1. Delivering SharePoint Success:Effectively Managing SharePoint Projects Dux Raymond Sy, PMP

2. Presentation Objectives In this presentation, you will learn the essential componentsof delivering successful SharePoint projects In addition, you'll learn key techniques in: Gaining executive buy-in for SharePoint projects Proper planning and appropriately managing expectations Engaging the business for better adoption Defining organizational SharePoint readiness Iterative release of SharePoint solutions Twitter: @meetduxHashtag: #cospug #dss 3. Dux Raymond Sy, PMP Managing Partner, Innovative-E, Inc. Author, SharePoint for ProjectManagement by OReilly Media For more information, connect with Dux E-Mail: dux.sy@innovative-e.com Twitter: twitter.com/meetdux LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: @meetdux Hashtag: #cospug #dss 4. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 5. Courtesy of NicksTrafficTricks.comTwitter: @meetdux Hashtag: #cospug #dss 6. Typical Implementation Scenarios Pilot deployment for IT then magically it becomes anenterprise production deployment No planning Everything is ad-hoc No budget earmarked Heavily customized implementation by techies lackingSharePoint skillz Twitter: @meetduxHashtag: #cospug #dss 7. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 8. Key Steps to Define Project Success Why is SharePoint Being Implemented? What is the Priority? Time Budget Scope Identify Key Stakeholders Establish Rules of Engagement Define Project Objectives Twitter: @meetduxHashtag: #cospug #dss 9. Do You Have a SharePoint Roadmap? A SharePoint roadmap can help organizations Quantify the budget, resources and effectiveness ofSharePoint Allows priorities to be set Specifies what solutions are going to be deployed Iterative releases can provide immediate visibility Lower risk compared to big bang approach Tip: Successful delivery of high profile solution gets youbrownie points Quick wins are essential for better buy-in and adoption Twitter: @meetduxHashtag: #cospug #dss 10. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 11. Executive SharePoint Ignorance is Not Bliss Isnt SharePoint about empowering End Users? Whos paying the bills? Execs ordered SharePoint to be deployed Do they REALLY understand the value of SharePoint to theorganization? Is the budget realistic? As the enlightened ones, its our responsibility to raiseexecutive awareness about SharePoint Read 5 Reasons Why Executive SharePoint Ignorance isNot Bliss http://go.meetdux.com/393b Twitter: @meetduxHashtag: #cospug #dss 12. Educate and Engage the Business SharePoint is more than just a glorified network share Stress that SharePoint is a platform Tip: Address their pain points Provide high-level technology overview Discuss business challenges Map it to a SharePoint Solution Twitter: @meetdux Hashtag: #cospug #dss 13. Typical SharePoint Solutions Generic Solutions Corporate Intranet Content Management Specific Solutions Employee Onboarding System for Human Resources Conference Room Scheduling System for Facilities Project Management Information System for PMs System Integration Custom Application Development Twitter: @meetduxHashtag: #cospug #dss 14. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 15. Proper Requirements Development Twitter: @meetdux Hashtag: #cospug #dss 16. Keep Priorities In Order You cant do it all! What business need should you solve first? What are common features that can be deployed? Project scope must be limited and specific Whats important? Time? Budget? Functionality? Tip: Involve decision makers in planning and prioritization Read How to Prioritize Business Needs WhenImplementing SharePoint http://go.meetdux.com/sbyv Twitter: @meetduxHashtag: #cospug #dss 17. Define the Work Needed & Estimates A WBS is an effective way to define and organize all ofthe work required to complete a project Deliverable-based grouping of project tasks What are you estimating? Duration Resource Work Twitter: @meetdux Hashtag: #cospug #dss 18. Create the Schedule Create a network diagram to identify schedule Twitter: @meetduxHashtag: #cospug #dss 19. IT, Can You Handle This? Implementation Do you have the relevant skillsets to plan, engage with thebusiness, deploy SharePoint? Are key processes for release management, disaster recovery,auditing in place? Support and Maintenance What does the support structure look like? Resources available for maintaining related technologies? Future Releases Twitter: @meetduxHashtag: #cospug #dss 20. Staff Your SharePoint Project Realistically Committed Sponsor + Project Manager IT groupSharePoint developerSharePoint infrastructure Business groupspecialistSharePoint architectSharePoint business analystSharePoint trainerSharePoint designer Twitter: @meetduxHashtag: #cospug #dss 21. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 22. How Do You Track Progress? The only man who behaved sensibly was my tailor; he took my measurement anew every time he saw me, while all the rest went on with their old measurements and expected them to fit me. George Bernard Shaw, Essayist and Nobel laureate Twitter: @meetduxHashtag: #cospug #dss 23. SharePoint Project Tracking Making time to gather intelligence about the progress ofthe project is a significant priority for the project manager What critical elements of a project do you track? Schedule Risks Changes _____________________ _____________________ Twitter: @meetdux Hashtag: #cospug #dss 24. Key Steps in Project Tracking Monitoring Progress Analyzing Status Correcting the Schedule Managing Changes Twitter: @meetdux Hashtag: #cospug #dss 25. Example: Tracking Progress in MS Project Twitter: @meetdux Hashtag: #cospug #dss 26. Agenda Cant We Just Focus on the Technology? Establish Success Criteria Collaboratively Engineer a Solution Develop Relevant Project Plan Execute and Control the SharePoint Project Questions and Answers Twitter: @meetduxHashtag: #cospug #dss 27. Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback/ Twitter: @meetduxHashtag: #cospug #dss 28. ThankYou!