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Effectively designed anti-bribery and anti-corruption programs July 9, 2019

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Page 1: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Effectively designed

anti-bribery and

anti-corruption programs

July 9 2019

2

PARTICIPATE IN QampAbull Download the IIA Conferences App to

participate in QampA during select

sessions

bull Select the session through the schedule

icon

bull Submit your questions for the session or

to specific presenters by selecting the

ASK icon

bull Ask a member of the Conference Staff if

you need assistance

bull You can also go to httpsiccnfio from

your mobile device web browser

3

Agenda

Topic

Introductions

Learning Objectives

Effective Anti-Bribery Anti-Corruption Programs ndash Overview

bull Risk Assessments and Due Diligence

bull Codes Policies and Procedures

bull Auditing and Monitoring

bull Third Party Due Diligence

bull Compliance Monitoring leveraging analytics

Case Study ndash TE Connectivity

bull TE Connectivity ndash Overview

bull Phased assessment and enhancement of the ABAC program

QampA

Introductions

5

Introductions - Presenters

Managing Director FTI Consulting ndash practice leader for corporate

and organizational ethics compliance and anti-corruption

27 years of professional experience (last 8 as a consultant)

Held compliance officer positions at the leadership level in large

global companies

Philip Morris

Kraft Foods Global Inc

Schering-Plough Pharmaceuticals

DeVry Inc

As a former chief compliance officer designed global compliance

programs reported to audit committee led global teams worked

in over 30 countries

Teach graduate-level courses at state universities in New Jersey

on governance compliance and risk-management

Maurice J Crescenzi Jr

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 2: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

2

PARTICIPATE IN QampAbull Download the IIA Conferences App to

participate in QampA during select

sessions

bull Select the session through the schedule

icon

bull Submit your questions for the session or

to specific presenters by selecting the

ASK icon

bull Ask a member of the Conference Staff if

you need assistance

bull You can also go to httpsiccnfio from

your mobile device web browser

3

Agenda

Topic

Introductions

Learning Objectives

Effective Anti-Bribery Anti-Corruption Programs ndash Overview

bull Risk Assessments and Due Diligence

bull Codes Policies and Procedures

bull Auditing and Monitoring

bull Third Party Due Diligence

bull Compliance Monitoring leveraging analytics

Case Study ndash TE Connectivity

bull TE Connectivity ndash Overview

bull Phased assessment and enhancement of the ABAC program

QampA

Introductions

5

Introductions - Presenters

Managing Director FTI Consulting ndash practice leader for corporate

and organizational ethics compliance and anti-corruption

27 years of professional experience (last 8 as a consultant)

Held compliance officer positions at the leadership level in large

global companies

Philip Morris

Kraft Foods Global Inc

Schering-Plough Pharmaceuticals

DeVry Inc

As a former chief compliance officer designed global compliance

programs reported to audit committee led global teams worked

in over 30 countries

Teach graduate-level courses at state universities in New Jersey

on governance compliance and risk-management

Maurice J Crescenzi Jr

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 3: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

3

Agenda

Topic

Introductions

Learning Objectives

Effective Anti-Bribery Anti-Corruption Programs ndash Overview

bull Risk Assessments and Due Diligence

bull Codes Policies and Procedures

bull Auditing and Monitoring

bull Third Party Due Diligence

bull Compliance Monitoring leveraging analytics

Case Study ndash TE Connectivity

bull TE Connectivity ndash Overview

bull Phased assessment and enhancement of the ABAC program

QampA

Introductions

5

Introductions - Presenters

Managing Director FTI Consulting ndash practice leader for corporate

and organizational ethics compliance and anti-corruption

27 years of professional experience (last 8 as a consultant)

Held compliance officer positions at the leadership level in large

global companies

Philip Morris

Kraft Foods Global Inc

Schering-Plough Pharmaceuticals

DeVry Inc

As a former chief compliance officer designed global compliance

programs reported to audit committee led global teams worked

in over 30 countries

Teach graduate-level courses at state universities in New Jersey

on governance compliance and risk-management

Maurice J Crescenzi Jr

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

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Visit iccnfio to complete

your session evaluations

Page 4: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Introductions

5

Introductions - Presenters

Managing Director FTI Consulting ndash practice leader for corporate

and organizational ethics compliance and anti-corruption

27 years of professional experience (last 8 as a consultant)

Held compliance officer positions at the leadership level in large

global companies

Philip Morris

Kraft Foods Global Inc

Schering-Plough Pharmaceuticals

DeVry Inc

As a former chief compliance officer designed global compliance

programs reported to audit committee led global teams worked

in over 30 countries

Teach graduate-level courses at state universities in New Jersey

on governance compliance and risk-management

Maurice J Crescenzi Jr

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 5: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

5

Introductions - Presenters

Managing Director FTI Consulting ndash practice leader for corporate

and organizational ethics compliance and anti-corruption

27 years of professional experience (last 8 as a consultant)

Held compliance officer positions at the leadership level in large

global companies

Philip Morris

Kraft Foods Global Inc

Schering-Plough Pharmaceuticals

DeVry Inc

As a former chief compliance officer designed global compliance

programs reported to audit committee led global teams worked

in over 30 countries

Teach graduate-level courses at state universities in New Jersey

on governance compliance and risk-management

Maurice J Crescenzi Jr

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 6: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

6

Brian Risser

Senior Compliance

Manager TE Connectivity

Oversees TE Connectivityrsquos Anti-Bribery amp Anti-Corruption

Program including Third Party Management

Background in Audit and Accounting

Spent 6 years in audit with Arthur Andersen and 18 years in

various corporate finance roles including Sarbanes Oxley

before transitioning into a legal compliance role

Introductions - Presenters

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 7: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Learning Objectives

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 8: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

8

Learning Objectives

The learning objectives associated with this presentation and case study are to

Explore a framework for effectively designed anti-bribery and anti-corruption programs

Showcase the third-party risk management component as part of that framework

Discuss leading practices to extend risk-management strategies to third parties throughout the

full lifecycle of third-party relationships

Examine the importance of internal business ldquobuy inrdquo and how to leverage technology in

managing third-party bribery and corruption risk

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 9: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Effective Anti-bribery Anti-Corruption

Programs ndash Overview

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 10: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

10

Anti-bribery Anti-corruption Programs Overview

An anti-bribery anti-corruption program is one part of an enterprise-wide

framework of people programs policies systems and controls

designed to prevent detect and respond to instances of legal and policy

violations and ethical misconduct

Ethics and compliance program framework

bull Culture of ethics and compliance

bull Governance and oversight

bull Documentation

Prevent Detect Respond

bull Risk assessments and due

diligence

bull Standards policies and procedures

bull Training and communications

bull Third-party compliance

bull Process-level controls

bull Data analytics

bull Employee reporting systems

(including hotlines helplines)

bull Testing and monitoring

bull Data analytics

bull Case management and

investigations

bull Enforcement and accountability

bull Incentives and discipline

bull Remediation plans

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 11: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

11

Anti-Bribery Anti-Corruption Compliance Program Framework

An anti-corruption compliance program framework is an enterprise-wide cross-functional and cross-geographic approach to preventing

detecting and responding to instances of legal and policy violations and ethical misconduct The framework is predicated on key regulatory

requirements guiding frameworks agency guidance and other leading practices that organizations with mature ethics and compliance

programs generally find to be effective Examples of drivers that influence the framework are as follows

Program Drivers

bull Foreign Corrupt Practices Act (and related guidance) - 1977

bull Defense Industry Initiative on Ethics and Business Conduct ndash 1985

bull US Federal Sentencing Guidelines for Organizational Defendants ndash 1991

bull COSO Internal Control Framework ndash 1992

bull In Re Caremark Decision ndash 1996

bull Department of Justice Enforcement Guidance (Holder Memo) ndash 1999

bull US Patriot Act ndash 2001

bull Sarbanes-Oxley Act ndash 2002

bull Office of Inspector General Guidance ndash 2003

bull Revised Federal Sentencing Guidelines for Organizational Defendants ndash 2004

bull Dodd-Frank Act ndash 2010

bull Revised COSO Framework ndash 2013

bull ISO 37001 ndash Anti-bribery management systems requirements with guidance for

use ndash 2016

bull Ethics and Compliance Initiative ndash High-quality Ethics and Compliance Program

Measurement Framework ndash 2018

bull Department of Justice Guidance on the Evaluation of Corporate Compliance

Programs ndash 2019

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 12: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

12

EXAMPLES OF ABAC COMPLIANCE PROGRAM ldquoDRIVERSrdquo RESULTING LEADING PRACTICES

The framework is predicated on a variety of legal requirements (eg

Department of Justice Guidance Officer of Inspector General

Guidance) and other drivers as well (eg US Federal Sentencing

Guidelines Foreign Corrupt Practice Act ISO 37001)

The framework incorporates and organizes a wide variety of programmatic requirements guidance and expectations into a holistic meaningful model The framework rationalizes and

summarizes these drivers in a proprietary manner

ISO 370012016

The organization has a governing body that body shall demonstrate leadership and commitment with respect to the anti-bribery management system

Top management shall demonstrate leadership and commitment with respect to the anti-bribery management system

Federal Sentencing Guidelines

The organizationrsquos governing authority shall be knowledgeable about the

content and operation of the compliance and ethics program and shall

exercise reasonable oversight with respect to the implementation and

effectiveness of the compliance and ethics program

High-level personnel of the organization shall ensure that the organization

has an effective compliance and ethics program as described in this

guideline Specific individuals within high-level personnel shall be

assigned overall responsibility for the compliance and ethics program

DOJ SEC Guidance

Within a business organization compliance begins with the board of

directors and senior executives setting the proper tone for the rest of the

company

OECD Framework

Oversight of ethics and compliance programs or measures regarding foreign bribery including the authority to report matters directly to independent monitoring bodies such as internal audit committees of boards of directors or at supervisory boards is the duty of one or more senior corporate officers with an adequate level of autonomy from management resources and authority

Governance and Oversight

Governing Authority Oversight Organizations should

have a governing authority (typically the Board of Directors

or a Committee of the Board) that exercises high-level

oversight of all elements of the organizationrsquos ethics and

compliance program and is knowledgeable about the

content and operation of the program

Executive Level Oversight Organizations should have a

senior member of management who (1) oversees the

development implementation and maintenance of the

organizations ethics and compliance program (2)

collaborates with functional and geographic leaders to help

integrate ethics and compliance activities within the

business and (3) provides ethics and compliance program

related updates to the board or one of its committees

directly and on a regular basis

Day-to-day Oversight Organizations should identify

compliance risk owners (eg anti-bribery and anti-

corruption etc) across the functions geographies and

business units who are responsible for working

collaboratively with the organizations head of compliance

and centralized compliance function to support the

organizations ethics and compliance activities and to

implement the organizations anti-bribery and anti-

corruption framework in a consistent manner

Anti-Bribery Anti-Corruption Compliance Program Framework

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 13: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Risk Assessments and

Due Diligence

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 14: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

14

Risk Assessments and Due Diligence

Risk Assessments Organizations should develop enterprise-wide risk mitigation methodologies and strategies for managing in a consistent manner

across functions geographies and business units ethics and compliance risks that are determined to be of top priority based on the results of the

compliance risk assessment

Risk Assessments Organizations should take steps to integrate other risk assessment activities (eg enterprise risk management fraud risk

assessments and internal audit risk assessments) with their compliance risk assessments so as to avoid duplicative risk assessment efforts and to

maximize efficiencies

Due Diligence Organizations should conduct additional due diligence on personnel possessing substantial authority and identify any individual

whom the organization knows or should have known has engaged in illegal activities

Due Diligence Organizations should conduct comprehensive due diligence on any current or potential targets of a merger or acquisition This due

diligence should include the evaluation of the target companys compliance program employee training third party relationships etc

Due Diligence Organizations should incorporate acquired companies into its internal control structure and compliance program in a timely manner

Organizations should consider training new employees re-evaluating third parties under the organizations standards and as necessary conduct

audits on new business units

Some leading practices that organizations with mature compliance programs find to be effective in the

area of Risk Assessments and Due Diligence include

Risk Assessments Organizations should take a consistent definition of ethics and compliance

risksrdquo which are existing or emerging threats to the organization (across all functional areas) related

to potential legal regulatory or policy non-compliance and unethical conduct ndash resulting in

Civil or criminal fines or penalties

Reputational brand damage

Negative financial impact

Negative operational impact

Risk Assessments Organizations should develop implement and periodically conduct a

focused ethics and compliance risk assessment designed to (1) identify (2) prioritize and (3)

assign responsibility for managing ethics and compliance risks

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 15: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

15

Risk Assessments and Due Diligence

1

5

The image below is an example of a risk assessment heat map that displays residual ethics and compliance risk

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 16: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Codes Policies and Procedures

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 17: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

17

Codes Policies and Procedures

Some leading practices that organizations with mature ethics and compliance programs

find to be effective in the area of Codes Policies and Procedures include

Organizations should develop comprehensive codes of conduct that serve as the

centerpiece of the ethics and compliance program Codes of conduct should be

designed leading practice principles (detailed on the following slide)

Organizations should have policies and procedures regarding the creation and

maintenance of resources that serve as guidance for personnel when they need advice

about ethics and compliance

Organizations should establish compliance-related risk management controls that are

designed implemented and maintained in a consistent manner across the

organization Controls should be well-documented and technology should be leveraged

to help maximize compliance promote efficiency and reduce costs

Organizations should have a process whereby compliance policy owners review and update compliance policies and standard

operating procedures (ldquoSOPsrdquo) on a periodic basis (eg annually) and establish new policies or SOPs when necessary

Organizations should implement procedures such that personnel will not suffer retaliation discrimination or disciplinary action for

refusing to participate in activities that pose a risk of noncompliance with ethics and compliance programs or for raising concerns on

the basis of a reasonable belief of actual or suspected noncompliance

Organizations should ensure policies are clearly articulated concise visible and accessible to all employees and those conducting

business on the companyrsquos behalf

Organizations should translate policies into relevant languages and tailor the policies to the unique cultural environment of the local

operation

Organizations should make certain that policies and procedures remain current and effective and are periodically reviewed

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 18: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

18

Organizations should develop codes policies and procedures in line with the following

principles

Values-based

Risk-based covering the waterfront of ethics and compliance risks

Promotes the minimum standards requirements and expectations that apply

everywhere the organization operates

Use of plain-language writing principles which include

bull utilizing short declarative sentences writing in the active voice versus the

passive voice incorporating bullet points to deliver user-friendliness and improve

reading comprehension designing pages in a way that incorporates graphics

photos and images content and white space and incorporating FAQs to further

employee understanding

bull Built on an ethical framework these documents contain guidance for employees

to help employees spot issues and resolve ethical dilemmas

bull Utilizing a branding layout and design that engages employees is easy to

navigate and is branded in a manner that is consistent with the organizations

ethics and compliance program

Codes Policies and Procedures

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 19: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Auditing and Monitoring

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 20: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

20

Auditing and Monitoring

Some leading practices that organizations with mature compliance programs find to be

effective in the area of Auditing and Monitoring include

Organizations should conduct internal audits with regard to key aspects of the organizationrsquos

compliance program Specific areas of potential audit include

General program audit Audit to confirm that the compliance program contains essential

programmatic elements as outlined in the US Federal Sentencing Guidelines key

regulations and other evaluative criteria

Risk assessment Audit to confirm that the organization has conducted a compliance risk

assessment and to confirm that top risks have associated action plans and ldquoownersrdquo

Code of conduct Audit to confirm that the code addresses all salient risk areas and that the

code is reviewed and updated periodically

Policies and procedures Audit to confirm that that policies have been reviewed and updated

periodically with accurate version control

Training Audit to confirm that (1) employees who should have been invited to complete certain risk-based training programs were in fact

invited and (2) employees invited to complete training programs actually completed those programs

Organizations should conduct internal audits at planned intervals to provide information on whether the compliance program meets the expectations

set forth by the organizations own documentation which defines the compliance program and if the program is effectively implemented and

maintained

Organizations should conduct audits that are reasonable proportionate and risk-based Such audits should consist of internal audit procedures

controls and systems that cover the full waterfront of compliance risks that the organization might face Additionally organizations should review and

test controls across all risk areas in order to analyze potential opportunities for improvement

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 21: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

21

Auditing and Monitoring

Define Framework

Initial Analysis

Meeting with Management

Evaluate Assessment

Results

Design Internal Audit

Plan

Audit Committee Approval

The compliance auditing and monitoring program strategy can be broken down into the following steps

Step 1 Define Framework - Identify audit universe and establish common risk assessment definitions

Step 2 Initial Analysis - Perform an initial analysis of risk with input from the Companys executivemanagement team

Step 3 Meeting with Management - Obtain input from key risk assessment participants includingmembers of executive and senior management and process owners in order to rank risks accordingto established inherent and residual risk factors using methodology definitions and guidance

Step 4 Evaluate Assessment Results - Evaluate the collective results from risk assessment participantsand calibrate ratings for both inherent and residual risk

Step 5 Design Internal Audit Plan - Design a proposed go-forward internal audit plan which correlateseffort and internal audit frequency with the assessment results based on severity of perceived risk

Step 6 Audit Committee Approval - Present internal audit plan to Audit Committee for review andapproval making any updates as necessary

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 22: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Third Party Due Diligence

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 23: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

23

Third Party Due Diligence

Some leading practices that organizations with mature compliance programs find

to be effective in the area of Third Party Risk Management include

Organizations should develop and implement comprehensive due diligence

vetting and screening processes related to the potential third parties (eg

suppliers agents contractors business partners etc) with which the

organization may potentially partner so as to identify and manage relevant

compliance risks (eg Bribery and Corruption Information Security Product

Quality etc)

Organizations should develop and implement a comprehensive process by

which a determination can be made of when and to what extent to involve

third parties in business activities The organization should assign

responsibility for these decisions to personnel with the appropriate skills and

knowledge The third partys role and access to organizational information

should be contractually and clearly defined

Organizations should have a set of standards and expectations (eg A Third Party Code of Conduct) with which

suppliers are expected to comply

Organizations should inform third parties of the organizationrsquos ethics and compliance program and the commitment to

ethical and lawful business practices and expect the same of third parties

Organizations should ensure that third-party personnel are aware of and comply with the companys ethics and

compliance programs and the companys commitment to ethical and lawful business practices

Organizations should take steps to confirm that agents and business partners have been apprised of the

organizations policies and procedures and expectations to conduct business in an ethical manner

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 24: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

24

Third Party Due Diligence

Third Party Risk Management Leading Practices

bull Taking a tiered-based approach to managing risk

throughout the lifecycle of third party relationships

bull Training third parties on what is expected of them

when representing your organization

bull Fully integrating the program into other functions

(contracts audit procurement training finance etc)

bull Pushing accountability and ownership down into the

business

bull Sharing data through reporting and dashboards

bull Applying analytics to comprehensive third party

population to provide benefits to the organization

Organizations should develop a consistent approach to

defining and prioritizing third party risk based on third-party

attributes such as

bull Excessive discounts and

commissions

bull Continuity risk

bull Access to sensitive

information

bull supporting critical business

functions

bull Financial stability

bull Performance history

bull Operating geographies

bull Contractual value and

duration

bull Past compliance failures

bull Fourth party relationships

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 25: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

25

bull Research shows that 90 of the enforcement actions brought under the Foreign Corrupt Practices Act involved the

misconduct of third parties

bull Therefore organizations should take steps to design and enhance its approach to managing key third party risks

including risk areas such as

bull Bribery and corruption

bull Cybersecurity

bull Fraud

bull Import export compliance

bull Organizations should strive to manage these risks throughout the entire lifecycle of third party relationships

bull Organizations might view the lifecycle of its third party relationships as follows

Third Party Due Diligence

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 26: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

26

Low Risk Due Diligence

1 Published penalties convictions

2 PEP Screening and Watch list Checks

3 Negative News Searching

4 Not reviewed by compliance personnel

Medium Risk Due Diligence

1 Low Risk checks PLUS

2 Collect supporting documentation

3 Open Source Investigation by a due

diligence provider on both the

organization and key employeesowners

4 Results reviewed by compliance

personnel to make gono-go decision

High Risk Due Diligence

1 Low and Medium Risk Checks PLUS

2 Audit and Review Financials

3 Interview references political and

business associates

4 Field Investigative background reports

using local data sources

APPROVE

APPROVE with CONTROLS

NOT APPROVED

Collect all

Materials and

Document

Decisions

Enhanced

Due

Diligence

Due Diligence Screening Background Checks

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 27: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

ABAC Compliance Monitoring

Leveraging Analytics

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 28: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

28

Compliance Monitoring Overview

Third-party partner compliance monitoring

Organization

Local Response

Team and Single

Point of Contact

Global

Reach with

Subject

Matter

Expertise

Committed

Business

Advisor

High-Quality

Services at Cost-

Efficient Pricing

1Collaborative process involving clear identification of scope and early development of a risk

focused execution strategy to fit an organizations requirements

2Innovative approaches use anti-briberyanti-corruption compliance analytics and visualizations

models focused on assessing 100 of a data population to identify the transactions that pose the

greatest risk to an organization

3Clear and constant communication to ensure focused execution while delivering in an efficient

manner with consistent quality

4 Full results reporting of identified risks and observations along with recommendations for

enhancement

Phase 3

Fieldwork

Sampling Interviewing

amp Transaction Testing

Phase 4

Evaluation and Closing

Analyze Findings

Risks amp Close Out

Meeting

Phase 1

Audit Initiation

Planning

Education Kick-off

Meeting

Phase 5

Reporting

Critical issues

Observations and

Enhancement

Opportunities

Phase 2

Pre-fieldwork Scoping

Operational Assessment

amp Third Party

Intelligence Check

Project Management Office

Project Coordination Education Quality Assurance amp Reporting

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 29: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

29

1 Hundreds of business

partners exist and are

theoretically equal

opportunities

2 Qualitative and Quantitative factors

are considered to determine risk

ranking

3 Review options are determined

through a data-driven model

and comprehensive analysis

C

AB

D

E

F

HI

JG

CA B DHigh

Medium

Low

GE F

H I

Performed Simultaneously

TBD - Review

Options

1 Level 1

2 Level 2

3 Level 3

Business Partner SelectionComprehensive Risk Assessment

Continuous Monitoring Transaction Testing Data Analytics

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 30: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Case Study ndash

TE Connectivity Ltd

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 31: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

TE Connectivity Ltd ndash

Overview

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 32: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

32

TE Connectivity Ltd - Overview

TE Connectivity Ltd is a $14 billion global technology and manufacturing leader

creating a safer sustainable productive and connected future For more than

75 years our connectivity and sensor solutions proven in the harshest

environments have enabled advancements in transportation industrial

applications medical technology energy data communications and the home

With 80000 employees including more than 8000 engineers working alongside

customers in approximately 140 countries TE ensures that EVERY

CONNECTION COUNTS Learn more at wwwtecom and

on LinkedIn Facebook WeChat and Twitter

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 33: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

33

ABAC Program Design Assessment (Phase 1)

bull Design of TErsquos ABAC Programhellip

bull Generally aligns with current standards (FCPA UK Bribery Act US Federal

Sentencing Guidelines DOJSEC Guidance ISO 37001 OECD etc)

bull Is generally mature with many critical components of the program

ldquopeeringrdquo or ldquoleadingrdquo

bull TE promotes a culture wherehellip

bull Ethics and Compliance is central to the way business is conducted

bull there is positive Tone at the Top and

bull employees are encouraged to speak up with questions and concerns

bull TErsquos Board and Executive Teamhellip

bull Champion the Ethics and Compliance Program providing adequate

resources and holding the EampC function accountable through various

reporting processes

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 34: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

34

bull Business Partner Management Program Enhancementbull Conduct ongoing monitoring to review performance and enable alerts of negative

Business Partner (BP) information

bull Collectanalyze BP data (distributors) and develop dashboards to assess and prioritize BP

risk

bull Develop sampling methodology and select transactions for testing Establish risk-based

work plans testing due diligence renewals amp training

bull ABAC Policy Enhancementbull Review policies and procedures for content relevance readability consistency etc

bull Simplify framework and update ABAC and COI policies and processes

bull ABAC Risk Assessment Process Enhancementbull Developed risk assessment to identify ABAC risks and prioritize mitigation activities in

high risk businesses and regions Pilot with ADM BU

bull Internal Audit Collaboration and Planning

bull Defined and prioritized current auditing and monitoring activities

bull Assigned responsibilities to Ethics and Compliance and IA teams

ABAC Planned Program Enhancements (Phase 2)

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 35: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

35

bull As part of an assessment of the anti-bribery and anti-corruption compliance program at TE Connectivity we enhanced the anti-bribery and

anti-corruption monitoring of third-parties Our Chief Compliance Officer requested that we develop data analytics (and an accompanying

visualization model) to identify bribery-risk indicators across the TEs network of third-party distributors

bull We worked with the risk department at TE to identify various risk indicators from the business These indicators were then mapped to the

specific datasets that could provide meaningful analytics Leveraging SQL Python and ultimately Tableau we transitioned these analytics

into dynamic visualizations that allowed the client to identify geographies business units third parties and transactions that potentially posed

the greatest risk of fraud and bribery to the organization (see sample dashboards) With this information the CCO was able to help inform the

organizations internal audit strategy and plan We then further refined the analytics model and underlying logic to incorporate feedback from

internal audit observations

bull TE developed an end-to-end methodology for identifying high-risk third parties Together the anti-bribery and anti-corruption technical and

data analytics capabilities enabled TE to provide a streamlined and efficient project management process TE continues to work to produce

additional dynamic analytics and visualizations that allow for proactive and ongoing monitoring rather than a one-time analysis

ABAC Third Party Risk Management Analytics (Phase 3)

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 36: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

36

bull Risk Ranking In-Scope Business Partnersbull Reduce Risk Levels from 4 to 3 by removing MediumHigh Risk rating

bull 3 Levels Scoring Low Risk (0-49 points) Medium Risk (50-79 points) and High Risk (80-100 points)

bull Proposed adjustments to current risk scoring methodology assign lower weight to Corruption Perception Index (from 40 to 30) assign higher weight to

responses on Business Partner Questionnaire (BPQ)(from 10 to 20)

bull Frequency amp Scope of Due Diligence and Renewal of Business Partners bull Low Risk Initial Global Database Check (GDC) Renewupdate BPQ every 3 years with GDC performed

bull Medium Risk Initial Open Source Investigation (OSI) Renewupdate BPQ every 3 years with OSI performed

bull High Risk Initial Enhanced Due Diligence (EDD) Renew BPQ annually OSI performed upon renewal except EDD conducted every ~6 years ldquoRed flagsrdquo

may require further review through EDD or audit

bull Business Partner Training and ABAC Declarations bull Annual Anti-Corruption Compliance Declarations still required for every in-scope active Business Partner

bull Online training to be assigned annually to High Risk Business Partners ndash can accompany annual Declaration

Key Enhancements of the BPM Program (Phase 4)

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 37: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

Questions and Discussion

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations

Page 38: Effectively designed anti-bribery and anti-corruption programs · EffectiveAnti-Bribery, Anti-Corruption Programs –Overview • Risk Assessments and Due Diligence • Codes, Policies

38

TELL US WHAT YOU THINK

Evaluate this session right in the

IIA Conference App

Not using the conference app

Visit iccnfio to complete

your session evaluations