effective time management techniques to teach your employees
TRANSCRIPT
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Whatwehopeyou’lltake-away:
TimeManagementmightbeanoxymoron,howeverwecanmakesmarterchoicestogainproductivity.
Someideasyoucanimplementrightawaytogetmoreproductivetimeoutofyouralreadybusyday.
TimeManagementTheabilitytouseone’stimeeffectivelyandproductively.
Ourfocusis“timemanagement”inaworkcontext.
Thereisnotimemanagement,onlychoicemanagement.
KevinEikenberry
Multi-Tasking
ThetermInformationOverloadwasfirstcoinedin1970byAlvinToffler,Americansociologist,futurologistandauthorofthe
bookFutureShock.
Ifheonlyknew…
Stress.GoodorBad?
A lifewithoutstresscansometimesbealifewithoutsignificance.Buthowyouinterpretthebody’sresponsemakesallthedifference.Alotofnewresearchshowsthatit’spossibletodevelopyourself-awarenesstotheextentthatyoucanapproachsomethinginapositiveway,thatforanotherpersonwouldbenegativelystressful.Anotherpersonmightfeelfloodedoroverwhelmed,butyoucandevelopawaytoapproach thedatainaconstructivemanner.
Source:DanSiegel,AuthorofBrainstorm:ThePowerAndPurposeOfTheTeenageBrain,featuredinthearticle,DataOverloadandtheMythofMulti-Tasking
Canwekeepup?
TimeChallenges MeetingsEmailDomorewithlessWork/lifebalanceWorkorlearn
MeetingsStandupandgetmoving!
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EmailOMGmyinbox!
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DoingmorewithlessYou’veheardit…overandoverandoverandoverandoverandoverandoverandoverandoverand
over andoverandoverandover.
Work/LifeBalanceConstantadjustmentsbasedonwhatbalancelooks
liketoyou.
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WorkorLearn“Workislearningandlearningisthework.”
- HaroldJarche
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Micro-LearningIsitreallylearning?
Well– yes...ineveryessentialway.
1. Nocognitiveoverload2. Observation =mastery/learning3. Easytospacedintervalsbetweenvideos4. Targetcontentthatisimportanttolearner5. Interleaving (hugelyincreaseslearning)byusing
multiplestyles6. Testing (forcedrecall)helpsincreasemastery
PLANNINGAHEAD
KeystoTimeManagement
UNPLUG COMMUNICATION DECISIONMAKING
EMBRACEBREAKS MINIMIZEDISTRACTIONS
SELF-AWARENESS
Planforthenextday,beforeleavingwork.
• Youhaveasenseofwhattoexpecttomorrow.• Yousleepbetterwithoutthinkingaboutwork.• Ithelpsyoutocompartmentalizeworkandhome.• Youwakewithapurpose,asenseoftheday.Youare less
reactive.• Youwillknowifyoumaderealisticplansfortheday.• Youavoidthedecisiondilemma.Thesearethetimegapswhen
youaskyourself,”WhatshouldIdonext?”• Youhaveaclearfocus,whichreduces yourstress level.• Youenjoyfamilytimemore.Youarepresentandfocused.
PlanningAhead
SOURCE:LauraStack,TimeManagement:HowtoControlYourDayinanUncontrollableWorkplace
Unplug
CommunicationStrategies
1. Understandcommunicationpreferences
2. Usetherightchannelbasedonpriority
3. Beconscientiousoftheaudience
4. Knowwhoneeds andwantstoknow
DecisionMaking
1. Prioritizing
2. Overcominganalysisparalysis
3. Actnow,adjustlater
UrgentNotImportant
UrgentImportant
NotUrgentNotImportant
NotUrgentImportant
StevenCovey’sTimeManagementGrid
ActivityPlan Activity Review
StrategicInitiativeorBusinessImpact
Project /TaskName
TaskDescription %Time Comments ActivityCompletedYes
/No
IfNo,%Complete
PlanningandScheduling
11minutes
MinimizeDistractions
1. Limittechnologyinterruptions
2. Organizeworkspace
3. Self-managementskills
EmbraceBreaksandEnergize
1. Humanphysiologyiswiredforbreaks...burstsofenergyandtimetorecharge
2. Breaks=improvedproductivity
3. Mentalandphysicalbreaksarebothneeded
IT’S3P.M.ONAWORKDAY...Howdoyoubeattheslump?AccordingtoarecentUniversity ofMichiganstudy, themostcommonstrategiesarecheckingemail,switchingtasks,ormakingato-dolist.However,noneofthesetacticsactuallyimprovedemployees' sense ofenergy.Whatdid:learningsomethingnew.
"Themoreactivelyyoucanengageyourbrain,themorealertinganactivityisgoingtobe,"saysJohnCaldwell, Ph.D.,afatiguemanagementspecialistandformerNASAresearcher."Youcanactuallyovercomeagoodbitofsleeppressurejustbyengaginginsomething interesting."
SobrushuponyourExcelskills, forexample,orwatchashortvideo.
Loginatwww.companycollege.com/YOURURL
DevelopSelfAwareness
Whatmotivatesme?Why?
Whatdoesnotmotivateme?Why?
WhatdoIneed personallyandprofessionallynow?
KeyTake-AwaysTimeisfinite.Wecan’treallymanageit.Insteadweneedtofocusonourchoicesandmindset.
Keytechniquesyoucanuseandteachyouremployeetoimprovetimemanagement:planningahead,unplug,communication,decisionmaking,embracebreaks,minimizedistractions,developselfawareness
PlanningandSchedulingforResults
InsightsandStrategiesVideoSeries
JanDurranssharesherstrategiesforbeingorganizedandachievingresultsinseveralkeyways,including:committingtoaregularwrittenplan,chunkingdown projects,regularreviewandaccountability,disciplineandmindsetforsuccessandmore!
BestPractices,SkillsandTools
TimeManagementVideoSeries
ManagingtheTimeofYourLifePartIManagingtheTimeofYourLifePartIIPlanningYourWeekPrioritizeYourTasksCreatingExtraTimeWorkingMoreEfficientlyGettingOrganizedStopProcrastinating
Tryoutthesevideolessonsandmore!
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