edina lacrosse association team manager training spring/summer 2015 session monday, may 11, 2015 -...

Edina Lacrosse AssociationTeam Manager Training

Spring/Summer 2015 Session

Monday, May 11, 2015 - 7pm

Community Room

Edina City Hall

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Team Manager Responsibilities• Be contact for tournament registrations, team coaches & team parents• Manage the spring/summer team calendar and website• Maintain roster and list of assigned jersey numbers – ELA site and

league sites• Help coordinate in and out of town tournament activities (including

assessments and waivers)• Work closely with age group coordinator/program director• Create or assign creation of team player card (various templates)• Send out weekly (sometimes more) team communications• Prepare for Home Games – field setup/take down; Scorekeeper and

CHILL Manager volunteers• Submit scores after games on league website• Embrace parents & coaches; keep everything fun with lots of

communication

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• Team Calendar• Team Roster (Last, First, #)• Contacts – Coaches, Manager(s)• Game Schedule• Tournament Info• Fun stuff – photos, highlights

Team Web Pages - NGIN

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Team Web Pages

• Access Edina Lacrosse Association (edinalacrosse.com)• Login with your email address and password. This will give you edit access to

your page. • Click on Edit Mode. This turns everything yellow.• Choose the BOYS TEAMS or GIRLS TEAMS tab on the top menu bar.• Select your team from either the drop down menu or the left vertical menu.

Login, Page Access and Edit Mode

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Team Web Pages

• Team Home Page defaults to List View• Click View All to see Calendar View• Use iCal link to link your calendar to the team calendar

• NOTE for Google Users: can be up to 24-hour delay in the feed

Team Calendar

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Mobile App – Follow Team

• Find the Sport NGIN App on your Smart Phone and install it• Once installed, add the code for your team – upper right of team home page• App allows 1 free team but more can be added with an annual subscription

($1.99 per year)

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Team Web Pages

• Click on the Add Event icon on the top of your calendar• Enter the information for your event on the next screen• Add an address in Location to help people use a Maps program for directions• Click Create This Event. You’re done!

Adding a Calendar Event

You can also set up All Day or Repeating Events

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Team Web Pages

• Click on the event in your calendar from the list view or the view-all calendar• Event comes up. Click on Edit in upper right corner.• Edit your event and then click Save Changes. You’re done!

Revising a Calendar Event

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3Can change 1 or all events in a repeating event

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Team Web Pages

• Click Roster at top of your home page. Click Add Player on next screen.• Click Add Player from Network Member Directory. Start typing player name –

will try to find player as you type. When you find it, click on that name.• Add Jersey Number. Click Save Player. Repeat for each player. You’re done!

Entering Roster

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5 4

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Team Web Pages

• Coach and Team Manager Contacts should already be entered• Can add a New Contact or edit an Existing Contact

Contacts

Edit

Create New

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Team Web Pages

• Determine where you want to add the photo on your page• Then click the yellow spacer to add a new page element• Choose Single Photo and follow directions to upload a jpeg from your PC

Add a Photo

Photo Here

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Team Web Pages

• Determine where you want to add the photo on your page

• Then click the yellow spacer to add a new page element

• Choose Text Block, enter text and click Create This Page Element

Add a Highlight or News Story

Add HereCallouts:Single Spacing&Links

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Team Web PagesEditing or Deleting Elements

Edit Delete

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Team Web PagesEntering Games & Scores (Optional)

• Login• Click Game Schedule at the top of your

team home page• Then click the Add Game• Enter information about the game on the

next screen and Save• Game will appear on your Team Calendar

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Team Web PagesEntering Games & Scores (Optional)

After a Game:• Login• Click Game Schedule at the

top of your team home page• Find the game on the game list• Click the option under the

Status column• Click Quick Score and

complete the details

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Group Me Text Communication• Good for last minute communication – like game delays, field closures, etc.• Will send a group text to everyone in your preconfigured group• Download GroupMe on your phone’s App Store

Setting up a Group

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Preparing for Home GamesHOME GAME FIELD SETUP:

Fields for home games will need to be setup (1st game) and taken down (last game) each day. At a minimum the following items should be setup for the game.

• Cones on field corners and one at midfield (Coaches should know and do this)• Scoring table• Chairs• Timer• Horn/Whistle• Scoreboard• First Aid Kit• Score sheets/pens

The above items are available in the locked boxes located at each home game field. The combination for all lockers is 30-4-38.

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Preparing for Every GameScoring:

You'll need a scorekeeper from your team for every game. Seek/assign parent volunteers for this. Winning teams or home teams are responsible for reporting scores.

CHILL/Sideline Manager:Each team needs a CHILL/Sideline Manager for every game. Seek/assign parent volunteers for this (different from the scorers). ”Keeping other parents from going loopy" - love that description.• YLM League requires CHILL Manager registration (more details later)

NOCSAE Balls:ALL TEAMS MUST PROVIDE NOCSAE CERTIFIED BALLS FOR EVERY GAME. ELA has supplied all coaches with these.• Stress with your players and families – don’t take ELA balls! Return to coaches if you

find some.

All of the above need to be in place or refs won't allow play

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Leagues for Game Play• Boys – Spring (April through May): MBSLA

– mbsla.org– Game schedules already entered on team sites

• Boys – Summer (Jun 15 through Aug 3): YLM– youthlaxmn.org– Game schedules released week of June 1– State Tournament U13 & U15: August 1-3

• Girls – Summer (Jun 8 through Aug 2): MSSLAX– msslax.com– Game schedules released week of May 17

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Key League Tasks• Enter Coaching and Player Roster• Retrieve Game Schedules• Reschedule Games• Enter Scores after Games

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MBSLA – Enter Player Rosters(Boys Spring Season)

• mbsla.org• Click on

Login

Step 1 of 8

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• Find your team in the right group and click on it

• Will open your team’s page

Step 2 of 8


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• Click on Edit Mode to allow editing

Step 3 of 8


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• You’ll see a lot of Yellow now (Edit Mode)

• Click on Roster box

Step 4 of 8


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• Click on Add Player

Step 5 of 8


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• Choose Import Players from Excel

Step 6 of 8


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• Click on Choose File

• Choose the file on your PC that has your team roster

• Click Add Players to Roster

Step 7 of 8

Use this template, but you only need to fill in Jersey #, First Name, Last Name


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• Your Player Roster is now loaded

Step 8 of 8


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MBSLA – Enter Coaching Rosters(Boys Spring Season)

• Login, get into Edit Mode & Find your team

• Click on Roster box like with Player Rosters

Step 1 of 5

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• Click on Coaches tab

• Click on Add Coach

Step 2 of 5


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• Click on Create New Coach

Step 3 of 5


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• Enter Coach Profile First Name and Last Name

• Click on Save Coach

Step 4 of 5


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• Your coach is now added

• Add more coaches by repeating

Step 5 of 5


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MBSLA – Contacts(Boys Spring Season)

• Enter your Coach and Contact info on your MBSLA home page

• You can find other team contacts on other team pages

• www.tinyurl.com/mbsla then add league like U15B (www.tinyurl.com/mbslau15b)

• Weekly ref email comes from MBSLA

http://www.tinyurl.com/mbsla

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MBSLA – Enter Game Scores(Boys Spring Season)

• Login, Find your team & go into Edit Mode

• Click on the game - team home page

Step 1 of 3

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• Click on Quick Score

Step 2 of 3


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• Change Game Status to Final

• Enter scores

• Click Save

Step 3 of 3


Coach & Manager Registration

Sign In (for later use)available here

YLM Coach & Manager Registration(Boys Summer Season)

Register:• ALL Coaches – Need US Lacrosse # & YLM training date • CHILL Managers• Team Manager(s)Coach youthlaxmn.org

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• Click Begin Registration and Continue on next page

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• Sign in OR Create Account if you’re new


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6. Scroll to bottomand check the acceptance box

7. Choose your team.Edina is in the West District of each age group

8. Click SUBMIT at bottom of this page to complete your registration


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• See Game Schedule & Report Scores

• ELA Webmasterwill Link the Game Schedule on each team’s calendar

YLM Game Schedule & Scores(Boys Summer Season)

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MSSLAX – Submit Team Roster(Girls)

• Go to msslax.com

• Click on Roster Forms

• Download form, complete and email

[email protected]

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• Go to msslax.com• Click on Game Results• Complete form• Winning Team submits• If tie, Home Team

submits• Submit within 24 hours

of game

MSSLAX – Submit Scores(Girls)

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Team Cards & Full Rosters• Team Cards

– Lots of different templates available

– Check the ELA website - Manager tab

• Full Rosters– It’s helpful to share

your team roster with contact info

– Only with the families on your team – do it via email or Google Sheets (don’t post on your site)

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Weather• General

– Use best judgement; consult with your coaches and/or Program Coordinators

– ELA supports parents not allowing kids to play due to weather, even if ELA has not cancelled the activity

• Practices– Edina Park & Rec field closures (earliest is usually 3 pm)– Heat & storms

• Games– Generally play in the rain; delays/cancellations if lightning– YLM and MSSLAX have Heat Rules (reduced game time or cancel game)– If we are host and need to cancel ahead of time, contact other team

coaches and referees

• Team Communication– GroupMe and Email to your families

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YLM Heat PolicySummer lacrosse brings the requirement to be aware of the impact the weather indicator Heat Index has on the safety of our players. The Heat Index is a combination of temperature and humidity. The YLM endorses the guidelines below for determining what should be done when the Heat Index reaches certain levels. This document is also available on the YLM website, youthlaxmn.org.

The NOAA website (www.weather.gov) will provide the current Heat Index by city or zip code. This will not provide the exact Heat Index at your site and factors like the type of field (grass or artificial turf) can significantly impact player safety in high Heat Index conditions.

Coaches, officials, and administrators are encouraged to err on the side of caution. All those involved in administering the game including coaches from both teams, officials and site administrators should discuss precautions before the game and, if needed, again at halftime. When mandatory water breaks are needed, the timer should be directed to stop play and sound the horn approximately halfway through each quarter. Teams must be prepared in for high Heat Index conditions and bring coolers filled with water and towels and/or watermelon and oranges as well as ample water. Having an adequate supply of water for all players is an absolute requirement in order to play in high Heat Index conditions. In addition, players and their parents should be reminded that players need to consume addition water throughout the day before and after the game. If sufficient water is not available, the game should not be played.

While each association is responsible for ensuring that a game can be played safely. If the weather forecast indicates the potential for very high Heat Indices, the YLM Executive Committee may call for the cancellation of all scheduled games and practices. Such decisions will be communicated through the YLM website. (continued on next page)

http://www.weather.gov/

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YLM Heat Policy (continued)Heat Index Clock Impact Precaution

Up to 89° No game changes recommended. Observe players for signs of heat reactions. Coaches should substitute more frequently and observe players on the sideline. Players should be encouraged to remove helmets and drink extra water.

90° - 99° Mandatory one-minute water breaks per quarter. Each quarter should be shortened by one minute. Game clock and any penalty clocks should be stopped during water breaks. Officials should remind teams there should be no coaching during water breaks.

Players should remove helmets during water breaks. In addition players should pour water on their heads and/or apply cold, wet towels to their necks in addition to drinking plenty of water.

100° - 105° Mandatory two-minute water breaks per quarter. Each quarter should be shortened by two minutes. Game clock and any penalty clocks should be stopped during water breaks. Officials should remind teams there should be no coaching during water breaks.

Players should remove helmets during water breaks. In addition players should pour water on their heads and/or apply cold, wet towels to their necks in addition to drinking plenty of water. In addition, players and their parents should be reminded that players need to consume addition water after the game.

105°+ Suspend play, notify YLM

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Contacting League & Referees

• MBSLA– Canceling games: [email protected], plus the

officials and coaches at your site– Program Coordinators will email you the referee

contacts each week– Coach contact information would be under the team

page on mbsla.org OR at www.tinyurl.com/mbsla then add league like U15B (e.g., www.tinyurl.com/mbsla/U15B)

– Ask for help. Partner with your Program Coordinator(s) and Coaches.

• MSSLAX – Go to msslax.com and click Team Contacts

mailto:[email protected]

http://www.tinyurl.com/mbsla

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Contacting League & Referees

• YLM

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Tournaments• Registration Links already sent out• Your Program Coordinator may ask you to help manage a

tournament– Tournament Website– Waivers (some are online & some paper)– Coach/Manager Pre-Registration (some tournaments)– Team Prep Communication (arrival time, etc.)

• Arrange parent volunteers for water, sports drinks, chocolate milk, healthy snacks, etc.

• Arrange team tent if any parents have one• Roll of black garbage bags in case of rain for player bags• Let parents know if there will be t-shirts for sale• Arrange team meal if you think it’s needed

– Day of tournament:• Check-in team at tournament HQ• Take attendance to make sure all players are accounted for• Severe weather – managers and coaches need to make sure all players are safe

in cars or buildings

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Weekly Team Updates• Key Dates for the Week

– Practices– Games– Other Events

• Other Information– Prep Info – games, tournaments, picture day,

etc.

• Get Volunteers

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Key Dates Coming Up• Boys

– Tournament Registration due mid-May– YLM game schedule should be available around 6/1– June/July practice schedules will follow shortly after

6/1– Will probably have some coaching changes– Game play for YLM starts 6/15– U9/U11: Season ends by 7/31– U13/U15: YLM Championship Series 7/27-8/3

• Girls– Game schedule available after 5/17

• Picture Day – week of June 22

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Key Contacts for Questions

• Your Program Level Coordinator(s)• Website Stuff:

– Kelly Rhodes – [email protected] or 952-270-3123 (cell)

– Sally Arndt – [email protected] or 612-670-7162 (cell)



edina lacrosse association team manager training spring/summer 2015 session monday, may 11, 2015 -...

Documents

team calendar team roster

team calendar slide

team coaches team parents

team communications

free team

springsummer team calendar

team calendar note

team manager contacts