edt321edt321 1 summer session file structure file types naming and storing files finding, using,...
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EDT
321
Summer Session
File Structure
File TypesNaming and Storing Files
Finding, Using, Copying, and Moving Files
EDT
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Summer Session 2
Project Files
CreateName and SaveLocateStoreRe-use or reviseCopy Share (attach or upload)
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Summer Session 3
Creating
Each document is a FILETemporary until saved
Name Extension Location
CreateNameLocateStoreRe-useCopyShare
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Summer Session 4
Data FilesDifferent types of data files
Text Graphics Database Sound Video
Saves student work Proprietary file formats Conversion utilities
CreateNameLocateStore Re-useCopyShare
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Summer Session 5
File Names
Descriptive Example: Mary 321 Word Project
Unique Revision: Mary 321 Word Project
Rev
CreateNameLocateStoreRe-useCopyShare
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Summer Session 6
Unique File Names
Mary_321.doc
mary 321.docMary 321.doc
mary_321.doc
mary321.doc Mary321.doc
These are all unique file names
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Summer Session 7
Naming Rules
Microsoft Windows 95, 98, NT, XP up to 255 characters spaces and some punctuation Cannot use \ / : * ? “ < > |
Macintosh Up to 31 characters Cannot use :
CreateNameLocateStoreRe-useCopyShare
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Summer Session 8
File Extensions
Codes for file type PCs add when saving Used by operating system
3 letters preceded by period (.) Example: research paper.doc
CreateNameLocateStoreRe-useCopyShare
CAUTION: PCs usually cannot open files without extensions. Don’t change or
delete an extension unless you know what you are doing.
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Summer Session 9
File Extensions
FILE TYPE EXTENSIONText TXT, DOC, PPT
Graphic GIF, JPG, BMP, TIFF
Database XLS, WK4
Sound WAV, AVA
Program COM, SYS, EXE
Backup BAK
Configuration INI
CreateNameLocateStoreRe-useCopyShare
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Summer Session 10
No extension listed
Uncheck this box to see file extensions in My Computer or Windows Explorer
Open My Computer, click on Tools, select Folder Options
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Summer Session 11
Locations for Files
Organizing Folders Sub folders
3 Locations External disk (floppy, jump drive,
CD) Computer hard drive Network
CreateNameLocateStoreRe-useCopyShare
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Summer Session 12
Files in Folders Files are organized
into folders Folders are organized
into directories Directory structure
Root Directory = disk name (e.g., C:\)
Parent Directory = folder or file in the root directory
Sub Directory = folder or file in the parent directory
files
directory
CreateNameLocateStoreRe-useCopyShare
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Summer Session 13
Storage LocationsC:/ Local ComputerA:/ or B:/ Floppy drivesD:/, E:/, or F:/ Etc. external or
internal CD Rom DVD Flash or jump drive
M:/, S:/, or T:/ Etc. Network
CreateNameLocateStoreRe-useCopyShare
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Summer Session 14
Locating Mary’s File
Root Directory disk name (e.g., A:\)
Parent Directory File in the
parent directory
Floppy Disk = 321 321
Presentations 321 Handouts 321 Projects
Mary 321 Excel Project
Mary 321 Word Project
CreateNameLocateStoreRe-useCopyShare
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Summer Session 15
My Computer
Windows Operating System My Computer on Desktop Select location for storing Open drive (double click)
CreateNameLocateStoreRe-useCopyShare
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Summer Session 16
CreateNameLocateStoreRe-useCopyShare
Hard Drive
The C:\ Drive Common hard drive designation The “root” directory Views of folders
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Summer Session 17
C:\ Details View
Folder information available
CreateNameLocateStoreRe-useCopyShare
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Summer Session 18
C:\ Folder Details View
CreateNameLocateStoreRe-useCopyShare
Path name
File Date
File Type
File Size
Files in Palm
Folder
Folders in Palm Folder
Parent Directory
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Summer Session 19
My Computer Features
Within My Computer Folders Open Move Copy and Paste Rename Print Delete
CreateNameLocateStoreRe-useCopyShare
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Summer Session 20
Windows Explorer
Shows directory structureExpand and collapse levelsManipulate files
Move Copy Rename Open Print Delete
CreateNameLocateStoreRe-useCopyShare
Start>All Programs>Accessories>Windows Explorer
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Summer Session 21
Windows Explorer View
CreateNameLocateStoreRe-useCopyShare
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Summer Session 22
Exercise
Finish the Path for D = C:\
A
C
D
B
E
CreateNameLocateStoreRe-useCopyShare
File Name? = Root Directory? = File Type? = Parent Directory? = Sub Directory? =
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Summer Session 23
ASU Network Drive
Emma http://asu.edu/
emma/ AFS Manager Sub-Directories
Create ownUse www for
class web site
M Drive
CreateNameLocateStoreRe-useCopyShare
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Summer Session 24
AFS Manager
Explore the options here
CreateNameLocateStoreRe-useCopyShare
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Summer Session 25
Store
“Save” or “Save as” from menu Select location Name file Select extension Click OK
Copy file to another locationCAUTION: do this often while
working on a file.
CreateNameLocateStoreRe-useCopyShare
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Summer Session 26
Re-use or Revise
Locate and open file Print Edit
Close or save Close as same file name Save as new file name Save in new location
Same or different name
CreateNameLocateStoreRe-useCopyShare
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Summer Session 27
Copy or Share
Copy files Drag to a different disk Select file, choose copy from menu, and
Paste in new location “Save as” in a new location
Share Provide on floppy disk Attach to email Post to AFS space, provide link to web site
CreateNameLocateStoreRe-useCopyShare
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Summer Session 28
Summary
File Structure Creating and naming files Locating storage space for files Storing or saving files Re-using and revising files Copying and sharing files