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Educator Preparation Tracking

Georgia Enhanced Banner Student and Financial Aid Systems User Documentation

Version 9.0.1

Information Technology Services

December 2017

Information Technology Services Educator Preparation Tracking University System of Georgia

December 2017 Page i

Table of Contents Using Educator Preparation Tracking ......................................................................... 1

Purpose .................................................................................................................... 1 Target Audience ....................................................................................................... 1 Purpose and Scope of Document ........................................................................... 1 Graphics ................................................................................................................... 1 References ............................................................................................................... 1 Support ..................................................................................................................... 2

Educator Preparation Tracking Flow ........................................................................... 3 Description ............................................................................................................... 3 Overview of Educator Preparation Tracking ......................................................... 3

Implementing Educator Preparation Tracking ............................................................ 5 Overview ................................................................................................................... 5 1. Create program acceptance codes (ZTVPRAC) ......................................... 5 2. Create PSC field codes (ZTVPSCF) ............................................................. 6 3. Create PSC program ID codes (ZTVPGID) ................................................ 10 4. Create advanced degree area codes (ZTVADVA) ..................................... 11 Overview ................................................................................................................. 15 1. Enter educator preparation data for the student on the Program Details

tab (ZOAEDPT) ............................................................................................ 15 2. Enter data for the student on the Field Codes tab (ZOAEDPT) ............... 20 3. Ending program records (ZOAEDPT) ........................................................ 21 4. Deleting program records (ZOAEDPT) ...................................................... 23 Overview ................................................................................................................. 23 1. Create degree and site EDI Label Codes (STVXLBL) ............................... 24 2. Translate Banner degree codes to PSC degree codes (SOAXREF) ....... 24 3. Translate Banner site codes to PSC site codes ....................................... 26 4. Create data file for uploading to Georgia PSC’s TPMS............................ 26

Appendix A: Document History ................................................................................... 1 Appendix B: Process Flow ........................................................................................... 1


Georgia Enhancements User Documentation 9.0 Educator Preparation Tracking

December 2017 Page 1

Using Educator Preparation Tracking

Introduction to Educator Preparation Tracking Purpose As part of the Educator Preparation Data Reform Project led by the

USG Office of Educational Access and Success (OEAS), certain data elements related to teacher education preparedness need to be entered in Banner for collection by the Academic Data Collection (ADC). The Educator Preparation Tracking (ZOAEDPT) provides a location for the entry and maintenance of student specific data. The data entered on ZOAEDPT can be extracted by the Educator Preparation Data Extract Process (ZOREPDE) to create a data file which can be uploaded to the Georgia Professional Standards Commission’s Traditional Program Management System (TPMS).

Target Audience All institutional staff involved with the entry, maintenance, and reporting of Educator Preparation data for the Academic Data Collection (ADC) and staff responsible for maintaining data in TPMS.

Purpose and Scope of Document

This document explains how to use the Educator Preparation Tracking (ZOAEDPT). This chapter includes the following topics:

• Educator Preparation Tracking Flow

• Implementing Educator Preparation Tracking

• Extracting Educator Preparation Data

Graphics Graphic cues used in this document assist with labeling of steps and items that are particularly important.

Steps for recovery or support.

For additional information, see references.

Exercise caution.

Warning: an error here is critical.

References

For information about the baseline product, see Ellucian’s Student User Guide.




Support

For emergency, business interruption or other production down situations, immediately call the ITS Helpdesk at (706) 583-2001 or 1-888-875-3697 (toll-free within Georgia). For uncritical issues, log in with your username and password at https://usg.service-now.com/usgsp to submit a ticket. Information on ITS Service Level Guidelines and the maintenance schedule can be found at http://www.usg.edu/customer_services/service_level_guidelines. The operational status of USG IT systems and services can be found at http://status.usg.edu.

https://usg.service-now.com/usgsp

http://www.usg.edu/customer_services/service_level_guidelines

http://status.usg.edu/




Educator Preparation Tracking Flow Description

The Educator Preparation Tracking (ZOAEDPT) is used for the entry and maintenance of Educator Preparation data. This page is student specific and term based, allowing for entry of data for specific curricula. This data includes program acceptance information, program specific dates, PSC field codes, PSC program ID codes, and advanced degree area of study codes.

Overview of Educator Preparation Tracking

Complete the following steps to maintain Educator Preparation data.

I. Setting Up Codes

1. Create program acceptance codes

ZTVPRAC

2. Create PSC field codes ZTVPSCF

3. Create PSC program ID codes

ZTVPGID

4. Create advanced degree area codes

ZTVADVA

↓

II. Entering Educator Preparation data

1. Enter educator preparation data for the student on the Program Details tab

ZOAEDPT

2. Enter data for the student on the Field Codes tab

ZOAEDPT

3. Ending program records ZOAEDPT

4. Deleting program records ZOAEDPT

↓

III. Extracting Educator Preparation data

1. Create degree and site EDI Label Codes (STVXLBL)

STVXLBL




2. Translate Banner degree codes to PSC degree codes

SOAXREF > PSCDEGC

3. Translate Banner site codes to PSC site codes

SOAXREF > PSCSITE

4. Create data file for uploading to Georgia PSC’s TPMS

ZOREPDE

5. Correct data errors ZOREPDE .lis




Implementing Educator Preparation Tracking

I. Setting Up Codes Overview

Validation codes must be established on the Educator Program Acceptance Code Validation (ZTVPRAC), Educator PSC Field Validation (ZTVPSCF), Educator PSC Program ID Validation (ZTVPGID), and the Educator Advanced Degree Area Code Validation (ZTVADVA).

1. Create program acceptance codes (ZTVPRAC)

Create program acceptance codes on the Educator Program Acceptance Code Validation (ZTVPRAC). The Code and Description fields can be manually entered.

NOTE: ITS provided a script to insert the following required values.

Code Description

C Conditional, missed criteria

D Denied

P Provisional, missing docs

R Regular

W Withdrawn




2. Create PSC field codes (ZTVPSCF)

Create PSC field codes on the Educator PSC Field Validation (ZTVPSCF). The Code and Description fields can be manually entered.


Code Description

525 Cosmetology

611 Flight Operations

619 HSTE

641 JROTC - Army

642 JROTC - Navy

643 JROTC - Air Force

644 JROTC - Marine Corps

650 Automotive Service Technology

651 Aircraft Support

652 Broadcast And Video Production

653 Collision Repair

656 Construction

657 Electronic Technology

658 Architectural Drawing & Design

659 Granite Technology

660 Graphic Communication

662 IT / Info Services & Support




663 IT / Network Systems

664 IT/Program & Software Develop

665 IT / Interactive Media

667 Manufacture & Engineer Science

668 Precision Machine Technology

669 Culinary Arts (6-12)

670 Public Safety

671 Sheet Metal

672 Telecommunications

673 Welding Technology

691 Paraprofessional Educator

692 Non-Instructional Aide

693 Support Personnel License

694 Clearance Certificate

695 Educational Interpreter Lic.

704 Educational Leadership (P-12)

706 Education Lead Building (P-12)

707 Education Leader System (P-12)

708 SpEd Gen Cur/Early Child (P-5)

709 School Counseling (P-12)

711 School Psychology (P-12)

712 Teacher Support Specialist

715 School Social Work (P-12)

722 SpEd Vis Impair (P-12) Consult

729 School Nutrition Direct (P-12)

730 English (6-12)

732 Reading (P-12)

733 Speech (6-12)

743 Mathematics (6-12)

748 Science (6-12)

749 Career Exploration (PECE)

750 Biology (6-12)

751 Physics (6-12)

752 Chemistry (6-12)

753 Earth/Space Science (6-12)




755 History (6-12)

756 Political Science (6-12)

757 Economics (6-12)

759 Geography (6-12)

760 Health (P-12)

761 Health & Physical Ed (P-12)

763 Safety And Driver Education

764 Art (P-12)

766 Behavioral Science (6-12)

767 Music (P-12)

768 SpEd Phys/Hlth Dis P-12 Consul

769 Technology Education (6-12)

770 Coordinate Career Ac Ed (CCAE)

774 Teacher Leader Endorsement

777 SpEd Learn Dis (P-12) Consult

778 SpEd Behav Dis (P-12) Consult

780 Gifted (P-12) Consultative

783 Business Education (6-12)

788 Agricultural Education (6-12)

790 Family & Consume Sci Ed (6-12)

792 Marketing Education (6-12)

793 Work-Based Learning Endorse

794 Trade & Industrial Educ (6-12)

797 Sp Ed Deaf Ed (P-12) Consult

798 SpEd Gen Curric (P-12) Consult

799 SpEd Preschl (Age 3-5) Consult

801 Audiology (P-12)

802 Speech & Lang Pathology (P-12)

805 SpEd Adapt Curr (P-12) Consult

808 Early Childhood Educ (P-5)

809 Middle Grades (4-8)

810 Career Technical Instruc (CTI)

813 Media Specialist (P-12)

820 Dance (P-12)

821 Drama (P-12)




825 ESOL Endorsement

826 SpEd Preschl (Age 3-5) Endorse

830 Aviation

831 Japanese (P-12)

832 American Sign Language (P-12)

833 Reading Endorsement

834 Chinese (P-12)

835 Latin (P-12)

836 French (P-12)

837 Spanish (P-12)

838 German (P-12)

839 Russian (P-12)

840 Italian (P-12)

841 Hebrew (P-12)

842 Greek (P-12)

843 Hindi (P-12)

844 Portuguese (P-12)

845 Arabic (P-12)

846 Korean (P-12)

847 Swahili (P-12)

848 Farsi (P-12)

849 Urdu (P-12)

850 Turkish (P-12)

851 Middle Grades (4-8) - Math

852 Middle Grades (4-8) - Science

853 Middle Grades (4-8) Lang Arts

854 Middle Grades (4-8) – Soc Sci

855 Middle Grades (4-8) - Reading

870 Birth Through Kindergarten

871 Birth Through Five Endorsement

873 Sp Ed Transition Spec Endorse

874 Sp Ed Deaf Ed Endorsement

875 Sp Ed Phys & Hlth Dis Endorse

876 Sp Ed Visual Impair Endorse

881 Gifted In-Field




882 Computer Sci Endorse (6-12)

884 Culinary Arts Endorse (6-12)

885 ESOL (P-12)

887 Intervention Special Endorse

888 Stu Support Team Coord Endorse

898 Online Teaching Endorsement

902 Curriculum And Instruction

903 Instructional Technology

904 Teacher Leadership

910 Sp Ed Math Cognitive Lvl (P-5)

911 Sp Ed Math Cogn Lvl (P-5, 4-8)

912 SpEd Math Cog Lvl P-5,4-8,6-12

920 Sp Ed Science Cogn Lvl (P-5)

921 Sp Ed Sci Cogn Lvl (P-5, 4-8)

922 SpEd Sci Cog Lvl P-5,4-8,6-12

930 Sp Ed Lang Arts Cogn Lvl (P-5)

931 SpEd Lang Arts Cog Lvl P-5,4-8

932 SpEd LangArt CLvl P-5,4-8,6-12

940 Sp Ed Soc Sci Cogn Lvl (P-5)

941 SpEd Soc Sci Cog Lvl (P-5,4-8)

942 SpEd SocSci CLvl P-5,4-8,6-12

950 Sp Ed Read Cognitive Lvl (P-5)

951 Sp Ed Read Cogn Lvl (P-5, 4-8)

952 SpEd Read Cog Lvl P-5,4-8,6-12

961 Gifted - Mathematics Concentr

962 Gifted - Science Concentration

963 Gifted - Language Arts Concen

964 Gifted - Social Science Concen

965 Gifted - Reading Concentration

970 Mathematics Endorsement (K-5)

971 Science Endorsement (K-5)

980 Coaching Endorsement

3. Create PSC program ID codes (ZTVPGID)

Create PSC program ID codes on the Educator PSC Program ID Validation (ZTVPGID). The Code and Description fields can be manually entered. The Clinical Experience Required indicator defaults to checked and should be unchecked as necessary.




These codes are specific to each institution therefore no insert script is provided.

4. Create advanced degree area codes (ZTVADVA)

Create advanced degree area codes on the Educator Advanced Degree Area Code Validation (ZTVADVA). The Code and Description fields can be manually entered.


Code Description

ACE Adult & Career Education

ADE Adolescent Education

AGE Agriculture Education

ART Art Education

ATH Accomplished Teaching




BUA Business Administration

BUE Business Education

CMH Clinical Mental Health

COE Counselor Education

CPE Coach Pedagogy in Physical Ed

CSD Communication Sci & Disorders

CUI Curriculum & Instruction

EAP Educational Admin and Policy

ECE Early Childhood Education

ELD Educational Leadership

ELL Ed Leadership for Learning

ENE English Education

EPG Ed Psychology-Gifted Ed

FLE Foreign Language Education

HIE Higher Education

INE Inclusive Education

ITG Instructional Technology

KIN Kinesiology

LAT Latin

LDS Learn/Design/Tech-SchLibMedia

LLE Lang&Literacy-English Ed

LLI Language and Literacy Ed

LLR Lang&Literacy-Read/Liter/Lang

LLT Lang&Literacy-TESOL

LLW Lang&Literacy-World Language

MAE Mathematics Education

MCL Middle Grades SocialSci & Lang

MCR Middle Grades SocialSci & Read

MGE Middle Grades Education

MLR Middle Grades Lang & Reading

MMC Middle Grades Math & SocialSci

MML Middle Grades Math & Lang

MMR Middle Grades Math & Reading

MMS Middle Grades Math & Science

MSC Middle Grades Sci & SocialSci




MSL Middle Grades Science & Lang

MSP Media Specialist

MSR Middle Grades Science & Readin

MUE Music Education

OTH Other

PCS Pro Counseling and Supervision

PHE Physical Education

RED Reading Education

SAE SecondaryEd-Agriculture Ed

SBE SecondaryEd-Business Education

SBI SecondaryEd-Biology

SBS SecondaryEd-Behavioral Science

SCE Science Education

SCH SecondaryEd-Chemistry

SCO School Counseling

SEC SecondaryEd-Economics

SEE Secondary Education

SEG SecondaryEd-English

SES SecondaryEd-Earth/SpaceScience

SFC SecondaryEd-Family/ConsumerSci

SGE SecondaryEd-Geography

SHD SecondaryEd-HSTE:Dental Hygie

SHE SecondaryEd-HSTE:EmergMedTech

SHI SecondaryEd-History

SHL SecondaryEd-HSTE:LabTech

SHN SecondaryEd-HSTE:RegisterNurse

SHP SecondaryEd-HSTE:Physical

SHR SecondaryEd-HSTE:RadioTech

SHT SecondaryEd-HSTE:RespiraTherap

SIM School Improvement

SMD SecondaryEd-Marketing Ed

SPE Special Education

SPH SecondaryEd-Physics

SPO SecondaryEd-Political Science

SPS School Psychology




SSE Social Science Education

SSH SecondaryEd-Spanish

SSP SecondaryEd-Speech Education

STE SecondaryEd-Technology Ed

TES TESOL

TEW TESOL and World Language Ed

TLD Teacher Leadership

TNL Teaching and Learning

TPM Ed Theory&Prac-Middle Grades

TPP Ed Theory&Prac-Early Childhood

TPS Ed Theory&Prac-Social Studies

WFE Workforce Education




II. Entering Educator Preparation Data Overview

The Educator Preparation Tracking (ZOAEDPT) is student specific and term based, allowing for entry of educator preparation data for specific curricula. This data includes program acceptance information, program specific dates, PSC field codes, PSC program ID codes, and advanced degree area of study codes.

1. Enter educator preparation data for the student on the Program Details tab (ZOAEDPT)

The Educator Preparation Tracking (ZOAEDPT) requires the selection of an existing Learner curriculum for the student from the General Student Summary (SGASTDQ). Data entered on the page will be associated with a specific curricula record. The selected curricula information will be displayed at the bottom of the Program Details tab. Enter the student’s ID in the Key Block and the term for which the student has been accepted into the educator preparation program. Click the Select Program button to select a program from the General Student Summary (SGASTDQ).

On SGASTDQ, place the cursor on the student’s curricula and click Select in the lower right corner of the page to return to ZOAEDPT. Click the Go button to see the selected curricula in the Curricula Summary section at the bottom of the page.




Enter the student’s Program Acceptance Type for this record. The Program Acceptance Type field validates against the Educator Program Acceptance Code Validation (ZTVPRAC). The Decision Date field is a manual entry field. If left blank, it will default to today’s date when the record is saved. Multiple program acceptance type rows may be entered per record by using the down arrow or Insert function in the Program Acceptance Type field. When multiple rows exist, the most recent row based on the Decision Date will be displayed. Use the




left/right arrows under the Program Acceptance Type field to see the other entries.

The minimum amount of data required to save a record on ZOAEDPT is the student’s curriculum selected from SGASTDQ and the Program Acceptance Type information. The From Term in the Educator Preparation Tracking section will be populated when the record is saved. The To Term field will be set to “999999” and the Sequence Number will be 1 if this is the first record entered for the student.

To view any existing ZOAEDPT records for a student, enter the student ID in the Key Block, leave the Term field blank and click the Go button. Place your cursor in the Educator Preparation Tracking section and use the left/right arrows for this section to scroll through any existing records. If no records exist for the student, a “*ERROR* No records exist for this ID.” message will be displayed in the Notification Center. The Program Details tab of ZOAEDPT includes From and To Term fields to identify the effective term of the data. Multiple records may be active for a single term. The user may scroll through all existing records. If the From Term and curricula data is distinct, the Sequence Number field will display 1. If multiple records have the same From




Term and the same curricula data, the sequence number will increment (i.e. 1, 2, etc.). Regardless of the data entry order, the records on ZOAEDPT will display in the following order for the student: Descending by From Term Descending by Curricula Term Ascending by Sequence Number The Program Admission Date, Program Start Date, Program Completion Date, and Clinical Experience Completion Date fields allow for manual entry. You can also use the calendar icon to select a date.

The Attending Status field defaults to Not Reported and provides the user the ability to select Yes or No from the dropdown list.




The GPA-Program checkbox must be checked if a GPA is going to be provided. The data entry field will be hidden if box is unchecked.

The data format is #.##. If a single digit is entered, the field will automatically add “.00” to the number to comply with the required format.




If the user enters a GPA but then decides to remove it, the checkbox must also be unchecked. You will receive an error in the Notification Center that indicates you must first remove the GPA before unchecking this box. After deleting the GPA and unchecking the box, the data entry block will disappear.

2. Enter data for the student on the Field Codes tab (ZOAEDPT)

Before selecting the Field Codes tab, ensure that the curricula for which you wish to enter PSC field codes or advanced degree area of study codes is displayed. The Field Code data will be connected to the Program Details information you are currently viewing.

In the Field Codes tab, the PSC Field Code field is validated against the Educator PSC Field Validation (ZTVPSCF). There are three certification checkboxes available for each row. When a code is entered, the Initial Certification checkbox defaults to checked. A information message for each checkbox is displayed in the Notifications Center when tabbing into or clicking the checkbox. This message indicates the possible combinations that can be entered.

• Initial Certification – Initial Certification; check = yes, uncheck = no. Select Initial only, no other combinations.

• Advanced Certification – Advanced Certification; check = yes, uncheck = no. Select Advanced only or Select Advanced + Add On.

• Add On Certification - Add On Certification; check = yes, uncheck = no. Select Add On only or select Advanced + Add On.




The PSC Program ID field must be populated for each PSC Field Code record. This field is validated against the Educator PSC Program ID Validation (ZTVPGID).

The Advanced Degree Area of Study Code field is validated against the new Educator Advanced Degree Area Code Validation (ZTVADVA).

3. Ending program records (ZOAEDPT)

To end a specific program record on ZOAEDPT, click the Maintenance button next to the To Term for that record. The Maintenance button is only active for program records that have a To Term of “999999”. A popup window will allow you to select the term for which the program is being ended.




When you click OK in the popup window, the selected term will populate the To Term and the Maintenance button will become deactivated. Data can still be updated and maintained for this program if necessary.




4. Deleting program records (ZOAEDPT)

If it is necessary to delete a record from ZOAEDPT, a delete option is available to remove all records from both the Program Details and Field Codes tabs for the specific program and term combination. With the cursor in a data entry field on the Program Details tab (excluding the Program Acceptance Type and Decision Date fields), click Delete at the top right of the Educator Preparation Tracking section of the page. A warning message in the Notification Center will indicate “Deleting this record from Program Details will also delete data from Field Codes. Do you want to continue?” If Cancel is selected, no data will be deleted from the page. If OK is selected, all data for that specific term, program, and sequence number will be deleted.

III. Extracting Educator Preparation Data Overview

The Educator Preparation Data Extract Process (ZOREPDE) is used to pull Educator Preparation data from Banner and generate a data file that can be uploaded to the Georgia Professional Standards Commission’s Traditional Program Management System (TPMS). The process can be run for all students who have a ZOAEDPT record for the specified term or a population selection can be used in conjunction with the term parameter to narrow the population. In order to generate the required PSC values for degree codes and site codes, the institution must translate their Banner degree and site codes to PSC




codes on SOAXREF using Cross-Reference Labels PSCDEGC and PSCSITE.

1. Create degree and site EDI Label Codes (STVXLBL)

Create the EDI Label Codes on the EDI Verification Label Validation (STVXLBL). The EDI Label Code and Description fields can be manually entered. The System Required indicator should be unchecked. The Activity Date field will be automatically updated with the current date.

NOTE: ITS provided a script in Georgia Enhancements 8.37.1 to insert the following required values.

EDI Label Code Description

PSCDEGC PSC Degree Codes

PSCSITE PSC Site Codes

2. Translate Banner degree codes to PSC degree codes (SOAXREF)

The Educator Preparation Data Extract Process (ZOREPDE) requires data translations in order to generate the required PSC values for degree codes.

On the EDI Cross-Reference Rules (SOAXREF) for Cross-Reference labels PSCDEGC, enter the PSC required values in the Electronic Value field and enter institution’s values from STVDEGC in the Banner Value field. Use Electronic Qualifiers if multiple STVDEGC values equate to a single Electronic Value.




NOTE: ITS provided a script in Georgia Enhancements 8.37.1 to populate the Electronic Value, EDI checkbox and Description fields for the Cross-Reference Label PSCDEGC. Each institution must manually populate the Banner Value field with the equivalent values from the Degree Code Validation (STVDEGC).

Electronic Value Description

1 Bachelor of Arts

2 Bachelor of Science

3 Bachelor of Arts in Education

4 Bachelor of Science in Education

5 Master of Arts

6 Master of Science

7 Master of Education

8 Master of Arts in Education

9 Master of Science in Education

10 Education Specialist

11 Doctor of Education

12 Doctor of Philosophy

13 Doctor of Musical Arts

14 Not listed

15 Certification Only

16 Bachelor of Music

17 Master of Arts in Teaching

18 Associate of Arts

19 Associate of Science

21 Bachelor of Education




22 Bachelor of Fine Arts

23 Doctor of Arts

39 Bachelor of Law

45 Master of Fine Arts

54 Master of Music

57 Master of Library Media

58 Georgia Teacher Alternative Preparation Program

59 One Year Supervised Practicum

99 Endorsement Only

3. Translate Banner site codes to PSC site codes

The Educator Preparation Data Extract Process (ZOREPDE) requires data translations in order to generate the required PSC values for site codes. On the EDI Cross-Reference Rules (SOAXREF) for Cross-Reference label PSCSITE, enter the PSC required values in the Electronic Value field and enter institution’s values from STVSITE in the Banner Value field. Use Electronic Qualifiers if multiple STVSITE values equate to a single Electronic Value.

4. Create data file for uploading to Georgia PSC’s TPMS

The Educator Preparation Data Extract Process (ZOREPDE) requires data to be entered on the Educator Preparation Tracking (ZOAEDPT) as well as basic demographic information. In addition, data translations for the PSC values of degree codes and site codes must exist on SOAXREF for label codes PSCDEGC and PSCSITE. After entering Educator Preparation data on ZOAEDPT, a data file can be generated for uploading to TPMS containing all students for a specified From Term on ZOAEDPT. Only records with all required data will be included in the data file. The .lis file will include a list of missing data for students who were not successfully added to the data file. To generate a file containing all students with the same program acceptance term, enter the ZOAEDPT From Term code in the Term parameter on the Educator Preparation Data Extract Process




(ZOREPDE). To narrow the population to a subset of these students, create a population selection and enter the appropriate values in parameters 2-5. Enter the email hierarchy preference (using a code from GTVEMAL) in parameter 6. If the process doesn’t find an email address in the first address type specified, it pulls the email address type associated with the second address type. During testing only, set parameter 7 to Y to add a test record in the data file. This lets you see an example of the information to expect for each data field. This parameter defaults to N(o). The PSC code for program delivery mode will be added to each record in the data file based on the code entered for parameter 8. Options are 1 – face-to-face, 2 – hybrid, or 3 – online.

The .lis and .log of ZOREPDE will be found in the same location as other Banner process .lis and .log files. Refer to your campus technical support for details. The first section of the .lis file displays students whose information was successfully added to the data file. Multiple rows indicate that the student has multiple sequence entries on ZOAEDPT for the term. The same number of rows per student will appear in the data file. If parameter 7 was set to Y, the test record will be identified with Student ID “TESTRECRD”.




The second section of the .lis file displays students whose information was not added to the data file due to missing information or data that does not meet the TPMS requirements. Multiple rows indicate that the student has multiple sequence entries on ZOAEDPT for the term. The Message column will tell you what data is missing from the student’s records and will often provide the Banner page where this data should be entered.

The data file is located in the $DATA_HOME/student directory. Refer to your campus technical support for access. The output will be in a double quoted ASCII comma delimited .csv format. This file can be opened in a text program or Microsoft Excel to review the data. A header row will display the data field names. If a test record was requested using parameter 7, it will provide an example of how the data might look. When you are ready to upload to the TPMS system, set parameter 7 to N to exclude the test record. Multiple rows indicate that the student has multiple sequence entries on ZOAEDPT for the term.

Use the file layout to see which fields will be populated and what kind of data has been extracted.




Element Type and Length

Req.?

Format/Value

Cohort Year Integer (4) Yes YYYY, based on

ZOAEDPT From Term

Student ID Alphanumeric

(25)

Yes Student ID

GaCert ID Integer (10) No Not populated

First Name Alphanumeric

(25)

Yes SPAIDEN First Name

Middle Name Alphanumeric

(25)

Yes SPAIDEN Middle Name

Last Name Alphanumeric

(25)

Yes SPAIDEN Last Name

Suffix Alphanumeric

(5)

No SPAIDEN Suffix

Email Address Alphanumeric

(50)

Yes GOAEMAL E-mail

Address

Date of Birth Date (10) Yes MM/DD/YYYY –

SPAPERS Birth Date

Gender Alphanumeric

(1)

Yes M or F – SPAPERS

Gender

Ethnicity Alphanumeric

(1)

Yes T or F – SPAPERS New

Ethnicity

Race – American

Indian or Alaskan

Native

Alphanumeric

(1)

Yes T or F – SPAPERS Race

Race – Asian Alphanumeric

(1)


Race – Black or

African American

Alphanumeric

(1)


Race – Native

Hawaiian or Pacific

Islander

Alphanumeric

(1)





Race – White Alphanumeric

(1)


Site Code Integer (2) Yes SOAXREF > PSCSITE

Program ID Integer (10) Yes ZOAEDPT Program ID

Initial Teaching

Program Indicator

Alphanumeric

(5)

No Not populated

Non-Initial

Teaching

Candidate Reason

Alphanumeric

(1)

No Not populated

Pre-Service

Certified

Alphanumeric

(2)

No Not populated

Program Delivery

Mode Code

Integer (1) Yes 1, 2, or 3 - ZOREPDE

parameter

Degree Code Integer (2) Yes SOAXREF > PSCDEGC

Program Start Date Date (10) Yes MM/DD/YYYY –

ZOAEDPT Program Start

Date

Program

Admissions

Exemption

Indicator

Integer (1) No Not populated

Provisionally

Admitted Indicator

Alphanumeric

(3)

No Not populated

Entry GPA Decimal (3) Yes X.X – 0.0 if no GPA

exists. Round up to X.X

format

Exit GPA Decimal (3) Yes X.X – 0.0 if no GPA

exists. Round up to X.X

format

Clinical Practice

Begin Date

Date (10) No Not populated




Cooperating

Teacher 1

Certificate ID


Clinical Practice

Classroom 1 Hours


Cooperating

Teacher 2

Certificate ID


Clinical Practice

Classroom 2 Hours


Cooperating

Teacher 3

Certificate ID


Clinical Practice

Classroom 3 Hours


Clinical Practice

Completion Date


Ethics Eligibility Alphanumeric

(3)

No Not populated

Eligible to Test Alphanumeric

(3)

No Not populated

EdTPA Eligibility Alphanumeric

(3)

No Not populated

Degree Awarded

Date

Date (10) No MM/DD/YYYY –

SHADEGR

Program

Completion Date


Certification Field

A

Alphanumeric

(6)

No ZOAEDPT PSC Field

Code with prefix FLD

Certification Field

B

Alphanumeric

(6)

No ZOAEDPT PSC Field

Code with prefix FLD




Endorsement 1 Alphanumeric

(6)

No ZOAEDPT Advanced

Degree Area of Study

Code


(6)

No ZOAEDPT Advanced


Code


(6)

No ZOAEDPT Advanced


Code

Withdrawal Date Date (10) No MM/DD/YYYY –

ZOAEDPT Decision Date

Withdrawal

Reason


To upload the data file to the PSC, log into the TPMS database and follow the steps for uploading a data file. Contact [email protected] with questions about using TPMS.

NOTE: The ZOREPDE process will work with or without Oracle Wallet Proxy security implemented (see Banner General 8.8).

mailto:[email protected]



December 2017 Page A-1

Appendix A: Document History This section details the history of the document and updates made for each modification.

Release and Date Page/Process Page Update Description

Georgia Enhancements 8.37 August 29, 2014

Original Document

Georgia Enhancements 8.37.0.1 October 31, 2014

ZOAEDPT Multiple Updated ZOAEDPT screenshots to current version number

Georgia Enhancements 8.37.1 January 16, 2015

SOAXREF ZOREPDE

Multiple Added new SOAXREF translation information. Added new ZOREPDE process information Updated process flow for Appendix B

Georgia Enhancements 8.37.2 April 30, 2015

ZOREPDE 30 Added Pre-Service Certified to file layout

Georgia Enhancements 8.37.3 December 11, 2015

ZTVPGID 11, 12 Added new Clinical Experience Required indicator

Georgia Enhancements 8.37.4 August 11, 2017

29-33 Updated screenshots and verbiage. Enhanced to allow compatibility with Oracle Wallet Proxy security.

Georgia Enhancements 9.0 December 1, 2017

All All Updated version numbers, screen captures, and verbiage



December 2017 Page B-1

Appendix B: Process Flow

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Documents