Christine Bauer-Ramazani, with contributions from Colin Pillay

Effective PresentationsEffective Presentations

Anxiety ReductionAnxiety Reduction

Visualize DeliveryVisualize Delivery

Know SubjectKnow Subject

Respect PreparationRespect Preparation

Practice PresentationPractice Presentation

Relax MindRelax Mind

Respect AudienceRespect Audience

Delivery – Key ConsiderationsDelivery – Key Considerations

The setting Be familiar with

• Room, equipment, back-up resources• Do a trial run.

The audience Who? What do they know? What do they want to know?

Delivery—Key ConsiderationsDelivery—Key Considerations

The speaker Credible Well-prepared Calm, confident Good posture Humorous

The message Content: background,

findings, supporting evidence & examples; appropriate subject terminology and concepts

Organization: description, cause-effect, chronological, argument, problem-solution

Structure: introduction, body, conclusion

Structure of Presentation Structure of Presentation

IntroductionIntroductionIntroduce yourself

Establish credibilityState purpose + outline presentation content

ConclusionConclusionKeep it positive

Summarize main ideas

BodyBodyIdentify main points

Give supporting detailsKeep clear focus

VISUALSVISUALS

Slide show Graphics (clip art, topic-

related pictures)

Exhibits (graphs, charts, diagrams, calculations)

Handouts Back-up copy!

Purpose of VisualsPurpose of Visuals

Illustrate key points

Reinforce verbal message

Stimulate audience interest

Focus audience attention

Visuals – GuidelinessVisuals – Guideliness

Cover page: title, date, name(s)

Bullets (keywords and phrases); no long sentences

Simple and clear Easy to read--appropriate

font size Contrasting colors Spell-check every slide!

Check visibility. Introduce each slide topic

with a complete sentence. Speak to the audience, not the

visual. Stop talking when making

adjustments to equipment. Change visual when finished

with topic. Decide how to advance

slides. Make a transition to the

next topic and speaker.

Design Use

Nonverbal & Verbal Nonverbal & Verbal Communication Communication

VolumeInflection

ArticulationRate

PostureEye contact

Facial expressionHand gestures

Appropriate dress

VoiceVoiceBody LanguageBody Language

Nonverbal Communication Nonverbal Communication

Do’s Face the audience. Look at each person in the

audience. Glance at notes occasionally. Smile! Get someone else to click the

mouse. Practice in the same room you

will be presenting.

Don’ts Do not hold on to anything! Do not read from your notes or

the screen! Do not put hands in pockets! Do not keep looking at the

screen! Do not look at the professor

only!

Verbal CommunicationVerbal Communication

Don’ts Don’t race through your

speech! Don’t mumble! Don’t use slang. Don’t use verbal fillers

(“like”, “uh”, “and”)

Do’sSpeak loudly and clearly;

enunciate.Speak slowly but with confidence.Emphasize important points

Slow down! Speak louder!

Conclusion

Summarize main points (or findings).

Emphasize a specific point.

Question & Answer Question & Answer GuidelinesGuidelines

Encourage audience to ask questions. Make eye contact with the speaker. Listen carefully. Answer a specific question. Be honest. Avoid interrupting.

Before the presentation …