effective presentations uvic handouts

8/7/2019 Effective Presentations UVIC Handouts

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Power Presentation Skills

Power Presentation Skills The Road to SuccessThe Road to Success

Creative ProcessCreative Process

PreparationPreparation

IncubationIncubation

IlluminationIllumination

RefinementRefinement

ConfidenceConfidence

PreparePrepare

PracticePractice

Breathe & relaxBreathe & relax

Visualize successVisualize success

Communication ProcessCommunication Process How We CommunicateHow We Communicate

Message and LanguageMessage and Language

Vocal ToneVocal Tone

Body LanguageBody Language


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Words 7Words 7 10%10%

Body Language 30Body Language 30 55%55%

Vocal Tone 30Vocal Tone 30 45%45%

Message ContentMessage Content Why People Dont ListenWhy People Dont Listen

Speak at 150 wordsSpeak at 150 wordsper minuteper minute

Listen at 300 wordsListen at 300 words

per minuteper minute

Fill in theFill in the gapsgaps

Nonverbal CommunicationNonverbal Communication

Stand tall but relaxedStand tall but relaxed

Use gesturesUse gestures

Maintain eye contactMaintain eye contact

Let your body reflectLet your body reflectyour messageyour message

Adapt to your audienceAdapt to your audience

The Natural VoiceThe Natural Voice

IntelligibleIntelligible

AssuredAssured

ExpressiveExpressive

WellWell--pacedpaced

The Power of PauseThe Power of Pause

Woman / without her man /Woman / without her man /is nothing.is nothing.

Woman / without her / man isWoman / without her / man isnothing.nothing.

HighHigh--Impact LanguageImpact Language

Use short, simple wordsUse short, simple words

Paint word picturesPaint word pictures

Do not use jargonDo not use jargon

Speak to grade 6, age 12Speak to grade 6, age 12


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The Preparation ProcessThe Preparation Process BrainstormBrainstorm

Pool ideas, uncritically,Pool ideas, uncritically,

as a first step inas a first step inaddressing an issue,addressing an issue,topic or problem.topic or problem.

BrainstormBrainstorm

AudienceAudience

InformationInformation

Central IdeaCentral Idea

Develop ContentDevelop Content

ObjectiveObjective

Determine Your ObjectiveDetermine Your Objective

What do you want the audienceWhat do you want the audienceto:to:

knowknow

dodo

feelfeel

Analyze Your AudienceAnalyze Your Audience

EducationEducation

Group membershipGroup membership

GenderGender

AgeAge

Ethnic/ cultural backgroundEthnic/ cultural background

KnowledgeKnowledge

Determine Audience QuestionsDetermine Audience Questions

Most importantMost important

audienceaudiencequestion. . . .question. . . .

WIIFM?WIIFM?


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Organize to InformOrganize to Inform

IntroductionIntroduction

Central Idea & forecastCentral Idea & forecast

Main PointsMain Points

ConclusionConclusion

Supporting MaterialsSupporting Materials

Build CredibilityBuild Credibility

CompetenceCompetence

ExpertiseExpertise

SinceritySincerity

DynamismDynamism

Use Logical SupportUse Logical Support

Use specific evidenceUse specific evidence

Explain evidenceExplain evidence

Place data in a familiar settingPlace data in a familiar setting

Make impact clearMake impact clear

Emotional SupportEmotional Support

ExperienceExperience

relevantrelevant

from memoryfrom memory

sensory detailssensory details

AnalogiesAnalogies

in keeping with intentin keeping with intent

Succinct metaphorsSuccinct metaphors

And Remember HumourAnd Remember Humour

RelevantRelevant

TastefulTasteful

WellWell--toldtold

BriefBrief


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Organize to PersuadeOrganize to Persuade

AttentionAttention

NeedNeed

SatisfactionSatisfaction

VisualizationVisualization

ActionAction

Sales PresentationSales Presentation

Customer needCustomer need

Product andProduct andfeaturesfeatures

Cost analysisCost analysis

StrengthsStrengths

Key benefitsKey benefits

ActionAction

Recommending a StrategyRecommending a Strategy

Vision, goals,Vision, goals,objectivesobjectives

Current situationCurrent situation

RelevantRelevanthistory/assumptionshistory/assumptions

Available optionsAvailable options

ActionAction

ProblemProblem--CauseCause--SolutionSolution

AttentionAttention

ProblemProblem

CauseCause

SolutionSolution

ActionAction

ProblemProblem--OptionOption--PatternPattern

AttentionAttention

ProblemProblem

OptionsOptions

RecommendedRecommendedoptionoption

ActionAction

Comparative AdvantagesComparative Advantages

AttentionAttention

Brief statementBrief statementof problemof problem

SolutionSolution

Advantages ofAdvantages ofsolutionsolution

ActionAction


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Visuals: Capture the EssenceVisuals: Capture the Essence Design a TemplateDesign a Template

StyleStyle

TypographyTypographyColourColour

LogoLogo

Balance the LayoutBalance the Layout

Divide page intoDivide page intothirds or fifthsthirds or fifths

Align offAlign off--centrecentre

Flow left to rightFlow left to right& top to bottom& top to bottom

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Flow

Design Readable TextDesign Readable Text

A clean, legible, common fontA clean, legible, common font

48 pt font for titles48 pt font for titles

28 pt font for bullets28 pt font for bullets

SerifSeriforor sanssans--serifserif

High contrast with backgroundHigh contrast with background

Bold or shadowed forshadowed forreadabilityreadability

NoNo italicsitalics

Be Selective About ColourBe Selective About Colour

Avoid warm shades forAvoid warm shades for

backgroundbackgroundLimit the number ofLimit the number of

ccoolloouurrss

AvoidAvoid redred && greengreencombinationscombinations

SimpleSimplebackgroundsbackgrounds

work bestwork best

Use Colour for EmphasisUse Colour for Emphasis

Use warmUse warmcolours forcolours foremphasisemphasis

Save brightSave brightcolours forcolours forgraphics &graphics &photosphotos


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Use Titles to Make Your PointUse Titles to Make Your Point

Make titlesMake titlesinformativeinformative

Dont Fake It. Be Prepared!Dont Fake It. Be Prepared!

Boil Down Text SlidesBoil Down Text Slides

One idea perOne idea pervisualvisual

LimitedLimitednumbernumber

6 lines x6 lines x

4 words4 words

Visuals to addVisuals to addimpactimpact

Give Your Bullets ImpactGive Your Bullets Impact

Similar in formSimilar in form

Similar inSimilar incontentcontent

ShortShort

Use Symbols as ShortcutsUse Symbols as Shortcuts

Toilette degli uomini e delle donneToilette degli uomini e delle donne

Les salles de toilette des hommes etLes salles de toilette des hommes etdes femmesdes femmes

Servicios de los hombres y de lasServicios de los hombres y de lasmujeresmujeres

Mens & womens washroomsMens & womens washrooms

Picture the MessagePicture the Message

Bend, Lift and Carry SafelyBend, Lift and Carry SafelyUse picturesUse pictures

to tell yourto tell your

storystory

Charts and GraphsCharts and Graphs


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Use Simple GraphicsUse Simple Graphics

Domestic &IndustrialWasteDisposal

Data Graphical DesignData Graphical Design

Charles Joseph Minard, Tableaux Graphiques et Cartes Figuratives de M. Minard, 1845-1869

1997Sales byQuarter

Avoid Presenting Raw DataAvoid Presenting Raw Data

Qtr 1st 2nd 3rd 4th

East 20.4 27.4 90.0 20.4

West 30.6 38.6 34.6 31.6

North 45.9 46.9 45.0 43.9

Use Colour for EmphasisUse Colour for Emphasis

Use warmUse warmcolours forcolours foremphasisemphasis

Save brightSave brightcolours forcolours forgraphics &graphics &photosphotos

Use Pie Graphs to Show PartsUse Pie Graphs to Show Parts

1997WorldwideBeverage

Consumption

W a t e r

T e a &

C o f f e e

A l c o h o l

F r u i t J u i c e s

M i l k & D a i r y

C o l a

C o l a C o l a

C o l a

M i s c e l l a n e o u s

B e v e r a g e s

O t h e r

S o f t

D r i n k s

4 2 %

4 2 %4 2 %

4 2 %4 2 %

4 2 %4 2 %

4 2 %

3 1 %

3 1 %3 1 %

3 1 %3 1 %

3 1 %3 1 %

3 1 %

2 %

2 %2 %

2 %2 %

2 %2 %

2 %

2 %

2 %2 %

2 %2 %

2 %2 %

2 %

7 %

7 %7 %

7 %7 %

7 %7 %

7 %

7 %

7 %7 %

7 %7 %

7 %7 %

7 %

6 %

6 %6 %

6 %6 %

6 %6 %

6 %

3 %

3 %3 %

3 %3 %

3 %3 %

3 %

1 9 8 2

1 9 8 2 1 9 8 2

1 9 8 2

Use Bar Graphs to CompareUse Bar Graphs to Compare

Year EndValue ofColaStocks(in Billions)

$ 7

$ 1 4

$ 5 5

$ 8 0

1 9 8 7

1 9 8 7 1 9 8 7

1 9 8 7 1 9 9 2

1 9 9 2 1 9 9 2

1 9 9 2 1 9 9 7

1 9 9 7 1 9 9 7

1 9 9 7


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Beware 3Beware 3--D GraphsD Graphs

0

20

40

60

80

100

120

1996 1997

B.C.

Alberta

Manitoba

WesternSales(in Millions)

Computer EffectsComputer Effects

Add Value by Using BuildsAdd Value by Using Builds

Builds allow you to:Builds allow you to:

Unroll ideas in sequenceUnroll ideas in sequence

Reveal ideas one at a timeReveal ideas one at a time

Show points when youreShow points when yourereadyready

Beware Distracting EffectsBeware Distracting Effects

Transitions in a build distract:Transitions in a build distract:

Like thisLike this

Interesting at firstInteresting at first

Then hoThen ho--humhum

Eventually annoyingEventually annoying

Animation May DistractAnimation May Distract Final PreparationFinal Preparation


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Check Equipment CompatibilityCheck Equipment Compatibility

Slides/video & projectorSlides/video & projector

Computer & display deviceComputer & display device

Computer fontsComputer fonts

Extension cordsExtension cords

Control Room SetControl Room Set--upup

Sight linesSight lines

LightingLighting

Traffic lanesTraffic lanes

Your orientationYour orientation

Wires and cordsWires and cords

Plan HandoutsPlan Handouts

Are they necessary?Are they necessary?

TimingTiming before or after?before or after?

Team TransitionsTeam Transitions

Ask questionAsk question

SummarizeSummarize

Now Susan willNow Susan will

discuss thediscuss the

market researchmarket research..

The Question PeriodThe Question Period Anticipate QuestionsAnticipate Questions

Why arent you?Why arent you?

What is the downside of?What is the downside of?

What will happen if?What will happen if?

How much?How much?

How will you evaluate?How will you evaluate?


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Common groundCommon ground

Acknowledge feelingsAcknowledge feelings

Answer the questionAnswer the question

Make distinctionsMake distinctions

Return to objectiveReturn to objective

Answer AuthenticallyAnswer Authentically

ButButHoweverHowever

Recognize questioners inRecognize questioners in

orderorder

Maintain eye contactMaintain eye contact

Repeat question, if necessaryRepeat question, if necessary

Ask for clarification if not sureAsk for clarification if not sure

Dont interruptDont interrupt

Manage the Question PeriodManage the Question Period

Heres to Success!Heres to Success!

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