Emergency Action Plan

Education Studies Pepper Canyon Hall

3rd & 4th Floors      

EMERGENCY  PHONE  NUMBERS    

Call 9-1-1 from campus phones

From other phones: UCSD Police (858) 534-HELP (4357)

In the event of a major emergency affecting the campus, check UCSD status using one of the methods below:

Emergency status phone number UCSD Campus: (888) 308-UCSD (8273)

Emergency status web page http://ucsd.edu/emergency

EDS Department Safety Officer: Pamela Frugé

Education Studies Specific Emergency Information

Location of EDS’s emergency supplies: the Teaching Lab (room 340), in the back cabinets. The cabinet is labeled "Emergency Kit" for quick & easy identification. Every  staff  and  faculty  member  should  have  a  red  emergency  pack  in  their  office.  If  you  do  not  have  an  emergency  pack,  please  contact  the  MSO. Procedure for closing EDS in the case of emergencies: In cases of emergency, the MSO and Chair will make the decision to close EDS jointly based on information provided by campus officials. If either is unavailable, the other will make that determination. If neither is available, the Student Affairs Manager and the Associate Chair will make the decision, jointly if possible. If none of these people are available, any available faculty member will make the decision. Whoever makes the decision will notify all staff and faculty who are in EDS, post signs, close down the office making sure no one is in our teaching facilities or common spaces, and contact staff and faculty who are not at EDS to stay home. Location of first aid kits: the supply room (Room 389) and in the open mail area (marked on the mpas below by a ):

EDS Evacuation Procedures

Buildings may need to be evacuated for a number of reasons, including: Fire Earthquake Other immediate threats to safety

Evacuation Procedures

o Safely stop your work. -Shut down your computer. -Gather your personal belonging such as glasses, prescription medication, keys, and purse.

o Quickly evacuate the building using the nearest door marked with an EXIT

sign. -Do NOT use elevators. -Use a safe stairway. -Help those who need special assistance (disabled persons, small children). -Touch closed doors before opening. If surface is hot, DO NOT OPEN, use alternative exit.

-Close but do not lock all doors as you leave.

o Report to your designated assembly area. -Stay in designated assemble area for a head count. - Report any missing individuals and last known locations. -Notify emergency responders about sensitive research/equipment/animals left in building.

o Wait for instruction from Emergency Responders.

-Remain outside in your designated assembly area. -Do not re-enter the building until authorized to do so by an appropriate authority (Police, Fire Department, etc..)

EDS Evacuation Location (Note that location has been updated)

PEPPER CANYON HALL – Area MapDESCRIPTION: Offices, Conference Rooms

DATE: 8/27/12

BUSINESS NAME: University of California, San Diego

H: 102535 24-HOUR CONTACT: (858) 534-4357

N

SEW

BUSINESS ADDRESS: 9500 Gilman Drive, La Jolla, CA 92093

THOMAS BROS COORDINATE: 1228, A2

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UCSD NEIGHBORHOOD: Sixth CollegeBUILDING INDEX: 780

Gilman ParkingStructure

PepperCanyon

Hall

Visual ArtsComplex

Myers D

rive

Russell Lane

401400

301

301A

UC 303

302

409

StudentServicesCenter

MusicBuilding

965

Gilman Drive

You Are Here

Assembly Area

FIRE

Small Fire (waste basket size, needs only 1 fire extinguisher)

• Pull  the  fire  alarm  to  notify  building  occupants  and  fire  department.  • If  you  have  been  trained  to  use  a  fire  extinguisher,  and  it's  safe  to  do  so,  

attempt  to  extinguish  a  small  fire  using  the  P-­‐A-­‐S-­‐S  procedure:    o P  -­‐  Pull  the  pin  located  in  the  extinguisher  handle.  o A  -­‐  Aim  the  nozzle,  horn,  or  hose  at  the  base  of  the  fire.  o S  -­‐  Squeeze  or  press  the  handles  together.  o S  -­‐  Sweep  from  side  to  side  at  the  base  of  the  fire  until  it  is  out.  

• Evacuate  the  building  and  assemble  at  your  designated  area.  • Call  9-­‐1-­‐1  from  a  safe  area.  • Provide  incident-­‐specific  information  to  arriving  emergency  responders.  

Large Fire (larger than a waste basket, needs more than 1 fire extinguisher)

• Pull  the  fire  alarm  to  notify  building  occupants  and  fire  department.  • Evacuate  the  building  and  assemble  at  the  designated  area.  • Call  9-­‐1-­‐1  from  a  safe  area.  • Provide  incident-­‐specific  information  to  arriving  emergency  responders.  

UTILITY  FAILURE  

Notify Facilities Management or Facilities Engineering immediately.

• Campus Facilities Management: (858) 534-2930 • Hillcrest Medical Center Facilities Engineering: (619) 543-6454 • La Jolla Medical Center Facilities Engineering: (858) 657-6400

General precautions

• Ventilation: If smoke or burning odor is present, evacuate the area. • Elevator: Push button or use telephone in elevator to contact emergency help. • Plumbing/Flooding: Disconnect electrical devices if safe to do so and evacuate

the area. • Electrical: Call Facilities Management or Facilities Engineering.

Major utility failure

• If you are responsible for a backup generator and it doesn't begin to operate, contact Facilities Management or Facilities Engineering.

• Department Safety Coordinator and/or department head may contact Facilities Management or Facilities Engineering for information regarding scope and duration of expected outage.

Emergency utility failure

• Gas leaks: Evacuate the area immediately. Call 9-1-1 from a safe area. Do not use spark-producing devices.

EARTHQUAKE

When shaking is felt

• Get  under  a  desk,  table,  or  stairwell  or  move  against  an  interior  wall.  • Cover  your  head  with  your  arms.  • Stay  away  from  big  windows,  shelves,  or  tall  room  partitions.  • Remain  under  cover  until  the  movement  subsides.  • When  shaking  stops,  look  for  trapped  or  injured  people  and  ruptured  

utilities.  

Minor earthquake

• If  minor  damage  occurs  in  your  area,  inform  your  Department  Safety  Coordinator.  

• Remain  at  your  station  and  await  further  instructions  from  key  personnel.  

Major earthquake

• If  severe  building  damage  occurs,  evacuate  the  building.  • Assemble  at  your  designated  area;  wait  for  instructions  from  emergency  

personnel.  • Report  missing  persons  and  ruptured  utilities  to  emergency  personnel  

immediately.  • Provide  CPR  and  first  aid  to  seriously  injured  people,  if  you  have  been  

trained.  • Take  injured  people  to  a  triage  area:  Student  Health  Service  or  an  area  

hospital.  • Food,  water,  first  aid  supplies,  etc.,  will  be  distributed  by  emergency  

personnel  as  part  of  the  campus  wide  emergency  response  program.  • Campus  emergency  personnel  will  report  to  prearranged  areas  and  receive  

instructions  from  the  main  Emergency  Operations  Center  (EOC).  

EXPOSURE TO BLOOD OR BODY FLUIDS

Protocol for needle stick or exposure to human or primate blood, body fluids, blood borne pathogens, or recombinant DNA.

Immediately do the following

• Wash  wound  thoroughly  with  soap  and  water.  Use  the  eyewash  to  rinse  out  splashes  to  mucous  membranes.  

• Seek  medical  advice  and  treatment  as  directed  below.  • Report  the  incident  immediately  to  Environment,  Health  &  Safety:  (858)  534-­‐

3660.  

• Submit  an  Employee  Incident  Report  online  form  to  Workers'  Compensation.    o At  the  top  of  the  form,  select  the  Workers'  Compensation  tab.  

Complete  and  submit  the  Employee  Report  page.  o See  What  to  Do  if  a  Work-­‐Related  Injury,  Illness,  or  Exposure  Occurs  

for  details.  

Seek medical advice and treatment

During business hours, 8 a.m. - 4 p.m.

• Option  1:  Call  the  Medical  Center  paging  operator  at  (619)  543-­‐6737  and  ask  them  to  page  1447  

• Option  2:  Call  a  UCSD  Center  for  Occupational  &  Environmental  Medicine  (COEM)  and  ask  for  an  emergency  consultation  with  an  Occupational  Medicine  Nurse:    

o COEM  Hillcrest:  (619)  471-­‐9210      |      COEM  La  Jolla:  (858)  657-­‐1600  

After business hours or if paging does not work

• Proceed  directly  to  the  emergency  room  at  Thornton  Hospital  or  UCSD  Medical  Center.  

NOTE: Post-exposure prophylaxis drugs are designed to stop HIV infection and replication. The sooner prophylaxis can be started, the better. Even if you have been delayed by several hours or days, seek medical advice. The interval after which post-exposure prophylaxis provides no benefit is not known.

PERSONAL INJURY

When a work-related injury or illness occurs:

• Give  first  aid  if  you  have  been  trained.  Call  9-­‐1-­‐1  if  emergency  help  is  needed.  • Get  medical  treatment,  as  necessary,  during  business  hours  at  a  UCSD  

Center  for  Occupational  &  Environmental  Medicine  (COEM).  Call  the  closest  COEM  location:    

o Campus  COEM:  8899  University  Center  Lane,  Suite  160,  San  Diego,  CA  92122  (858)  657-­‐1600  (call  for  an  appointment,  if  possible),  Monday–Friday,  8  a.m.  –  4:30  p.m.  

o Hillcrest  COEM:  330  Lewis  Street,  Suite  100,  San  Diego,  CA  92103  (619)  471-­‐9210  (call  for  appointment,  if  possible),  Monday–Friday,  8  a.m.  –  4:30  p.m.  

• After  business  hours  or  for  emergency  medical  care,  go  directly  to  the  emergency  room  at  Thornton  Hospital  or  UCSD  Medical  Center  at  Hillcrest.  

• Call  California  Poison  Control  System  if  hazardous  material  is  involved:  (800)  222-­‐1222.  

• Report  work-­‐related  injury  or  illness  to  Workers'  Compensation:  (858)  534-­‐2454.  

 

 

 

• Submit  an  Employee  Incident  Report  online  form  to  Workers'  Compensation.    o See  What  to  Do  if  a  Work-­‐Related  Injury,  Illness,  or  Exposure  Occurs  

for  details.  o Report  serious  incidents  immediately:  Call  9-­‐1-­‐1  o Immediately  secure  any  incident  scene  from  all  access  and  preserve  

all  evidence  for  no  less  than  24  hours.  

Clothing on fire

• Drop  and  roll  to  smother  flames,  or  drench  with  water  if  an  emergency  shower  is  available.  

• Obtain  medical  attention  as  required.  • Report  incident  to  supervisor.  

Hazardous material splashed in eye or skin

• Immediately  rinse  exposed  areas  with  water  for  15  minutes.  • Forcibly  hold  affected  eyes  open  to  ensure  effective  rinsing  behind  eyelids  

and  inner  eyelid  surface.  • OBTAIN  IMMEDIATE  MEDICAL  ATTENTION!  • Report  incident  to  supervisor.  

Minor cuts and puncture wounds

• Thoroughly  wash  injury  with  water  for  several  minutes.  • Obtain  medical  attention  as  required.  A  tetanus  booster  may  be  needed.  • Report  incident  to  supervisor.  

 

ACTS  OF  VIOLENCE  

If you are confronted by a violent person

• Try  to  maintain  a  calm  demeanor.  Survey  your  surroundings  for  escape  routes.  

• If  the  violent  person  talks  to  you,  speak  as  clearly  and  as  confidently  as  you  can.  

• Avoid  challenging  or  debating  with  the  person.  • Avoid  confrontation  with  the  violent  person  unless  you  feel  your  life  or  the  

lives  of  others  are  in  danger.  If  you  feel  there  is  immediate  danger,  you'll  have  to  decide  what  is  best  to  do.  This  may  include  fighting  or  fleeing.  

• Think  about  the  violent  incidents  you've  heard  about  in  the  media.  Learn  from  the  responses  or  lack  of  responses  of  the  victims.  

• Think  about  what  your  options  would  be  if  you  were  placed  in  a  situation  of  violence.  Thinking  about  your  options  ahead  of  time  and  discussing  them  with  others  may  help  you  make  better  decisions  under  terrifying  circumstances.  

 

If you are involved in a violent incident

• Report  any  violent  incidents  to  the  UCSD  Police  or  Medical  Center  Emergency  Operator.  

• Seek  medical  attention  as  required.  

Once the UCSD Police are informed, they will determine a response that could include activation of the text and voice emergency notification system, as well as the campus public address system.

If you witness violent behavior

• Move  to  a  safe  area.  Report  the  threat  to  UCSD  Police  or  Medical  Center  Emergency  Operator:    

o 9-­‐1-­‐1    or    UCSD  Police:  (858)  534-­‐HELP  (4357)  o Medical  Center  Emergency  Operator:  (619)  543-­‐6111  

• Provide  as  much  information  as  you  can,  including:    o Location  of  incident  and  type  of  violence  o Description  of  person(s)  involved  (gender,  age,  clothing,  appearance,  

weapons)  o Any  information  about  victims  (number  of  victims,  appearance,  

condition)  o Direction  of  travel  (where  were  the  suspects  last  seen,  where  were  

they  going)  

If you hear about a violent incident on campus

• Stay  away  from  the  area  and  warn  others  to  do  the  same.  • Check  for  UCSD  status  updates  using  one  of  the  methods  below:    

o Consult  the  Emergency  Status  web  page  o Call  the  UCSD  Emergency  Status  phone  number:    

§ Campus:  (888)  308-­‐UCSD  (8273)  § Medical  Centers:  (619)  543-­‐6555  or  (858)  657-­‐6767  

Response to an active shooter

• Lock  or  barricade  the  door.  Block  the  door  using  anything  available.  • Stay  behind  solid  objects  away  from  the  door  as  much  as  possible.  • Consider  trying  to  escape.  • If  possible,  call  9-­‐1-­‐1.  

 

 

 

 

 

 

BOMB  THREAT  

ALL BOMB THREATS WILL BE TAKEN SERIOUSLY!

If you receive a bomb threat in writing

• DO  NOT  SEARCH  FOR  AN  EXPLOSIVE  DEVICE  • DO  NOT  TOUCH  ANY  UNUSUAL  OR  SUSPICIOUS  OBJECTS  • REPORT  THE  THREAT  IMMEDIATELY  TO  UCSD  POLICE  OR  MEDICAL  

CENTER  EMERGENCY  OPERATOR:  o 9-­‐1-­‐1    or    UCSD  Police:  (858)  534-­‐HELP  (4357)  o Medical  Center  Emergency  Operator:  (619)  543-­‐6111  

• If  the  bomb  threat  was  hand  delivered,  try  to  recall  a  description  of  the  messenger  or  other  suspicious  persons  in  the  area.  

If you receive a bomb threat over the phone

• Stay  calm.  Do  not  hang  up  on  the  caller.  Try  to  let  someone  know  you  are  on  the  phone  with  the  caller.  Ask  someone  to  call  the  UCSD  Police  or  Medical  Center  Emergency  Operator.  

• Try  to  get  as  much  information  from  the  caller  as  possible.  • Write  down  the  time  of  the  call,  take  notes,  and  ask  these  questions:    

o When  will  the  bomb  go  off?  o Where  is  it?  o What  does  it  look  like?  o Why  was  it  placed  in  the  building?  o Who  is  calling?  

Try to notice any of the following information

• Caller's  gender  and  approximate  age  • Was  the  voice  familiar?  • Did  the  person  have  an  accent  or  unique  speech  attribute?  • Any  unique  background  noises?  

Once you have informed the UCSD Police, you will be advised as to the appropriate course of action, based on the nature and circumstances of the threat in question.

If the building is evacuated

• Take  keys,  purses,  and  wallets  with  you.  • Remain  outside  in  your  designated  assembly  area  until  the  building  has  been  

searched  and  declared  safe  to  enter.  

 

 

   

Emergency  Supplies  –  Personal  Checklist  

*EVERY  staff  and  faculty  member  should  have  a  red  emergency  pack  in  their  office.  If  you  do  not  have  an  emergency  pack,  please  see  the  MSO.  

The  following  are  guidelines  to  build  your  own  emergency  kit:  

When preparing for an emergency, be sure to have enough food, water, and supplies for at least 72 hours. A stockpile of supplies can add to your safety and comfort during and after an emergency. Here are recommended items:

Workplace/home essentials Safety and comfort • Water (1 gallon per person per day — a

week's supply is best) • Food • Flashlight and batteries • Portable radio • First aid kit, freshly stocked • Whistle • Essential medications • Cash and change • Can opener (non-electric) • Blankets or sleeping bags • First aid book • Flash drive (for important documents) • Cell phone and charger • Local map

• Sturdy shoes, heavy gloves (for clearing debris)

• Heavy gloves (for clearing debris) • Candles and matches • Light sticks • Change of clothes • Knife or razor blades • Garden hose (for siphoning and fighting

fires) • Tent • Communication kit (paper, pens, stamps)

Additional essentials Cooking • Water purification kit and wipes • Fire extinguisher (A-B-C type) • Extra pair of eyeglasses • Extra set of house and car keys • Baby supplies (formula, bottle, pacifier,

soap and baby powder, clothing, blankets, wipes, disposable diapers, canned foods and juices)

• Pet supplies

• Plastic knives, forks, and spoons • Paper towels • Heavy-duty aluminum foil • Camping stove (Caution: Before using fire

to cook, make sure there are no gas leaks. Never use charcoal indoors.)

Sanitation supplies Tools and other supplies • Large plastic trash bags (for waste) • Tarps and rain ponchos • Bar soap and liquid detergent • Personal hygiene items: shampoo,

toothpaste • Toothpaste • Feminine hygiene supplies • Toilet paper • Household bleach

• Ax, shovel, and broom • Adjustable wrench (for turning off gas) • Tool kit (including screwdriver, pliers,

hammer) • Coil of 1/2-inch rope • Plastic tape, staple gun, and sheeting (for

window replacement) • Bicycle • City map

 

 

Registering  for  Emergency  Notifications  Last  updated  July  27,  2012  4:41:58  PM  PDT  Give  more  feedback  

Learn how to register to receive emergency notifications from the university.

UCSD uses this phone and e-mail notification system, in addition to the UCSD Emergency Status website, to keep the campus community updated in emergency situations.

Registration for emergency notifications is voluntary and all members of the UCSD campus community are eligible, including students, staff, faculty, parents, and visitors.

1.  Register  for  notifications.  

1. Go  to  the  UCSD  Emergency  Notification  system  and  select  the  tab  "Register."  2. Enter  your  first  name,  last  name,  and  primary  e-­‐mail  address  and  click  

Register.  You'll  then  receive  an  e-­‐mail  from  the  Account  Portal  Administrator  with  your  assigned  password.  

3. Go  back  to  the  registration  website.  Enter  your  primary  e-­‐mail  address  and  password,  then  click  Login.  

4. Enter  the  requested  information,  and  be  sure  to:    o Create  and  confirm  a  new  password  o Extend  the  expiration  date  if  desired  

5. Click  Save  Page.  6. Review  your  information.    

o Make  any  additional  changes  on  either  the  "General"  or  "Devices"  tabs.  

o To  confirm  your  entries,  click  Save  Page.  

Note: You'll receive periodic test messages. Depending on your cellular service plan, you may be charged for incoming messages.

2.  Maintain  your  profile.  

• You  can  update  your  profile  information  by  logging  into  the  registration  website.  

• Make  any  necessary  changes  to  your  profile,  and  click  Save  Page.  

3.  Unregister  from  the  UCSD  emergency  notifications  system.  

1. Go  to  UCSD  Emergency  Notification  system.  2. Enter  your  primary  e-­‐mail  address  and  password  and  click  Login.  3. Option  1:  Enter  this  month's  date  as  the  "Registered  Through  Date".    

o Profile  will  be  removed  on  the  last  day  of  the  specified  month.  4. Option  2:  Click  Opt  Out  in  the  left  navigation    

o Profile  will  immediately  be  removed  from  the  system.  

Note: This will delete your information from the UCSD Emergency Notification system.

EDS  REGION    

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