the exclusive entity in India floated by the foreign

manufacturer to trade in the product manufactured by it, a self-attested

certificate from manufacturer regarding the same would suffice and

documents pertaining to authorized distributor or subsidiary company

can be dispensed with. The bidder will however, have to produce

documents mentioned in clause 3.3.1.

3.4 In case a subsidiary company of a foreign manufacturer is participating in

tender process, it will have to produce documents that they are 100%

subsidiary company of their foreign manufacturer whose item / instrument

is quoted.

3.5 Indian/Foreign manufacturer should have manufacturing license. For Indian

manufacturer, Industrial license / I.S.I. Certificate / Factory Inspectors

license / Product permission {if applicable}/ Registration certificate with

C.S.P.O./ S.S.I./ K.V.I.C./ N.S.I.C./ D.G.S.&D / MSME Part-II acknowledgment

/SIS registration and Central Excise Registration / Udyog Aadhar

acknowledgment of the Bidder or Principal manufacturer {whichever is

applicable} should be provided.

3.6 Tenderers who have been blacklisted/ debarred by tender inviting authority

or by any other State Government or Central Government department/

Organization shall not be allowed to participate in the tender process during

the period of blacklisting / debarment.


8

Section - 4

4. Contents of Bidding Documents

4.1 Tender Fee and EMD Cover

4.1.1 Payment should be made by Demand Draft (DD) or Bank Guarantee (BG),

payable at Gandhinagar or Ahmedabad at any Nationalized / schedule

bank.

4.1.2 EMD should be paid in form of Demand Draft in favor of Managing

Director, GMSCL, Gandhinagar drawn on any bank in Gandhinagar OR

irrevocable Bank Guarantee issued by Nationalized Bank including the

Public Sector Bank / Private Sector Bank / Regional Rural Bank of

Gujarat / Co-operative Bank of Gujarat mentioned in G.R.No.

EMD/10/2015/508/DMO, Dt. 27/04/2016 of Finance Department, Govt.

of Gujarat as amended from time to time will be followed. The DD/BG

should be issued by bank after the date of advertisement of tender

enquiry.

4.1.3 Bank Guarantee will be accepted in case, where amount of EMD exceeds

Rs. 5000/- B.G. should be valid up to 6 month from the date of its

issuance. E.M.D. in any other form will not be accepted.

4.1.4 Payment should be made in favor of "Managing Director, Gujarat

Medical Services Corporation Limited" Gandhinagar, Gujarat, India.

4.1.5 Payment made toward Tender Fee will not be refunded

4.1.6 Non-payment of the Tender Fee will make the tenderer liable for

disqualifications.

4.1.7 EMD would be refundable under following conditions:

a) Tender is closed at any stage of procurement

b) Rejection of bid at primary or technical scrutiny level

c) After issuance of A.T. or RC

4.1.8 Non- payment of the EMD will make the tenderer liable for

disqualifications.

4.1.9 Those tenderers who are exempted for payment of Tender Fee and EMD

must enclose necessary documents like SSI Registration [of Gujarat State]

along with NSIC / DGS&D / CSPO Registration for item under tender

enquiry.

(a) The bidder belonging to SSI (Small, Tiny and Cottage industry as per

GR No. SPO/102015/691093/CH, dated 03/06/2016 issued by

Industries & Mines Department, Govt. of Gujarat and as may be

amended from time to time) category desirous of availing benefits of


9

price preference / price matching as well as EMD, Tender fee

exemption and other such benefits being SSI as per Government of

Gujarat Policy, shall have to submit copy of their valid Small Scale

Industry Registration as well as submit certificate from Practicing

Chartered Accountant or Practicing Company Secretary that the unit

/ bidder still continues to be Small Scale, Tiny / Cottage Industry to

be Small Scale, Tiny/ Cottage Industry should be asked as under :(i)

MSME status for the year before the immediate previous financial

year if the tenders are issued on or before 30th September. (ii) MSME

status for the immediate previous financial year if the tenders issued

on or after 30th September, along with latest audited annual balance

sheet and investment in plant and machinery to be certified by the

same professional. As for example, MSME status of FY 2015-16 would

be required for tenders floated on or before 30th September 2017 &

MSME status of FY 2016-17 would be required for tenders floated

after 30th September 2017.

(b) For getting exemption from paying EMD, tenderers have to furnish

valid and certified documents along with tender. Otherwise tender

will be rejected.

4.1.10 Those firms registered under small scale industries of Gujarat State and

holding subsequent registration with CSPO/NSIC for the item under

tender will be eligible for exemption from payment of Tender Fee and

EMD on submission of attested copies of their SSI & CSPO / NSIC /

DGS&D registration certificates. Participants not covered under this

category shall have to pay Tender Fee and EMD compulsorily as

prescribed, failing to which the tender will be treated as rejected at the

time of opening of Bid. In such cases, Technical Bid as well as Commercial

Bid will be ignored. Any basic document with regards to Tender Fee and

EMD will not be acceptable after closing time of tender.

4.1.11 Wrong / Fraudulent data submission may lead to disqualification /

debarment. Please ensure that you furnish correct data.

4.2 Technical Bid Submission

4.2.1 The envelope should be marked as "Technical Supporting Documents". It

should be noted that no physical submission of commercial bid should be

done.

4.2.2 If the tenderer fail to submit the supporting documents offline within the

stipulated time limit, the tenderer is liable for immediate disqualification.

4.2.3 The bids should be submitted on or before the time stipulated in Tender

notice at the website https://gmscl.nprocure.com

https://cgmgujarat.nprocure.com/


10

4.2.4 The physical submission of technical supporting may be done at the

following address:

Gujarat Medical Services Corporation Limited,

Ground Floor, Block No. 14,

Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar-382 010

Tel: 079-232-50767, 57696, Fax: 079-23257586

4.3 Commercial Bid Submission

4.3.1 The commercial bid submission should be done on the website only

https://gmscl.nprocure.com

4.3.2 The bids should be submitted on or before the time stipulated in tender

notice at the website https://gmscl.nprocure.com

4.3.3 Any type of price (EXCEPT PRICE OF CONSUMMABLES ETC.

SPECIFICALLY ASKED FOR IN THE TENDER AND WHICH ARE NOT TO

BE USED FOR THE PURPOSE OF TENDER EVALUATION/ PRICE

COMPARISON) should not be disclosed in physical documents otherwise

bid will be rejected.

Note:

No tender will be accepted after prescribed closing time for submission

of the same. The delay will not be condoned for any reason whatsoever

including postal/transit delay. However, if the last date of submission of

tenders is declared as a holiday by the Government, the last date of

submission of tenders will be extended to the next working day.




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Section - 5

5. TECHNICAL & COMMERCIAL OFFERS (PART- I & II)

5.1 Technical Bid (Part-I)

5.1.1 No modification should be done by the tenderer in the name of item, and

in the specifications / grade / quality / packing of the item given in the

enquiry document. In Part-I (Technical Bid) all information asked /

required including specification available in offered models should be

mentioned clearly. Additional specifications / features if any available in

the offered models shall be provided in additional sheet. In Part-II, the

rates, with break up shown in the formats provided with the tender

documents to be quoted. For INDIGENOUS ARTICLES rates to be quoted

in prescribed format of Commercial Bid Part-II (A) and for IMPORTED

ARTICLES rates to be quoted in prescribed format of Commercial Bid

Part-II (B). Nothing else should be written or filled in either Part I/II.

5.1.2 In Technical Bid (Part-I) document required and relevant information

including specification available in offered models should be mentioned

clearly. Additional specifications / features (if any) available in the

offered models shall be provided in additional sheet.

5.1.3 In case any item is required as an essential accessory for operating the

equipment, it must be mentioned clearly in technical bid (Part-I) and its

rate must be included in the rates for the equipment in commercial bid

(Part-II). If no mention of such essential accessories is made in technical

bid (Part-I), it will be presumed that the cost of essential accessories is

included in commercial bid (Part-II) and no separate payment for the

same will be made thereafter under any circumstances.

5.1.4 If any accessory is demanded as mandatory in the tender enquiry, under

no circumstances it should be shown as an optional accessory and

quoted separately. The offered product price must include the

accessories required for operation of the instrument and no separate

payment will be made even if such an accessory is not included in the

quotation.

5.1.5 Only those accessories which are specifically recommended by the

manufacturer of the instrument / equipment should be offered as part of

the equipment and under no circumstances a cheaper variety of an

accessory not approved / recommended by the manufacturer should be

offered.

5.1.6 The detailed required specifications of the equipment to be purchased

are shown in Technical Bid. The tenderer should either confirm whether

the items offered are conforming to these specifications clearly OR


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specifications available in offered product should show against each

specification along with name of manufacturer, Brand / Model only in the

format provided in technical bid. Please note that tenderer should not

write 'As per Literature enclosed'. In such a case, offer shall not be

considered. Offers with minor deviation in non-critical specification shall

be considered subject to overall acceptability of products in terms of its

utility, but offer which does not comply to critical specifications shall not

be considered.

5.1.7 The Tenderer should arrange for demonstration of equipment offered as

and when desired at their expense failing which tender shall liable to be

ignored. In case where samples are required to be submitted, it should be

kept ready and submitted as and when demanded in duly sealed pack

superscribed with details of tender enquiry No, due Date, Name and

address of tenderer, make/Model etc. failing which offer shall liable to be

rejected. In case the tender value of Rs. 50.00 lac and above, it will be

mandatory to have demonstration. If the equipment is not installed

anywhere in the State of Gujarat and the tenderer requests on arranging

for the demonstration in other state of India, the Managing Director

GMSCL shall have the authority to decide on demonstration considering

opinion of the experts.

5.1.8 No conditional offer / quotation will be accepted. Quotations with errors

will be, rejected. No variation in the terms and conditions of the tender,

including major deviation from standards / specifications / terms of

supply will be accepted.

5.1.9 If during Technical scrutiny, it comes to the notice of experts' committee

that the literature submitted by the bidders does not reflect one or more

parameters sought in specifications, the committee shall resort to

following course of action:

5.1.9.1 The bidder would have to demonstrate the said product before

the expert committee including each and every aspect of

specifications and particularly the specifications sought which are

not reflected in literature. The said demonstration would be

videographed. A Soft copy of the said videography should be

sealed and signed by the expert committee and submitted to

GMSCL along with TS/Demo report. The cost of such videography

would be borne by the bidder.

5.1.9.2 The bidder would have to submit undertaking in form of affidavit

that quoted product contain specifications sought in totality and

all parameters of specifications would be available in the quoted

model to be supplied, if his product will be accepted.


13

5.1.9.3 Failing above, the Technical Scrutiny committee can reject the said

bid.

5.1.10 The legible and certified copies of the following Technical supporting

documents must be submitted as mentioned in Annexure –B.

i. Manufacturing license : Industrial license / I.S.I. Certificate / Factory

Inspectors license / Product permission {if applicable}/ Registration

certificate with C.S.P.O./ S.S.I./ K.V.I.C./ N.S.I.C./ D.G.S.&D / MSME Part-

II acknowledgment /SIS registration and Central Excise Registration /

Udyog Aadhar acknowledgment of the Bidder or Principal

manufacturer {whichever is applicable} .

ii. Copy of the Partnership deed (if manufacturer) / Memorandum of

Articles {whichever is applicable}.

iii. I.S.O. certificate along with the declaration of manufacture of the item in

the location certified by I.S.O. in the prescribed format {I.S.O. Certificate

& Declaration is mandatory if asked in Technical Specification}. Format

at Annexure –F

iv. Original Product literature / Photograph mentioning all technical

specifications & service Manual if the unit price exceeds Rs.10,000/-

v. I.S.I. Certificate (mandatory if asked in Technical Specification)

vi. Higher / Lower Price Certificate (Format at Annexure - G)

vii. Sales Tax (VAT) / CST registration copy.

viii. VAT Clearance Certificate (Last Financial Year) / Certified copy of VAT

Return Mentioning Zero Outstanding (Last Financial Year).

ix. Permanent Account number(PAN)

x. List of Installations / Users / Customers with Copies of invoices from at

least 2 users in India must be provided for the quoted product (Not

necessarily the quoted model).

xi. List of essential accessories required to operate the equipment.

xii. Chartered Accountant’s certificate in original/ self-attested for showing

year wise production and sales for quoted product for last three years

preceding of opening of technical bid. {Please refer to condition-6.1}

Format at Annexure-L

xiii. Self-attested authority letter in prescribed format for imported

components and supporting document. {Please refer Condition No. 3.3.1

to 3.3.3}

xiv. Turnover Certificate: Bidder firm has to submit Turnover certificate of

CA for last three years [i.e. (i) 2013-14, 2014-15, 2015-16 for tender

floated on or before 30th September, 2017 and (ii) 2014-15, 2015-16,


14

2016-17 for tender floated after 30th September, 2017] Format at

Annexure-M

xv. IEC Certificate for imported items.

xvi. (a) Self-attested copy of valid Small Scale Industry Registration.

(b) Self-attested copy of Certificate from Practicing Chartered

Accountant or Practicing company Secretary that the unit / bidder

still continues to be Small Scale, Tiny/ Cottage Industry should be

asked as under :

(i) MSME status for the year before the immediate previous

financial year if the tenders are issued on or before 30th September.

(ii) MSME status for the immediate previous financial year if the

tenders issued on or after 30th September.

(c) Self-attested copy of latest audited annual balance sheet and

investment in plant and machinery to be certified by the same

professional.

(d) Certificate / documents mentioned in above {xvi} – (b & c) should

be from same professional.

xvii. All photocopies are required in self-attestation mode except Annexure-

T which needs to be attested by First Class Magistrate / Notary

public.

xviii. Affidavit in ORIGINAL on Non-Judicial Stamp Paper of Rs. 100/-

duly attested by First Class Magistrate / Notary public. Annexure-T

Note : If these certificates are submitted but in a format different than that

mentioned in respective Annexures, they are liable to be rejected without

further reference. Documents shown at {i}, {ii}, {iii}-{certificate part}, {v}, {vi}

and {vii} above should be in the format prescribed by the concerned authorities

competent to issue these certificate.

5.2 Commercial Bid (Part-II)

5.2.1 In Part-II, the rates, with detailed break up should be quoted as per the

prescribed format of the tender documents. For INDIGENOUS ARTICLES

rates to be quoted in prescribed format of Commercial Bid Part-II (A) and

for IMPORTED ARTICLES rates to be quoted in prescribed format of

Commercial Bid Part-II (B). Nothing else should be written or filled in

either Part I/II.

5.2.2 The rates should be quoted in Part-II (A or B as applicable) should be

F.O.R. delivery with installation on per unit basis mentioned in the tender

enquiry document and should be comprehensive incorporating the cost


15

of the instrument / equipment and accessories required as part of the

equipment and shown as such in the enquiry document.

5.2.3 As per Govt.’s prevailing purchase policy, an order / price preference

shall be available to Gujarat based SSI / TINY / COTTAGE Industries

registered for quoted items subject to providing required documents like

respective registration certificate issued by concerned authority. For this

purpose, guidelines given by the Govt. of Gujarat, Industries and Mines

Dept., resolution GR No. SPO/102015/691093/CH, dated 03/06/2016

amended from time to time will be followed. In such a case the decision

of Purchase Committee shall be final and implemented forthwith.

5.2.4 The rates shown in Part-II (Commercial Bid) shall be presumed, in all

cases, as the net price inclusive of all duties and sundries. No payment

against any duty / delivery charges etc., will be considered under any

separate heading under any circumstances. Octroi exemption certificate

/ C.S.T. / VAT as applicable will be provided by the consignees, on such

request from the tenderer, after the order has been placed by this office

subsequent to acceptance of the tender / quotation.

5.2.5 In no case, rates should be quoted anywhere else except online in part-II

i.e. commercial bid (EXCEPT PRICE OF CONSUMMABLES ETC.

SPECIFICALLY ASKED FOR IN THE TENDER AND WHICH ARE NOT TO

BE USED FOR THE PURPOSE OF TENDER EVALUATION/ PRICE

COMPARISON).

5.2.6 The quoted rates will be valid for six months from the date of opening of

technical bid. Rates once quoted will be final and will not be allowed to

be increased during the validity period under any circumstances and for

any reason whatsoever.

5.2.7 Tender currencies: The tenderer supplying indigenous goods or already

imported goods shall quote only in Indian Rupees. Only for imported

goods if supplied directly from abroad, prices shall be quoted in any

freely convertible currencies say USD, Euro, GBP or Yen. Regarding

price(s) for allied services, if any, required with the goods, shall be

quoted in Indian Rupees only if such services are to be performed

/undertaken in India.

5.2.8 Conversion of tender currencies to Indian Rupees: In case tenderers

quote their prices in different currencies, all such quoted prices of the

responsive tenderers will be converted to a single currency viz., Indian

Rupees for the purpose of equitable comparison and evaluation, as per

the exchange rates established by the Reserve Bank of India, as on the

date of ‘Commercial bid opening of the said tender’.


16

5.2.9 The CMC price should be filled in Commercial Bid only. The CMC cost will

be taken into consideration for price comparison at annualized discount

rate of 8% (rounded off to 2 decimal places) as per the formula given

below.

Formula:

Prices for Bid Evaluation = FORD price for one Unit + (0.78 x CMC for 1st

year after Warranty) + (0.72 x CMC for 2nd year after Warranty) + (0.66 x

CMC for 3rd year after Warranty) + (0.61 x CMC for 4th year after

Warranty) + (0.56 x CMC for 5th year after Warranty)


17

Section - 6

6. GENERAL TERMS AND CONDITIONS

6.1 In case where item is required with ISI Mark, manufacturing and selling

experience of product having ISI mark will only be considered. But, in such a

case, self-attested copies of license to use ISI mark for last one year as well as

latest and valid license are to be submitted with tender. The license should

be valid during the period of rate contract. It will be the sole responsibility of

R.C. Holder to ensure that necessary certificate and permission must be valid

till the expiry of the Rate Contract.

6.2 In no case the certificate should be dated earlier than one year {unless

otherwise specified} and should be in force and valid on the last date of the

submission of the tender / signing of the agreement {as the case may be}. In

case, the certificates / licenses / permission are outdated or the validity

period is over, the proof of applying for renewal should also be attached.

Such certificates will be considered if the renewal has been applied for within

the time limit prescribed for the renewal of that permission / license /

certificate under the relevant rules and further if such application for

renewal is not specifically rejected by the competent authorities. In case any

certificate is still awaited from the competent authority, the proof of making

the application should also be attached which will be considered if the

application is not specifically rejected by the competent authorities.

6.3 The tenderer must satisfy that they are in possession of the requisite

permissions / licenses / permits required for the supply of the items for

which the offer is made. Failure to enter into contract if selected or to execute

the purchase orders after entering into contract for want of permission /

license or due to non-supply of certificates / documents will be viewed

seriously and will invite forfeiture of E.M.D. / risk purchase / disqualification

for 2 years without any further reference.

6.4 The tenderer has to submit all the required details / documents and sample

etc. with the tender. No Compliance will be accepted and considered after

due date i.e. opening of technical bid.

6.5 The tenders will be opened online on the date, time specified in tender notice.

6.6 In the first instance, only "Technical bid" will be opened online on the date of

opening the tender and taken into consideration for finalization.

Subsequently, the "commercial bid" will be opened online only for those

tenderers whose quotations satisfy the technical requirement of the indenter

and are otherwise acceptable.


18

6.7 Back out from tender at any interim level during tender processing:-

Once the tenders are submitted it will be the responsibility of the tenderer

not to escape halfway directly or indirectly by way of raising any problems.

6.8 The technical scrutiny of the items will be carried out by a committee of

experts nominated by The Commissioner of Health or The Managing

Director, which may also include demonstration / sample testing and the

report of the scrutiny committee shall be final and binding upon the tenderer,

however Managing Director, GMSCL Gandhinagar reserves the right to

undertake re-technical scrutiny and re-demonstration of the equipment as

and when required as per the merits of the case as per Board of Director’s

resolution Dt.11th February, 2014. In case there is a discrepancy in the claim

made by the tenderer and the specifications shown in the product literature /

circuit diagram / photograph, reliance will be placed on the specifications

shown in the product literature / circuit diagram photograph, ignoring the

claim of the tenderer.

6.9 Any change or alteration in the product literature / circuit diagram/

photograph must be authenticated by the manufacturer and an affidavit from

the manufacturer for supplying the item as altered or changed should also be

submitted failing which such changes / alterations will be ignored.

6.10 The E.M.D. / Security Deposit shall be liable to be forfeited in the

following circumstances when the:

i. Tender is rejected due to failure to supply the requisite documents in

proper format or giving any misleading statement or submission of

false affidavit or fabricated documents.

ii. Party fails to sign the agreement for entering into contract in case the

offer is accepted due to any reason whatsoever;

iii. Party fails to supply the goods / items as per the orders placed by either

this organization or by direct demanding officers within the delivery

period so stipulated.

iv. Party fails to replace the goods declared to be not of standard quality or

not conforming to acceptable standards or found to be decayed / spoilt

before the date of expiry or to refund the cost of such goods.

6.11 If any tenderer wishes to lodge any complaint against the other tenderer

regarding submission of false documents, information etc., The tenderer has

to submit the complaint before price bid opening along with deposit of Rs.

1,00,000 (Rupees One Lac only). The amount so deposited shall be refunded

if after scrutiny the complaint is found to be true by the Managing Director.

However, if the complaint is found to be false and malafide the deposit will be

forfeited. No interest shall be paid against this deposit. Any complaint

received after price bid opening will not be entertained. The facts relating to


19

all such complaints as well as action taken thereof have to be produced

before the respective purchase committee for its consideration.

6.12 The tender is liable for rejection due to any of the reasons mentioned

below:

i. Non-Submission of tender within stipulated time online.

ii. Submission of tender without Tender Fee.

iii. Tender is unsigned OR not initialed on each page or with

unauthenticated corrections.

iv. Submission of tender documents in unsealed envelope.

v. Tender not submitted in separate envelopes as per conditions and the

envelopes are not superscribed with details of the tender enquiry and

part enclosed.

vi. Non-payment of Earnest Money Deposit {if not exempted.}

vii. Non-submission of required documents as shown at 5.1.10

viii. Conditional and / or vague offers

ix. Unsatisfactory past performance of the tenderer.

x. Rates have been shown elsewhere than Commercial bid.

xi. Items with major changes / deviations in the specifications / standard /

grade / packing / quality are offered in Technical bid.

xii. Offering a cheaper accessory not approved / not recommended by the

manufacturer.

xiii. Offering an accessory as optional even though it is required to operate

the instrument.

xiv. Submission of misleading / contradictory / false statement or

information and fabricated / invalid documents.

xv. Tenders not filled up properly.

xvi. Non-submission of self-attested authority letter in prescribed format

for imported components and supporting documents as per condition

no. 3.3.

xvii. Non-submission of IEC Certificate for imported items.

xviii. Non-submission of C.A. Certificate in case of Indian manufacturer.

xix. Non-submission of CMC Rates in prescribed format (in Commercial

Bid).

xx. Non-submission of Turnover Certificate.

xxi. A) Non-submission of copy of valid Small Scale Industry Registration.


20

B) Non-submission of Certificate from practicing Chartered

Accountant or practicing Company Secretary that the unit / bidder

still continues to be Small Scale, Tiny / Cottage Industry to be Small

Scale, Tiny/ Cottage Industry should be asked as under : (i) MSME

status for the year before the immediate previous financial year if

the tenders are issued on or before 30th September. (ii) MSME

status for the immediate previous financial year if the tenders

issued on or after 30th September.

C) Non-submission of self-attested copy of latest audited annual

balance sheet and investment in plant and machinery.

D) Non-submission of certificate / documents mentioned above in {xxi}

– (B & C) from same professional.

xxii. Non submission of documents mentioned in List of Annexures wherever

applicable.

6.13 Any conditional discount given by the bidder such as discount applicable on

total order value, minimum order value on certain group of items etc. will not

be considered for evaluation purpose. However, for ordering purpose, such

discount shall be considered.

6.14 Discount offered after price bid opening shall also not be considered for

evaluation. However in a case tenderer happens to be a selected bidder

(without considering discount) such discount shall be considered while

placing the order.

6.15 The consolidated rates will be taken into account for preparing price

statement. However, the tender which is found to be technically acceptable

as well as lowest in terms of evaluated rates only be considered for placing

the order but, order will be placed at quoted or mutually agreed price.

6.16 The Managing Director may seek any clarification / explanation /

documentary evidence related to offer at any stage from tenderers if

required. However any clarification / explanation or documentary evidence

leads to implication on quoted price, it shall be considered only for placing

the order but not for price evaluation.

6.17 The Managing Director, GMSCL Gandhinagar reserves the right to consider

or reject any or all tenders or close the tender enquiry without assigning any

reason at any point of time, at any stage.

6.18 Main / Parallel / Substitute R.C. for procurement of stores will be fixed as per

G.R. No.MSP-102004-3342-Z, Dtd.06-11-2003 & 04/10/2006 of Health &

Family Welfare Department, Gandhinagar.


21

6.19 The respective purchase committee of GMSCL does not pledge itself to

accept the lowest or any tender and also reserves the right to accept the

whole or any part of the tender against any item at its discretion. The tender

will be accepted if the MD GMSCL / purchase committee is satisfied about the

production, sale, quoted price, technical details and utility of products and

past performances of tenderer.

6.20 Turnover Certificate:

6.20.1 Bidder firm has to submit Turnover certificate of CA for last three

years (i.e. (i) 2013-14, 2014-15, 2015-16 for tender floated on or

before 30th September, 2017 and (ii) 2014-15, 2015-16, 2016-17 for

tender floated after 30th September, 2017).

6.20.2 The average annual Turnover of the last three years should not be

less than 2 Crores.

6.20.3 Self-attested C.A. Certificate showing year wise Turnover for the

last three years. The bidder is required to give turnover certificate

based on audited account only. Thus, for any tender issued on or

before 30th September, the bidder will have to submit turnover

certificate of the three preceding Financial year e.g. Tender issued on

1st September, 2016, the bidder will have to submit turnover

certificate based on audited account for financial year 2013-14, 2014-

15, 2015-16.

6.20.4 Relaxation in Condition No. 6.21.2 (Only for SSIs of Gujarat): The

average annual Turnover of the last three years should not be less

than 75 lac for items: Plastic Bag, Digital Thermometer, Westergen

Tube for ESR Estimation, Dreyer tube for Widal, WBC pipette, Glass

Capillary Tube, ECG Jelly, Test tube Glass, Microslide, Cover Slip, Vials,

Improved Newbauer Chamber / Hemocytometer, Test Tube Racks,

ESR Plastic Vials, Corrugated Boxes.

6.21 Appointment of Authorized Officer:

6.22.1 The manufacturer / authorized distributor would be free to appoint

authorized officer for the purpose of liaising with GMSCL for the tender

related activity. In such cases, it should be mandatory for the

manufacturer / authorized distributor to provide name, full address,

company name, address of the company, PAN number, photo, Email ID

and I.D. proof of the appointed authorized officer along with tender

documents. No person except the person so authorized by the company

would be allowed for transaction of work, and no information would be

shared with any other person regarding the tender process.

6.22.2 For all practical purpose GMSCL would continue to allow only

manufacturer / authorized representatives / distributors (as the case

may be) for bidding process. GMSCL would have no contractual


22

obligation or business relation with authorized officer and all such

liability and conduct of authorized officer and any wrongful activity

would be the sole responsibility of the manufacturer / authorized

distributor.

6.22.3 The authorized officer should satisfy following criteria:

i. He should be an official directly connected with the company in question.

ii. In no case more than one company having a particular person / agency

acting as an authorized officer should participate in a single tender

inquiry.

iii. If it comes to the notice of GMSCL that, a particular person / agency has

acted as authorized officer indirectly or directly for more than one

company, who have participated in particular tender inquiry, the bids of

such companies are liable to be rejected & the EMD / SD (as the case

may be) would be forfeited.

6.22 Bidder firm has to submit details of their Bank Account in prescribed format

for the payment of bills, Earnest Money Deposit and Security Deposit through

RTGS. Format is attached at Annexure – S.

6.23 10% price preference as well as 5% Quality based price selection shall be

given to Gujarat based unit having SSI & CSP / NSIC / DGS&D registration

certificates.

Price preference will be calculated as per guidelines given by the Govt. of

Gujarat, Industries and Mines Dept., resolution GR No.

SPO/102008/794/CH, dated 02/09/2015.

6.24 Quality based price selection shall be given to the goods having mark given

by the I.S.I. / I.S.O. / Quality mark or any other mark given by the Central or

State Government to maintain the quality of goods without any time limit.

6.25 While considering price selection as above, price selection for more than

15% shall not be admissible.

6.26 Please see Annexure – ‘U’ for “Important Point to be verified before

submission of tender”, which is also available on GMSCL website.


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Section - 7

7. TERMS OF CONTRACT

7.1 Security Deposit

7.1.1 Successful tenderers have to pay security deposit as specified by the

organization in the agreement letter in the form of Treasury Challan

Deposit under revenue deposit / Demand Draft in the name of Managing

Director, Gujarat Medical Services Corporation Limited drawn on

any bank in Gandhinagar or Ahmedabad/ irrevocable bank guarantee

issued by Nationalized Bank including the Public Sector Bank / Private

Sector Banks authorized by RBI to undertake State Government Business

/ Commercial Bank / Regional Rural Bank of Gujarat / Co-operative Bank

of Gujarat mentioned in G.R.No. EMD/10/2015/508/DMO, Dt.

27/04/2016 of finance Department, Government of Gujarat as amended

from time to time will be followed.

Bank Guarantee valid for a period not less than warranty and CMC period

combined is required at the time of entering into agreement for the

performance of the contract and same to be extended by contractor as

and when desired by GMSCL.

Bank Guarantee will be released on installation basis as under :

(i) 70 % bank guarantee will be released after completion of Warranty.

(ii) 30 % bank guarantee will be released after completion of CMC.

7.1.2 Failure to pay security deposit and to execute the agreement within

stipulated period shall invite disqualification of the tenderer for future

quotations apart from forfeiture of E.M.D. and being liable for penalty as

deemed fit by Managing Director in relation to the tender under

process.

7.1.3 Security deposit is payable by all the parties except by the undertakings

and corporations of the government of Gujarat which are exempted by

Government. The security deposits submitted in connection with the

earlier contracts and which are locked with those contracts and which

have not been released till date will not be considered and fresh security

deposit separately for each item, must be submitted in such cases.

7.1.4 The security deposit shall be refunded only after satisfactory execution of

the contract and recovery of dues, if any.

7.1.5 Successful tenderers have to enter into agreement for due performance

of the contract. The agreement and bank guarantee form sent by this

Office should be stamped with the adhesive stamp or franking for the


24

requisite amount, and signed before any Gazetted Officer of this Office or

before a Class I Magistrate or Justice of peace or Notary Public.

7.2 Terms for Supply

7.2.1 The packing and the labels of all the items to be supplied under the order

shall be marked with the words ‘FOR THE USE OF GOVT. OF GUJARAT –

NOT FOR SALE’. If the items are packed in packets which are then placed

or repacked within a box / carton / bottle / foil, these words will be

printed / marked on both the internal / external packs and labels. The

retail price must not be printed or shown anywhere, either on external or

internal pack / box / carton / foil except for goods that are quoted as

imported items subject to penalty of 3% for each such packing deviation.

7.2.2 The A.T./R.C. holder should have to supply the material in the Original

Company’s packing which shall indicate packing details and other

particulars as required under the statutory provisions.

7.2.3 The Accepted Tender (A.T.) holder / Rate Contract (R.C.) holder should

supply the, equipments / items in fresh and sound condition meeting

with the specification and packing approved by the Managing Director.

Refurbished or second-hand equipment / stores will not be allowed

under any circumstances. If such case is noticed, then the store will be

rejected out rightly and penal action will be taken against the A.T. / R.C.

holder. All supply orders issued by the indenting officers on or before

the last date of the currency of the R.C. will have to be accepted by the

R.C. holder and the delivery for all such orders will have to be effected as

per the schedule specified in the order, even though the date of actual

supply may fall beyond the last date of the R.C.

7.2.4 In the event of breakages or loss of stores during transit against

requisition order the said quantity will have to be replaced by the A.T. /

R.C. holder. The purchaser will not pay separately for transit insurance

and the supplier will be responsible for the stores as soon as possible,

but not later than 15 days from the date of arrival of stores at

destinations notify the A.T. / R.C. holder of any loss or damages to the

stores that might / should have occurred during the transit.

7.2.5 Inspection: Inspection shall normally be carried out in the premises of

the consignee. If goods are offered for inspection in the factory premises

all expenditure shall be borne by the A.T. / R.C. holder. The entire store

ordered shall have to be offered for inspection in open condition if

required and the same shall be repacked in presence of inspecting team.

All packing should be sealed and signed by inspecting authority and sent

to the consignee without any extra cost within three days from the date


25

of receipt of inspection note. Inspection charges, including the expenses

for the experts, will be payable by the party as prescribed in the letter of

agreement and as determined by the Purchase Committee from time to

time.

7.2.6 No guarantee can be given as to the minimum quantity which will be

drawn against the Rate Contract but the contractor will supply such

quantities as may be ordered by Direct Demanding Officers or by this

organization during the contract from time to time.

7.2.7 Delivery Period:

i. For Items quoted in Indian Rupees: The maximum delivery period

will be six weeks from the date of receipt of the A.T. in case of ordinary

purchases and two weeks in case of the emergency purchase.

ii. For Items not quoted in Indian Rupees : The maximum delivery

period will be nine weeks from the date of receipt of final Letter of

Credit by you or your principal in case of ordinary purchases and two

weeks in case of the emergency purchase.

7.2.8 The installation of equipment is also to be completed within 30 days

from the date of receipt of certificate of site readiness for installation of

equipment from the concerned consignee. If the tenderer fails to supply

the goods specified in the A.T. and/ or installation within the stipulated

period, an amount equivalent to 0.5% {subject to maximum of 10%} of

the value of the stores not supplied/installed within the stipulated period

per week shall be recovered as liquidated damages unless the penalty is

waived by the Managing Director. Such recovery of the liquidated

damages will not stop the Managing Director from carrying out risk

purchase described elsewhere and the amount recovered will be in

addition to the difference of the risk purchase.

7.2.9 The bills / invoices are required to be submitted by tenderers specifying

the following details in the appropriate place of the invoices:

i. No. and date of bills or invoice.

ii. No. and date of A.T. / R.C.

iii. No. and date of order.

iv. Name and specification of item.

v. Name of manufacturer & Model / Make / Brand.

vi. Quantity

vii. Total cost.

7.2.10 The A.T. / R.C. holder shall not charge VAT / C.S.T. if they have been

exempted by concerned authority. Further they cannot charge excess

amount of C.S.T. to what is applicable. An amount of Sales Tax as


26

applicable to be shown separately in the bill/invoice raised. Further, an

amount of Sales Tax so collected should be remitted to the Govt. within

prescribed time limit, otherwise strict action will be taken against

defaulters.

7.2.11 The A.T. / R.C. holder will not charge any Octroi and he should obtain

Octroi exemption certificate from the indenter / consignee.

7.2.12 Tenderer are required to impart training to operate equipment at the

place of installation within seven days of its installation.

7.2.13 If at any time the Bidder has, in the opinion of the ordering authority,

delayed in making any supply by reasons of any riots, mutinies, wars, fire.

Storm, tempest or other exceptional cause on a specific request made by

the Bidder within 7 days from the date of such incident, the time for

making supply may be extended by the MD, GMSCL at his discretion for

such period as may be considered reasonable. The exceptional causes do

not include the scarcity of raw material, Power cut, labour disputes.

7.2.14 The following certificate shall be provided by consignee on bills /

invoices of equipment at the time verification / stock entry on bills /

invoices : “It is certified that _____________(name of the item) is received

in good condition as per specification of AT/RC. The stores are

entered at page No. _______ Dated ________ of the stock register, The

bill/invoice is verified for payment. ” ( Signature of Office Incharge /

Store Keeper & Signature of In charge Officer of Hospital/Institute

with seal)

7.3 Terms of Payment:

The payment shall be made to the A.T. / R.C. holder as under:

7.3.1 For goods requiring installation:

i. 75% of the invoice amount will be paid within 30 days of the receipt of

the goods conforming to the required specifications and the balance

25% within 30 days of satisfactory trial and installation of the goods at

the destination; or alternatively.

ii. 100% of the invoice amount will be paid within 30 days of the

satisfactory trial and installation of the goods at the destination.

iii. 75% of the invoice amount will be paid within 30 days of the receipt of

the goods conforming to the required specifications and 90% of the

invoice amount will be paid within 60 days of the delivery in good

condition if the item requires installation but the installation cannot be

carried out due to the reasons not associated with the tenderer and

balance 10% within 30 days of satisfactory trial and installation of the


27

goods at the destination. In all case warranty / guarantee shall

commence from successful date of installation.

iv. In case where payment through letter of credit is considered by the

purchasing authority, letter of credit shall be opened subject to 75%

amount shall be released by bank on confirmation of dispatch of goods

by foreign supplier and rest of amount shall be released by bank on

receipt of such advice from Managing Director.

7.3.2 For goods not requiring installation.

i. 100% of the invoice amount will be paid within 30 days of the delivery

of the goods at the destination in good condition.

ii. No interest will be chargeable by the A.T. / R.C. holder, if the payment is

delayed.

7.3.3 The payment of the bill shall be made after deducting Government dues,

if any.

7.3.4 The payment of the bills shall be withheld in the following

circumstances:

i. The goods are found sub-standard or in non-acceptable condition.

ii. Breach of condition of any contract by the A.T. / R.C. holder.

iii. Previous Government dues of A.T. / R.C. holder.

7.3.5 The price escalation clause will not be allowed under any circumstances

except statutory taxes / duties imposed / withdrawn / Increased /

decreased on quoted items by the State or Central Govt. during the

period between opening of technical bid and stipulated date of delivery.

The statutory price variation will not be allowed in the cases where:

i. Stores offered on ex-stock basis.

ii. Store to be purchased on emergency basis.

iii. Statutory variation not communicated by the tenderer within 45 days of

its announcement.

iv. Price break up and prevailing rate as well as amount of taxes / duties

not clearly mentioned in Commercial Bid.

v. Duties / Taxes applicable due to mere crossing the limit of production /

sales.

vi. Duties / Taxes imposed / increased by the Govt. after stipulated

delivery period shown in the contract.


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7.4 RISK PURCHASE

7.4.1 The risk purchase of the items ordered at the cost and risk of the party will

be carried out when the party fails to:

i. Sign the agreement for entering into contract due to any reason

whatsoever in case the offer is accepted.

ii. Supply the goods / items as per the orders placed by either this

organization or by direct demanding officers within the delivery period

stipulated above;

iii. Party fails to replace the goods declared to be not of standard quality or

not conforming to acceptable standards or found to be decayed /

infected / spoilt before the date of expiry or to refund the cost of such

goods.

Provided however that in cases of {ii} and {iii} above, the risk purchase

will be limited to the quantity so specified therein.

7.4.2 The Risk Purchase will be done any time after the delivery period is over.

i. The Risk Purchase will be done from Main / Parallel or Substitute R.C.

holder for undelivered quantity of the Stores & the Contractor shall be

penalized to the extent of 10% or difference whichever is higher.

ii. When both parallel & substitute A.T. / R.C. are not available, from the

next higher acceptable offer in the respective tender;

Provided that if the risk purchase cannot be carried out on the basis of

either of {i}, {ii} above, then it will be carried out from the market after

following the prescribed procedure.

7.4.3 Any monetary claim arising due to any of the terms and conditions of the

tender / supply, including the difference arising due to risk purchase, will

be recovered in the following manner:

i. From any pending bills of the party;

ii. From any E.M.D./ Security Deposits of the party;

iii. If amounts at {i} & {ii} above are not sufficient to meet the demand of

risk purchase amount as "LAND REVENUE DUES".

7.5 Letter of Credit

In Case GMSCL opens the Letter of Credit for Imported Equipment,

following Terms & Conditions are to be satisfied by the A.T. Holder.

1. Payment to Foreign Suppliers are ordinarily made by Letters of Credit (LC) opened by the State Bank of India or any other scheduled/authorized Bank of Gujarat as decided by Managing Director,


29

GMSCL, Gandhinagar. While opening the Letters of Credit, the GMSCL should follow the provision of Uniform Customs and Practices for Documentary Credit (UCPDC).

2. Generally, irrevocable letter of credit is opened so that the supplier is

fully assured of its payment on fulfilling its obligations in terms of the contract. The Letter of Credit will preferably be opened with validity of 90 days from the date of its opening, on extendable basis by mutual consent of both the parties. Letter of Credit opening charges in India will be borne by Managing Director, GMSCL. However, the delivery date of the contract is extended to take care of delay in supply, for which supplier is responsible, the tenure of the letter of credit is also to be extended, but the expense incurred for such extension (of letter of credit) is to be borne by the supplier and late supply penalty will also be deducted as per Clause 7.2.8.

3. For contract costing up to US $ 100,000 (or equivalent), preferable

mode of payment will be by Direct Bank Transfer (DBT). DBT payment will be made within 30 days of receipt of clean Bill of Lading / AWB /Proof of shipment and such other documents as are provided for in the contract, but such payments will be subject to the deductions of such amounts as the Seller may be liable to pay under the agreed terms of the Contract.

4. In case of payment through Letter of Credit (LC), paid shipping

documents are to be provided to the Bank by the Foreign Seller as a proof of dispatch of goods as per contractual terms /LC conditions so that the Seller gets payment from LC. The Bank will forward these documents to Managing Director, GMSCL for getting the goods/stores released from the Port/Airport. However, where the mode of payment is DBT, the paid shipping documents are to be provided to the paying authority by Managing Director, GMSCL. Documents will include, as applicable: -

a) Signed Commercial Invoice – 3 Copy(original) b) Clean on Board Airway Bill/Bill of Lading – 1 set c) Packing List – 2 Copy d) Certificate of Origin from Seller’s Chamber of Commerce, if any. e) Certificate of Quality and year of manufacture from OEM. f) Certificate regarding Country of Origin – 3 Copy g) Certificate from the supplier confirming that the original shipping

documents have been dispatched to the port consignee in accordance with the requirements of the contract (Acceptance of Tender) - 1 copy

h) Dangerous Cargo Certificate, if applicable. i) Insurance Policy/ Certificates in triplicate covering Marine/ Air born

insurance as per cargo clause (F.P.A./W.A./All risks) Perils as per Institute Strikes, Riots and Civil Commotion Clauses, cover for C.I.P. value plus 10%.

j) Certificate of Conformity and Acceptance Test at PDI, if any.


30

k) Non Negotiable Documents -1 set l) Any other documents as provided for in the Contract

5. Type of Shipment: Only Transshipment is acceptable.

6. Taxes and duties: Foreign supplier shall be entirely responsible for all

taxes, stamp duties, license fees and other such levies imposed outside India.

Custom Duty and Bank / Custom Clearance and other charges will be paid as per the conditions stated in Acceptance of Tender (A.T.).

The custom duty payable would be as per the terms and conditions stated in Acceptance of Tender (AT). In case where the AT holder fails to intimate GMSCL about the change in statutory levies & duties within stipulated time, he would be liable to pay the excess amount, if any, at the time of import of goods, In such cases, the remaining 25% payments to the AT holder would only be released after receipt of difference in custom/other duties, if any, from the AT holder, by GMSCL.

7. Offer must confirm terms & conditions and specification otherwise the offer will be ignored. Non specified terms for any charges or rates (i.e. ambiguous charges not specifying the quantum) will not be accepted.

8. 75 % amount shall be released by bank on confirmation of dispatch of

goods by foreign supplier through submitting shipping documents and rest of amount shall be released by bank on receipt of such advice from GMSCL.

9. Provided that where the installation and commissioning of the machine

is delayed and the installation cannot be carried out due to the reasons not associated with the tenderer or put off beyond 60 days of the receipt of goods at the ultimate destination due to express written instructions of the consignee, the balance 25 % payment shall be released to the supplier on his furnishing the bank guarantee afore mentioned.

10. Managing director, GMSCL reserves right to cancel Acceptance of

Tender/rate contract in case where there is delay in opening of Letter

of Credit due to default on part of company, for whatever reason.

7.6 Standard Breach Clause:

The Managing Director shall, in addition to his powers under other clauses

to terminate the contract, have powers to terminate his liability there

under of the time by giving one month’s (or such shorter period as may be

mutually agreed) notice in writing to A.T. / R.C. holder of his desire to do

so and upon expiry of the notice, the contract shall be terminated without

prejudice to the right accrued to the date of the termination. However, if

the Government decided to put an end to the business relations on breach


31

of any conditions of the contract no such notice shall be necessary and on

event of Government deciding to terminate the business, and the A.T. /

R.C. shall stand terminated with immediate effect.

7.7 Warranty & CMC Clause:

7.7.1 Comprehensive replacement warranty for 3 years & CMC price (not less

than 5% & higher than 10% of the cost of the equipment, otherwise offer

will be out rightly rejected) for next 5 years, which should include cost of

labor & spares for the entire equipment.

In case where vendor is ready to give warranty for more than 3 years, 3%

payment from the equipment cost per extra year of warranty will be

withheld and would be payable at beginning of such extra year of

warranty, starting from 4th year.

7.7.2 The A.T/ R.C holder Shall be subjected to the following warranty clauses

“that the goods / stores / articles sold to the buyer under this contract

shall be of the best quality (and workmanship) and shall be strictly in

accordance with the specifications and particulars contained /

mentioned in the acceptance of tender and the contractor / seller hereby

guarantees that the said goods / stores / articles would continue to

confirm to the description and quality aforesaid for period of 24 months

from the date of installation of the said goods / stores / articles to the

purchaser and that, if during the aforesaid period of 24 months the said

Goods / stores / articles be discovered not to confirm to the description

and quality aforesaid or by reiterated and decision of the purchaser in

that regard will be final and conclusive and the purchaser will be entitled

to reject goods / stores / articles or such portion thereof as may be

discovered not to confirm the said description and quality. On such

rejection goods / stores / articles will be at the sellers’ risk and all the

provisions herein contained relating to condition of goods etc., shall

apply. The contractor/ seller shall, if so called upon to replace within a

period of month of such further period as may be extended from time to

time by the purchaser in its discretion on an application made thereof by

the contractor / seller, the goods / stores / articles or such portion

thereof as is rejected by the purchaser and in such an event above

mentioned warranty period shall apply to the Goods / stores / articles

replaced from the date of the replacement therefor otherwise the

contractor / seller shall pay to the purchaser such damages as may arise

by reason of the breach of the condition herein contained. Nothing herein

contained shall prejudice any other right of the purchaser in that behalf

under this contract or otherwise.


32

7.7.3 Comprehensive Maintenance Contract (CMC): After completion of

warranty period, if The Managing Director, GMSCL or Consignee desires,

supplier will have to enter into a comprehensive maintenance contract

for 5 years at the rate per annum not less than 5% & not exceeding 10%

of the total purchase value of the contract and the same would include

free replacement of any part / component, if required, during the period

of the contract. The maintenance contract of the above shall be made

operative from any time during the first five years form the date of

contract. Any offer for service contract contrary to this condition will not

be accepted. Tenderers will also have to guarantee regular and timely

supply of all the spare parts required for the normal working of the item

at a cost not exceeding the cost of such a part charged to any other

Government organization.

7.7.4 Tenderers will have to provide six free services for maintenance during

the warranty period at least once every six months. If tenderer fails to

provide any of six free services, 0.25% of total purchase amount of the

equipment for each such services that is not provided shall be forfeited

from Security Deposit. In addition to provide services, supplier has to

attend the complaint, if any, for any defects, within 48 hours failing which

0.05% of total amount of the equipment shall be recovered from Security

Deposit for each extra day of delay as liquidated damages. Further, if the

supplier fails to fulfill the contractual obligations of warranty and repair

/ replace the defective part and make the equipment operational within

30 days of lodging the complaints, the entire security deposit will be

forfeited and the supplier would be debarred from future business with

GMSCL. Further, all the preventive and breakdown maintenance visits

during warranty by the tenderer along with acknowledgement of

consignee will have to be intimated to GMSCL (through email / fax)

within 48 hours.

Preventive maintenance would also include the calibration of all

equipment, so the supplier will have to calibrate all equipments during

warranty and CMC period.

Apart from this, the supplier will have to do quality Assurance (Q.A.) test

for radiology / imaging equipments during his preventive maintenance

visit and as and when required by the user.

7.7.4.1 In ordinary circumstance, the supplier would have to enter into CMC

agreement at the time of execution of contract i.e. at the time of A.T. / R.C.

If the supplier denies to enter into CMC despite being asked by GMSCL, his

contract order would be cancelled and action upto debarment may be

taken against the firm.


33

However, in cases where for reasons to be recorded in writing, M.D., GMSCL

does not feel it appropriate to execute CMC at the time of award of

contract, at least 3 months prior to completion of warranty period,

supplier will have to intimate in writing the Managing Director, G.M.S.C.L.

and consignees for entering into Maintenance Contract and if the

Managing Director, G.M.S.C.L. or consignees desire, supplier will have to

enter into a comprehensive maintenance contract within 6 months of

commencement of CMC for 5 years. The bidder will have to furnish his

quotation for CMC for 5 years along with his bid which will be considered

for price evaluation purpose. The quoted CMC rates per annum must not

be less than 5% and should not exceed 10% of the total purchase amount

of equipment which would include free replacement of any part /

component, if required, during the period of the contact. If tenderer

refuses or fails in duty to enter into CMC contract, his entire Security

Deposit will be forfeited and he would be debarred from future business

with GMSCL. Further, if the tenderer fails to provide "Satisfactory

service" during CMC period, 4% of total purchase amount of the

equipment shall be forfeited from Security Deposit. For this purpose,

Satisfactory Service would mean (a) Attending to complaint within 48

hours of lodging the complaints. (b) Ensuring repair / replacement of

defective parts and making the equipment operational within 7 days of

lodging the complaints. (c) Providing quarterly preventive maintenance

visit.

If supplier fails to fulfill his contractual obligation of CMC and repair /

replace the defective parts and make the equipment operational within

30 days of lodging the complaints, the entire security deposit will be

forfeited and the supplier would be debarred from future business with

GMSCL. Tenderers will also have to guarantee regular and timely supply

of all the spare parts required for the normal working of the item at a

cost not exceeding the cost of such a part charged to any other

Government organization. Further, all the preventive and breakdown

maintenance visits during CMC by the tenderer along with

acknowledgement of consignee will have to be intimated to GMSCL

(through email / fax) within 48 hours.

7.7.5 During Warranty and CMC period, the uptime period of equipment

should be minimum 95%. If the breakdown period is more than 18 days

for a particular calendar year, penalty @ 0.1% of total purchase amount

of equipment for each extra day of delay as liquidated damages to be

recovered from Security Deposit. Period of breakdown of equipment

shall be excluded from the warranty as well as CMC period. In such a case

period of warranty as well as CMC shall be extended accordingly.


34

7.7.6 Tenderers will have to provide a list of consumables which would not be

included under warranty and / or CMC and also provide a rate list for the

same which will remain in force for the entire period of contract till the

end of CMC. The same must be submitted physically along with the

tender. It will not be considered for price evaluation but would be

negotiable. At the time of award of contract, the purchase committee will

reserve the right to reject a bid solely on the ground of high price of parts

/ consumables and / or if some parts which ought to be included in CMC

/ Warranty have been mentioned as chargeable and the bidder does not

agree to provide them for free. Format for List and rates consumables

is attached at Annexure –R.

The above conditions of warranty / CMC are to be included in following

cases:

i. All equipments whose unit cost is more than Rs. 25,000/- and are

to be supplied to Medical College Hospitals / GMERS Hospitals /

District Hospitals / SDH.

ii. Equipments with unit cost equal to or greater than Rs. 50,000/-

and are to be installed at CHC / PHCs.

iii. All diagnostic equipments (Pathology, Biochemistry, Microbiology)

having unit cost more than Rs. 10,000/-

iv. Lifesaving equipments like Pulse Oximeter, Cardioscope, Syringe

Pump, Infusion Pump.

v. Any other equipment which does not fall in above 4 categories, but,

at the time of award of contract, MD, GMSCL wishes CMC

conditions to be imposed on its procurement.

7.8 Sample Testing: Sample of the material shall be collected by an officer

empowered by the Managing Director in the manner approved by the

Managing Director, and will be sent for testing to an approved laboratory /

institution. In case where the order is placed by Managing Director,

Demanding Officer, the samples will be collected by an officer empowered by

him and will be sent for testing. Testing fee will be recovered from the A.T. /

R.C. holder. The decision of the testing authority will be conclusive and final

and binding the A.T./ R.C. holder. Wherever applicable, 1 % of the supply

value shall be deducted towards handling & testing charges from the

invoice.

7.9 Replacement Clause: If any stores supplied against the A.T. / R.C. are found

to be not of standard quality on inspection and / or analysis by the

competent authority, the contractor shall be liable to replace the entire

quantity of the relevant order within the period as applicable under clause

7.2.4 or make full payment of the entire consignment against the particular


35

invoice, irrespective of the fact that part or full quantity of the store supplied,

may have been consumed. The decision of the Managing Director taken on

the basis of the report of the competent laboratory regarding goods not of

standard quality will be final and binding. The stock of any item which has

been declared not of standard quality shall be withdrawn from all the

indenters and will not be returned to the contractor but will be destroyed by

the corporation and the contractor shall have no claim over such stores. If

the replacement or payment as specified is not made by the contractor, the

procedure for risk purchase as shown above will be initiated without any

further reference or intimation to the contractor, however, the Managing

Director may ask for supply of 20% of the original consignment to meet any

exigency of the situation. Neither Claim for relaxation of replacement for

return of goods declared to be not of standard quality nor any request for

acceptance of the replacement goods delayed after the delivery period, due to

any reason whatsoever, will be entertained.

7.10 In case of the rate contract, the period of the rate contract shall be two years

from the date of its issuance. However, the Managing Director reserves the

right to terminate the contract by giving one month notice at any time at any

stage and without any reason. The rate contract will be operated by GMSCL

only. If an RC holder supplies goods upon direct purchase order from district

level officer without approval of GMSCL, it would be considered as a breach

of contractual obligation and would attract penal action which may extend

upto debarment of firm.

7.11 In case of the rate contract, the Managing Director may extend the rate

contract subject to the same terms of conditions, if found necessary to do so

for a period not exceeding six months to which the contractor will have to

abide. However, the extension for a period more than six months can be

granted on mutual agreement by both parties. In case of the quantity

purchase, the Managing Director, if found expedient, may place within

prescribed period from the date of A.T. a repeat order for the quantity not

exceeding the quantity specified in the A.T. on the same terms and conditions

as per the A.T. which the contractor will have to supply. However, the repeat

order for the quantity more than the quantity of the original A.T. or after a

prescribed period from the date of A.T. can be placed on mutual agreement

by both parties and subject to approval of concerned authority.

7.12 The A.T. / R.C. can also be terminated by the Managing Director in the

following circumstances:

i. If the firm is debarred or disqualified or ceases to exist or convicted of

any offence.

ii. If the quality of the item to be supplied is found not up to the standard

and multiple samples are found to be not of standard quality.

iii. If supply position of the firm is not satisfactory


36

7.13 Whenever under this contract any sum of money is recoverable from the

contractor & payable by the contractor to the Managing Director of Gujarat

Medical Services Corporation Limited, Gandhinagar, or an officer empowered

by Managing Director shall be entitled to recover such sum by appropriating

in part of whole the Security Deposit paid by the Contractor, if a security

being insufficient or if no security has been taken from contractor, then the

balance of the total sum recoverable as the case may be deducted from the

sum due to the contractor under this or any other contract (with the

Managing Director of Gujarat Medical Services Corporation Limited,

Gandhinagar) and remaining balance due will be recovered as arrears of

"LAND REVENUE DUES".

7.14 For any clarification on any of the above conditions, tenderers may contact

the Managing Director / General Manager (EDS) / Manager (Equipment

Procurement).

7.15 The special terms & conditions (if mentioned in tender) shall supersede

over the general terms and conditions.

7.16 The jurisdiction of any dispute will be Gandhinagar or Ahmedabad.


37

Section – 8

Appendix-1

List of Abbreviations

S no. Abbreviation Full Form

1. TE Tender enquiry

2. FOB Free on Board.

3. FOR Free on Rail

4. EMD Earnest Money Deposit.

5. SD Security Deposit

rity Deposit. 6. DP Delivery period

7. PP Price preference

8. SSI Small Scale Industries

9. A/L Acceptance of Letter

10. A.T. Acceptance of Tender

11. BG Bank Guarantee

12. RO Repeat order

13. RP Risk Purchase.

14. RC Rate Contract.

15. I/N Inspection note

16. BSS Bulk Supply Sample

17. DDO Direct Demanding Officer.

18. I/O Indenting Officer

19. LO Liaison Officer

20. NSIC National Small Scale Industries Corporations

21. GBP Great Britain Pound

22. ST Sales Tax

23. IEC Import Export Code

24. ISI Indian Standard Institute

25. PSS Primary Scrutiny Sheet

26. GSIC Gujarat Small Industries Corporation

27. USD United States Dollar

28. CMC Comprehensive Maintenance Contract

29. GST Gujarat Sales Tax

30. CST Central Sales Tax

31. BIS Bureau of Indian Standard

32. GMSCL Gujarat Medical Services Corporation

Limited 33. CIF Cost Insurance and Freight

34. DIC District Industries Centre


38

Section - 9

Annexure-‘A’

VERIFICATION, UNDERTAKING, CHECK LIST & DOCUMENTS

From: M/s.________________________ No.:_________________________

________________________

________________________

________________________

To: Managing Director, Gujarat Medical Services Corporation Limited, Block No 14 Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar-382 010.

Sub: Supply of Instruments / Equipments / Miscellaneous Items, etc.

Ref: Tender Enquiry #_________________________________________________________

Sir,

I/We enclose necessary documents as shown in Annexure “B” are enclosed

herewith (in order in which they are mentioned). The rates quoted against each

item are inclusive of excise duties and other charges. I/We have carefully read

and understood the terms and the conditions stated in the tenders form and

I/We shall abide by all these conditions. I/We further endorse that in particular,

the terms and conditions of Delivery Period, Payment Terms, Place of Delivery,

etc. are acceptable to me/us and no representation will be made by me/us

afterwards for altering the same. I/We further undertake to supply the goods to

the consignees as per the terms of the A.T. / R.C.

I/We verify that the copies of the certificates / documents attached herewith

are authentic true copies of the original certificates / documents for verification

on demand. I/We undertake to supply the attested copies of certificates /

documents required at the time of signing the letter of agreement if my/our

offer is accepted.


39

I/We verify that I/We are in possession of the requisite licenses / permits

required for the manufacture / supply / sale / distribution of the items and

further verify that the said licenses / permits have not been revoked / cancelled

by the issuing authorities and are valid as on date. I/We also verify that I/We

have not been declared defaulter, blacklisted or debarred by any state or

Central Government or Constitutional authority or Financial institution or

Judicial Court or any Government undertakings.

I/We also take cognizance of the fact that providing misleading or questionable

information or failure to furnish correct or true information to you or any other

Direct Demand Officer or failure to comply with any contractual requirement

laid down by you / them will be considered as a serious breach of the terms and

conditions of the tender and will invite disqualification and other penal action

as deemed fit by the Government / Purchase Committee, GMSCL

Thanking you,

Yours faithfully

Date:_____________

SIGNATURE & STAMP OF TENDERER


40

ANNEXURE ‘B’

SCHEDULE OF DOCUMENTS ATTACHED TO T.E. #________________________________________

Sr. No

Document / Certificate Group

Attached Yours Page No.

1 Original / Self-attested C.A. Certificate for the manufacturing showing year wise production sell of the quoted item for 3 years for Indian manufacturers only.

A Yes / No / NA

2 Manufacturing License : Industrial license / I.S.I. Certificate / Factory Inspectors license / Product permission {if applicable}/ Registration certificate with C.S.P.O./ S.S.I./ K.V.I.C./ N.S.I.C./ D.G.S.&D / MSME Part-II acknowledgment /SIS registration and Central Excise Registration / Udyog Aadhar acknowledgment of the Bidder or Principal manufacturer {whichever is applicable}

A Yes / No / NA

3 Letter of Authority of Foreign Principal with supporting document (In case of Foreign articles)

A Yes / No / NA

4 Self-attested authorization from the manufacturer that the bidder is authorized to provide after sales services and spare parts / consumable support for the entire duration of the contract including Warranty and CMC of the product.

A Yes / No / NA

5 Self-attested certificate from manufacturer that particular division of its subsidiary dealing with the product in question is not participating directly in any tender across the country since immediate past one year (at least) prior to the last date of this tender or if subsidiary company does not exist in India, certificate from manufacturer that it does not have subsidiary company in India.

A Yes / No / NA

6 Self-attested certificate from manufacturer confirming that the bidder is the exclusive entity in India floated by it to trade in the product manufactured by it (wherever applicable) PS: In such cases, the bidder will however, have to produce documents mentioned in clause 3.3.1

A Yes / No / NA

7 Document of 100% Subsidiary Company. A Yes / No / NA

8 Turnover certificate of CA for last three years (i.e. (i) 2013-14, 2014-15, 2015-16 for tender floated on or before 30th September, 2017 and (ii) 2014-15, 2015-16, 2016-17 for tender floated after 30th September, 2017)

A

Yes / No

9 Original / Self-attested Product Literature / Photograph A Yes / No / NA

10 List of Installations / Users / Customers with Copies of invoices from at least 2 users in India must be provided for the quoted product (Not necessarily the quoted model).

A Yes / No

11 Higher / Lower Price Certificate A Yes / No


41

12 VAT Clearance Certificate (Last Financial Year) / Certified copy of VAT Return Mentioning Zero Outstanding (Last Financial Year).

A Yes / No

13 Sales Tax (VAT) / CST registration copy. A Yes / No

14 Permanent Account number(PAN) A Yes / No

15 Verification, Undertaking, Check List & Documents (Annexure-A)

A Yes / No

16 IEC Certificate for imported items. A Yes / No / NA

17 A.E.R.B. Certificate {if applicable} A Yes / No / NA

18 I.S.O. Certificate (mandatory if asked in Technical Specification) with Annexure –F.

A Yes / No / NA

19 I.S.I. Certificate (mandatory if asked in Technical Specification).

A Yes / No / NA

20 (i) Copy of valid Small Scale Industry Registration.

A Yes / No / NA

(ii) Certificate from Practicing Chartered Accountant or Practicing company Secretary that the unit / bidder still continues to be Small Scale, Tiny/ Cottage Industry.

A Yes / No /

NA

(iii) Self-attested copy of latest audited annual balance sheet and investment in plant and machinery.

A Yes / No / NA

(iv) CERTIFICATE / DOCUMENTS MENTIONED in ABOVE ii & iii (SAME PROFESSIONAL)

A Yes / No / NA

21 Whether Page Number is Given On Each Page of Tender? - Yes / No 22 Warranty. - 3 Years 23 E.M.D. B Yes / No /

NA

24 Tender Fee B Yes / No / NA

25 Partnership deed / Memorandum of article / Registration of firm etc. with Annexure-E.

B Yes / No

26 Affidavit as per Annexure –T (MUST BE attested by First Class Magistrate / NOTARY Public ONLY)

B Yes/No

27 Detailed product datasheet / manual (wherever applicable)

B Yes/No

28 Annual report / balance sheet (if specifically asked) B 29 Format for List and rates consumables as per Annexure-R B Yes / No /

NA

30 Details of bank account in prescribed format for the payment through RTGS as per Annexure-S

B Yes / No / NA

It is verified that all the certificates / permissions / documents are valid and

current as on date and have not been withdrawn / cancelled by the issuing

authority. It is further verified that the certificates are as per the format given by

GMSCL/Concerned authority and it is clearly and distinctly understood by me / us


42

that the tender is liable to be rejected if on scrutiny of these certificates it is found

to be not as per the prescribed format of GMSCL

I/We further undertake to produce on demand the original certificate / permission

/ document for verification at any stage during the processing of the tender.

Note: The documents are differentiated in 2 parts Group-A & Group-B. Documents

classified in Group-A should be submitted online only and Group-B should be

submitted physical only, otherwise tender will be rejected.

All required documents not mentioned above must be submitted physically

only. Price Tender Form (General Terms & Conditions copy) is not required to

be submitted.

Date:

Place :



43

ANNEXURE ‘C’

Bidding Schedules

Tender Fee

Furnish the Payment Details of Tender Document

Sr. No Description Supplier Response

1. Amount (Rs.)

2. Bank Name

3. DD No.

4. Branch Name

5. If Exempted, fill details of exemption

Payment made toward Tender Fee will not be refunded Non-payment of the Tender Fee will make the supplier liable for disqualifications Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you

furnish correct data


44

Annexure-‘D’

EMD FORM

Furnish the Payment Details of EMD

Sr. No Description Supplier Response

1. Amount (Rs.)

2. Bank Name

3. DD No.

4. Branch Name

5. If Exempted, fill details of exemption

Payment should be made by DD/BG, DD should be payable at Gandhinagar at any schedule bank.

Payment should be made in favor of “Managing Director, GMSCL” Gandhinagar, Gujarat, India.

Payment made towards EMD will be refunded as per condition no. 4.1.7 Non Payment of the EMD or insufficient amount of EMD will make the supplier liable for

disqualifications. Wrong/Fraudulent date submission may lead to disqualification, please ensure that you

furnish correct data.


45

Annexure-‘E’

DECLARATION OF OWNERSHIP

1. I/We certify that the tenderer is sole proprietorship / partnership firm / private

limited company / public limited company of which the registered office is located in________________________________ in the state of___________________________________

2. The name, designation and address of the authorized signatory who is authorized to negotiate / sign / execute on behalf of the tenderer is as under: Name______________________________________________Designation:____________________ Address:_____________________________________________________________________________

_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________

E-Mail: ___________________Telephone : (O) ______________________ (R) ________________________

Fax :_________________________________ (Mobile) ______________________________

3. The name, address and telephone numbers of the sole proprietor / all the partners / all the directors of the tenderer are as under;

# Name Address Telephone Fax E-Mail

(O) (R) (M)

Date: ______________ SIGNATURE & STAMP OF TENDERER


46

Annexure-‘F’

DECLARATION OF I.S.O. MARKED GOODS

I/We_________________________________________________________________ hereby certify that:

{1} The following items which form part of Tender Enquiry #______________________are

manufactured by us at __________________________________ plant/s which has been awarded

ISO______________________ *certificate vide #__________________ Dt.__________________:

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

{2} The following items which form part of Tender Enquiry #________above are manufactured by us / licenses at_________________________ plant/s which has not been awarded any ISO certificate:

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

______________________________________________________________________________________________

Date:

* Mention the category of I.S.O. certificate {i.e. 9000 / 14000, etc.}



47

Annexure-‘G’

HIGHER PRICE / LOWER PRICE CERTIFICATE

1. I/We________________________________________________________hereby certify that the

prices quoted by us in Tender Enquiry #___________are not higher than the prices:

{a} Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in

Tender Enquiry # ______________ at prices lower than those quoted for the

relevant items to any Government / Semi Government / Public / Charitable

Trust Organization / Institution within the period of 180 days preceding the last

date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in

Tender Enquiry # _____________ at prices lower than those quoted for the relevant

items to any Government / Semi Government / Public / Charitable Trust

Organization / Institution within the period of validity of the offer / rate

contract.

4. I/We also undertake to bring to the attention of the Director any incidence of

breach of any of the above paras within 30 days from the occurrence of the

breach and further undertake to refund / reimburse the difference which may

arise due to breach of any of the above paras and I/We also understand that the

decision of the Managing Director, GMSCL with regards to the determination of

quantum payable shall be final.

Date:



48

Annexure-‘H’

COMMERCIAL BID FOR INDIGENOUS ARTICLES

T.E. NO.GMSCL/EQUIPMENT PURCHASE/___________________Due date: ________________

ITEM:________________________________________________

Name of Manufacturer: ___________________________

Brand:__________________ Model:__________________________________________

Sr. No.

Details Price in Rupees (Per Unit)

A.

(i) Ex-factory price Main equipment with standard accessories.

(ii) Optional Items

(a)

(b)

(c)

B. Total Ex Factory prices (i) + (ii)

C. Excise and other duties (if applicable) @ %.

D. Packing Forwarding, Insurance, Transport charges from factory to place of Consignees, Installation.

E. Total price excluding VAT (B + C + D)

F. VAT / C.S.T.

(i) VAT @ % OR

(ii) C.S.T. @ %

G. Service Tax @ %. (if applicable)

H Total F.O.R.D. price.

I. Total Price in words Rs.

Note:-

(1) Optional item shown in Technical Bid should be quoted separately.

(2) All terms and conditions of supply shall be applicable as per tender terms. Any

terms and condition enclosed with Commercial Bid shall be ignored or in such a

case offer is liable to be rejected.


49

Annexure- ‘I’

COMMERICAL BID FOR IMPORTED ARTICLES

T.E. NO.GMSCL/EQUIPMENT PURCHASE/_______________Due date:

ITEM: _________________________________________________________________________________________________

Name of Manufacturer:____________________________________________________________________________

Brand:________________________________________________________Model:

Sr. No.

Details Price in Foreign currency per unit.

Price in Indian currency per unit.

A. C.I.F. Port Price

(i) Main Equipment with standard accessories shown in tender documents.

(ii) Optional Items:

(a)

(b)

(c)

B. Total C.I.F. Prices (A + B)

C. * Custom Duty / CVD etc. @. %. Price in Indian currency per unit.

D. *

Transport charges from port to place of Consignees, Transit Insurance within India, Installation Charges.

E. * Bank/Custom Clearance charges

F. Service Tax @ %. (if applicable)

G. Total F.O.R.D. Price B + C + D + E. C.I.F. Price in Foreign currency

C + D + E in Indian currency

H. Total Price in Words.

Note: (1) Optional item shown in Technical Bid should be quoted separately. (2) If the rates are quoted in foreign currency, local agency commission will not be

allowed for local agents / dealer. (3) If required, custom exemption certificate shall be provided by consignees if it is

allowed under relevant act and issued by authority concerned. (4) All terms and conditions of supply shall be applicable as per tender terms. Any

terms and condition enclosed with Commercial Bid shall be ignored or in such a case offer is liable to be rejected.

(5) The rates of the main equipment with accessories and optional items should be quoted in foreign currency only.

(6)* The rates of custom duty / C.V.D., transport charges from port to place of consignees, transit insurance within India, installation charges, bank / custom clearance charges should be quoted in Indian currency only.

(7) For R.C. item: Rates should be quoted in Indian Currency even though the item is imported.


50

Annexure-‘J’

COMMERICAL BID FOR COMPREHENSIVE MAINTENANCE CONTRACT

T.E. NO.GMSCL/EQUIPMENT PURCHASE/_______________Due date:

ITEM: _________________________________________________________________________________________________

Name of Manufacturer:____________________________________________________________________________

Brand:________________________________________________________Model: ________________________

Years C.M.C. Rates (Rs.) Applicable Taxes (%)

Applicable Taxes (Rs.)

Total Rate (Rs.)

1st Yr.

2nd Yr.

3rd Yr.

4th Yr.

5th Yr.

Total Rs.

(Total Rupees In words ______________________________________________________________)

Note :-

(1) Quoted CMC price not less than 5% and not more than 10% cost of the

equipment, otherwise offer will be out rightly rejected.

(2) All terms and conditions of supply shall be applicable as per tender terms.

Any terms and condition enclosed with Commercial Bid shall be ignored

or in such a case offer is liable to be rejected.

(3) The Rates of CMC should be quoted in Indian Rupees only.


51

Annexure-‘K’

(FORMAT OF AUTHORIZATION LETER FOR IMPORTED EQUIPMENTS FOR

AUTHORIZED DISTRIBUTOR) {IN ORIGINAL}

I / We______________________________________________________________ hereby declare that....

1. We…………………………………….. (name of the Original Equipment Manufacturer-

OEM) declare that we are the original manufacturers of the above equipment

having registered office at …..….…………………………………………………………………..

(full address with telephone number / fax number & Email ID and website), and

having factories at………………………………………………………………....

2. M/s._______________________________________________________________is our authorized

distributor for our products / products of our foreign manufacture in Gujarat

from date _______________________and they are authorized to quote and follow up on

our behalf and the said agreement is valid in force as on date;

3. I/We undertake to supply the drugs / items for which the quotations are

submitted by M/s._______________________________________________________ on our behalf

in respect of Tender Enquiry #__________________________________________________: and

4. I / We have read all the terms and conditions of the tender enquiry and the same

are irrevocably binding upon us till the expiry of the contract signed & executed

on our behalf;

5. I/We shall notify the Managing Director, GMSCL immediately if there is any

change in the agreement between M/s.___________________________________________

and me/us regarding authorized distributorship of our products and further

undertake to supply the items quoted by the distributor on my / our behalf at

the quoted price in the tender enquiry in case of such a change of agreement.

6. We further confirm that no supplier or firm or individual other than Messrs.

___________________________________ (name & address of the above distributor) is

authorized to submit the tender, process the same further and enter into a

contract with you against your requirement as contained in the above referred

T.E. Documents for the above goods manufactured by us.

7. We hereby declare that we authorize our above mentioned authorized

distributor to provide guarantee/warranty, after sales services and supply

spares, consumables during the period of warranty and CMC as per the above

tender on our behalf. The availability of spares parts & Consumables during the

entire period of CMC & Warranty would be the responsibility of the

manufacturer.

8. We also hereby declare that we have the capacity to manufacture and supply,

install and commission the quantity of the equipments tendered within the

stipulated time.


52

9. We hereby declare that our Indian subsidiary company dealing with the product

in question is not participating in any tender across India / we do not have a

subsidiary company in India. (Please strikethrough the option which is not

applicable)

10. This authority is applicable only for Tender Enquiry #_____________________________.

Date:-

Note: This letter of authority should be on the letterhead of the foreign

manufacturing firm and should be signed by a person competent and having the

power of attorney to legally bind the manufacturer and the letter should be self-

attested.



53

Annexure- ‘L’

Manufacturing Experience Certificate for last Three Years

(For Quoted Product)

The Production and Sales of _______________________________ (Name of quoted

product) of M/s______________________________________ for the last three years are given

below and certified that the statement is true and correct.

Sr.

No

Year Production Sales

1 2013-14

2 2014-15

3 2015-16

Date:

Seal Name & Signature of

Chartered Accountant


54

Annexure-‘M’

Annual Turnover Statement for Last Three Years

The Annual Turnover of M/s. ______________________________ for the Last three

years are given below and certified that the statement is true and correct.

Sr. No Year Turnover (in Rs.)

1 2013-14

2 2014-15

3 2015-16

Date:

Seal Name & Signature of

Chartered Accountant

N.B. : (i) 2013-14, 2014-15, 2015-16 for tender floated on or before 30th

September, 2017 and (ii) 2014-15, 2015-16, 2016-17 for tender floated after 30th

September, 2017


55

Annexure-‘N’

G U A R A N T E E B O N D

In consideration of the Gujarat Medical Services Corporation Limited,

Gandhinagar (here inafier called the GMSCL) having agreed to exempt

_________________________________________ (hereinafter called 'the said Contractor (s)') from

the demand, under the terms and conditions of an Agreement dated _____________________

made between Managing Director, Gujarat Medical Services Corporation Limited,

Gandhinagar and M/s. _______________________________________________ for purchase of

Materials (hereinafter called 'the said Agreement') of security Deposit for the due

fulfillment by the Said Contractor(s) of the terms and conditions contained in the said

Agreement, on production of a Bank Guarantee for Rs._________ (Rupees

_________________________________________Only) we _________________________________ (hereinafter

to as 'the Bank') (Indicate the name of the Bank)

at the request of __________________________ (Contractor (s) do hereby undertake to pay to

the GMSCL an amount not exceeding Rs. __________________________ against any loss or

damage caused to or suffered or would be caused to or suffered by the GMSCL by

reasons of any breach by the said Contractor (s) of any of the terms or conditions

contained in the said Agreement.

2. We ______________________________________________ do hereby undertake to pay the

(Indicate the name of the Bank)

Amounts due and payable under this guarantee without any demur, merely on a damage

from the GMSCL stating that the amount claimed is due by way of loss or damage caused

to or would be caused to or suffered by the GMSCL by reason of breach by the said

contractor (s) if any of the terms of conditions contained in the said Agreement or by

reason of the contractor (s) failure to perform the said agreement. Any such demand

made on the bank shall be conclusive as regards the amount due and payable by the

Bank under this guarantee. However, our liability under this Guarantee shall be

restricted to an amount not exceeding Rs._____________________.

Stamp of Rs.

100/-


56

3. We undertake to pay the GMSCL any money so demanded notwithstanding any

dispute or disputes raised by the contractor (s) / Supplier (s) in any suit or proceeding

pending before any court or Tribunal relation there to our liability this present being

absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for

payment thereunder and the Contractor (s) / supplier (s) shall have no claim against us

for making such payment.

4. We ______________________________________________________ further agree that the


guarantee herein Contained shall remain in full force and effect during the period that

would to be taken for the performance of the said Agreement and that it shall continue

to be enforceable till all the dues of the GMSCL under or by virtus of the said Agreement

have been fully paid and its claims satisfied or discharged or till Managing Director,

GMSCL, Gandhinagar certifies that the terms and conditions of the said agreement have

been fully and properly carried out by he said Contractor (s) and accordingly discharges

this guarantee. Unless a demand or claim under this guarantee is made on us in writing

on or before the ________________________________________ we shall be discharged from all

liability under this guarantee thereafter.

5. We ___________________________________________ further agree with the GMSCL


that the GMSCL shall have the fullest liberty without our consent and without affecting

in any manner our obligations hereunder to vary any of their terms and conditions of

the said Agreement or to extend time of performance by the said contractor (s) from

time to time or to postpone for any time or from time to time any of the powers

exercisable by the GMSCL against the said Contractor (s) and to for bear or enforce any

of the terms and conditions relating to the said agreement and we shall not be releved

from our liability by reason of any such variation or extension being guranted to the said

Contractor (s) or for any forbearance. act or omission on the part of the GMSCL or any

indulgence by the GMSCL to the said contractor (s) or by any such matter or thing

whatsoever which under the law relating to sureties would, but for this provision, have

effect of so relieving us.

6. This Guarantee will not be discharged due to the change in the constitution of

the Bank of the Contractor (s) / Supplier (s).

7. We ________________________________________ lastly undertake not to revoke this


57


Guarantee during its currency except with the previous consent of the GMSCL in writing.

Dated the _____________________ day of ________________201

For _____________________________________


N. B. : One sided alterations / additions to any clause not allowed in this bond form as per No. DBOD-NO. INF-BC-45/C-

109(H)/86 dt.09/04/1986 of R.B.I., Bombay.


58

Annexure-‘O’

SD Agreement

G. C. P. G. (Y) – 2652-5,000-3-2001

G. R. D. D. NO. SPO 3252, dated 25/11/53

An Agreement made this ________________________________________ day of (month) ___________________________________________ of year Two thousand and ______________________ between M/s. ____________________________________________________________________________________ _________________________________________________ (hereinafter called 'the Contractor') of the one part and the Gujarat Medical Services Corporation, Gandhinagar (hereinafter called "the GMSCL") of the other part.

Whereas the Contactor has tendered to the GMSCL for supply to the Managing Director of Gujarat Medical Services Corporation Limited, Gandhinagar the articles specified in the schedule "A" (Attached) as per delivery instructions given in the acceptance of Tender at the respective prices or rates mentioned opposite to the said articles in the Column provided for the purpose and whereas such tender has been accepted and the Contractor has deposited with the Managing Director of Gujarat Medical Services Corporation Limited the sum of Rs.__________________ (Rupees ________________________ ___________________________________ Only) in Form of Bank Guarantee / fixed Deposit as security for due fulfillment of this Agreement.

Now it is Hereby Agreed between the parties, here to as follows :

[1] The Contractor has accepted the contract on the terms and conditions set out in the Tender Enquiry No. __________________________________________ Due on _____________________ as well in the Acceptance Letter No. ________________________ Dated __________________ which will hold good during the period of this agreement.

[2] Upon breach by the Contractor of any of the conditions of the Agreement, Managing Director of Gujarat Medical Services Corporation Limited may by a notice in writing rescind, determine and put an end to this agreement without prejudice to the right of the GMSCL to claim damages for antecedent breaches thereof on the part of the contractor and also to reasonable compensation for the loss occasioned by the failure of the Contractor to fulfill the Agreement as certified in writing by the Managing Director of GMSCL which certificate shall be conclusive evidence of the amount of such compensation payable by the Contractor to the GMSCL.

[3] Upon the determination of this agreement whether by effluxion of time or otherwise the said security deposit shall after the expiration of ________________________ months from the date of such determination be returned to the contractor but without interest and after deducting there from any sum due by the Contractor to the GMSCL under the terms and Conditions of this Agreement.

Stamp of

Rs.100/-


59

[4] This agreement shall remain in force until the expiry of the date of delivery of materials but notwithstanding anything herein or in the tender and acceptance forms contained the GMSCL shall not be bound to take the whole or any part of the estimated quantity herein or therein mentioned and may cancel the contract at any time upon giving one month's a notice in writing without compensating the Contractor.

[5] In witness whereof the said ________________________________ (Owner / Proprietor / Partner) hath set his hand hereto and the Managing Director of Gujarat Medical Services Corporation Limited has on behalf of the GMSCL affixed his hand and seal hereto day and year first above written.

[6] Notices in connection with the contract may be given by the Managing Director of Gujarat Medical Services Corporation Limited or any Gazetted Officer of the Stores purchase Branch authorized by the Managing Director of GMSCL, Gandhinagar.

[7] If subject to circumstances beyond control (force major) the Contractor fails to deliver the stores in accordance with the conditions mentioned in A/T. The Managing Director of Gujarat Medical Services Corporation Limited shall, at his option, be entitled either –

(A) To recover from you as liquidated damage a sum equivalent to ½ percent of

price of the undelivered stores at the stipulated rate for each week or part thereof during the delivery of the delivery of such stores may be delayed subject to a maximum limit of 10 percent of the stipulated price of the stores so undelivered or;

(B) To purchase elsewhere, on your account and at your risk the stores so undelivered or others of a similar description where others exactly complying with the particulars are in the opinion of the Managing Director of Gujarat Medical Services Corporation Limited which shall be final, not ready procurable without canceling the contract in respect of consignments not yet due for delivery or,

(C) To cancel Contract or, (D) Shall initiate action to debar the company for appropriate period.

In the event of action being taken under (b) or (c) above, you shall be liable to make good for any loss, which the GMSCL may sustain by reason of higher price of the stores so purchased or otherwise howsoever.

The recovery on account of agreed liquidated damages or by way of penalty under (a) above will be made by deducting the amount in the bills and the recovery of any loss, which the Managing Director of Gujarat Medical Services Corporation Limited may sustain under (b) and (c)


60

should be made good by a credit Note within the Stipulated period for the purpose.


(A Government of Gujarat Undertaking)

Gandhinagar

Witness :

1_______________________________________

2_________________________________________

CONTRACTOR

Managing Director,


(A Government of Gujarat Undertaking)

Gandhinagar.


61

Annexure-‘P’

CMC Agreement Form

This agreement is made at____________ (Place of agreement) on (Date of agreement)

……….................day of …….2016 between the..

Party No. 1 : The Gujarat Medical Services Corporation Limited.,

Having its registered office at Block No. 14 Dr. Jivraj Mehta Bhavan (Old

Sachivalaya), Gandhinagar – 382010.

Party No. 2 : (Contracting Company)

This Agreement shall come into the force from immediate effect after expiry

of ‘warranty period’ and will remain in force for five years from the date

of initiation of Comprehensive Maintenance Contract.

Wherein the Party No. 1 is procurement agency and assigns on Party No.2, for the

maintenance services under the maintenance contract comprising preventive

and corrective maintenance and who shall be the incharge and in control of

this agreement, and Party No. 2 is company who shall server under this

agreement to Party No. 1 and Government hospitals where the

machines/equipments are located or installed for the maintenance services

under the maintenance contract comprising preventive and corrective

maintenance of machines/equipments and associated peripherals as

provided in Annexure- I herewith.

Whereas Party No. 1 is desirous of availing the Comprehensive Maintenance

Services for __________ installed at the premises of all the

indenters/consignees/Government Hospitals/Institutions under Tender

Enquiry No. _________________.

AND WHEREAS the Party No. 2 has pleased to accept the offer and has agreed to

perform the said maintenance services of the ________ as mentioned in

Annexure –I to this agreement.


62

AND WHEREAS the Party No. 1 is desirous of entering into a service agreement

with Party No. 2 as per A.T. No. ________________________, dated________ for

providing Comprehensive Maintenance Service for the items mentioned in

the Annexure- I, installed at the premises indenters/consignees/Government

Hospitals/Institutions under Tender Enquiry No. _________________, for an

amount as mentioned in Annexure-II.

1.0 SCHEDULES TO THE AGREEMENT: The Annexure form an integral part of this agreement.

However during the currency of the agreement, the Party No. 1 is at liberty to add to or delete

from this schedule any numbers of Equipments or Peripherals etc., if so warranted. In case of

addition of work, the same will be done on already agreed and settled rates for the main

contract of maintenance.

1.1 Tenderers will have to provide a list of consumables / parts which would not be included

under warranty and / or CMC and also provide a rate list for the same which will remain in

force for the entire period of contract till the end of CMC. The same must be submitted

physically along with the tender. It will not be considered for price evaluation but at the time

of award of contract, the purchase committee will reserve the right to reject a bid solely on

the ground of high price of parts / consumables and / or if some parts which ought to be

included in CMC / Warranty have been mentioned as chargeable and the bidder does not

agree to provide them for free. Addition or exclusion of any

consumable/spare/parts/peripherals to be covered under CMC shall be decided by the

GMSCL, and shall be binding upon the Party No.2.

1.2 In case of any grievance with regard to inclusion or exclusion of

consumables/spares/parts/items under CMC, Party No. 2 may raise objection or may seek

clarification prior to signing agreement for CMC. After signing of this Agreement, Party No. 2

shall not be at liberty to raise any objection or revision for inclusion or exclusion of

consumables/spares/items to be covered under the CMC.

2.0 TERMS & CONDITIONS OF THE COMPREHENSIVE MAINTENANCE CONTRACT

2,1 The Party No.2, shall truly and faithfully carry on the said job as is done by the

services/business houses in proper manner/standard fashion for the comprehensive

maintenance of the _____________ and Peripherals as mentioned in annexure-I to the full

extent and satisfaction of the Party No. 1 and indenters/consignees/Government

Hospitals/Institutions for 5 years. During the term of this Agreement the Party No. 2

agrees to maintain the Equipments in good working order and for this purpose will

provide the following repair and maintenance service described herein:


63

2.2 The comprehensive maintenance includes preventive maintenance, quarterly regular

services of the ___________ and Peripherals as mentioned in the annexure and/or

replacement of any items necessary for keeping the said items active and free from any

defects or disturbance and also on any unscheduled call for corrective and maintenance

services, taking appropriate measures/steps on time to set right its malfunctioning.

2.3 Maintenance shall be provided on site for the equipment by Party No.2 and Maintenance

contract is comprehensive, which covers both the spare parts and labour. The

replacement of all the spares is included under the Maintenance Contract. Broken and

burnt parts, Parts damaged due to end user mishandling and parts damaged due to

adverse electrical conditions on site, will not be covered under the CMC.

2.4 The Party No. 2 shall correct any faults and failures in the Equipments and shall repair

and replace the defective parts of the Equipments during the Office’s normal working

hours on all working days. In cases where unserviceable parts of the Equipments need

replacement the Party No.2 shall replace such parts, at no extra cost with brand new

parts.

2.5 The replacement of defective spares with original spares or spares of equivalent

specification will be done by the Party No.2 without any extra charge.

2.6 The comprehensive maintenance shall be carried out primarily at the premises where

equipments under this A.T has been installed (consignee/indenter/Government Hospital

or Institute) during the office hours. In case, the Party No. 2 feels that the equipment

cannot be repaired on‐site, they will carry the defective equipment with the consent of

officials after giving due receipt of the equipment and deliver back the repaired

equipment to consignee/indenter/Government Hospital or Institute at the cost and risk

of Party No.2.

2.7 The time for attending calls should not exceed 10 working hours. System down time

should not exceed 48 clock hours from the time at which the complaint is registered. If

the down time is more than 48 clock hours.

In case the equipment is not repairable at the premises consignee/indenter/Government

Hospital or Institute, the Party No.2 shall make arrangement for moving or shifting of

machine at the desired place of Party No.2 for repairment on its own expense. The

packing/unpacking, transportation, loading/unloading, connection/ disconnection,


64

configuration/re-configuration and any associated activity with the repair and

maintenance of the equipments shall be the sole responsibility of the Party No.2.

2.8 During Warranty and CMC period, the uptime period of equipment should be

minimum 95%. If the breakdown period is more than 18 days for a particular

calendar year, penalty @ 0.1% of total purchase amount of equipment for each extra

day of delay as liquidated damages to be recovered from Security Deposit. Period of

breakdown of equipment shall be excluded from the warranty as well as CMC period.

In such a case period of warranty as well as CMC shall be extended accordingly.

2.09 The Operating environment condition in which the equipment is presently installed is

quite satisfactory and the Party No.2 will not raise any condition with regard to the

working environments for the equipment covered under the Maintenance Contract.

2.10 The Party No.2 agrees to maintain uninterrupted service to the customer as per the

terms and conditions of the agreement.

2.11 The First party agree to pay the total CMC charge for a period of five year is

Rs……………………./-(Rupees…………………………………............................…only, which is

inclusive of all taxes.). Payment will be made after successful completion of each year

of CMC.

2.12 The Party No. 2’s _____________________ maintenance personnel shall be given access to

the Equipments mentioned herein whenever necessary by the

consignee/indenter/Government Hospital or Institute, for purposes of performing

the repair and maintenance services indicated in this Agreement.

2.13 OS/Application Software & Database /Virus Support /Data recoveries are not

included in the scope of the proposal. However if warranted and desired by the

consignee/indenter/Government Hospital or Institute, the Party No.2 shall perform

the software related repairment and may charge in addition to what is stated herein

this contract.

2.14 The Party No.2 acknowledges that all material and information which has or will

come into its possession or knowledge in connection with this Agreement or the

performance hereof, consists of confidential and proprietary data, whose disclosure

to or use by third parties will be damaging or cause loss to the Customer. The Party


65

No.2 agrees to hold such material and information in strictest confidence, not to

make use thereof other than for the performance of this Agreement, to release it only

to employees requiring such information, and not to release or disclose it to any other

party.

2.15 The bidder will have to furnish his quotation for CMC for 5 years along with his bid

which will be considered for price evaluation purpose. The quoted CMC rates per

annum must not exceed 10% of the total purchase amount of equipment which would

include free replacement of any part / component, if required, during the period of

the contact.

2.16 The Party No.2 should provide preventive maintenance, corrective maintenance and

break down calls for the items brought under the CMC agreement. All problems shall

be reported by the Party No. 1 or consignee/indenter/Government Hospital or

Institute over a Phone Call, Email or on web portal provided by Party No.2 for this

purpose.

2.17 The Party No. 2 shall conduct Preventive Maintenance and general servicing

(including but not limited to inspection, testing, satisfactory execution of all

diagnostics, cleaning and removal of dust and dirt from the interior of the

Equipment, checking and testing parts and necessary repairing of the Equipments) at

least 4 times in a calendar year.

2.18 Payment shall be made on yearly basis on production of actual bill and service job

card duly signed and filled by the consignee/indenter/Government Hospital or

Institute.

2.19 The Party No. 2 shall be at obligation to prepare and maintain the service job card as

per Annexure – III (providing details of service performed and parts if any changed).

This service job card shall have to be counter singed by the concerned officer/ officer

authorized by the consignee/indenter/Government Hospital or Institute. Service job

card shall have to be made available to the Party No.1 at the time of production of

bills. Unless the Party No. 2 provides the said service job card, no remaining payment

shall be disbursed in favour of Party No. 2.

If tenderer refuses or fails perform the obligations confirmed in CMC contract, his

entire Security Deposit will be forfeited and he would be debarred from future

business with GMSCL. Further, if the tenderer fails to provide "Satisfactory service"


66

during CMC period, 4% of total purchase amount of the equipment shall be forfeited

from Security Deposit. For this purpose, Satisfactory Service would mean

(a) Attending to complaint within 48 hours of lodging the complaints.

(b) Ensuring repair / replacement of defective parts and making the equipment

operational within 7 days of lodging the complaints.

(c) Providing quarterly preventive maintenance visit.

If supplier fails to fulfil his contractual obligation of CMC and repair / equipment

operational within 30 days of lodging the complaints, the entire security deposit will

forfeited and the supplier would be debarred from future business with GMSCL.

Tenderers will also have to guarantee regular and timely supply of all the spare parts

required for the normal working of the item at a cost not exceeding the cost of such a

part charged to any other Government organization. Further, all the preventive and

breakdown maintenance visits during CMC by the tenderer along with

acknowledgement of consignee will have to be intimated to GMSCL (through email /

fax) within 48 hours.

2.20 Qualified maintenance engineers totally familiar with the equipments shall perform

all repair and maintenance service described herein.

2.21 Failure in adhering to any of the terms and conditions mentioned in the scope of

work shall invite invocation of penalty clause as well as penal actions as per terms

and conditions of A.T and Tender Document. If the service level as above is not

maintained, security deposit submitted by the Party No.2 shall be forfeited by the

Party No. 1.

2.22 Payment will be made on yearly basis and after successful and satisfactory

performance of the contract.

2.23 In case of invocation of penalty clause (clause No. 2.19, 2.21) the amount of penalty

shall be deducted from the pending bills of the Party No.2 or from the amount of the

security deposit. In case the performance of the Party No. 2 is found to be

unsatisfactory or in case the Party No. 2 fails to attend the complaint on more than

three occasions, the total amount of security deposit shall be forfeited by the Party

No.1 without any notice.


67

2.24 Notwithstanding the provisions mentioned herein, the Party No.1 shall have the right

to cancel the contract for any default on the part of Party No.2 due to non-

performance or unsatisfactory performance thereof.

2.25 Machines that are not in a working condition at the time of signing of contract will not

be included in the CMC. In such cases, these shall be included only after making it in a

working condition, for which the cost will be charged extra.

2.26 The Party No. 2 shall maintain a written maintenance and repair log and shall record

therein each incident of the equipment malfunction, date and time of commencement

and successful completion of repair work and nature of repair work performed at the

site.

2.27 Force Majeure shall mean and be limited to the following:

a) War / hostilities

b) Riot or Civil commotion

c) Earthquake, flood, tempest, lightening or other natural physical disaster.

d) Restrictions imposed by the Government or other statutory bodies which

prevents or delays the execution of the order by the Party No. 3.

2.28 Completion period may be extended to circumstances relating to Force Majeure by

the Customer. The Second Party shall not claim any further extension for completion

of work before the said stipulated period. Customer shall not be liable to pay extra

costs under any conditions.

2.29 The contract will be initially valid for one year period from the date of signing of this

agreement and may be renewed further, which is at the discretion of the Customer

and based on the satisfactory services provided by the Party No.2.

2.30 The Agreement shall be governed by Indian Law and both the parties consent to the

jurisdiction of Gandhinagar and Ahmedabad Courts in all matters regarding the

Agreement.

3.0 Arbitration Clause:

In event of any question, dispute or difference arising under this agreement or under

these terms and conditions the same shall be referred to the sole arbitrator, an officer


68

in the Legal Department or any other officer appointed by the Managing Director of

Gujarat Medical Services Corporation Limited (Party No.1). It will not be objected that

the arbitrator is Govt. Servant that he had to deal with the matter which the

contract/agreement is related or that in course of his duties as Govt. Servant he has

expressed views on all or any of the matters in dispute or difference. The award of the

arbitrator shall be final and binding on the parties to this contract. In the event of the

arbitrator dying, neglecting or refusing to act or resigning or being unable to ace for

any reason or his award being set aside by the court for any reason, it shall be lawful

for the Managing Director of GMSCL, Gandhinagar to appoint another arbitrator in the

manner aforesaid.

It is further a term of this agreement that no person other than person appointed by

the Managing Director of GMSCL, Gandhinagar, as aforesaid should act as arbitrator.

The arbitrator may from time to time with consent of all the parties to the agreement

enlarge the time for making the award. Upon every and any such reference, the

assessment of the costs incidental to the reference and award respectively shall be at

the discretion of the arbitrator. Subject as aforesaid the Arbitration Act. 1940 and

rules thereunder and any statutory modifications thereof turns under this clause.

Work under the agreement shall if responsibly possible, will continue during the

Arbitration proceedings and payment due to or payable by the Party No.1 or Party

No.2 shall be withhelded on account of such proceedings. The venue of arbitration

shall be the place where the office of Party No.1 is situated or any other place as

arbitrator or Managing Director, GMSCL (Party No.1) at his discretion may determine.

In this clause the expression “Managing Director” of Gujarat Medical Services

Corporation Limited for the time being includes, if there be no Managing Director of

GMSCL, Gandhinagar, the officer who is for the time being the administrative head of

the Managing Director of GMSCL, Gandhinagar whether in addition to other functions

or otherwise.

IN WITNESS WHEREOF the parties have caused this Agreement to be executed by the

hands of duly authorised representatives on the day, month and year first before

written.

Signed by Signed by

(Signature with Seal) (Signature with Seal)

ON THE PARTY NO.1 ON THE PARTY NO.2


69

Annexure-‘Q’

Government of Gujarat,

Finance Department, GR. No. EMD/10/2015/508/DMO

Date 27/04/2016

{A} Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis

(1) All Nationalized Banks including the Public Sector Bank – IDBI Ltd. (2) Private Sector Banks – AXIS Bank, ICICI Bank and HDFC Bank.

{B} Guarantee issued by following Banks will be accepted as SD/EMD for period up

to March 31, 2017. The validity cut-off date in GR is with respect to date of

issue of Bank Guarantee irrespective of date of termination of Bank

Guarantee.

1) Kotak Mahindra Bank 2) Yes Bank 3) RBL Bank (The Ratnakar Bank Ltd.) 4) Induslnd Bank 5) Karur Vysya Bank 6) DCB Bank 7) FEDERAL Bank 8) SOUTH INDIAN Bank 9) The Kalupur Commercial Co-operative Bank Ltd. 10) Rajkot Nagarik Sahakari Bank ltd. 11) The Mehsana Urban Co-operative Bank Ltd. 12) Nutan Nagarik Sahakari Bank Ltd. 13) Dena Gujarat Gramin Bank 14) Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents /

papers of guarantee from the concerned tendering authority.

Sd/-

(Roopwant Singh)

Additional Secretary (Budget)

Finance Department.


70

Annexure – ‘R’

List and rates consumables

The ……………………….. (Name & brand of equipment) …………………………….. has the following requirement of Reagents, Consumables & Spares without which this equipment cannot be made Operational/ functional. All the reagents, chemicals, consumables and spares are covered under comprehensive maintenance contract except given below:-

(a) The list of reagents & chemicals:-

Sr. No. Name of Reagents &

Chemicals Packaging Unit Price Rs. Per

Unit Remark

1

2

3

Soon

(b) The list of consumables:-

Sr. No. Name of Consumable Packaging Unit Price Rs. Per

Unit Remark

1

2

3

Soon

(c) The list of spares parts:-

Sr. No. Name of Spare parts of

equipment Packaging Unit Price Rs. Per

Unit Remark

1

2

3

Soon

The above mentioned rates (after negotiation, if any) would be fixed for the entire duration of contact including CMC & Warranty.



71

Annexure – ‘S’

Bank Details for RTGS

Sr. No. Details Bank Detail

1 Beneficiary Name & Postal Address

2 Name of Bank

Branch Name & Address

Branch Code no.

Branch manager Mobile No.

Branch Telephone No.

Branch E-Mail Id.

3 P Digit code number of bank and

branch appearing on the MICR cheque

issued by the bank.

4 IFSC Code of the Branch

5 Type of Account

6 Account Number

7 Name of Owner

8 Mobile Number

9 E-Mail ID

We hereby declare that the particulars given above are correct and complete. If the

transaction is delayed or not effected at all for reasons of incomplete or incorrect information,

we would not hold institution responsible.

Date:

Place: Sign.with stamp

B a n k C e r t i f i c a t e

We certified that .................................................................................. has account

No.................................... with us and we confirm that the bank details given above are correct as per

our records.

Date:

Place: Signature & Seal of Bank


72

Annexure – ‘ T’

Affidavit

(TO BE SUBMITTED PHYSICALLY)

(To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs.100/- duly

attested by First Class Magistrate / Notary Public)

I/We ___________________________________ Age_________ years residing at

_________________________________ in capacity of _____________________________________ M/s.

__________________________________________ hereby solemnly affirm that

1 All General Instructions, General Terms and Conditions, as well as Special Terms &

Conditions laid down on all the pages of the Tender Form, have been read carefully and

understood properly by me which are completely acceptable to me and I agree to abide

by the same.

2 I / We have submitted following Certificates / Documents for T.E. as required as per

General Terms & Conditions as well as Special Terms & Conditions of the tender.

Sr. No. Name of the Document

1

2

Onwards

3 All the Certificates / Permissions / Documents / Permits / Affidavits are valid and

current as on date and have not been withdrawn / cancelled by the issuing authority.

4 It is clearly and distinctly understood by me that the tender is liable to be rejected if on

scrutiny at any time, any of the required Certificates / Permissions / Documents /

Permits / Affidavits is / are found to be invalid / wrong / incorrect / misleading /

fabricated / expired or having any defect.

5 I / We further undertake to produce on demand the original Certificate / Permission /

Documents / Permits for verification at any stage during the processing of the tender as

well as at any time asked to produce.

6 I / We also understand that failure to produce the documents in "Prescribed Proforma"

(wherever applicable) as well as failure to give requisite information in the prescribed

Proforma may result in to rejection of the tender.

7 My / Our firm has not been banned / debarred / black listed at least for three years

(excluding the current financial year) by any Government Department / State

Government / Government of India / Board / Corporation / Government Financial

Institution in context to purchase procedure through tender.

8 I / We confirm that I / We have meticulously filled in, checked and verified the enclosed


73

documents / certificates / permissions / permits / affidavits / information etc. from

every aspect and the same are enclosed in order (i.e. in chronology) in which they are

supposed to be enclosed. Page numbers are given on each submitted document.

Important information in each document is "highlighted" with the help of "marker pen"

as required.

9 The above certificates / documents are enclosed separately and not on the Proforma

printed from tender document.

1

0

I / We say and submit that the Permanent Account Number (PAN) given by the Income

Tax Department is _________________________________ which is issued on the name of

______________________________________________ [kindly mention here either name of the

Proprietor (in case of Proprietor Firm) or name of the tendering firm, whichever is

applicable].

1

1

I / We understand that giving wrong information on oath amounts to forgery and perjury,

and I/We am/are aware of the consequence thereof, in case any information provided by

us are found to be false or incorrect, you have right to reject our bid at any stage

including forfeiture of our EMD/PBG/cancel the award of contract, in this event. This

office reserves the right to take legal action on me/us.

1

2

I / We have physically signed & stamped all the above documents along with copy of

tender documents (page no _________ to __________

1

3

I / We hereby confirm that all our quoted items meet or exceed the requirement and are

absolutely compliment with specification mentioned in the bid document.

1

4

My / Our company has not filed any Writ Petition, Court matter and there is no court

matter filed by State Government and its Board Corporation, is pending against our

company.

1

5

I / We hereby commit that we have paid all outstanding amount of dues / taxes / cess /

charges / fees with interest and penalty.

1

6

In case of breach of any tender terms and conditions or deviation from bid specification

other than already specified as mentioned above, the decision of Tender Committee for

disqualification will be accepted by us.

1

7

Whatever stated above is true and correct to the best of my knowledge and belief.

Date: Stamp & Sign of the Tenderer

Place: (Signature and seal of the Notary)


74

Annexure-‘U’

Important Point to be verified before submission of tender

(1) If you are participating in the tender as an Indian manufacturer than kindly attach

below document.

- SSI (Gujarat Based) with CSPO/NSIC/DGS&D/ MSME Part-II acknowledgment /SIS registration and Central Excise Registration / Udyog Aadhar acknowledgment of the Bidder or Principal manufacturer certificate for exemption in Tender Fee & EMD.

- Chartered Account Certificate in original showing year wise production and sales for quoted product for last three years.

OR

If you are participating in the tender as an Authorized representative for

imported component than kindly attach below document.

- Authority letter, which should clarify that you are a regular supplier of products of that

manufacturer for last three years preceding the date of Technical Bid Submitted authority

letter should be self-attested.

- Authorization from the manufacturer that the bidder is authorized to provide after sales

services and spare parts / consumable support for the entire duration of the contract

including Warranty and CMC of the product.

- Certificate from manufacturer that particular division of its subsidiary dealing with the

product in question is not participating directly in any tender across the country since

immediate past one year (at least) prior to the last date of this tender or if subsidiary

company does not exist in India, self-attested certificate from manufacturer that it does not

have subsidiary company in India.

OR

If you are participating in the tender as a Subsidiary Company than kindly attach

below document.

(a) Documents that you are 100% subsidiary company of your foreign manufacture.

(2) EMD & Tender fee for non SSI & CSPO/NSIC/DGS&S UNIT

(3) Exemption in EMD & Tender Fee for only Gujarat Based SSI & CSPO/NSIC/DGS&S

Unit

(4) Self-attested Turnover Certificate issued by Charted Accountant for Last Three

Years and average annual Turnover of the last three years should not be less than 2

Crores. Relaxation applicable as mentioned in condition.


75

Annexure-‘V’

Common deficiency observed in the Primary Scrutiny of the Tender document

- Non submission of Online Tender.

- Non submission of Physical document before stipulated time & date.

- Non submission of EMD & Tender Fee or submission of less EMD or Tender fee.

- Non submission of EMD & Tender Fee for non-Gujarat based SSI-CSPO/NSCI/DGS&D Unit.

- Non submission of CA certificate for Last financial year.

- Non submission of CA certificate with Production & Sales data.

- Non submission of letter issued by foreign manufacturer saying that particular Indian

company is our Subsidiary Company.

- Non submission of authority letter clearly indicating that the bidder possesses three year

experience as authorized distributors.

- Non submission of authority letter.

- Non submission of authorization from the manufacturer that the bidder is authorized to

provide after sales services and spare parts / consumable support for the entire duration of

the contract including Warranty and CMC of the product.

- Non submission of certificate from manufacturer that its subsidiary company is not

participating directly in any tender across the country.

- Non submission of certificate from manufacturer regarding the same would suffice and

documents pertaining to authorized distributor or subsidiary company can be dispensed

with.

- Non submission of Turnover certificate for Last financial year.

- Non submission of Turnover Certificate issued by CA that indicate last three years’ average

turnover is below Rs.2.00 crores.

- Non submission of Higher Price - Lower Price certificate.

- Non submission of Literature for quoted model.

- Non submission of Marketing Data.

- Non submission of ISI certificate if asked with ISI product.

- Non submission of AERB certificate for quoted model. (where applicable)

- Non submission of IEC certificate. (where applicable)

- Non submission of required documents as per list of Annexures

1

GUJARAT MEDICAL SERVICES CORPORATION LIMITED (A Government of Gujarat Undertaking)

Regd. Office: Block No.14, 1st Floor, Dr. Jivraj Mehta Bhavan Sector No.10, Gandhinagar.

IMPORTANT INSTRUCTIONS / TERMS / CONDITIONS TO TENDERERS

FORMING PART & PARCEL OF ENQUIRY DOCUMENT:

TENDER ENQUIRY # GMSCL/EQUIPMENT PURCHASE/G-6/RI-F-440/2017-18

ITEM : SHOWN AS UNDER

TENDER FEE : Rs.15,000/- (Rs. Fifteen thousand only)

SERIAL # OF P.T.F. : ___________________________

NAME & ADDRESS OF TENDERER :

C.S.P.O. REGISTRATION GROUP NO. : 14 MISC INDUSTRIAL PRODUCTS /

17 MEDICAL EQUIPMENT THIS TENDER ENQUIRY IS FOR FIXED QTY. PURCHASE OF ITEM AS UNDER:

DETAIL SPECIFICATIONS ARE GIVEN IN PART-I i.e. TECHNICAL BID.

Sr. No.

ITEM CODE NAME OF ITEM QTY.

PLACE OF FREE DELIVERY &

INSTALLATION

E.M.D. (3% OF TOTAL

ESTIMATED VALUE ) (RS.)

TOTAL ESTIMATED VALUE (RS.)

1 06.01 Sanitary Napkin 8334000

Nos. Anywhere in

Gujarat 30,00,240 10,00,08,000

NOTE:

(1) THE TENDER SHOULD BE SUBMITTED ONLY BY MANUFACTURES. HOWEVER, THEIR AUTHORIZED DEALER SHALL ALLOW DELIVERY OF STORES. SUBMISSION OF TENDER / BILLING BY AUTHORIZED DISTRIBUTOR / DEALER WILL NOT BE CONSIDERED.

(2) IF MANUFACTURER IS NOT AVAILABLE FOR IMPORTED COMPONENT (EQUIPMENT – MATERIALS) THEN THE AUTHORIZED REPRESENTATIVE OR DEALER APPOINTED EITHER BY PARENT COMPANY OR ITS SUBSIDIARY COMPANY SHALL BE ALLOWED TO QUOTE THE TENDER. (PL. SEE CONDITION NO.3)

(3) THE TENDERER HAS TO SUBMIT ALL THE REQUIRED DETAILS / DOCUMENTS WITH THE TENDER. NO COMPILANCE WILL BE ACCEPTED AND CONSIDERED AFTER DUE DATE I.E OPENING OF THE TECHNICAL BID.

(4) COMPREHENSIVE REPLACEMENT WARRANTY FOR 3 YEARS & CMC PRICE NEXT 5 YEARS, WHICH SHOULD INCLUDE COST OF LABOR, SPARES, ENTIRE EQUIPMENT. THE CMC COST WILL BE TAKEN INTO CONSIDERATION FOR PRICE COMPARISON. PLEASE SEE GENERAL TERMS & CONDITION NO.5.2.9 FOR DETAILS

(5) BIDDER FIRM HAS TO SUBMIT TURNOVER CERTIFICATE OF CA FOR LAST THREE YEARS [i.e. (i) 2013-14, 2014-15, 2015-16 FOR TENDER FLOATED ON OR BEFORE 30TH SEPTEMBER, 2017 AND (ii) 2014-15, 2015-16, 2016-17 FOR TENDER FLOATED AFTER 30TH SEPTEMBER, 2017]. THE AVERAGE ANNUAL TURNOVER OF THE LAST THREE YEARS SHOULD NOT BE LESS THAN 2 CRORES. C.A. CERTIFICATE IN ORIGINAL/ NOTARIZED SHOWING YEAR WISE TURNOVER FOR THE LAST THREE YEARS. PLEASE SEE GENERAL TERMS & CONDITION NO.6.20 FOR DETAILS AND RELAXATION.

(6) BIDDER FIRM HAS TO SUBMIT DETAILS OF THEIR BANK ACCOUNT IN PRESCRIBED FORMATE FOR THE PAYMENT OF BILLS, EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT THROUGH RTGS ( PL. SEE CONDITION NO. 6.22 ).

(7) SAMPLE: THE TENDERER WILL BE REQUIRED TO SUBMIT 5 SAMPLES WITH TESTING REPORT FROM NABL APPROVED LABORATORY TO GUJARAT MEDICAL SERVICES CORPORATION LTD., GANDHINAGAR WITHIN TWO (2) WEEKS AFTER LAST DATE OF THE SUBMISSION OF THE ON-LINE TENDER. ( PL. SEE SPECIAL TERMS & CONDIITIONS .)

(8) Note: The special terms & conditions shall supersede over the general terms conditions

wherever applicable. SIGNATURE & STAMP OF TENDERER

2

PART-I TECHNICAL BID

T.E. NO.: GMSCL/EQUIPMENT PURCHASE/ G-6/RI-F-440/2017-18

Name of Item : # 06.01 Sanitary Napkin Manufacture________________ Brand______________ Model__________________

[A] Required Specifications Specifications

available in offered Model

[1] MATERIALS

1.1 Absorbent filler:-The filler material should be cellulose pulp and shall be free from lumps, oil spots, dirt or foreign material.

1.2 Covering:- The covering of the absorbent filler shall be of a good quality cotton non-woven / knitted with sufficient porosity to permit the assembled pad to meet the absorbency requirements.

[2] SIZES

2.1 The size of sanitary napkin shall be as follows :

Core Area Size: Regular

Pad Length mm : 200 ± 20 (Critical)

Width mm : 60 to 75 (Critical)

Thickness mm : 10 ± 2 (Critical)

2.2 The thickness shall be measured by stacking 10 complete pads and measuring the stack height. The average thickness for the 10 pads shall be used as the pad thickness.

2.3 Weight :- Cellulose Pulp- minimum 8 gm (Critical) Total weight of sanitary Napkin:- minimum 10 gm (Critical)

2.4

Backstrip:- A backstrip for sticking the sanitary napkin onto the underwear should be there using good quality adhesive material (Critical) Note: Visual Observation Only.

[3] MANUFACTURE, WORKMANSHIP AND FINISH

3.1(a) The absorbent filler shall be arranged and neatly cut to the required size at the pad and form a uniform thickness throughout without any wrinkles.

(b) It shall be placed in the covering in such a way that it does not cause lump formation with the effect of sudden pressure.

(c) The covering fabric shall cover the filler completely.

(d) The sanitary napkins shall have a non-absorbent barrier on one side which shall have a clear identification.

3.2 When the sanitary napkins are claimed as disposable, they shall be manufactured from disposable material.

3.3 The sanitary napkins shall have a very soft feel and when worn shall not chafe or give any uncomfortable feeling. They shall be free from all sorts of foreign matter.

3.4 Sanitary Napkins with wings (To hold the pads securely in place and help prevent side leakages)

[4] REQUIREMENTS

4.1

Absorbency and ability to Withstand pressure after Absorption: The sanitary napkins shall absorb 30 ml of coloured water or oxalated sheep or goat blood or test fluid when flowed on to the center of the napkin (at the rate of 15 ml per minute) and it shall not show up at the bottom or sides of the sanitary napkins. (Critical)

4.2 Disposability:- A disposable sanitary napkin with the covering removed, shall be immersed in 15 liters of water and stirred. The pad shall disintegrate in the water in not more than 5 minutes. (Critical)

3

PART-I TECHNICAL BID

T.E. NO.: GMSCL/EQUIPMENT PURCHASE/ G-6/RI-F-440/2017-18

Name of Item : # 06.01 Sanitary Napkin Manufacture________________ Brand______________ Model__________________

4.3 pH Value:- The sanitary napkins shall be free from acids and alkali and the pH of the absorbent material shall be 6 to 8.5. (Critical)

4.4 Instructions:- Following instructions shall be included in every packet of sanitary napkins:

a) Method of use;

b) Indication as to which side is absorbent or non-absorbent

c) Disposal instructions, such as that the napkins without covering can be disposed off in water closets.

[5] PACKING

5.1 Sanitary napkins shall be packed in polyethylene bag. The bag shall have the instructions given in point 4.4 printed on the outside.

5.2 Pack of 6 sanitary napkins with Barcode.

5.2(a) Pack of 50 packets in polyethylene bag with barcode.

5.2(b) Carton of 10 / 3 packs (as in 5.2(a) ) in polyethylene bag with barcode.

5.2(c) Barcode must contain data of product, manufacturing date and batch no

5.3 Instructions for storage must be clearly mentioned on the carton.

[6] Material supplied must conform to IS:5405 (1980) with latest amendment

[7] 5,00,000 pieces in a lot and lot no with manufacturing date must be mentioned on the bag.

[8] Four sample of a bag along with test certificates from following laboratories : ATIRA/ NITRA/ SITRA/ BTRA within 20 days after tender submission.

[9] Random samples will be drawn from each batch / lot and will be tested and GMSCL will bear the cost for the same.

[10] No second chance will be given, if sample fails in first test report on critical parameters.

[11] Certificate from the chartered engineer (notarized certificate) regarding production capacity should be submitted with tender.

(12) Disposal: As per latest the environmental act and guide lines for disposal, vendor are recommended to provide packings.

(13) Wrapping : Plastic Wrap with glue

(14) Special Terms & Conditions as per page No.4

NOTE:

1. The specifications available in the item offered shall be mentioned clearly against each tender specification.


4

Special Terms & Conditions for Sanitary Napkin

Sample: The tenderer will be required to submit 5 samples with testing report from NABL approved laboratory

to Gujarat Medical Services Corporation Ltd., Gandhinagar within Two (2) weeks after last date of the

submission of the On-line tender. Quality of Fabric of sample should as per specifications wherever as specified

(Specification given in Tender documents). Non submission of the sample will lead to rejection of the tender.

The sample of successful tenderer shall be retained in the office of the GMSCL, Gandhinagar till the supply

against the order is complete.

The Test reports in respect to all parameters submitted by bidder with sample should be from a single NABL

approved laboratory only.

Testing:

The competent authority reserves the right to draw and test item supplied by the tenderer will be got tested by

GMSCL from any NABL Accredited laboratory (Like ATIRA) for testing of textile products.

The submitted samples may be retested at any NABL approved lab as decided by GMSCL and the test report

received from such lab would be final and binding, and the bid may be rejected if test reports are negative. The

cost of sampling & testing will be borne by the GMSCL, Gandhinagar.

Sample Testing: 1 – 2 Samples, of the material shall be collected by an officer empowered by the Managing

Director in the manner approved by the Managing Director, and will be sent for testing to an approved

laboratory / institution. In case where the order is placed by Managing Director, Demanding Officer, the

samples will be collected by an officer empowered by him and will be sent for testing. The decision of the

testing authority will be conclusive and final and binding the A.T./ R.C. holder. 1 % of the supply value

shall be deducted towards handling & testing charges from the invoice.

Inspection: For inspection 1 – 2 samples as required may be collected randomly from each batch/ lot for

inspection and testing for compliance to the specifications. In case of any discrepancies, the penalty will be

imposed as per terms & conditions of the tender document and the earnest money/security deposit will be

forfeited and the supply order will be cancelled. The cost of sampling & testing will be borne by the GMSCL,

Gandhinagar. Site verification will be done under videography before giving order.

Disposal: Disposal of used Sanitary Napkin as per notifications in Gazette of India.

Note: The special terms & conditions shall supersede over the general terms conditions wherever applicable
