early on data webinar

Early On Early On Data WebinarData WebinarFebruary 26, 2013

Presented byAllan Knapp, PhD

Michigan Part C Data ManagerEarly On Training and Technical

Assistance

Starter QuestionStarter Question

What did the zero say to the eight?

Nice belt.

02/26/2013 EOTTA Data Webinar 2

Today’s ContentsToday’s ContentsResources

◦Data Group listserv◦www.earlyondata.com – profiles◦Service Area SIS map◦MICC report on Fall 2012 data collection

MSDS past, present, and future◦Targeted data warnings / questions◦Children active in June but missing in fall◦MSDS business rule explanation and changes◦New MSDS fields coming

Question and Answer interspersed and at the end


Data Related Topics To Be Data Related Topics To Be Covered in Future Covered in Future WebinarsWebinars

1. Birth Data calculation, using census2. Allocation Formula count changes3. OSEP Part C Regulations (SEA

Notification)4. Public Reporting5. Using MSDS for Indicators 1, 7, and

86. Using MSDS for Assessment Data

(Wayne State University grant)7. Reporting Homeless Information


Data Group listservData Group listservUses Yahoo GroupsTo join, you need to be invited.For an invitation, send an email to Allan

Knapp [email protected] If you received an email from the listserv

on Monday, 2/25, then you are effectively on the listserv


New Data ProfilesNew Data ProfilesGo to www.earlyondata.comChoose a service area and a collection

dateFeatures

◦ Mouseover indicator names ◦ Indicator targets provided◦ Percent change from prior collection

For any field with percent change >10% from June 2012 to Fall 2012, ask if your data is correct.

◦ Rankings are from greatest to least; ties decided by snapshot count.

◦ Ability to print the report◦ Exit data is for 12 months 10/4/11-10/3/12;

includes MICIS and MSDS exits.


New Data ProfilesNew Data Profiles


Map of Service Areas’ New Map of Service Areas’ New SISSISThis map shows our best information as of December. If the information (including spelling!) is wrong, send a message to Allan Knapp at [email protected] will be made and a new “latest map” placed at http://eotta.ccresa.org/Resources.php?ID=30


Map of Service Area Map of Service Area New SISNew SIS


Eschool PlusHome GrownIlluminateInfinite CampusMI StarPCGTieNeteXcentera

Data Systems Truisms:Data Systems Truisms:

The first time you collect data in a new system, the data will be bad. It takes three or four iterations to stabilize a data collection process after any change.That said, the Fall 2012 MSDS data could have been much worse!


MICC Data HandoutMICC Data HandoutWhere to get it:

http://eotta.ccresa.org/Resources.php?ID=30 Contents:

◦Year To Year Count changes > 10 and > 10% change – ask if data accurate

◦New SIS listed – see prior slide◦Three indicators for 2014 APR - #2, #5, #6◦Children missing from June to October – see

later slide◦% Active in Special Ed – see later slide


MICC Handout – left side top of MICC Handout – left side top of page 1page 1


MICC Handout – right top of MICC Handout – right top of page 1page 1


State Period and Snapshot State Period and Snapshot Count Trend over 4 YearsCount Trend over 4 Years


Age Distribution Age Distribution ComparisonComparison


1470

3190

5625

10086

-13.6%

-18.3%

-8.9%

-3.2%

Percent Special Ed in Percent Special Ed in SnapshotSnapshot


Fall 2012 Data Cleanup – We Fall 2012 Data Cleanup – We will call targeted service will call targeted service areas about:areas about:Duplicate records for same child

◦This is expected for children who move or have multiple assessments in the period

◦This is a problem when same record is submitted more than once from the same ISD OR when same child is submitted from more than one SIS

Children three or older need exit reasonChildren with IFSP more than a year old

need an exit reasonIf you submitted an Enrollment Date after

10/3, please change it in EOY to BEFORE 10/3


Data Cleanup for Missing Data Cleanup for Missing RecordsRecordsChildren counted in June but not in Fall◦ Please submit for EOY with enrollment date

before 10/3/12.There is a window with OSEP to amend our state

counts – we want to increase the child count◦ Special request – of the 2060 children active in

the June count but not reported in the Fall collection, we would like to get data records outside MSDS for at least 350 of the active records – this will make our percent change < 10%

◦ We will send a spreadsheet and ask you to provide information about latest IFSP date and exit reason

◦ Contact Allan Knapp at [email protected]


Special Ed Component for EOY Special Ed Component for EOY collectioncollection

We know the Special Ed component caused troubles ◦ See MSDS Manual for explanation – page 181◦ http://www.michigan.gov/documents/cepi/

Collection_Details_SY1213_MDE_amended_v1_395820_7.pdf#comp-earlyon

Who is responsible for reporting Early On data in MSDS?ISD personnel are responsible for reporting Early On data in the

MSDS. Please be sure these people work closely with Early On program personnel to ensure accurate reporting. Non-ISD staff that previously reported their data directly into MICIS must work with their local ISD to get the data reported in MSDS. Children receiving special education services will also need to be reported with the Special Education Component. The Special Education Component may be reported in the ISD record along with the Early On Component or in a separate record reported by an LEA.


Heads Up – New Rules Heads Up – New Rules ComingComingAn Early On child three or older must

have an exit reason and exit dateEnrollment date cannot be after the

count date (program malfunction in Fall count)

If there is a District Exit Date, there must be an Early On Exit Date and Reason

If a PartCAssessment component is submitted, an EarlyOn component must also be submitted


Heads Up – New FIELDS Heads Up – New FIELDS Coming for Fall 2013Coming for Fall 2013Initial IFSP DateFor SEA Notification:

◦Parent(s) Name◦Parent(s) Address◦Parent(s) Phone Number


Data Related Topics To Be Data Related Topics To Be Covered in Future Covered in Future WebinarsWebinars

1. Birth Data calculation, using census2. Allocation Formula count changes3. OSEP Part C Regulations (SEA

Notification)4. Public Reporting5. Using MSDS for Indicators 1, 7, and

86. Using MSDS for Assessment Data

(Wayne State University grant)7. Reporting Homeless Information


Ending QuoteEnding Quote

“There are three kinds of people in the world – those that can count and those that can’t.”- Abbie Abacus


Question and AnswerQuestion and Answer


early on data webinar

Documents

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data webinarfebruary

reportexit data

end02262013eotta data

eotta data webinarmicc

eotta data webinarstate

data accuratenew sis

c data managerearly