Effective Presentations

Sandra L. Cruz-Pol, Ph.D.Professor

Dept. of Electrical & Computer Engineering

Universidad de Puerto Rico, Mayaguez, PR

I give No Handouts

…to help the environment.

But you can download this ppt at

http://www.ece.uprm.edu/~pol/outreach.html

No matter how good is your work…

It will not have an impact on the science community unless you present it well!

Effective Presentations

1. Talk Contents Preparation Your Persona Time

2. Slides

3. Power Point®

• Idea: do an

outline.

Effective Presentations

1. Tallk Contents Preparation Your Persona Time

2. Slides

3. Power Point®

• Idea: do an

outline.

Talk: Contents

Should include only the most relevant infoPractice & make sure you make it

RelevantAttractive &VisibilityQualityGreat Finale

Talk: Preparation

Audience Type Information Type Outline & Data( Practice ! ) n

The Talk

Be punctualHandouts? (2-6 /page) Pure B/WNervous ?(focus on informing)

Consider using a non-laser pointerEnthusiasmGreat beginning & Happy endingTwo options:

forward presentationbackward presentation

Graduate committee order

Your Persona

Entertain:Visual Contact Vary tone of voice Move

DON’T Read Don’t speak in Singular.

Your Persona (cont…)

Dress appropriatelyRelax,

Be yourselfFocus on informing

Jokes – avoid unless your good at it.

Involve the audience

Time

Practice total time!Average: 1min/ slideBe ahead of time

Test equipment, distance, etc.Don’t say “ I’ll be brief ” !

Effective Presentations

TalkSlides Power Point® • Go

back to outline.• Relate

items

Slides

Options: print* or PCNumber them*

LanguageUse Speller! (but not enough)

Don’t overload -maximum 7 bullets

Slide

• Tables

• Program Codes

• Circuits

• Histograms

• Graphs

• Block Diagrams

Example 1

1st Qtr 2nd Qtr 3rd Qtr 4th QtrEast 20.4 27.4 90 20.4West 10.1 38.6 34.6 8.7North 51.2 46.9 42.1 37.5

Example 1 …(much better)

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Example 2

First the program reads the dataThen computes using the modelCompares with measured data modifying

the model variables using MonteCarlo method

Keeps iterating until threshold is metEstimates parameters x, z

Example 2 …(much better)

Read Data

Compute w/model

Montecarloerror<0.1

x,z

No

Yes

Example: Size of graphics

Hour [hr]

Disdrometer-NCDC rain data comparison [SJ, Apr 05]

Rain

rate

[m

m/h

r]

Why waste all this space?

Format

use Landscape Format!Background Color

Light F slidesDark F PC :

Font ColorAvoid yellow, avoid

Font size ≥24– “seen on floor”red

green

Format (cont…)

Avoid too many colors

Avoid too many styles (fonts)

Avoid too many transitions

dizzy

Effectives Presentations

TalkSlides Power Point®

MS Power Point®

Use AutoContent Wizard (file>new)

Change all : View > Slide Master

Add Numbers: View> Header and footer

Figures Import figures from any application

(Copy/Paste) or “Print Screen”/Paste (copies to Clipboard)

Download logos (Right click on them, Save as)

Figures will look darker on Show & Prints Right click figure> Format Picture>

and increase Brightness to 60%.

Give proper CREDIT!

Save Mbytes!This will ease sending by email!

OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif

Format. Save a lot of space on your USB memory sticks! Up to 20x!!

How? Cut each Picture, then Paste Special in JPG or GIF Format.

Figures from clipboard

• Print Scrn key

Format Pictures

60% brightnessDefault 50% brightness-looks dark on screen

Figures

• Right one is set at 60% brightness -better.

Give proper CREDIT:• Both pictures are from NASA website

MS Power Point®

Use SpellerBut don’t trust it too much.Words like roll for role are not detected.

Chronometer (Slide Show>Rehearse Timings)

Will tell you average time in each slide.If more than 2 mins., add more slides!

MS Power Point®

Using fill to create 3D sphereMake circleFill Effects>Two Tones > from centerNo line color

Video & Sound

CD-Rom Internet Music CD

Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file.

Use Package for CD option Save as Movie

Power Point®

(Format >Background or > slide design (Format >Colors and Lines) (Slide Show> S. transitions) Handouts (use Pure B/W!!!) Example of contrast with Fill:

fj

dRTf se

g 21

,

fj

dRTf se

g 21

,

Avoid tedious

equations,unless vital

SUMMARY

Talk – Prepare, organize & practicen

Persona – Entertain, relax & professional

Slides – Clear & attractive Number ~ corresponding to minutes given.

Summarize main points

How important is your work?

You can see how many people cite your work in http://www.elsevier.com/authors/author-ser

vices#benefits--discountshttp://wokinfo.com/products_tools/products

/related/citationalerts/http://libguides.asu.edu/content.php?pid=1

1186&sid=97844http://scholar.google.com/

Funny Summarizing Video

http://www.youtube.com/watch?v=lpvgfmEU2Ck (4 mins.)

Orhttp://www.youtube.com/watch?v=

KbSPPFYxx3o (9 mins)

Good Luck!

Credits: Some pictures are from NASA, NOAA,and the Animation Factory

See this presentation athttp://ece.uprm.edu/~pol/outreach