Turn your paper trail into a digital workflow with eCopy

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“Thanks to eCopy…every employee of

Van Laere can use the full power of the

multifunctional printer (MFP) as a user

friendly network scanner.”

Roland Tempels, Head of IT, Van Laere, Belgium.

30% of all key business documents are paper based.

InfoTrends – Roadmap 2006:

Image Scanning Trends.

Streamline your business with eCopy.

Changing the way you distribute documents

around your business could help you to

improve productivity, meet compliance issues

and reduce your impact on the environment.

Take a moment to think about the amount of paper documents that are around your office right now – on desks, in your filing system, or in the post on the way to clients. Chances are, there’s far more than you need, and this mountain of paper is slowing your staff and your business down.

Switching to a digital document distribution solution such as eCopy™ShareScan® can dramatically turn this around, helping you:

• Increase access to information and send productivity levels soaring.

• Make working life easier for your end users and IT staff.

• Introduce audit trails to meet security and compliance targets.

• Eliminate costly postage and courier costs by emailing documents at zero cost.

• Slash the amount of paper you use which saves cost and the environment.

Read on to learn more about how eCopy can help to simplify and speed up your document distribution.

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*1 license with eCopy ShareScan Essentials; 10 licenses with eCopy ShareScan Suite.

Merge, edit and highlight using

eCopy Desktop*.

eCopy ShareScan Essentialsturns your multifunctional

printers into document capture and sharing devices.

eCopy ShareScan Suiteincludes more advanced integration capabilities.

Scan document in via

multifunctional printer.

Scan to

Fax

Email Applications

Folder

Scan to

Fax

Email

Folder

Your eCopy options:

Reduce costs and increase productivity with eCopy.Choose the version of eCopy you need depending on your

document distribution needs. For example, if you’re looking

for an easy-to-use document scan/capture system, eCopy™

ShareScan® Essentials is ideal. Or for more advanced network

integration with your back-end systems and network applications,

such as electonic content management, choose eCopy™

ShareScan® Suite.

Both solutions also include eCopy Desktop,™* which allows users to consolidate different electronic formats into a single format, then edit and add annotations. This software is also available as a separate module.

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Mak e collaboration easier with eCopy ShareScan Essentials.

Connect your multifunctional printer (MFP) to your

organisation’s email system, fax and network folders

for fast, secure document distribution with eCopy

ShareScan Essentials.

• Improve user productivity by making it easier for staff to save, locate and access information.

• Your IT staff can manage all MFPs and user accounts from a single, centralised point.

• With audit trails in place, you can keep track of who is sending what, which also helps you meet compliance requirements.

• Data encryption ensures your confidential information remains secure.

• The solution can expand with your business as it grows and adapt to changing needs.

• The embedded Canon MEAP-platform allows eCopy ShareScan to be operated through the standard colour user interface.

• The optional add-on keyboard allows users to type in passwords and file names at the device with ease.

All of which means eCopy ShareScan Essentials helps users share electronic documents, collaborate more effectively and boost workgroup productivity.

Easy typing with optional keyboard.

Simple user interface.

It’s easy to use with simple on-screen directions and an intuitive user interface embedded into your MFP. Users can either email or fax documents or scan to folders directly from the device without needing to return to their PC.

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Full network integration with eCopy ShareScan Suite.

This software suite includes all the benefits of eCopy ShareScan

Essentials, plus more advanced network integration into your

back-end systems, applications, databases and servers – for an

even more efficient document workflow.

You also get real-time integration with many popular document management, collaboration and business applications. This effectively turns your MFP into a general document input device, helping you streamline processes and increase efficiency. Not to mention out-of-the-box connectivity with Microsoft technologies such as Active Directory, Exchange, SharePoint, Access and SQL Server, which means you can get even more from your existing investments.

• Versatile file naming and indexing options ensure users can quickly create workflows and find digital documents.

• You can control user authentication and access to applications dynamically.

In short, eCopy ShareScan Suite is ideal if you’re looking to integrate paper-based information into your back-end systems and applications to improve efficiency.

ScanStation for MFPs

eCopy ScanStationTM is a free-standing touch-screen, keyboard and computer that connects easily to any scan-capable Canon MFP – the large user interface makes it easy for users to view options.

* ScanStation for scanners.

ScanStation for scanners

ScanStation is also available for individual scanners, which helps to turn any Canon DR scanner into part of a document distribution solution and workflow.

* ScanStation for MFPs.

* eCopy ShareScan is also available as an embedded option

“ We found additional work processes that could be digitised. Our document management has become more efficient by using the SharePoint connector and integrating eCopy with our own Sibel system.”

Sven Olof Lundström, IT Manager, Östgöta

Brandstodsbolag Länsförsäkringar, Sweden.

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Improve personal productivity with eCopy Desktop.

eCopy Desktop software enables users to work more productively,

by consolidating different electronic document formats (such as

MS Office and PDF documents) into a single format.

This helps users locate and retrieve information quickly, and they can also edit documents and add annotations or highlights as and where they need to. Licences of this versatile software are delivered with both eCopy ShareScan Essentials (1 license) and eCopy ShareScan Suite (10 licenses), or can be purchased separately.

Annotate documents onscreen.Consolidate different formats.

Improve efficiency, reduce costs and increase security with eCopy.

Using eCopy to turn your paperwork into a secure, digital workflow

means information can f low around your business a lot more

smoothly, and help your staff work more effectively. Not to mention

using less paper.

While this has obvious benefits in terms of costs, it can also help you meet environmental targets and make your brand greener. This approach ties into Canon’s strong environmental commitment, and our corporate philosophy of Kyosei: “Living and working together for the common good.”

“The number of ways we can put eCopy to use to improve our business processes is unlimited. As our users gain more familiarity and their creativity is unleashed, I expect to see its use – and the resulting productivity benefits – increase dramatically.”

Craig Powell, IS/IT Director UK, Sony Ericsson. -

Want more information about eCopy?

To learn more about the business benefits of eCopy,

or to arrange a consultation with a Canon document

distribution expert, visit

www.canon.co.uk

Canon UK Edition 0121W709

Barcode 5026173426022

© Canon Europa N.V., 2008 (0408)

Canon (UK) Ltd Woodhatch, Reigate Surrey RH2 8BF Telephone No: 01737 220000 Facsimile No: 01737 220022 www.canon.co.uk

Canon Ireland Arena Road, Sandyford Industrial Estate Dublin 18, Ireland Telephone No: 01-2052400 Facsimile No: 01-2958141 www.canon.ie

Canon Inc.www.canon.com

Canon Europa N.V.www.canon-europe.com