edfacts data submissions: changes for sy 2017-18€¦ · e-mail: [email protected] website: edfacts...
TRANSCRIPT
![Page 1: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/1.jpg)
EDFacts Data Submissions: Changes for SY 2017-18
Migrant Education Program (MEP) Webinar December 13, 2018
3:00 pm – 4:30 pm ET
OME Mission To provide excellent leadership, technical assistance, and financial support to improve the
educational opportunities and academic success of migrant children, youth, agricultural workers, fishers, and their families.
![Page 2: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/2.jpg)
Legal References for EDFacts Collection
Title VIII. General Provisions: Part C, Section 8303, Consolidated Reporting (ESEA, as amended through P.L. 114-95).
Code of Federal Regulations: 34 CFR 76.720 Applies to a State’s reports required under 2 CFR 200.328 (Monitoring and Reporting of Program Performance) and 2 CFR 200.327 (Financial Reporting).
Guidance: MEP Guidance, March, 2017, Chapter IX. Program Performance and Child Count Reporting, pages 96-105.
2
![Page 3: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/3.jpg)
Purpose of EDFacts Webinar OME seeks to: Improve resources to assist State Migrant Education
Programs (MEPs) in fulfilling data reporting requirements, and
Improve “first-submission” accuracy by providing examples and data quality tools to State MEPs.
3
![Page 4: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/4.jpg)
EDFacts Webinar Objectives
Participants will: 1) Review School Year (SY) 2016-17 Consolidated State
Performance Report (CSPR) data quality results, 2) Review the SY 2016-17 CSPR top data quality issues, 3) Review changes to the MEP Reporting Process and
EDFacts files specifications for SY 2017-18. …So that MEP directors may accurately submit SY 2017-18 EDFacts files.
4
![Page 5: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/5.jpg)
Webinar Objective 1:
SY 2016-17 CSPR
Data Quality Results
5
![Page 6: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/6.jpg)
CSPR Comparison Data SY 2011-12 through SY 2016-17
0
50
100
150
200
250
300245
174
104 140
68
SY 2011-12SY 2012-13SY 2013-14SY 2014-15SY 2015-16SY 2016-17
Total Number of Data Quality Errors
107
6
![Page 7: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/7.jpg)
SY 2016-17 CSPR Results: No Significant Data Quality Issues Alaska Arizona California Colorado Georgia Idaho Indiana Iowa Michigan New Hampshire New York Ohio Oregon Pennsylvania South Dakota Vermont Washington
100% Within Data
Check Sheet Parameters
Bold and Italicized = Minimum Three Consecutive Years
7
![Page 8: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/8.jpg)
Webinar Objective 2:
SY 2016-17 CSPR
Top Data Quality Issues
8
![Page 9: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/9.jpg)
SY 2016-17 CSPR Results
33
13
6 6
39
5 5
0
20
40
60Number of Part 2.3 Data Quality Issues
2.3.1 Child Counts and Narratives
2.3.2 Eligible Migrant Children
2.3.3 RY Services
2.3.4 S/I Services
2.3.5 Performance Period Services
2.3.6 School Data RY
2.3.7 MEP Project Data
9
![Page 10: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/10.jpg)
SY 2016-17 CSPR General Information and Top Data Quality Issues
2.3.1. Child Counts and Narratives 2.3.5. Performance Period Services
10
![Page 11: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/11.jpg)
2.3.1 Child Counts
Data Quality Issue #1
11
![Page 12: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/12.jpg)
2.3.1 Child Counts Address ALL the requirements for Methods Used to
Count Children (2.3.1.3.3). Specifically, address how the State MEP counts two-year-olds who turn three years of age; how high school graduates will NOT be included in the subsequent year’s counts.
Address the requirements for Quality Control Processes (2.3.1.3.4). OME has clarified re-interviewing questions.
Counts of eligible children in grades three through eight and high school who were assessed normally should be a subset of counts of eligible children in these grades.
12
![Page 13: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/13.jpg)
2.3.5 Performance Period
Services Data Quality Issue #2
13
![Page 14: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/14.jpg)
2.3.5 Performance Period Services Nested Data (compared to el igible population) Increases/decreases of >25%
14
![Page 15: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/15.jpg)
Webinar Objective 3:
SY 2017-18 Changes to EDFacts File Specifications
15
![Page 16: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/16.jpg)
SY 2017-18 MEP CSPR Changes NO CSPR Submission 2.3.1.2. Explanations for Category 1 Child Count
Increases/Decreases 2.3.2.1. Explanations for Category 2 Child Count
Increases/Decreases 2.4.3.1. Methods Used to Count Children 2.4.3.2. Quality Control Processes 2.4.5.2. HSED Counts Student Information System, Type of MEP Project
16
![Page 17: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/17.jpg)
MEP EDFacts File Specification Changes
Where are the changes in file specifications? Multiple File Specifications C121 C192
17
![Page 18: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/18.jpg)
MEP EDFacts File Specification Changes: Multiple Files
Updated “Migrant” to “Migratory” when referencing
children (C054, C121, C122, C145, C165)
18
![Page 19: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/19.jpg)
MEP EDFacts
File Specification Changes: File C121, MEP Students Eligible “Limited English Proficient” is now “English Learner.” Category Sets F (QAD-RY) & G (Referrals) are optional.
19
![Page 20: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/20.jpg)
MEP EDFacts File Specification Changes:
File C192, MEP Students Priority for Service
The collection of PFS served in Regular SY and
Summer/Intersession is optional.
20
![Page 21: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/21.jpg)
How to Explain Increases and Provide Comments: Option 1
Option 1: Provide explanations for Category 1 and
Category 2 counts “Over 10%/Under 10%” and all other counts “Over 25%/Under 25%” in Column K on your State’s MEP Data Check Sheet, and attach your completed Data Check Sheet in an email to [email protected] by February 13, 2019.
21
![Page 22: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/22.jpg)
How to Explain Increases and Provide Comments: Option 2
Option 2: Provide explanations for Category 1 and
Category 2 counts “Over 10%/Under 10%” and all other counts “Over 25%/Under 25%” in a Word file, and attach your document in an email to [email protected] by February 13, 2019.
22
![Page 23: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/23.jpg)
EDFacts Data Submission Due Dates
EDFacts Migrant file submissions are due by
Wednesday, February 13, 2019, at 5:00 pm ET.
If required, resubmission of EdFacts files will occur in spring 2019. ALL data submissions must be corrected and submitted during this period, as there will be no “Limited Re-Open” data resubmission period for the SY 2017-18 EDFacts collection.
23
![Page 24: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/24.jpg)
Questions?
Please submit any questions that you may have about the webinar’s content through
the conversation box.
24
![Page 25: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/25.jpg)
State MEP Data Check Sheets
OME will email State MEP Data Check Sheets and Word file templates and their instructions by December 31, 2018. Please contact [email protected] if you have any questions on how to use the Data Check Sheets.
25
![Page 26: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/26.jpg)
Please Tell Us How to Improve!
We have five questions that we will ask you to answer, and then we’ll provide a chance for you to suggest improvements to this webinar. Let’s go…
26
![Page 27: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/27.jpg)
Thank you for completing the survey! According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is voluntary. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email [email protected] and reference the OMB Control Number 1800-0011. 27
![Page 28: EDFacts Data Submissions: Changes for SY 2017-18€¦ · E-mail: EDEN_SS@ed.gov Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal](https://reader036.vdocuments.net/reader036/viewer/2022081611/5f0bdcfa7e708231d43295d7/html5/thumbnails/28.jpg)
THANK YOU! Edward Monaghan [email protected] Preeti Choudhary [email protected] Partner Support Center (PSC) Contact Information: Telephone: 877-457-3336 (877-HLP-EDEN) Fax: 888-329-3336 (888-FAX-EDEN) TTY/TDD: 888-403-3336 (888-403-EDEN) E-mail: [email protected] Website: EDFacts Initiative Hours of Operation: 8:00 am - 6:00 pm ET, Monday-Friday, excluding federal holidays.
28