ease workshop "two roads to open access" open access repositories in practice bill hubbard...
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EASE Workshop "Two Roads to Open Access"
Open Access Repositories in practice
Bill Hubbard
SHERPA Manager
University of Nottingham
Open Access Repositories
What are they?
What are they to you?
Institutional repositories
“Digital collections that preserve and provide access the the intellectual output of an institution.”*
Encouraging wider use of open access information assets
May contain a variety of digital objects – e-prints, – theses, – e-learning objects, – datasets
* Raym Crow The case for institutional repositories: a SPARC position paper. 2002.
Open Access for the researcher
Wide dissemination – papers more visible– cited more
Rapid dissemination Ease of access Cross-searchable Value added services
– hit counts on papers– personalised publications lists– citation analyses
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Author submits final version
Published in journal
Deposits in e-print repository
pre-print
post-print
published version
Other benefits
For the institution– facilitates use and re-use of the information assets– raises profile and prestige of institution– manages institutional information assets - RAE– long-term cost savings
For the research community– ‘frees up’ the communication process– avoids unnecessary duplication
Benefits for society in general
Publicly-funded research publicly available Public understanding of science Knowledge transfer Health and social services Culture
Repository basis
Institutional repositories combined with location-specific or subject-based search services
Practical reasons– use institutional infrastructure– integration into work-flows and systems – support is close to academic users and contributors
OAI-PMH allows a single gateway to search and access many repositories– subject-based portals or views– subject-based classification and search
Repository content
Preprints Postprints Datasets Learning objects Videos Sound files
linkage between these objects
Theses Dissertations Royalty publications Conference papers Conference organisation Grey literature
Repository use
Access to material Citation analysis Overlay journals Review projects Evidence based work Data-mining Cross-institutional research
group virtual research environments
. . . Services built on top
RAE-like submissions, activities and management
Archival storage “Shop-windows” Facilitate industrial links Career-long personalised
work spaces
Russell Group
University of Birmingham University of Bristol University of Cambridge Cardiff University University of Edinburgh University of Glasgow Imperial College King's College London University of Leeds University of Liverpool
LSE University of Manchester University of Newcastle University of Nottingham University of Oxford University of Sheffield University of Southampton University of Warwick University College London
18 out of 19
SHERPA
SHERPA - an outcome of JISC's strategy & support
Facilitated establishment and development of repositories in partner institutions
Examined issues for repository growth
SHERPA Partners
– University of Nottingham – University of Birmingham – University of Bristol – University of Cambridge – University of Durham – University of Edinburgh – University of Glasgow – London LEAP Consortium – University of Newcastle – University of Oxford – White Rose Partnership – The British Library– Arts & Humanities Data Service
London LEAP Consortium – Birkbeck College – Goldsmiths College – Imperial College – Institute of Cancer
Research – Kings College – London School of
Economics and Political Science (LSE)
– Royal Holloway – Queen Mary
– School of Oriental and African Studies (SOAS)
– School of Pharmacy (SoP)
– University College, London (UCL)
White Rose Partnership – University of Leeds – University of Sheffield – University of York
SHERPA - current projects
SHERPA Plus OpenDOAR SHERPA/RoMEO SHERPA DP PROSPERO RDN IR Search Service DRIVER EThOS MIDESS, IRIS, VERSIONS, SPECTRa and StORe
SHERPA - practical outcomes
Establishing an archive, individual or consortium Basic technical needs Basic costs Populating an archive Copyright Advocacy & changing working habits Mounting material Maintenance Preservation Concerns
Academic concerns
Subject base more natural ? – institutional infrastructure, view by subject
Quality control ?– peer-review clearly labelled
Plagiarism– old problem - and easier to detect
“I already have my papers on my website . . . “– unstructured for RAE, access, search, preservation
Threat to journals?– evidence shows co-existence possible - but in the future . . . ?
Barriers to adoption
Copyright restrictions– approx.. 93% (of Nottingham’s) journals allow their authors
to archive
Embargoes– defines relationship of publisher to research
Cultural barriers to adoption Authors are willing to use repositories
– 79% would deposit willingly if required to do so
Deposition policies are key
Repositories are spreading because . . .
Give easy access Give rapid access Give long-term access Increase readership and use of material They offer advantages to academics They offer advantages to institutions They offer advantages to research funders They offer new ways for information to be linked and
used
Futures
10 years - what changes are coming down the track and what responses are needed?
What is inside your control and what is outside? Irrespective of repositories, author-side charges,
open access - what will develop? Developments in the web and ICT alone will produce
substantial change . . . Some themes . . .
Future themes
Journals - what is happening now and what will develop in the future?– subscriptions, commercial pressures, staffing . . .
Academics & IT - what will people expect from IT?– access, speed, integration . . .
Research funding and processes - how is research changing?– what stakeholders are involved and what do they want? . . .
How will this effect current publishing models? How will this effect open access and repositories?
