egua couci agea - district of mission, bc · egua couci agea mac 1 9 1 yaws (a isic o missio oig...
TRANSCRIPT
M DISTRICT OF
lsslonON THE FRASER /401,1
1
Regular Council AgendaMarch 16, 2009 — 6:30 p.m.
Council Chambers
8645 Stave Lake Street, Mission, BC
1. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
2. PROCLAMATIONS
(a) April 28, 2009 as "Day of Mourning"Worksafe BC
3. DELEGATIONS AND PRESENTATIONS
(a) Bill Warner and Al LafontaineRe: Rezoning Application R07-021
4. PLANNING
(a) Request for Extension — Rezoning Application R05-004 (Brar) —30367 Berg Avenue
(b) Rezoning Application R08-001 and Development Variance PermitApplication DV09-001 (Dinahan) — 33344 — 4 th Avenue
(c) Follow-Up for Barge Loading
(d) Update to Mission Community Heritage Register and LAN.57 —Identification and Protection of Heritage Resources
(e) Amendment to Summary of Public Information Meeting —Mission Elks Lodge at 33336 — 2nd Avenue
(f) Bylaw for Third Reading
(g) Illahae Dairy Farms Ltd.Re: Municipal Land Swap to aid in the Future Development of
Employment Lands in Mission
5. ADMINISTRATION AND FINANCE
(a) Unger Transportation Service — 7136 Durieu Avenue
(b) Lower Mainland Local Government Association Conference,Harrison Hot Springs, May 6 to 8, 2009
(c) Women's Resource Society of the Fraser ValleyRe: Support for the WRSV Fundraiser Walk/Run
(d) E.S. Richards Elementary School Parents AssociationRe: Healthy Living Fundraising and Earth Day Promotion
Page 4
Page 7
Page 8
Page 10
Page 23
Page 36
Page 40
Page 44
Page 45
Page 46
Page 49
Page 50
Page 51
Regular Council AgendaMarch 16, 2009
6. ENGINEERING AND PUBLIC WORKS
(a) Award of Contract No. 2009-003 - Mission Dike Improvements; Page 53Mission, BC
(b) STR.31 Sidewalk Inspections and Repairs Page 55
(c) STR.37 Boulevard Landscaping Policy Page 58
(d) Traffic Control at Heritage Park Events Page 61
(e) Minutes of the Downtown Revitalization Task Force Meeting held on Page 63January 20, 2009
(f) Minutes of the Mission Abbotsford Transit Committee Meeting held Page 67on January 22, 2009
7. PARKS, RECREATION AND CULTURE
(a) Bike to Work Week Fraser Valley — Follow Up Information Page 72
8. PUBLIC SAFETY AND HEALTH
(a) Mission Institution Report — February 2009 Page 74
(b) Ferndale Institution Population Profile — March 2009 Page 81
9. RESOLUTION TO RISE AND REPORT
10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
11. MINUTES
(a) Regular Council Meeting — October 6, 2008 Page 82
(b) Regular Council Meeting — October 20, 2008 Page 108
(c) Regular Councii Meeting — February 16, 2009 Page 120
(d) Regular Council Meeting (Public Hearing) — February 23, 2009 Page 138
(e) Regular Council Meeting — March 2, 2009 Page 141
12. BUSINESS ARISING FROM THE MINUTES
13. CHIEF ADMINISTRATIVE OFFICER'S REPORT
14. MAYOR'S REPORT
15. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS, AND ACTIVITIES
2
Regular Council AgendaMarch 16, 2009
16. BYLAWS
(a) District of Mission Zoning Amending Bylaw 5007-2008-3143(319) (R08-005-Castro) - a bylaw to rezone the propertieslocated at 33043 2nd Avenue from RT-1 Two Unit UrbanResidential zone to P-2 Special Institutional zone
Third Reading
(b) District of Mission Zoning Amending Bylaw 5018-2009- First and Second3143(324) (R08-001 — Dinahan) — a bylaw to rezone property at Readings33344 — 4th Avenue from RT-1 Two Unit Urban Residentialzone to RS-1A One Unit Small Lot Urban Residential zone
17. OTHER BUSINESS
(a) Release of Information from Closed Council
Page 159
18. QUESTION PERIOD
19. ADJOURNMENT
3
019#733) 4Data Disfol Date Scanned INOtegx6e5/6
"4-F4Idef'NemePa C /L04/5 To: 0 Mayor CI yelp 0 MayorRB 0DH b Exempt COW'ether
3TRICT OF MISSIONto tided
If V 1\JC41,J.,,, 1 9.1111 vv V11 ✓/44 j t, r
Tina Mooney
From:
Sent:
To:
Subject:
Lavalle, Brenda [[email protected] ]
Monday, March 02, 2009 4:23 PMInformation INet !Report to COW !Information °Reply for Mayors Sig
L.] Requested By Crli Din Response to Councli tote „lcWorksafeBC April 28th Day of Mourning - request for proclamation?
Attachments: Decal.JPG; DOMposter 09.pdf
<<Decal.JPG>> «DOMposter 09.pdf»
Day of Mourning • April 28Every year, WorkSafeBC, along with the B.C. Federation of Labour and the Business Council ofBritish Columbia, co-host a public ceremony to remember workers who have lost their lives as aresult of work-related accidents or occupational diseases.
It appears that the Municipality of Mission does not partake in this event as do othermunicipalities in BC.
This year the ceremony will center around acknowledging the 160 workers who losttheir lives last year in the province of BC and focus on the resolve to prevent arepeat of this loss of life in 2009.
Posters and stickers are available by emailing"[email protected] " Please indicate: how manyposters/decals you would like and where you would like them sent.The posters and decals will be sent out as soon as the request isreceived. If you plan to use them on multiple sites we would like toknow how many you are sending to each work location, if possible,as WorksafeBC would like to be able to regionalize the news releaseon April 28th. A listing of public ceremonies will be available on theWorksafeBC.com website.
For further information contact:
Brenda Lavalle, Occupational Safety Officer,Worker and Employer Services, Fraser Valley RegionWorksafeBC, Abbotsford Office, 604 556-2092
3/3/2009
V V 1.1.A 4.7
5
The young worker safety movement is growing. Get on board at www.raiseyourhand.com .
CONFIDENTIALITY DISCLAIMER
The information contained in this transmission may contain privileged and confidential information ofWorkSafeBC - the Workers' Compensation Board. It is intended for review only by the person(s) namedabove. Dissemination, distribution or duplication of this communication is strictly prohibited by allrecipients unless expressly authorized otherwise. If you are not the intended recipient, please contact thesender by reply email and destroy all copies of the original message. Thank you.
3/3/2009
6
DAY OF MOURNING
Business CouncilBritish Columbia
As of March 24, visit www.dayofmourning.bc.ca And dedicate allower n tribute to a fallen worker. 40E-
Torrnore information. isit WorkSafel3C:com
DISTRICT OF MISSION
REQUEST TO APPEAR AS A DELEGATION
Date: 'tAs9,A-r,\A
To: Dennis Clark, Director of Corporate Administration
❑ I hereby request permission to appear as a delegation before District of MissionMayor and Council with reference to the following topic:
no\ A(?c ‘Coirk-csv\ C...C) \
d_C%-(1e-C-Z(S■
LQ
I understand that the deadline for submission of the request is 4:30 p.m. on the Monday preceding thedate of the meeting and that once my appearance has been confirmed, I will be allotted a maximum of 10minutes to make my presentation.
Name: -BL v1/4.)o-c-Ae
AddreW: \ L
City:
Postal Code: Telephone:
Signature:
7
r& t. er-v1.•
G:clerk/forms/request to appear as a delegation.doc
Delegation Confirmed to Appear on: 111.0(Ar- lb 10q
Date Confirmed:
Time:
Confirmed by:
8
District ion MemoFILE: PRO.DEV.ZONR05-004
To: Chief Administrative Officer
From: Planning Technician
Date: March 16, 2009
Subject: Request for Extension - Rezoning Application R05-004 (Brar) — 30367 BergAvenue
Recommendation
That Council grant a 12-month extension to Rezoning Application R05-004 (Brar) for theproperty located at 30367 Berg Avenue to enable the application to complete the outstandingrezoning requirements.
Background
This rezoning application was considered by Council for the purposes of accommodating a ruralresidential 4-lot subdivision (refer to Map 1).
The proposal was considered at Public Hearing on November 26, 2007 and was subsequentlygiven 3 rd reading on March 3, 2008. Applicants are given 12 months from 3 rd reading tocomplete outstanding zoning requirements. Files are closed after this period unless approval isforthcoming from an outside agency or the applicant has applied for and paid for an extensionrequest.
The applicant recently applied and paid for an extension and is actively working with staff tocomplete all of the outstanding rezoning requirements.
Oieig/
Donna- ee akes
G:\COMDEV\DONNA-LEE\COW Reports\2009 Reports \R05-004R05-004 Brar Grant 12-month Extension 2009-03-16 COW Report.doc
PAGE 1 OF 2
OSX
S05-007R05-004 MAP 1
AND
SUBJECTPROPERTY
VAX
VOA m.
30323 •
JOM
MAO 124
30770
2111171201211
3114311
30240
MIX
OS
123
AVE. Na.
WW
CPS
MOO 301110
SDK
SIMXXX
EIRACKLEY
mn
30171 man 302112
9
FILE: PRO.DEV.ZON PAGE 2 OF 2
R05-004
MemoFILE: PRO.DEV,ZON/PRO.DEV.DEVR08-001/DV09-001
To: Chief Administrative OfficerFrom: PlannerDate: March 16, 2009
Subject: Rezoning Application R08-001 & Development Variance Permit ApplicationDV09-001 (Dinahan) - 33344 4 th Avenue
Recommendation
1. That, in accordance with Rezoning Application R08-001 (Dinahan), the Director of CorporateAdministration prepare a bylaw to amend District of Mission Zoning Bylaw 3143-1998 byrezoning a portion of the properties located at 33344 4 th Avenue and legally described as:
Parcel Identifier: 012-414-361; Lot 6, Block 94, District Lot 11, Group 1, NWD Plan 1900;
Parcel Identifier: 012-414-379; West Half of Lot 7, Block 94, District Lot 11, Group 1, NWDPlan 1900
from RT-1 Two Unit Urban Residential zone to RS-1A One Unit Small Lot Urban Residentialzone;
that the bylaw be considered for 1 st and 2nd reading at the Regular Council Meeting onMarch 16, 2009; and
that following such a reading, the bylaw be forwarded to a Public Hearing on April 27, 2009.
2. That Development Variance Permit Application DV09-001, in the name of Justine Lee(property owner), to:
■ Vary Section 105.14 Panhandle Lots of District of Mission Zoning Bylaw 3143-1998 byreducing the minimum required Panhandle width from 6.0 meters (19.687 feet) to 1.76meters (5.77 feet);
■ Vary Section 302.3 Minimum Dimensions of District of Mission Zoning Bylaw 3143-1998by reducing the minimum required Lot depth from 25.0 meters (82.0 feet) to 22.01meters (72.51 feet);
■ Vary Section 302.7 Setbacks of District of Mission Zoning Bylaw 3143-1998 by reducingthe minimum required Front yard setback from 6.0 meters (19.68 feet) to 4.61 meters(15.12 feet);
■ Vary Section 310.3 Minimum Dimensions of District of Mission Zoning Bylaw 3143-1998by reducing the minimum required Lot depth from 30.0 meters (98.42 feet) to 15.18meters (49.80 feet); and
■ Vary Schedule B-1 Service Requirements of. the Subdivision Control Bylaw 1500-1985by waiving the requirement of a piped drainage system
be forwarded to a public input meeting on April 27, 2009.
10
PAGE 1 OF 13
Proposal
The applicant is proposing to rezone a portion of the subject property from RT-1 to RS-1A toaccommodate a two (2) lot subdivision (see Appendix 1).
A single family dwelling currently straddles the lot line which separates the two legal parcels.Subsequently, this application constitutes a boundary change subdivision and Section 105.13`Boundary Changes' of the Zoning Bylaw is applicable.
A reduced width panhandle is being proposed, however properties must have road frontage,and cannot simply front a lane. The panhandle accommodates the requirement for frontage, butwill not provide access. The applicant is also proposing a variance to the width requirement ofthe panhandle to alleviate setback variances associated with the location of the existing singlefamily dwelling and the proposed location of the panhandle.
Site Description
The subject site is comprised of two legal lots which front 4 th Avenue to the north and a lane tothe south. Lot 6 lies to the west and has an approximate area of 567 square meters (6,103square feet) and Lot 7, to the east, is approximately 284 square meters (3,057 square feet).
The subject site slopes sharply from the north to the south. An existing single family dwellingstraddles the lot line separating Lots 6 and 7 in the northern portion of •the subject site. Nowatercourses, significant trees, or environmentally sensitive areas exist on the subject site.
While existing Lot 7 is non-conforming, it is a legal lot, and a single family dwelling could be builton this lot if a portion of the existing single family dwelling which straddles the lot line betweenLots 6 and 7 is removed.
Neighbourhood Context
The subject site is located in a residential neighbourhood which is predominated by RT-1 (TwoUnit Urban Residential Zone) lots, which have a minimum parcel size of 790 square meters(8,503.7 square feet) for a two-unit residential use and a minimum parcel size of 558 squaremeters for a one-unit residential use. Other properties in the vicinity of the subject site arezoned RS-1A (465 square meter minimum parcel size) with some multi-family and institutionalzones interspersed as well.
The subject site's neighbourhood is physically separated from neighbourhoods to the west by asignificant slope in the form of a ravine associated with Lane Creek (see Appendix 2).
Additionally, another slope prohibits access to some lots on the south side on 4 th Avenue. Thefour (4) lots east of the subject site front the lane and are accessed from the lane; consequently,proposed Lot B will fit with the form and character of the neighbourhood.
Appendix 2 attached has zoning and a topographic map for reference.
Official Community Plan Designation
The application is in conformance with the Official Community Plan and therefore, does notrequire an Official Community Plan (OCP) amendment.
The proposed development conforms with Section 2:4 Infill Residential of the District of MissionOCP. This section of the OCP encourages this style of small lot development, aims atcombating urban sprawl, and provides a variety of housing forms while increasing density inexisting neighbourhoods.
FILE: PRO.DEV.ZON/F'RO.DEV.DEV PAGE 2 OF 12R08-001 /DV09-001
1 1
Zoning
The application is to rezone a portion of the site located at 33344 4 th Avenue from RT-1 to RS-1A in order to create proposed Lot A. In addition, the applicant is proposing a boundaryadjustment to the existing two (2) legal lots (see Appendix 3 attached).
Proposed Lot A would have an area of approximately 465 square meters (5,005.2 square feet);the RS-1A zoning requires a minimum 465 square meter (5,005.2 square feet) lot area.
Proposed Lot B would maintain its current RT-1 zoning and would have an approximate lot areaof 346 square meters (3,724.3 square feet). The RT-1 zoning requires a minimum lot size of 558square meters (6,006.3 square feet) for one unit residential development. However, Section105.13 Boundary Changes of District of Mission Zoning Bylaw 3143-1998 allows for this type ofsubdivision that would otherwise not meet the conditions stipulated by the Zoning Bylaw.
Section 105.13 Boundary Chancres
Section 105.13 Boundary Changes from the District of Mission Zoning Bylaw 3143-1998 readsas follows:
Where an application is made to subdivide two or more adjoining lots, any ofwhich are less in area than the minimum area provided elsewhere in this bylaw,which subdivision relocates the common boundary or boundaries between thelots being subdivided, the subdivision may be approved by the Approving Officer,provided that:
1. None of the lots proposed to be created are less in area than the smallestof the lots being subdivided.
2. The number of lots proposed to be created is not greater than the numberof lots being subdivided.
3. Such subdivision will not render any existing use or building(s) of the lotsbeing subdivided non-conforming.
4. The lots proposed to be created will comply with all other applicableprovisions of this bylaw.
5. No greater number of lots which do not comply with the minimum lot arearequirements shall be created.
Items 1, 2, 3, and 5 of Section 105.13 are satisfied by the proposed development. However,variances are required to create lots which conform to the requirements of the associatedzones.
Variances and Rationale
Urban Panhandle
The following variance to Section 105.14 of the District of Mission Zoning Bylaw 3143-1998 isrequired:
■ Vary Section 105.14 Panhandle Lots of District of Mission Zoning Bylaw 3143-1998 byreducing the minimum required Panhandle width from 6.0 meters (19.687 feet) to 1.76meters (5.77 feet).
Planning Staff support varying the required width of the panhandle as it is a technicalrequirement, and is not intended to provide access to proposed Lot B.
FILE: PRO.DEV.ZON/F'RO.DEV.DEV PAGE 3 OF 13R08-001/DV09-001
12
Due to the slope associated with the site, access to proposed Lot B cannot be physicallyaccomplished from 4 th Avenue. However, all legally created lots must have frontage on ahighway, and not a lane. Therefore, although the panhandle will never be used to accessproposed Lot B, it satisfies the requirement that each lot having frontage.
Zoning Bylaw
The following variances to the District of Mission Zoning Bylaw 3143-1998 are required:
■ Vary Section 302.7 Setbacks of District of Mission Zoning Bylaw 3143-1998 by reducingthe minimum required Front yard setback from 6.0 meters (19.68 feet) to 4.61 meters(15.12 feet); and
■ Vary Section 302.3 Minimum Dimensions of District of Mission Zoning Bylaw 3143-1998by reducing the minimum required Lot depth from 25.0 meters (82.0 feet) to 22.01meters (72.51 feet);
■ Vary Section 310.3 Minimum DimensiOns of District of Mission Zoning Bylaw 3143-1998by reducing the minimum required Lot depth from 30.0 meters (98.42 feet) to 15.18meters (49.80 feet).
The proposed setback variance is in regards to an existing situation associated with the existingsingle family dwelling. Staff support the setback variance as it will create a legally conformingsituation where a legally non-conforming situation exists.
Proposed Lots A and B will require variances to minimum lot requirements for depth. Staffsupport this variance as the natural grade of the site partially dictates the proposed lotconfiguration. Further, the proposed layout creates more privacy than the two existing lots couldotherwise be afforded.
Subdivision Control Bylaw
The following variance to the District of Mission Subdivision Control Bylaw 1500-1985 isrequired:
■ Vary Schedule B-1 Service Requirements of the Subdivision Control Bylaw 1500-1985by waiving the requirement of a piped drainage system
As no additional lots are being created, Engineering Staff support this proposed variance.
Geotechnical Report
Two Geotechnical Reports from Fraser Valley Engineering Ltd. (FVEL) were submitted by theapplicant dated January 30 th , 2008 and November 14 th , 2008. In addition a letter from FVEL wasreceived August 19 th , 2008.
The purpose of the January 2008 report was to identify subsurface conditions, determine thesuitability of the site for the proposed development, and prepare geotechnical recommendationsfor structural design and construction of the project. The report submitted in November 2008addressed drainage management and slope stability issues. The letter submitted from FVELsupplemented both reports and reiterated their findings.
Engineering Staff have reviewed the aforementioned reports and letter from FVEL and haveaccepted the recommendations. In addition, they have requested that both reports be registeredon title as restrictive covenants at the subdivision stage.
Engineering comments have been attached as Appendix 4.
FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 4 OF 13R08-001/DV09-001
13
Community Amenity
The applicant is proposing a rezoning to accommodate a boundary change subdivision. Thesubject site is currently two (2) legal lots, and the proposal is for two (2) legal lots.Consequently, the applicant is not proposing to create any new lots and no additional burdensare being placed upon the community.
Tree Retention and Replanting
No trees are required to be removed for this application. Therefore the applicant is required onlyto plant two trees per lot or provide cash-in-lieu. The applicant will be planting two trees per lot(4 trees in total) as outlined in the District of Mission LAN. 32 Tree Retention Replanting Policy.
Parkland
Section 941 Provision of Parkland of the Local Government Act requires that an owner of landbeing subdivided must provide either parkland in an amount equal to 5% of the land beingsubdivided or cash-in-lieu for a comparable amount. However, this same section of the LocalGovernment Act does not apply should the proposal be for fewer than three (3) additional lots.Therefore, as the applicant is proposing fewer than 3 additional lots, no parkland requirement isapplicable to this application.
Internal Comments
The application was reviewed at the Development Review Committee meeting which hasrepresentation from Community Development, Engineering, Inspection Services, Fire, RCMP,and Parks and Recreation. The Engineering Department has reviewed the proposal withcomments outlined in the Engineering Department Rezoning Comments attached (Appendix4)
External Referrals
The usual referrals have been made to the various utility agencies as part of the subdivisionprocess.
Public Hearing Information Package
In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATIONPACKAGES will be produced containing material related to the development application.
Requirements Prior to Adoption of the Zone Amending Bylaw
• A letter of credit or cash in the amount of $1,000 to ensure the planting of 4 trees.
• Engineering requirements (attached as Appendix 4).
• Approval of Development Variance Permit DV09-001 will be considered as part of the sameCouncil agenda as the Official Community Plan and Zone Amending Bylaws are considered.
• Any other items that Council may require resulting from the Public Hearing or Councilconsideration of the application.
FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 5 OF 13R08-001/DV09-001 .
14
Summary
In summary, staff recommend that the development variance permit application proceed to apublic input meeting and the rezoning proposal proceed to Public Hearing on April 27, 2009.
gor man Anderson
GACOMDEV\ RYAN \Development Files Zinahan - 33344 4th Ave \Reports\Dinahan 1st and 2nd.doc
15
FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 6 OF 13R08-001/DV09-001
-043II 151ZAN
FOP tiet,
Lf:ONIMMIMOd
,A1=:0411':-.'sam emar2,41 ir our vs*
AM". !fr zi..reMkg.■ ; ,7itftrr 7
OP' 441!. MOW. V, WO Mgr
Appendix 1 - Site Plan
16
FILE: PRO.DEV.ZON/PRO.DEV.DEV
PAGE 7 OF 13R08-001/DV09-001
S08-002R08-001 ZONING
13473 o,
474 .41
9
9224
4TH A
I SUBJECTSITE
234
2SPNW-; 11672
ISPNWct I 1869
26. 616
21
223262 to
PL. 6145PCLMP 143...30
83 MP 31506
5
24
16 263
264 -I
5
258 255 26054,341
26
PL. 74557
_RS1
1010L
12
1322
624
NO ROAD1
15
E MP•9;3 L. 63 226"
20=I M P Eli 2 2
A1 PL. 82
12'"
2
7
83010306 Nto
3
A a —
NO ROAD 5TH AVE. to
PL. 1907 667 cc19
98 P - 1PL. 277 2
231668311PL. 277„, 232
sz 235
22
1621
RD AVE.
MEE14
1
576A
5
27A
28LMP 14330
]Is:LCSP. 4 6 5
Zni. •Li 8254 19.
....1cv
=
L. 34664 NORTH
463A
ILWAY AVE
A
c toLn A 4Pam513,,C
1-3APL.
FL 664 23
(1)
12 13 12
Appendix 2
17
FILE: PRODEV.ZON/PRO.DEV.DEV PAGE 8 OF 13
R08-001/DV09-001
2rr0
PI
COCDPl•
S08-002R08-001 WATERCOURSE / TOPO I
coNN
ODN N (N,
Pr)N,
N
[1
86
61.185\87
25
754075347524
(373410 334327581
7575
7567
'7557
7553
7541
7531'
7590
7582
7574
7566
7552 %
7544
7530
7
77
.7
7
7
7
70N cit
WWI
7574
7560 7552 7544
7534
191711
74157411
75207514
4'' •
: • .
• 746S
SUBJECTSITE
N)P.: 1') N,*
P't ty)
1.01'0'
n tn inPI
7522
7512 Fr)
7486
7478
7470
7456
7452
j74447442
174327434'
7427
7423"
CNI•st
PI •
pr_er_7522 7
In •coo —VI PI 3:PI in
74827
7470
'7466
444447436
,7430
7
7
65In
tos(N
InN
11.•n
'nco CO
PIPrPI
7422
7478
77
7
'.7
7
7422
in
3RD AVE... o
V'co4).
aill
e410
0r.
- 7393I,
7386 "I f•-) en n.. n"PIn
PIn
flin
Inin
eln 7373,
.7364 .. 33341 1,9) Z3371- . ' 11 2
as
7376
7368
7360
CO
18
FILE: PRO.DEV.ZON/FRO.DEV.DEV
PAGE 9 OF 13R08-001 /DV09-001
DISTRiCT O tILMOti FP r:DRAFT PLAN OF SUBDIVISION OFLOT 6 & W1/2 OF LOT 7BLOCK 94, D.L.411,N.W.D. PLAN 1900
Existing Lot Configuration —RT-1 Zoning
4th AVENUErhliC;M 44 Pat: M .Vc7)
APPL'Or
C. • "
r 4S t4. 2■77
AREA • .17 • • 7 -
Appendix 3— Current and Proposed Zoning
19
FILE: PRO.DEV.ZON/PRO.DEV.DEV
PAGE 10 OF 13R08-001/DV09-001
1
•
20
t !„--1 ,
011 ;2 OFr 4 4
D
mow' ---"imeemaely11111•111i 1,111MISUNklar Proposed Lot Configuration
Proposed Lot A — RS-1 A Zoning (Proposed)Proposed Lot B — RT-1 Zoning (Maintained)
4th Avenue
Lane
•
FILE: PRO.DEV.ZON/PRO.DEV.DEVR08-001 /DV09-001
PAGE 11 OF 13
Appendix 4— Engineering Comments
Original Comments Prior to Acceptance ofGeotechnical Engineer (FVEL) Recommendations
ENGINEERING DEPARTMENT REZONING CGIVI,
21
FILE: ROB-001
June 04, 2008.
CIVIC ADDRESS: 33344 4 Avenue
1.DOMESTIC WATER REQUIREMENTS:
None.
2.SANITARY SEWER REQUIREMENTS:
None.
3.STORM SEWER REQUIREMENTS:
The Developer is required to extend a storm sewer main west from Murray Street toservice the proposed development. The Developers engineering consultant isrequired to prove that the existinc 200mm storm sewer main on Murray Street hasthe capacity to accommodate this proposed development
4. ROAD WORK REQUIREMENTS:
None.
5. FEES:
DESCRIPTION i QUANTITY UNIT PRICE AMOUNT
100% CONSTRUCTION DEPOSIT To be determined ;l 5% ADMINISTRATION FEE To be determined 1GOODS AND SERVICES TAX (GST) i To be determined
RECOMMENDATION
From an engineering point of view the rezoning application shall be deferred. The owner/s shallbe advised of the above noted servicing deficiencies associated with tne rezoning application Ifthe owner's wish to proceed with the rezoninc application, a letter of volunteering to install elfdeficient works in connection with the rezoninc is require:: in order to proceed to third reading. Asecured development agreement for the above mentioned services must be in place prior toadoption of the zoning amendment bylaw.
FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 12 OF 13
R08-001 /DV09-001
Letter from Engineering Department to Planner indicating Acceptance of Geotechnical EngineerRecommendations and Amendment of Storm Sewer Requirements
Ryan,
I spoke to Rick about the drainage report for Mr. Dinahan's subdivision from Fraser Valley Engineeringdated November 14, 2008 and he is prepared to accept the recommendations of the report.
This means that Mr. Dinahan will not be asked to volunteer the installation of offsite storm sewer as partof the rezoning and that engineering will support a variance at subdivision stage to waive the requirementfor a piped drainage system. Normally we would not entertain such a variance; however, in this case,there are no additional lots being created.
At subdivision stage, the November 14, 2008 drainage report along with the geotechnical report ofJanuary 30, 2008 should be registered on title as a restrictive covenant to ensure that the retaining wallnecessary to stabilize the lots against seismic activity as well as the drainage disposal system andassociated easements are provided and maintained. We should discuss with Inspections Serviceswhether the installation of the drainage works should be a requirement of the subdivision. It would bemore difficult to get the retaining wall done at subdivision stage since the January 2008 geotechnicalreport shows it as part of the house structure.
Doug Riecken
Deputy Director of Engineering
District of Mission
22
FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 13 OF 13R08-001 /DV09-001
23
MemoM DISTRICT OF
issionON THE FRASER
FILE: PRO.DEV.ZONR06-021 (Text Amendment to M-2 Industrial Zone)
To: Chief Administrative Officer
From: Deputy Director of Planning
Date: March 16, 2009
Subject: Follow-Up for Barge Loading
Recommendation
That Council remain with the status quo with existing barge loading facilities remaining legal non-conforming and site specific zoning required for new facilities.
Subject
At the request of Council, staff have prepared a follow-up regarding barge loading facilities:
"Site-specific Zoning for Barge Loading Facilities (Late Item — Verbal)Councillor Pearson asked staff to prepare a report providing options for site-specificzoning for barge loading facilities in the industrial zones to try to determine areas thatmay be suitable for barge loading and conditions of operation that may apply."
Specifically, the request identifies two specific tasks. Firstly, to provide options for site-specific zoningfor barge facilities and secondly, to try to determine areas and conditions that may be suitable for theuse.
Background
In March of 2006, an inquiry for a gravel loading facility prompted Council to ask staff to examinebarge loading facilities and what zones they are permitted in.
A staff report dated October 23, 2006 (Appendix 1) followed with a recommendation to explicitlyprohibit barge loading facilities from the definition of "Industrial Use".
The amending Bylaw received final reading and adoption on March 19, 2007 (Appendix 2).
Subsequently, the District of Mission received correspondence dated January 17, 2007 (Appendix 3)from the Department of Fisheries and Oceans (DFO) regarding a proposal for a barge loading facilitylocated at 34980 Lougheed Highway, outlining DFO's reluctance and hesitation regarding such afacility on the Fraser River triggering a "harmful alteration and disruption or destruction" (HADD) of fishhabitat.
indeed, the hesitation is supported by the Fraser River Sturgeon Conservation Society in a letter datedFebruary 10, 2007 (Appendix 4) where reference is given to the Hatzic Eddy area of the Fraser Riverthat "holds some of the highest densities of white sturgeon during all months of the year".
Barge Loading Issues
Barge loading facilities are often accompanied by numerous issues that are seen as detrimental to theuse itself. Theses issues are identified below:
PAGE- 1 OF
1. Site Situation Issues: Barge loading facilities are often coupled with other uses on a site, mostnotably industrial uses, and can give rise to other issues associated with the use. Issues suchas outdoor material storage, extraneous pressure on public roads due to increased truckmovements, and site cleanliness to name but a few. In this regard, having barge loadingfacilities associated with a Comprehensive Development Zone offers Council the ability tomitigate any of the issues that might arise with a site.
2. Environmental Issues: New, or proposed, barge loading facilities must undergo a rigorousapproval process for environmental considerations. As indicated by the letter dated January17, 2008 (Appendix 3), an applicant must obtain approval from DFO for any harmful alteration,disruption or destruction of fish habitat prior to constructing any portion of the facility. It wouldseem reasonable that any applicant should seek District approvals prior to seeking federalapprovals, therefore having barge loading facilities as part of Comprehensive Zone planningensures that the District is first and foremost approving the use on the site prior to seekingfederal fisheries approval.
3. Public Interest and Access Issues: Barge loading facilities require access to the river or viasome other body of water. In any case, the District is seeking to maintain public access on theshores of the Fraser River and other bodies of water. Having the ability to manage conflictinguses is an important tool for the District to both mitigate potential conflicts and to maintainimportant corridors for movement of people whether for recreation or otherwise. For thisreason, planning barge loading facilities through the Comprehensive Development process willbe an important tool to ensure the interests of the District as a whole are met in terms ofmaintaining access to the shores of important bodies of water, namely the Fraser River.
Task-1. Site Specific Zoning
Staff looked at the following options for barge loading facilities:
1. Status Quo-Legal Non-Conforming of Existing Facilities
2. Spot Zoning existing Facilities
3. Outright Use in a Zone
as possible outcomes for this report. The options are outlined in detail below:
Option 1 Status Quo-Legal Non-Conforming
Option 1 is to remain status quo on the issue and leave the existing facilities as legal non-conforming.
The barge loading portion of the property is legal. In other words, as long as barge loadingremains an active use on the site, or there is significant infrastructure invested in the bargeloading facility, the use is considered legal and can be in existence in perpetuity on the site.
Given that there is significant investment in infrastructure on the site, even if the activitiesstopped, there is some expectation that a use may continue as legal non-conforming inperpetuity as long as the investment remains on the site.
Option 2 Spot Zone existing sites
Option 2 is to propose drafting an M-2a Zone, or something similar, for those properties withexisting legal non-conforming barge loading facilities. The intent of the zone would be to add"barge loading" as a permitted use on the site and "spot zone" those properties in which abarge loading facility is in existence.
FILE: PRO.DEV.ZON PAGE 2 OF 0R06-021 (Text Amendment to M-2 Industrial lZone
24
The main issue with Option 2 is that it does nothing to change the current condition of the siteand does not give the District and its' Council much ability to manage future barge loadingfacilities that may be proposed for the site.
Of the existing barge loading facilities in the District of Mission, most are historically associatedwith the forestry industry and quite dated in terms of technological advancements. In otherwords, the existing barge loading facility infrastructure is old technology. Newer barge loadingtechnology may be available, where the impacts to the environment, specifically fish habitat,could be mitigated and could be better suited for the District as a whole.
Given the limited advantages to existing properties by spot zoning the barge loading use, andgiven the disadvantage to the District by allowing the use outright on the property withoutconsideration of impacts, staff will not recommend Option 2.
Option 3 Outright Use within a Zone
Option 3 is to propose to consider a text amendment to the definition of Industrial Use, andallow barge loading as an outright use on properties where an Industrial Use is permitted.
By allowing barge loading as an outright use in the Industrial Use definition, Council will losethe ability to manage such operations and be in danger of losing the ability manage andmitigate those issues as listed above, staff will not recommend Option 3.
Task-2. Identifying Barge Loading Areas and Conditions
Given the recognized sensitivity, but also recognizing the Fraser River as a working river, staff suggestthat no additional sites be identified at this time, other than recognizing that barge loading facilities isan Industrial use and would only be considered where the OCP designated Industrial lands. Shouldan application be received, an environmental study would be requested as part of the applicationprocess and referrals and comments would be site specific.
Additionally, staff would be looking at other factors and influences that may mitigate potential conflictswith such a use if it were supportable as are identified in the preamble above.
Summation
In summation, barge loading facilities can be an important use for an industrial site and may in fact bean economic driver for the District. However, the District should retain the ability to manage suchsites, so that all issues that may have negative effects on the community as a whole may be mitigated.
Barclay D. Pitkethly, MCIPDeputy Director of Planning
a \COMDEV\BARCLAY\CoW Reports\Barge Loadtng.doc
FILE: PRO.DEV.ZON PAGE 3 OF 3R06-021 (Text Amendment to M-2 Industrial Zone)
25
APPENDIX 1 26
District of Mission MemoFILE PRO.DEVZONR06-021
To: Chief Administrative OfficerFrom: Senior PlannerDate: October 23, 2006
Subject: Rezoning Application R06-021 (District of Mission) - Text Change to the M-2General Industrial Zone
Recommendation
That in accordance with Rezoning Application R06-021 (District of Mission), the Director ofCorporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 3143-1998by amending in Section 102 INTERPRETATION, the text of the INDUSTRIAL USE" definitionby adding after the words "excludes a COMMERCIAL USE" and before the words "the wreckingor salvaging of machinery or motor vehicles", the following words:"a barge loading facility for the loading or unloading of materials, including but not limited toaggregate, rock, gravel, sand or coal onto boats, barges or structures on the Fraser River or anyother watercourse",that the bylaw be considered for first and second reading at the Regular Council Meeting onNovember 6, 2006;andthat following such readings, the bylaw be forwarded to Public Hearing on November 27, 2006.
Background
In March 2006 there was an enquiry regarding allowing a gravel loading facility on property inthe Hatzic industrial park area south of the Lougheed Highway that is zoned M-2 GeneralIndustrial. From that enquiry came about the discussion whether the District of Mission wishedto have gravel loading or other loading facilities along the Fraser River and if it is not a desirableuse, then what amendments should be made to the Zoning Bylaw. Staff was asked toinvestigate this and to report back to Council.Uses in the M-2 Zone
The M-2 General Industrial zone allows a variety of industrial uses through the "Industrial Use"definition. in this regard, the "Industrial Use" definition currently does not preclude barge loadingfacilities as a use and therefore a barge loading use for gravel or some other material could beestablished if the proposal also met the other criteria outlined in the zoning bylaw. It is notedthat there are a number of properties along the Fraser River that are zoned M-2.It is also noted that the M-1 Service Industrial zone and the M-7 Waterfront. Mixed Use zoneutilize the same definition for "Industrial" as does the M-2 zone and therefore a change to the"Industrial" definition to preclude a barge loading use would affect these three zones. In otherwords, a barge loading facility would then be prohibited in all of these industrial zones. Otherindustrial zones in the zoning bylaw are not affected because they are specific in their permitteduses and do not allow for barge loading facility type uses.
PAGE 1 OF 2
If this proposed text change is approved by Council, any use of this nature (ie. gavel loadingproposal) would not be permitted. An applicant would then have the option of applying for a newindustrial zone and Council would determine at that time whether to proceed with the proposedchange.
Proposed Text Change to the Industrial Definition
In Section 102 INTERPRETATION, the text of the INDUSTRIAL USE" definition be amendedby adding after the words "excludes a COMMERCIAL USE" and before the words "the wreckingor salvaging of machinery or motor vehicles", the following words:
"a barge loading facility for the loading or unloading of materials, including but not limited toaggregate, rock, gravel, sand or coal onto boats, barges or structures on the Fraser River or anyother watercourse",
This proposed change would amend the Industrial Use definition (amendment is bolded) so thatit would read* as follows:
INDUSTRIAL USE means a use providing for the manufacturing, processing, fabricating,assembling, storing, transporting, distributing, wholesaling, testing, servicing, or repairing ofgoods, materials, machinery or motor vehicles, unenclosed storage of goods, ACCESSORYRETAIL USE associated with an INDUSTRIAL USE and offices incidental to the INDUSTRIALUSE; without limiting the generality of the foregoing, includes the operation of a retail buildingsupply yard, COMMERCIAL OUTDOOR RECREATIONAL USES, auctions, truck terminals,clocks, waterfront fuel depots, railways and bulk loading facilities; and unloading, reloading anddistribution of wood chips to be transferred off the site for intended use as pulp and paperingredients: excludes a COMMERCIAL USE, a barge loading facility for the loading orunloading of materials, including but not limited to aggregate, rock, gravel, sand or coalonto boats, barges or structures on the Fraser River or any other watercourse, thewrecking or salvaging of machinery or motor vehicles, the burning of wood waste, and theimportation and storage of any hog fuel, typically intended for consumption in a co-generationplant; unless such hog fuel is produced or processed by the same business and/or owner, andis not stored for a period of more than one year.
Summary
In summary, a bylaw is to be drawn up for the proposed text change to the Industrial Usedefinition and that bylaw would be considered for two readings on November 6, 2006. Followingsuch readings, the bylaw would then be forwarded to Public Hearing on November 27, 2006.
FILE:PRODEV.ZON PAGE 2 OF 2R06-021
27
34836
111 ariam348471511' 137881 I.
008£
"rim nal Et 211 I I I ivy me. 3 „ 0 74 9 2 9 °:
34921
(Au4.4%tow015co
67;131134063
8Zet£
raw!34901
35120
APPENDIX 2
DISTRICT OF MISSION
BYLAW 3941-2006-3143(261)
A Bylaw to amend "District of MissionZoning Bylaw 3143-1998"
WHEREAS, under the provisions of Section 903 of the Local Government Act, a Council may,by bylaw, divide the municipality into zones and regulate the use of land, buildings andstructures within such zones;
AND WHEREAS the Council of the District of Mission has adopted "District of Mission ZoningBylaw 3143-1998" and amendments thereto;
AND WHEREAS the Council of the District of Mission deems it advisable and in the publicinterest to amend the Zoning Bylaw;
NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTSAS FOLLOWS:
1. This Bylaw may be cited for all purposes as "District of Mission Zoning AmendingBylaw 3941-2006-3143(261)."
2. "District of Mission Zoning Bylaw 3143-1998" as amended, is hereby furtheramended as follows:
By amending in Section 102 INTERPRETATION, the text of the "INDUSTRIAL USE"definition by adding after the words 'excludes a COMMERCIAL USE" and before thewords "the wrecking or salvaging of machinery or motor vehicles", the followingwords:
"a barge loading facility for the loading or unloading of materials, including butnot limited to aggregate, rock, gravel, sand or coal onto boats, barges orstructures on the Fraser River or any other watercourse"
READ A FIRST TIME this 6 th day of November, 2006
READ A SECOND TIME this 6 th day of November, 2006
PUBLIC HEARING held this 27 th day of November, 2006
READ A THIRD TIME this 4th day of December, 2006
THIRD READING RESCINDED this 18 th day of December, 2006
29
.../2
DIRECT OF CORPORAT ADMINISTRATION
Bylaw no -2006-3143(261)Page 2 of 2
3U
PUBLIC HEARING held this 29m day of January, 2007
READ A THIRD TIME this 19th day of February, 2007
ADOPTED this 19 th day of March, 2007
DIRECTOR OF CO PORATEION
I HEREBY CERTIFY the foregoing to bea true and correct copy o " • 'ct of MissionZoning Amending 3 • -2006-3143(261)".
APPENDIX 3
1+l Fisheries and Oceans Perches at OceansCanada Canada
Oceans, Habitat and Enhancement
Lower Fraser AreaUnit 3 - 100 Annacis Parkway (Annacis Island)Delta, BC V3M 6A2
January 17, 2007
O. Barry HolmesBox 2093Abbotsford, BCV2T 3X8
RE: Proposed Barge Ramp Facility at 34980 Lougheed Highway, Mission, BC – Fraser River
Dear Mr. Holmes:
Reference is made to the project information provided to Fisheries and Oceans Canada (DFO) by E.Dahl of Delta Tug & Barge Ltd. regarding the subject proposal.
Based upon the information provided, DFO understands that the subject proposal will primarilyconsist of the following:
• The construction of a fill abutment on the riverbank.
• The installation of a barge ramp supported on the landward end by the fill abutment and on theriverward end by steel pipe piles.
• The installation of steel pipe piles/dolphins offshore of the barge ramp for barge moorage.
• The dredging of a barge access channel from deep water to the barge ramp. The dredging willinvolve the deepening of the existing riverbed depths to – 10 feet Local Low Water (LLW).
If the above plans have changed since the time of submission, the advice in this letter may no longerapply and you should consult with us to determine if further review is needed.
Please be advised that DFO has concluded that the proposed works or undertakings are likely toresult in an unacceptable harmful alteration, disruption or destruction (HADD) of fish habitat.
The Hatzic Bend area of the Fraser River has been identified as important juvenile rearing habitatand overwintering habitat for lower Fraser white sturgeon. Works and activities associated withconstruction and operation of the subject proposal will result in the disturbance to sturgeon and theunacceptable harmful alteration of sturgeon habitat. The HADD of fish habitat is prohibited unlessauthorized by DFO and authorizations are not issued unless the HADD is acceptable. In order forDFO to continue with a review of the proposed barge ramp facility, the facility will need to berelocated to an alternate site which is not considered to be important sturgeon habitat. DFO wouldbe available to review alternate sites for a barge ramp facility with you.
—12
Canada
Fisheries and Oceans Canada Letter to O. Barry Holmes dated January 17, 2007 Page 2Re: Proposed Barge Ramp Facility at 34980 Lougheed Highway, Mission, BC — Fraser River
DFO notes that the development of barge facilities on the Fraser River is currently under review bythe District of Mission. In this regard, any alternate site should comply with the requirements of theDistrict of Mission or, if the site is not in Mission, the requirements of the applicable municipality.
Also note that if the works proceed as proposed at the site, you may be contraveningsubsection 35(1) of the Fisheries Act, which states: "no person shall carry on any work orundertaking that results in the harmful alteration, disruption or destruction offish habitat."
If you have any questions concerning the above, or should you wish to revise your proposal tominimize or eliminate effects to fish habitat please contact Brian Naito at Ph: 604-666-8190 of mystaff.
C. Dale PatersonArea Chief, Lower Fraser Area
cc: E. Dahl, Delta Tug & Barge
B. Dwyer, District of Mission
S. Randhawa, Integrated Land Management Bureau (Lease No. 232841)
APPENDIX 4
Fraser River Sturgeon Conservation Society5th Floor - 520 West 6 th AvenueVancouver, BC V5Z 1A1tel 604.876.6800 fax 604.876.6666www.frasersturgeon.com
10 February 2007
RE: CONSERVATION AND PROTECTION OF WHITE STURGEON HABITAT IN THEFRASER RIVER NEAR HATZIC AND MISSION
The directors and affiliates of the Fraser River Sturgeon Conservation Society (FRSCS) havebeen working to conserve and rebuild the population of white sturgeon in the lower Fraser Riversince 1997. White sturgeon are an ancient species and the largest freshwater fish in NorthAmerica; the Fraser River supports the last truly wild population of these magnificent fish in theworld.
White sturgeon have outlived the dinosaur and have survived over 65 million years of geologicchange. However, in the past 120 years, their population in the lower Fraser River has droppedto a fraction of historic abundance. The cause? Human impacts. Directed commercial fishing,retention sport fishing, interception in salmon fisheries — and habitat loss.
In 2003, the lower Fraser stock of white sturgeon was classified "Endangered" by theCommittee on the Status of Endangered Wildlife in Canada (COSEWC). Currently, thepopulation is slowly declining, and there are strong indications that juvenile recruitment isstruggling, and that food supply (annual nutritional input) is marginal. Given enough time, foodsupply, and key habitat availability in a functional ecosystem, even a relatively small populationof white sturgeon has a chance of recovery. However, if key habitats are limited or fragmented,and the ecosystem is out of balance, the chance of true stock recovery is low, if not impossible.
A section of mainstem Fraser River approximately 3-5 kms upstream of the Mission Bridgeknown as the "Hatzic Eddy" provides some of the most important, diverse habitats for whitesturgeon of all sizes and ages in the lower Fraser River. Pending validation from the Ministry ofEnvironment and Fisheries and Oceans Canada, this area contains what is referred to byhabitat experts as "critical habitat" for white sturgeon. This small section of the Fraser providesjuvenile rearing, adult and sub-adult feeding, and key overwintering habitats.
The Hatzic Eddy area holds some of the highest densities of white sturgeon during all months ofthe year, but during winter and early spring (December through March) the concentrations ofwhite sturgeon that "overwinter" at this location are likely unparalleled in the entire the lowerriver. Tagging research conducted by the FRSCS indicates that white sturgeon migrate andfeed in numerous locations in the lower Fraser. Sturgeon marked with uniquely numbered tagsin all areas of the lower Fraser, from the lower estuary to the Harrison River to the FraserCanyon, have been recaptured in the Hatzic Eddy in winter months, and at other times of year.
The diversity and values of the aquatic and riparian habitats in and adjacent to the Hatzic Eddy,including Hatzic Slough, are very high. The area is important for both resident and transitoryspecies of many species of fish and birds. Economic values of fish resources in the Hatzic areaare also very high; First Nations fishermen target migrating salmon in this area, and numerousfishing guides frequent the area to catch (and release) white sturgeon. The guided sturgeonfishery is a multi-million-dollar-a-year industry that relies on the abundance and recovery ofwhite sturgeon for continued success.
continued
34
35
Fraser River Sturgeon Conservation Society Page 2
Currently, a proposal has been but forth by industry to develop a gravel-loading facility in theHatzic Eddy area. The proposed project would place industrial-level activity in the center ofwhat may be the most important/critical habitat for several life stages of white sturgeon in thelower Fraser. Many of the construction-phase and ongoing project activities could negativelyimpact sturgeon in the area, and result in a net loss of sturgeon and sturgeon habitat at a timewhen the stock is already in decline and struggling to overcome recruitment, growth, and otherissues.
Most of the shoreline on the north bank of the Fraser River from Hatzic Slough downstream tothe Mission Bridge is zoned "industrial" and is vulnerable to future development proposals.Although the section of foreshore directly upstream of the Mission Bridge is significantlydeveloped, important, sensitive habitats still remain in the area upstream of the developedsection. The FRSCS would like to see the zoning changed (by the City of Mission) to protectthe environmentally and economically valuable habitats in this area.
Mission City Council has held public hearings regarding proposed bylaw changes that wouldprotect the Hatzic Eddy and adjacent riparian habitats along the Fraser foreshore.Presentations regarding the need for both habitat protection and economic growth have beendelivered by concerned members of the community; currently, the council is assessing thebylaw for habitat protection while considering the needs of industry.
The FRSCS develops thoughtful and balanced approaches to challenges such as this. TheSociety is not proposing an "end" to all industrial activity in the area, or suggesting that newprojects like the gravel-loading platform can not be initiated. What we are concerned about isthe location of any such industrial activities; there are locations away from the important habitatsnear the Hatzic Eddy that could support industrial activities. We propose that responsibleindustrial projects may be considered in the lower Fraser, but not in areas that contain sensitive,critical habitat for white sturgeon.
The Fraser River Sturgeon Conservation Society is a not-for-profit organization dedicated to theconservation and restoration of wild Fraser River white sturgeon. The Society has charitable status.Our registered business number is 86735 0282 RR0001, and our BC Society Number is S-0037432.Charitable tax receipts can be issued for donations to the Society as per regulations.
36
ON THE FRASER
FILE: PRO.PLA.HERMission Heritage Register Project
To: Chief Administrative Officer
From: Planner
Date: March 16, 2009
Subject: Update to Mission Community Heritage Register and LAN 57. -IDENTIFICATION AND PROTECTION OF HERITAGE RESOURCES.
Recommendation
1. The Community Heritage Register be amended to include Fraser River HeritagePark in the list of registered properties.
2. Fraser River Heritage Park be inserted in LAN 57. IDENTIFICATION ANDPROTECTION OF HERITAGE RESOURCES.
Background
The Community Heritage Register was adopted on March 2, 2009. As discussed in the staffreport dated March 2, 2009 six Statements for Significance were prepared by the HeritageConsultant. However, once the Heritage Commission had an opportunity to review theStatements of Significance it was determined that two of the sites, Fraser River Heritage Parkand Xa:ytem Longhouse would benefit from additional community input prior to the inclusion inthe Community Heritage Register and LAN 57 IDENTIFICATION AND PROTECTION OFHERITAGE RESOURCES.
The Commission has now had an opportunity to obtain additional input from the Commissionvolunteers and the public, who have been invaluable in providing local comprehensiveknowledge of these very important sites to the Community. All of the work for the Statement ofSignificance is now complete on Fraser River Heritage Park (Appendix 2) and thus it can beincluded in the Community Heritage Register and LAN 57. IDENTIFICATION ANDPROTECTION OF HERITAGE RESOURCES (Appendix 1). The final input on the Xa:ytemLong House is nearing completion and will bring this site forward for inclusion in the CommunityHeritage Register by the end of March.The Community Heritage Register adopted by Council included four (4) heritage resourcesidentified under Part 27 of the Local Government Act. Following additional public consultationand research the Fraser River Heritage Park is now able to be added to the CommunityHeritage Register and be forwarded to Council for consideration.
SummaryThe Statement of Significance has been completed for the Fraser River Heritage Park, thus, thissite can be included in the Community Heritage Register and LAN 57 IDENTIFICATION ANDPROTECTION OF HERITAGE RESOURCES.
The Community Heritage Register and LAN 57. IDENTIFICATION AND PROTECTION OFHERITAGE RESOURCES will continue to be updated and modified over time as additionalheritage resources are included and the criteria for the classification of heritage resourcesevolves. Also as new information becomes available, Statements of Significance can beamended.
bo-N\Marcy BondG:\COMDEV\MARCY\Heritage\CoW report for Fraser River Park.doc
Page 1 of 4
Appendix 1Fraser River Heritage Park
Description: The Fraser River Heritage Park is a large park located on the former site of St.Mary's Indian Residential School in Mission, British Columbia. The park has a panoramic viewof the Fraser River Valley and Mount Baker. It is predominantly a large open space with maturetrees, paths, benches, newer wooden structures, a restaurant and administration building.Special features of the park are the foundations of the school buildings, the original orchard, theheritage plants in the rhododendron and rose gardens, and the reconstructed Grotto of OurLady of Lourdes.
Page 2 of 4
37
Appendix 2Statement of Significance
FRASER RIVER HERITAGE PARK
Fraser River Heritage Park7494 Mary StreetMission, British Columbia
DescriptionThe Fraser River Heritage Park is a large park located on the former site of St. Mary's IndianResidential School in Mission, British Columbia. The park has a panoramic view of the FraserRiver Valley and Mount Baker. It is predominantly a large open space with mature trees, paths,benches, newer wooden structures, a restaurant and administration building. Special features ofthe park are the foundations of the school buildings, the original orchard, the heritage plants inthe rhododendron and rose gardens, and the reconstructed Grotto of Our Lady of Lourdes.
Heritage ValuesThe Fraser River Heritage Park is valued for its historic, cultural, spiritual and aestheticsignificance.
HistoricThe Fraser River Heritage Park has a strong historic relationship to the Oblates of MaryImmaculate who came as missionaries to offer a Christian influence and to educatethe children of Native people. St. Mary's Mission, founded by Father Leon Fouquet, wasconstructed between 1882 and 1885. A girls' school was added in 1868 and staffed by theSisters of St. Ann. The buildings were located closer to the Fraser River from 1863 -1882, butthe Mission had to relocate to the upper bench land to accommodate construction of the CPR.
The park is also associated with Bishop Durieu, who presided over the Easter retreats in the1870s and oversaw the construction of the Grotto and blessed it at its consecration in 1892.
St. Mary's Mission is also remembered for its vital part in the flood relief of May/June 1948,when it provided a home to hundreds of displaced farm animals. Stories are still told of how over200 cows were milked daily during this period.
At the northern boundary of the park is the Grotto of Our Lady of Lourdes, a reconstruction ofthe original 1892 structure. It was the first Marian shrine built in B.C. and is attributed to BishopD'Herbomez of the Oblates of Mary Immaculate. This six-sided cupola is topped by a dome anda white cross and was a landmark for travelers. The shrine had been restored in 1954, then wasdemolished in 1965. It was reconstructed in 1996 thanks to a large community effort, theKnights of Columbus and the Mission Heritage Association.
The Mission Heritage Association was founded in 1980 with the mandate to preserve thecultural heritage of Mission and, in particular, the park site. Under the leadership of the group'sfirst president, Norma Locke Kenney, the Association lobbied the provincial government for thecreation of the Fraser River Heritage Park in 1986.
38
Page 3 of 4
CulturalThe Park preserves the roots of our many cultures and of the settlement of the community. Thephysical remains of the residential school buildings are significant for reminding visitors of therelationship between early Christian groups and aboriginal people from their first encounters tothe changing attitudes of the 1960s. The survival of the site in its entirety provides a commonground for cultural dialog and for healing. In 2001, the Mission Indian Friendship Centre Societyerected a magnificent post and beam structure, the St. Mary's Memorial to continue the processof reconciliation.
The park is a destination for family occasions, picnics, dog walking, sports, and kite flying, andhosts community celebrations, music concerts and festivals. It is a "memory place" withbenches, plaques, and scrolls that honour people involved in their community.
The park continues to be a gathering place and a landmark. It embodies the seed of Mission'sexistence and forms the core of the community that grew around it. St. Mary's Mission hasbeen an integral part of the community even before the founding of Mission City. The missiongives Mission its sense of time and place.
SpiritualThe park is significant for being a focal point of religious activity for European and Native peoplefor over 140 years. The Easter pilgrimage to the Grotto took place from 1882 and continuedthrough 1961 and from 1997 to the present day as a celebration in August. The annual PassionPlay drew crowds of thousands. People continue to come here for the strong spiritual feelingsand reconnection to a larger world and purpose.
AestheticThe park is a beautiful place with open spaces, mature deciduous trees, rhododendron and rosegardens, plus the spectacular view of the Fraser Valley and Mount Baker beyond.
Character-defining ElementsNatural elements such as: wide open space, mature deciduous trees planted by the priests,brothers and students, mature chestnut trees planted in the 1920s, an orchard on the northslope, large lonely rocks, D'Herbomez Creek, and the spectacular view of the Fraser Valley anddistant mountains.
Man-made elements such as: the Grotto of Our Lady of Lourdes, the foundations of theresidential school buildings, the meandering pathways, benches, the original cast iron bell fromthe Mission that was donated by the Sto:Io people and 'Norma Kenney House' named in honourof the founder and first president of the Mission Heritage Association.
39
Page 4 of 4
40
1,, 0 MemoFILE: PRO.DEV.DEVL09-001
To: Chief Administrative Officer
From: Planner
Date: March 10, 2009
Subject: Amendment to Summary of Public Information Meeting — Mission ElksLodge at 33336 2nd Avenue
Recommendation:
That resolution RC09/114 be amended to delete Item 1(a) of Option 1: "The extended hourswould create additional employment", and that the remainder of the resolution remain the same.
Background and Comments:
The Summary of Public Information Meeting, which was presented by Staff on behalf of theMission Elks Lodge at 33336 - 2nd Avenue on March 2, 2009, had an error. The application willhave no effect on the hours liquor can be sold at the Mission Elks' Lodge, and pertains only toproviding liquor service to the new outdoor patio.
The report which was presented to Council and the subsequent Council resolution are attachedf i y re renc as Appendix 1 and 2 respectively.
G:\COMDE YAN \Development Files \Elks Lodge LL App - 33336 2nd AyekAmendment to Elks Summary.doc
PAGE 1 OF 4
Appendix 1 - Report to Council
Memo
1- EE _:EEE
E-E:"E EEE-E'EorEE.E.--rEEE.
VE5sic, _ zEE.E.rEue
EEEE.E: EEE-EE ,
HEE • E'EE EEE ElEE.EEEE.E.7,„). _
."' FILIL;rE tnE: EE:fl ,EE E; "
NfEE.E.E
• EEE::!€2:: :EJEEEEE4 :;EE-E E. ' EEE.E E-E: 7„ ,
7Et EEEE E"E - EE,E.:
E zEEEEEE7E-ET t'E"'E,EEE ZEE Ea.IEEEE. : E.E!EEEEEE'' E E
`'.' E :" IEEEE-EE EEE;;E.EEEtEE:: EE :•••: E;-.E•ETEEEEI•
E'EE ""' "J'."1 EE.E. EiEE E.E" EE:.• ; E ,
:EEE":"." '2 71. E'ESEE: . .EEEEE EE: — • El..:"..„;;SE ;
41
FILE: PRO.DEV.LIQ
PAGE 2 OF 4
L09-001
42
- . : 4, :
' _
,••
".,
FILE: PRO.DEV.LIQ PAGE 3 OF 4L09-001
Appendix 2 — Council Resolution
At the March 2, 2009 Council meeting Council passed the following resolution:
RC09/114MAR. 2/09
Summary of Public Information Meeting — Mission Elks Lodgeat 33336 — 2nd Avenue
Moved by Mayor Atebe, and
RECOMMENDED:
1. That the amendment of the current liquor license to include a new outdoor patio atthe Mission Elks Lodge as proposed is approved; and
2. That the following resolution be forwarded to the Ministry of Public Safety andSolicitor General, Liquor Control and Licensing Branch (LCLB):
"Be it resolved that:
1. Council recommends the amendment of the license for the following reasons:
(a) The extended hours would create additional employment; and
(b) No objections from the neighbourhood residents were submitted.
2. Council's comments on the prescribed considerations are as follows:
(a) The potential for noise if the application is approved is minimal;
(b) The impact on the community if the application is approved is seen aspositive; and
(c) The amendment would not result in the establishment being operated in amanner contrary to its primary purpose.
3. Council instructed staff to hold a public information meeting. The localresidents were informed about the public information meeting via mail.Responses from the local residents were in support of the application. Noobjections were received."
CARRIED
FILE: PRO.DEV.LIQ PAGE 4 OF 4L09-00 -
43
Memo44
FILE: PRO.DEV.ZONR08-005
To: Director of Corporate AdministrationFrom: Senior PlannerDate: March 5, 2009
Subject: Bylaw for Third Reading
At the March 16 th , 2009 Regular Council Meeting, the following Bylaw should move forward forconsideration of 3 rd Reading:
Bylaw 5007-2008-3143(319) APPLICANT: R08-005, Aida and Salvador CastroADDRESS: 33043 2nd AvenueCURRENT ZONE: RT-1 Two Unit Urban ResidentialPROPOSED ZONE: P-2 Special InstitutionalPUBLIC HEARING DATE: January 26, 2009
G:COMDEV/Dayle/3 rd Reading Advisement Memo (Castro R08-005)
Page 1 of 1
DISTRICT OF MISSION Date Redid00/J03/4,1
Date Aok'd Gate pi.stcz-qp
Date Scanned File Category
File Folder Name
ToVhayor Councillors E3Other C 0 \Ai
MayorRB 0 DH Exempt a COW
For: 0 Report to COW ED Information OReply for Mayors Sig❑ Requested By Mir _____ Din Response to Council Follow UPI
Sincerel
Allison \VnippieAgent for Illahae Dairy
District of Mission8645 Stave Lake StreetMission B.C.V2V-4L9
Timberwood Equipment Inc.33467 Broadway Ave.Mission B.C.V2V-2W8
45
Feb 2/09
Attn: Mayor James Atebe
Re: Municipal Land Swap to aid in the future development of Employment Landsin Mission.
As you are aware the land located at 31380 Lougheed Hwy has been identified in theDistrict Employment Land Strategy report, as well as the Districts 2005 application forALR exclusion, to aid in future employment in Mission.
With that in mind, I would appreciate it if you would have staff address the followingquestion:
Would the District of Mission entertain the idea of allowing approximately 50 acres ofmunicipal land to be included in the Agricultural Land Reserve?
As we had discussed in our meeting there are just over 40 - acres of tree farm license at theend of School Road, which would fit the requirements.
I would like to thank you for your time d effort. look forward to hearing. from youin this re4ard.
46
Inspection ServicesMemorandumM
DISTRICT OF
To: Director of Corporate Administration
From: Manager of Inspection Services
Date: February 23, 2009
Subject: Unger Transport Service / 7136 Durieu Avenue.
Recommendation
That Unger Transport be permitted to extend the deadline for the removal of their temporarybuilding at 7136 Durieu Avenue until December 31, 2009.
Background
This report is in response to the attached letter (see attached) dated February 9, 2009 fromUnger Transport Service in regards to their temporary building at 7136 Durieu Avenue.
On December 15, 1999 Steve Unger of Unger Transport Service submitted a letter to Mayorand Council requesting permission to erect a temporary quonset style tarp building at 7136Durieu Avenue.
While the zoning supported the industrial use that the property was being used for, the futuredevelopment was in the Commuter Rail Redevelopment Development Permit Area and thebuilding did not meet the redevelopment design guidelines. To facilitate a local business whohad no other suitable property options available, a joint recommendation by the Directors ofInspection Services and Community Development was made for council on December 20, 1999(see attached). It was recommended that the owner be permitted to erect a temporary buildingfor a maximum of 5 years, subject to several conditions, instead of making an application for adevelopment permit. This recommendation was carried at the January 4, 2000 regular councilmeeting.
As a condition of erecting a temporary building a covenant (see attached covenant BP024865)was registered on title to provide an undertaking to remove the 12mx18m building a maximumof 5 years from the covenants registration. This covenant was registered on February 2, 2000and as such the building should have been removed by February 2, 2005. Upon review of ourfiles it was noted that the building had not been removed and on January 21, 2009 a letter wassent to the owner of the property, John Holt, stating removal of the building must be done within90 days. Steve Unger of Unger Transport Service replied with a letter on February 9, 2009requesting an extension of this deadline until December 31, 2009. He requests this on the basisthat they are in the process of selling off and getting rid of much of their equipment andinventory and are looking for real estate to continue the business on a smaller scale and the 90day deadline is difficult for them to work within.
Beverly EndersbyManager of.Inspection ServicesGAInspect\Beverly\7136 Durieu Ave (Unger Transportj.doc
UNGER TRANSPORT SERVICE
CRANE AND FLATDECK SERVICEFebruary 9, 2009
Dear Ms. Endersby,
This letter is in response to the letter that was sent to the land owner Mr. John Holt,regarding removal of the Quonset building at 7120 Durieu (we were given the civicaddress of 7136 Durieu just for the records).
We (Steve and Carol Unger) lease the property from Mr. Holt and are the onesresponsible for preparing the site and erecting the building. We own a small truckingcompany and at the time the building was erected, we were working on expanding thebusiness, using the building to repair and store tools and equipment and inventory. Overthat period of time, we accumulated a lot of equipment and had 8 trucks running out ofthat yard. We had looked at real estate with the plan of building a permanent shopstructure, but it was financially out of our reach.
As the covenant states, the building was to be removed within 5 years. Life flew by aswe continued to work hard at running our small family business and embarrassingly. thetime slipped by us.
We have recently downsized our business back down to 2 trucks and are slowly workingat selling off and getting rid of much or the equipment and inventory, with the plan ofonce again looking for real estate with a small shop to continue to run our smallerbusiness, however, 3 months is a really difficult time frame for us to work within as wecurrently have no place to move things to. We are therefore asking for an extension oftime, understanding fully that 5 years came and went without us really even noticing. Weare respectfully asking for an extension until Dec 31, 2009 so that we have time toremove things properly and not cause any hardship for the landowner: Mr. Holt in anyway.
If you have any questions, or need any more information to help make this extensionviable, please contact either myself, or Carol at 604-826-5443.
Yours Truly.
Steve Unger
Pho.ne: \"1"-t" i Ca
47
Districtof Mission Memo
To: Chief Administrative Officer
From: Director of Inspection Services & Director of Community Development
Date: December 20, 1999
Subject: Unger Transport Service/7136 Durieu Street
Reference is made to the attached December 15, 1999 correspondence from Mr. Steve Ungerof Unger Transport Service. This is to advise that unless Council has objections, staff areprepared to facilitate the erection of the temporary Quonset building, without the owner havingto make application for a development permit, subject to the following:
1. That the owner of the property prepare and register a restrictive covenant to provide anundertaking to remove the building within five years of its erection.
2. That the owner of the property consolidate those portions of the land affected to ensure thebuilding is sited in accordance , with the requirements of the Zoning Bylaw.
3. That the owner or occupant of the property prepare an acceptable landscape plan and plantsome landscaping accordingly.
At our meeting with Mr. Unger he agreed to the above terms. He was made aware that theremay a be a concern raised about the possibility of a precedent being set if he were allowed toproceed.
Although the property is within the General Commercial (C-5) Zone and its current use by UngerTransport Service is in compliance, it is within the Commuter Rail Redevelopment DevelopmentPermit Area. The proposed building type, a 12 metre by 18 metre fabric Quonset hut, would notmeet the redevelopment design guidelines set for the future development of the area.
Considering the predicament Unger Transportation Service is in and that the proposed buildingwill be temporary and, because of its proposed location would not be highly visible, the aboveappro...as been taken in order to assist this business.
41.°GAInspectainUngerTransport.hvp
FILE: PRO.PRI.DUR
Paola 1 of 1Durieu Street 7136
48
49
DISTRICT
Corporate AdministrationMemorandum
ON THE FRASER
To: Mayor and Council
From: Chief Administrative Officer
Date: March 10, 2009
Subject: LMLGA Conference, Harrison Hot Springs, May 6 - 8, 2009
Recommendation
That Mayor Atebe be authorized to attend the LMLGA Conference in Harrison Hot Springs at anestimated cost of $850.00 to be funded from council contingency.
Background
As Mayor Atebe is a current director on , the LMLGA Board of Directors, as well as the incoming Chair ofthe LMLGA Board, he is required to voluntarily attend the LMLGA conference in Harrison Hot Springs.
LMLGA will pay for Mayor Atebe's first night accommodation and mileage to and from Harrison HotSprings; however, other expenses for Mayor Atebe to attend the conference will require payment by theDistrict.
Glen Robertson
Page 1 of 1
DISTRICT OF Ik.,1111SVON
.7"-attl Scanned
Attention: Mayor Atebe and . Respected Council Members;
Dear Sirs;
Re: Support for the WRSFV fundraiser Walk/Run
The Women's Resource Society of the Fraser Valley is a non-profit organizationwhose concentrated efforts are dedicated to assisting women and children who aredealing with the impact of violence in their lives. We provide shelter and a widerange of support services in the communities of Mission and Abbotsford and havebeen active in this work for more than 30 years.
As you are aware we operate two 30 day stay transition homes, one in Mission andanother in Abbotsford. We also operate two second stage housing facilities inMission. The second stage program does not put a limit on length of stay, but mostwomen, often with their children, will stay for up to a year or more.
We must do considerable fundraising to support our programs and services to thecommunity. One of our upcoming fundraising events is the Walk/Run for shelter.This is scheduled for Sunday, June 7, 2009 at Heritage park in Mission. Weanticipate more than 150 participants and as many as 60+ volunteers andsupporters.
We hope the District of Mission would support the Women's Resource Society byassisting us with a small donation of $145.00 to help offset the costs incurred toorganize a successful walk/run. This money will be used to cover the costs of St.John Ambulance ($100.00) and then the one casual employee from Heritage Park
.4$45 :00) whose, services we are to enlist for the morning.,/
I hope /3/U will .consider our look forward to your earliest response.
Since yKath MacKillopResourc Development Coordinator 604 820-8455 ext: 110
Cc: PamelaWillis/Executive Director
Web mail: vewanwrsfir.caE-mail: admingwratia.ca
(Wand 51A6("1" S
50
Administration:Tel: 604-820-8455Fax: 604-820-8495
The District of MissionOur Programs: 8645 Stave Lake Street
Abbotsford Transition House P.O. Box 20
Tel: 604-852-6008
Mission BC, V2V 4L9Fax: 604-852-6542
File Folder Name
rPrldliOrS 0 Ma or1RB 1:1 DExemptOCOWOU
sic °Report to COW Dttormaton ❑Reply tor Mayors Sig
Lq p,,,,,.cu r,stet By cut P,esoonse to Council Follow Up
February 26, 2009
Mission Transition HouseTel: 604-826-7800Fax: 604-826-0520
Abbotsford Support ServicesWomen's CounsellingWomen's OutreachMulti-Cultural OutreachChildren and Youth Support
Tel: 604-855-3363Fax: 604-855-9583
Mission Support ServicesWomen's CounsellingWomen's OutreachMulti-Cultural OutreachCaregiver/Grandparent SupportChildren and Youth Support
Tel: 604-820-8455Fax: 604-820-8495
Babies Best ChancePregnancy Outreach Program
Tel: 604-820-8455Fax: 604-820-8495
• Community EducationCommunity Development
Tel: 604-855-3363Cell: 604-768-9107Fax: 604-855-9583
Resource DevelopmentTel: 604-820-8455Fax: 604-820-8495
Second Stage Housing ProjectsSanta Rosa Place Et Taulbut House
Tel: 604-820-8455
Fronya Consignment StoreTel: 604-820-5071
Working for the safety andsecurity of women and children.
Administrative OfficeVrift #2 - 3367C1irifth Ave.Mailiru addresm: PO Boz 3044:
V2V 4,32
E.S. Richards Elementary School Parents Association
33419 Cherry Avenue
Mission, B.C. V2V 2V5
51
March 2, 2009
Mayor and CouncilDistrict of Mission8645 Stave Lake Street, Box 20Mission, B.C. 'V2V 4L9
DISTRICT OF MISSION Rac'd ,
Date Ack'd Date Dist'd Date Scanned File Category
File Folder Name
Tolgt-Mayor 4ac 0 u clliors .ROther ('CTSLy
MayorRB ■ DH Exempt COWir
For: 0ReporttoCOW 1:Information OReply for Mayors Sig,,, , ;!leste,(1 By Cull* Din Response to Council Follow Up
Dear Mayor and Council,
In an effort to take a "healthy living" approach to our fundraising and to promote EarthDay, the Parent Advisory Council at ESR Elementary School is proposing to sell re-usable shopping bags with our own "ESR Goes Green" logo imprinted on them (pleasesee attached). This is in line with the initiatives being put in place by the District ofMission as an effort to reduce plastic in our landfill.
We are proposing to sell these bags on Earth Day along with a "litterless lunch"campaign and would like to have enough available for each student. Any remaining bagswould be kept for future sale at book fairs and other similar fundraising events.
Because of the relatively small quantity of bags we would be ordering (250), the cost toproduce these bags will be $2 per bag. We would not want to price these bags higherthan $2 because they are readily available through grocery stores at a lower price. Wewould like to know if the District of Mission would be willing to subsidize our Earth DayProject by donating $250 to the school to promote awareness of Earth Day and at thesame time allow us to raise some funds to promote healthy activities in our school?
We would appreciate an opportunity to speak with District staff about otherenvironmentally sustainable initiatives that our elementary school PAC could undertake.
Please contact me via email [email protected] if you can be of assistance to us.
Regards,‘At"A' C.L../>;;'
Heidi ZimmerlingPAC President, E.S. Richards Elementary School
Encl.
52
M DISTRICT OF
ON THE FRASER
Engineering and Public WorksMemorandum
53
File Category: FIN.CON.INF.File Folder: Dike Improvements, Mission, BC, Contract No. 2009-033
To: Chief Administrative Officer
From: Director of Engineering and Public Works
• Date: March 10, 2009
Subject: Award of Contract No. 2009-003 — Mission Dike Improvements; Mission, BC
Recommendation
That Contract No. 2009-003 — Mission Dike Improvements; Mission, BC, subject to receiving written grantapproval from the Province, be awarded to the low bidder, Ekset Contracting Ltd., at their tendered priceof $731,115.75, which includes GST at 5%.
Background
Tender No. 2009-003 — Mission Dike Improvements; Mission, BC includes Phase One(1) and PhaseTwo(2)of the Dike project. Twelve(12) tenders for Contract No. 2009-003 — Mission Dike Improvements;Mission, BC were received on Friday February 27, 2009 and were opened in public at 1:00 p.m. in theMunicipal Council Chambers. A summary of the tenders received is as follows:
Contractor Tender Price
Ekset Contracting Ltd 731,115.75
Double M Excavating Ltd. 781,697.89
B&B Contracting Ltd. 819,180.01
Mission Contracting Ltd. 871,987.01
Tag Construction Ltd. 898,687.91
Matcon Civil Contractors Ltd 942,900.00
Keywest Asphalt Ltd. 944,666.89
Vantage Contracting Ltd 952,158.90
Matcon Excavation and Shoring Ltd. 995,830.50
Davies Sand and Gravel Ltd. 1.003,963.28
GCL Contracting and Engineering Ltd. 1,109,825.85
Triahn Enterprises Inc. 1,360,785.80
The tender received from Ekset Contracting Ltd. was complete in all respects and staff is comfortablethat Ekset Contracting Ltd. is capable of doing the works.
PaaE a:
A summary of the project budget, costs to date and anticipated costs to completion of the project is asfollows. It is noted that, in this budget summary sheet, the price of the low bidders has been adjusted toreflect the removal of the 5% GST.
Dike Improvements; Phases 1 & II
Total Budget For Dike Works Phases I and II — Construction Costs only $1,115,595.00
Funds Spent To Date For Design, Survey, Drafting, Legal, Construction by thePublic Works Dept., etc. Phase I
245,234.54
Ekset Contracting Ltd. Bid Price For Phase I GST adjusted. 252,631.96
Ekset Contracting Ltd. Bid Price For Phase II GST adjusted. 443,668.75
Geotechnical Supervision and Certification Costs for Phase I & II and misc. items 34,000.00
Total Projected Cost of Phase I and II — Construction Costs Only $975,535.25
Contingency Balance $140,059.75
Financing
The funding for the project was received in two phases. The province granted the District $530,552 in2008 to complete Phase I. The grant was made and the work was not able to be completed by theprovince's original timeline. Basically, by granting the funds, the province's agreement with the Districtno longer applies and there is no longer any reporting requirement to the Flood Protection Program. TheDistrict has always committed to using the funds for approved dike works however. The revised Phase IIbudget of $585,043 has now also been granted to the District as the work was delayed for a number ofreasons including, right of way issues, workloads, design issues and MoE approvals. There is asignificant amount of contingency within the revised budget and staff is comfortable that the work willeasily be completed within budget. The contingency balance of $140,059.75 will be used in the event thatalternate materials are required in order to.continue with the construction due to adverse soil and weatherconditions.
It is recopmended that the Contract be awarded to Ekset Contracting Ltd.
Rick Bonzihof, Eng.
I am in agreeme t with the financial aspects of this report.
Ken BjorgaardDirector of Finance
54
MemoFile Category: ACM.POL.PROFile Folder: Streets and Roads
To: Chief Administrative OfficerFrom: Superintendent of Roads and DrainageDate: February 19, 2009
Subject: STR. 31 Sidewalk Inspections and Repairs
Recommendation
That amended Sidewalk Inspections and Repairs Policy STR. 31 be approved.
Background
The STR. 31 Sidewalk Inspections and Repairs policy is based on the Draft Policy Guidelinerecommended by MIA and replaces the existing STR.31 policy.
The title of STR.31 has been amended by the addition of "and Repairs”. In addition, the ratingsystem has been condensed to remove moderate, leaving only minor and major defects ascategories.
It is recommended that the current policy be replaced by the amended STR. 31 SidewalkInspections and Repairs policy.
att Dunham/g/public works/Sharon/STR.31 recommendation memo.doc
55
„
PAGE 1 OF 1
STREETS & ROADS
SIDEWALK INSPECTIONS AND REPAIRS
STR.31
Date Policy Adopted: February 2, 1998Date Policy Amended: May 9, 2007
Context:
Council Resolution Number: 98/115CAO Approval
To provide the Public Works Department with an assessment of the condition of the sidewalkswithin the Municipality in order to identify and repair any defects or hazards on the sidewalk andto establish priorities for repair of sidewalks in accordance to the resources available.
Sidewalks are defined as those public avenues of pedestrian access that parallel the street,including driveway letdowns, or as dedicated walkways including stairways between streets, aregenerally constructed of concrete or asphalt, are constructed by the municipality or developersfor the municipality, are maintained by the municipality. Sidewalks also include the portion ofthe street surface designated for pedestrians by a marked (painted) crosswalk.
Areas not defined as sidewalks are all pedestrian and vehicle accesses that are generallyperpendicular to the street but located on the road allowance generally behind the municipalcurb or municipal curb and sidewalk. These areas not defined as sidewalk shall be maintainedby the private property owner. See Sketch # 1 attached.
Areas of street surfaces also not defined as sidewalks are the paved area between the gravelroad shoulder and a solid white painted line usually referred to as a walking strip and the streetsurface at intersection, where traditionally pedestrians may cross but no painted crosswalkexists.
Inspections:
All sidewalks shall be inspected once a year to assess their condition and identify any defects orhazards to pedestrians including cracks, separations, displacements, heaves, settling, scaling,disintegrating repairs and obstacles.
56
District of MissionStreets & Roads Sidewalk inspection — STR.31 Engineering & Public Works Page 1 of 2
All defects or hazards identified shall be classified on a 2 point rating scale:
Leiel 1 — minor defect — less than 2.5 cm in height/depth or separation
Level 2 — major defect — more than 2.5 cm height/depth or separation
All level 1 defects and hazards shall be documented and reviewed on the next scheduledinspection.
All level 2 defects and hazards shall be documented and scheduled for repair as quickly aspossible through the Public Works work order system and marked for public notice immediately.
Other Conditions
The following conditions shall be documented.
(a) Overhead obstructions where there is less than 2 meters from the top of sidewalk tounderside of obstruction.
(b) Side clearance obstruction encroaching on the sidewalk or less than 1 metre from backedge of sidewalk. Traffic signs and utility poles are excluded.
A letter shall be sent to the adjacent property owner advising of the above conditions and that ifthey do not attend to the matter within a noted period of time then Public Works staff willcomplete the work. If the work is not completed by the property owner a work order will beissued through the Public Works work order system.
57
District of Missionstreets & Roads — Boulevard Landscaping - STR.37 Engineering & Public Works Page 2 of 3
58
District of Mission MemoFile Category: ADM.POL.PROFile Folder: Streets and Roads
To: Chief Administrative Officer
From: Superintendent of Roads and Drainage
Date: February 19, 2009
Subject: STR. 37 Boulevard Landscaping Policy
Recommendation
That Boulevard Landscaping Policy STR.37 be approved.
Background
The District of Mission has always recognized that landscaping of a boulevard area adds to theoverall beauty of our community. In the past the District has not taken any steps to discouragethis activity unless it poses a risk or danger. The proposed policy authorizes residents toperform landscape improvements on municipal boulevards adjacent to their property andoutlines the procedures and guidelines for staff to follow.
The proposed policy was vetted by municipal staff, Keith Gibson of MIA and the District ofMission Risk Management Committee.
It is recommended that the policy be adopted.
Matt Dunham/g/pworks/Sharon/STR.37 recommendation memo.doc
PAGE 1 OF 1
STREETS & ROADS
BOULEVARD LANDSCAPING
STR.37
11111111111111111=11111■
Date Policy Adopted: Council Resolution Number:
Context:
The District recognizes that landscaping of a boulevard area adds to the overall beauty of ourcommunity. As a result the District will not take any steps to discourage this activity, whenboulevard landscaping falls within the policy guidelines set out below.
Inspections:
The District will not inspect boulevards for potential hazards, and will only respond to publiccomplaints.
Policy Guidelines:
1. For the purpose of this policy, "boulevard" means the area between the curb lines, theedge of pavement or the shoulder of a roadway, and the adjacent property line.
In practical terms for a curbed road the boulevard is the part of the road allowancebetween the back of curb or back of sidewalk and the adjacent property line defining thelimit of the road allowance.
Where there are no curbs, the boulevard is the area between the edge of the roadshoulder and the property line, or if there is no shoulder, the area between the edge ofpavement and the property line.
2. A property owner whose property is adjacent to a municipal boulevard may landscapeand maintain the boulevard provided that the landscaping does not interfere withpedestrians who are using either a sidewalk, walking strip or road shoulder (if there is nosidewalk or walking strip), or contravene the provisions of the District's subdivisioncontrol bylaw or traffic control bylaw, or interfere with the required sight lines atintersections.
3. All boulevard landscaping must not interfere with underground and above groundutilities.
59
District of MissionStreets & Roads — Boulevard Landscaping — STR.37 Engineering & Public Works Page 1 of 2
60
4. If it becomes necessary for the District of Mission or a utility company to perform work onthe above ground or underground utility services, efforts will be made to restore theboulevard landscaping to its original state.
5. Acceptable landscape materials include grass, shrubs, tree species that are permitted bythe subdivision control bylaw, flowers, decorative gravel, environmentally neutral mulchsuch as bark mulch, wood chips and class 'A' compost, asphalt and concrete.
6. Decorative stones and rocks will be permitted as part of landscaping as long as they areset back a minimum of 2.5 metres from the edge of pavement or curb and gutter and 1metre from the edge of sidewalks. Placement of decorative stones or rocks must notpresent a hazard to motorists or pedestrians.
7. After receiving due notice, if the property owner fails to maintain the landscaping on theboulevard, the District of Mission may remove the landscaping at the owners cost.
8. Based on public complaints of safety concerns, the risk management inspector willinspect the boulevard area to determine the extent of the public safety risk. If the riskmanagement inspector determines that there is a legitimate concern, s/he will contactthe property owner to determine an acceptable solution, including the time frame toimplement the solution. A follow-up letter will be sent to the owner.
If the solution is not implemented within the agreed time frame, the risk managementinspector will contact the director of engineering and public works, who will issue anorder for the owner to either comply with the solution or face removal of the offendinglandscape feature within a specific time frame. The director will issue an order forremoval upon expiry of the specified compliance time frame. Cost of removal to be paidby property owner.
g/common/policies and procedures/STR.37 Boulevard Landscaping Policy.doc
District of Missionstreets & Roads — Boulevard Landscaping - STR.37 Engineering & Public Works Page 2 of
MiSISTSIOnOF ,0;70ON THE FRASER rao.e°'-e.
Engineering and Public WorksMemorandum
61
File Category:
I NF.TRA.TMPFile Folder:
Heritage Park Events
To: Chief Administrative Officer
From: Director of Engineering and Public Works
Date: February 18, 2009
Subject: Traffic Control at Heritage Park Events
At the October 20, 2008 Regular Council Meeting, staff were requested to produce guidelines for trafficcontrol for major events at Heritage Park.
Engineering staff have met with Don Brown, Manager at Heritage Park, and with the organizers of theFather's Day Old Car event which is the largest event taking place at the park. This event is alreadyconsidered by Don Brown to be reasonably well managed; however, staff will meet again with theorganizers before this year's event to review their traffic management plan.
In a meeting held between engineering staff, Don Brown and Councillors Horn and Gidda it was generallyagreed that the only other event which required some attention with respect to traffic management is theCanada Day fireworks event.
The attached traffic control plan was subsequently developed by engineering staff following thediscussions at the above noted meeting for presentation to the event organizers. Staff feel that this willmanage traffic leaving the fireworks event in a reasonable manner.
If the event organizers wish to fully implement the plan, their cost to have Public Works place thebarricades and temporary signs would be in the order of $200 to $300. The organizers could arrange fortheir own flag persons or they could hire Public Works staff to do the flagging but would have to pay themdouble time. An RCMP member would also be required to control traffic at the intersection of Stave LakeStreet and the Lougheed Highway. It is understood that traffic control at the park entrance/exit on MaryStreet will be provided by Heritage Park's volunteers.
It is suggested that a phased approach to implementation of traffic control be undertaken. For examplefor this year, the gate on Mary Street could be opened and the barricades be placed on Mary Street andon Stave Lake Street and the signs relating to the barricade at 7 th and Stave installed. Traffic could bemonitored and flag persons and/or the RCMP member added next year if deemed necessary.
A copy of the traffic plan will be sent to Parks Recreation and Culture for their use as they deemnecessary.
Ri ck`13-6rrh of (,:_d)
F:\ENGINEER\DRIECKEN\Traffic\report re traffic management canada day.doc
Encl
Page 1 of 1
9TH AVE.
0
8TH AVE
FLAGPERSONI I
TH AVE.
BARRICADEPREVENTING S/B
TRAFFIC
tico
o.zx
6TH AVE.OPEN GATE ONMARY STREET
5A AVE.
FLAGPERSONHI I I II I
5TH AVE.
TRAFFIC CONTROLBY HERITAGE PARK
VOLUNTEERS
BARRICADEPREVENTING S/B
TRAFFIC I I
4TH AV
RCMP OFFICER FORTRAFFIC CONTROL
TRAFFIC CONTROLPLAN FOR EXIT FROM
CANADA DAYFIREWORKS EVENT I
4 V
Minutes
The Minutes of the DOWNTOWN REVITALIZATION TASK FORCE meeting held atthe District of Mission Council Chambers, on January 20, 2009 commencing at 8:00 am
Present:
Absent:
James Atebe, Mayor (Chair)Heather Stewart, Councillor, District of MissionBrad Fletcher, Bellevue HotelMargot Greger, Pantry Natural FoodsMatt Dunham, Superintendent of Roads and DrainageSharon Fletcher, Director of Planning, District of MissionCaitlin Williams, Mission Community ServicesKaren Bogle, Union Gospel MissionMaurice HulscherChris Race, Bylaw Officer, District of MissionPat Northup, Senior Bylaw Officer, District of MissionKim Tvergyak, Administrative Clerk
Eric LeBlancLiz Clay, Greenwood Estates and Mortgage Co.Laura Hoelzley-Barrow, Mission Community Skills CentreConstable Todd Russell, RCMP
1. CALL TO ORDER AND RELATED BUSINESS
The meeting was officially called to order at 8:10 a.m.
2. MINUTES
Moved by Karen Bogle, seconded by Heather Stewart
THAT the minutes of the December 16, 2008 Downtown Revitalization Task Forcemeeting be adopted with the change to the Mission District Historical Society namecorrection.
CARRIED
3. BUSINESS ARISING FROM THE MINUTES
(a) Signage in the Downtown Core (Bylaws)
Chris Race mentioned that Bylaws will be educating local businesses first beforesending out a letter in regards to sandwich board signs in the downtown area.Chris Race and Pat Northup have been working on removing old and redundantsigns by calling and sending letters to business owners.
63
PAGE 1 OF 4
Tit.A. • RevIt3 c ion Task Force200P
Sharon Fletcher mentioned that the current Sign Bylaw is difficult to read andunderstand, and that herself and the Bylaws Department will review the bylaw tomake it easier to read and understand.
It was noted that Council has formally approved the use of the "Mission on theFraser" logo as the corporate logo and that all District of Mission signs shouldincorporate this logo.
We are in the process of designing the 'Welcome to Mission" sign and the"Mission on the Fraser" logo should be incorporated here as a start. There aretwo locations that have been marked to put up the welcome sign, the first on N.Railway, Brad Fletcher of the Bellevue has given permission to have the sign putup on his property but it needs to be maintained. The other location being lookedat is at Sistos Pub on the corner of 1s t and Murray and permission needs to beobtained to have it put up. It was discussed if we could get some volunteers tospearhead and help with designing and getting quotes on constructing theWelcome to Mission sign for the downtown area.
Sharon Fletcher mentioned that she will bring in examples of other communitywelcome signs to the next meeting.
ACTION: Margot to contact people to volunteer for the designing of the"Welcome to Mission" sign.
(b)Workshop-Project Downtown (Sharon Fletcher)
Attached to the agenda was the draft proposal for a grant on the ProjectDowntown, unfortunately we were not successful in receiving a grant. SharonFletcher believes we can still do the workshop with the current resources andaccommodations available to us. Sharon mentioned that she will talk to DennisClark, Director of Corporate Administration and let the Task Force know what thenext steps will be. Shirley Sawers has done a lot of work on the researchcomponent and Sharon to ask Shirley to possibly help out with the workshop.
(c)Downtown Survey
Defer to next meeting.
ACTION: Margot to discuss with Liz Clay and refer to the DBA, Chamber ofCommerce and Economic Development.
(d) Crosswalk Pavement Patterns (Matt Dunham)
Matt Dunham mentioned that he needs to discuss with the Ministry ofTransportation and Highways for approval to make changes to their roads. Mattwill put together a package to present to MOT and to present to the Task Forceat the next meeting. The committee noted that it would like to have these put on1 st Ave., N. Railway and 2 nd Ave. as a project to improve the look of thedowntown area and bring more awareness to the crosswalks. It was discussedthat we could start with 1s t Avenue to see how the process stands up to the wearand tear. Matt stated that he will bring in examples of other communities thathave done this process and will note the pros and cons and added value to thearea. The committee noted that this is the time to do this project to attract people
64
PAGE 2 OP 4
65Rev Task F.
20, 2009
to the downtown area, some communities have revitalized their whole town onthis concept.
ACTION: Matt Dunham to put together a package to bring to the DowntownRevitalization Task Force and MOT and discuss with MOT the approval processto make the changes to the roads.
(e) Downtown Mission Façade Design Guidelines
Mayor Atebe mentioned that at this time we need to focus on the four key areasof the downtown area:
1. Signage (Bylaws)
2. Garbage Bins
3. Social Behaviour (Sharon Fletcher)
4. Paving (Matt Dunham)Sharon Fletcher noted that the guidelines do need to be changed at some time tobring a residential element into the downtown area and to address the parkingneeds.
(f) Garbage and recycle cans in the downtown area (Jennifer Meier)
Jennifer Meier presented a power point presentation on different types ofgarbage and recycling cans for the N. Railway area. Right now there are onlylitter cans on 1st avenue so recycling cans can be added. The West CoastExpress were not open to having permanent bins placed in their area as it was asecurity issue. Tim Hortons has given a grant for new bins in the downtownarea, Jennifer is working with them as to what bins will be approved by the TaskForce and that we would have their logo and our new Mission logo put on thebins as well as a waste reduction message.
The committee discussed the issue of the garbage and recycling bins to beadded to N. Railway. Jennifer Meier identified a couple of places to place newbins with recyclable containers attached. The committee discussed the issue ofkeeping a unified look along 1 st, 2'd and N. Railway, vandalism to the recyclablecontainers and the ease of use from the public. Jennifer Meier will get a quoteon the, various recycle/garbage cans in metal and aggregate to be put up in thedowntown area. Sharon Fletcher mentioned that metal and aggregatecomplement each other in a design scheme.
The committee discussed the beautification of the commercial bins off of N.Railway. It seems that some are more neatly kept than others. This is a hugechallenge to make N. Railway a gateway to the District, there must be somethingdone with the bins, as there is no enticement for visitors to turn around and use1st Avenue
Suggestions for Commercial bins:
Ideas Pros ConsPainting of Bins - Consistency of a theme
- More esthetically pleasing- Highlights the bins- Business still won't keep
PAGE 3 OF 4
66Downtown Revita° Task rJanuary 20, 2009
them clean.- Bins will always look likegarbage bins.
Central Bin Enclosure - gets rid of bins behindbusinesses
- Businesses will not wantto walk to dumpsters.- Garbage will pile upoutside the back ofbusinesses.- Enclosures never locked.
Daily Garbage Pickup toeliminate bins
Business must bringgarbage containers in daily.
Group Bins that are closetogether
- more of a tidy look - pickup access may be anissue.
Moved by Karen Bogle, seconded by Margot Gregor
THAT the garbage bins along N. Railway be painted if possible.CARRIED
ACTION: Margot Gregor and Karen Bogle to look into getting an artist and themeto paint the garbage bins, and to find out from each contractor if they would allowbins to be painted.ACTION: Jennifer Meier to look into quote for aggregate and metalrecycle/garbage cans for the downtown area and if the recyclable containers areavailable in aggregate.ACTION: Margot Gregor to talk to the DBA on what types of cans they would liketo see in the downtown area — Metal or Aggregate?
4. NEW BUSINESS
5. INFORMATION
6. ADJOURNMENT
The meeting adjourned at 10:40 am.The next meeting will take place on Tuesday, February 17, 2009 at 8:00 am. at theBellevue Hotel.F:\ENGINEER\Downtown Revitalization Task Force\MINUTES\Jan 20 2009 \Jan 20 09.doc
PAGE 4 OF 4
Meeting Minutes
67
Minutes of the Mission Abbotsford Transit Committee meeting held January 22, 2009 at 10:00 am inthe conference room at the District of Mission City Hall.
Committee Members Present:
Staff & Representatives Present:
Chair, Mayor James Atebe (Mission)Vice Chair, Councillor L. Harris (Abbotsford)Councillors M. Gill, B. MacGregor (Abbotsford)Councillors J. Stevens, M. Scudder (Mission)
R. Bomhof, Director of Engineering & Public Works (Mission)M. Ghafoor, Engineering Technologist-Traffic (Mission)E. Riau, Manager, Engineering Services (Abbotsford)J. Gordon, Director of Engineering (Abbotsford)C. Johannsen, Planner (Abbotsford)S. Harvard - BC TransitS. Segal — BC TransitD. MacDonald - Abbotsford Chamber TransportationC. Brown - Farwest Transit Services
Recording Secretary K. Tvergyak, Administrative Clerk (Mission)
Absent: Councillor D. Loewen (Abbotsford)Councillor T. Gidda (Mission)E. Robertson — Farwest Transit Services
Please Note: Bolded Resolutions require respective Council approvalsItalicized Items require staff reports back to the Committee.
1. ELECTION OF CHAIR & VICE-CHAIR
Rick Bomhof, Director of Engineering & Public Works, District of Mission conducted the electionof Chair to the Mission Abbotsford Transit Committee and opened the floor up for nominations.
Chair: Nominated by Councillor Gill and Harris that Mayor Atebe be elected as Chair forthe following year.
The Director of Engineering & Public Works called for nominations for a second andthird time. There being no further nominations, the Director declared Mayor Atebeelected to Chair.
Mayor Atebe assumed the Chair and conducted the following Election of Vice-Chair:
Vice Chair: Nominated by Councillors Scudder and Gill that Councillor Harris be elected asVice-Chair for the following year.
Chair Atebe called for nominations for a second and third time. There being nofurther nominations, Chair Atebe declared Councillor Harris elected to Vice-Chair.
File: ADM.COM.EXT Pam 'January 22 Minutes.doc
68
Minutes of the Mission Abbotsford sit Coi•G3i2FitteeJanuary 22', 2009
2. CALL TO ORDER
Chair Mayor Atebe called the meeting to order at 10:04am.
3. ADOPTION OF AGENDA
Moved by Councillor Gill seconded by Councillor Harris, that the agenda of the MissionAbbotsford Transit Committee (MATC) January 22, 2009 be accepted with a change to 8.1 TariffAmendment to the Master Operating Agreement as Steve Harvard will speak to instead of RickBomhof.
MATC 01-2009 CARRIED
4. ADOPTION OF MINUTES
Moved by Councillor Gill seconded by Councillor Scudder, that the minutes of the MATC meetingheld November 27, 2008 be adopted.
MATC 02-2009 CARRIED
5. COUNCIL APPOINTMENTS
Moved by Councillor MacGregor seconded by Councillor Scudder, that the information on theCouncil appointments to the Mission Abbotsford Transit Committee be received.
CARRIED. •
6. BUSINESS OUT OF MINUTES
.1 Abbotsford Mission Joint Transit Committee follow-up sheet
Moved by Councillor Gill seconded by Councillor Harris, that the follow-up sheet be received.
MATC 03-2009 CARRIED
.2 Abbotsford Airport Survey (Steve Harvard, BC Transit)
Steve Harvard is in the process of drafting the survey. This survey will then be distributed toCascade Aerospace and other businesses in the area with Elvis providing the list ofbusinesses. The survey will be distributed in February with the target group beingspecifically employees and residents in the area. A report to the committee will be brought tothe March meeting.
.3 U-Pass marketing information & update (Craig Toews, UFV)
It was noted that the U-Pass for UFV went through the fastest approval process in anycommunity. There will be a meeting this afternoon of the UFV U-Pass Working Group. Anupdate will be brought to the next MATC meeting in February on the implementation plan forSeptember 2009.
File: ADM.COM.EXT PAGE 2 0);'January 22, 2009
69
Minutes ofMission' otsfor- Transit com it MeetingJanuary 22, 2009
.4 Mission Expansion (Steve Harvard, BC Transit)
Steve Harvard noted that an initiative from the Provincial Government came down early thisweek that all remaining transit expansions be scaled down and that this is not just Missionspecific. Mission has had 1600 hours of expansion cut from our initial 5600 hours leaving uswith 4000 hours of expansion. There are three factors that will not change; 1. Expansion willstill happen; 2. Consultation with user groups will still happen; and 3. implementation inMarch 2009.
Chair Atebe noted that he is concerned with the implementation time. The Consultation ofthe community is the most important but by the time the consultations are done thetimeframe to bring it to council is tight. Chair Atebe asked Steve Harvard to request to havethe implementation time delayed until April 2009.
The committee was asked to approve a fastrack of the process whereby the report from theconsultations of the user groups be forwarded to the District of Mission Council for approvalbefore being brought to this committee. Thereby making it easier for the March 2009implementation date to be reached.
Moved by Councillor Scudder seconded by Councillor Harris that the report on the usergroup consultations be forwarded to District of Mission Council for approval first and thenbrought to the committee as information.
MATC 04-2009 CARRIED
Chris Brown noted that the Mission expansion is purely an expansion and current servicesare not being changed.
It was mentioned that the committee is disappointed that the Provincial Government can dothis to our community at the 11 th hour on an approved and budgeted expansion. This shouldbe brought up to the local MLA's for their information.
ACTION: Steve Harvard to inquire about a possible extension to the implementation datefrom March 2009 to April 2009.
ACTION: Steve Harvard to provide a report and be a delegation to the February 16, 2009District of Mission Council Meeting.
7. REPORTS
.1 . Hospital Employee Survey (Steve Harvard, BC Transit)
The initial response has been very low. Steve Harvard mentioned that they will continue withthe survey to get the results and the picture of what the needs are for the hospital, this is nota market we want to ignore. Steve Harvard to discuss with Chris Brown the possibility ofhavinc a bus on site to attract, employees and hospital patrons to complete the survey and toget the approval from the hospital administration. Steve Harvard to contact the hospitaladministration to see about putting messages on the monitors throughout the hospital toadvertise the survey.
File: ADM.COM.EXT PAGE S OFJanuary 22, 2009
70
Minutes of the Missr, otsford T ran is c mmiCommittee Meeti
nuary 22, 2009
Moved by Councillor Harris seconded by Councillor MacGregor, .that the information bereceived.
MATC 05-2009 CARRIED
.2 Ridership and Revenue Report (Steve Harvard, BC Transit)
Moved by Councillor Harris seconded by Councillor MacGregor, that the Ridership andRevenue Report be received.
MATC 06-2009 CARRIED
.3 Three year budget Review Report (Steve Harvard, BC Transit)
The budgets were submitted to both municipalities to be included in their budget process.
Moved by Councillor Harris seconded by Councillor Gill, that the budgeted information bemade available to the MATC.
MATC 07-2009 CARRIED
8. NEW BUSINESS
.1 Tariff Amendment to the Master Operating Agreement (Steve Havard, BC Transit)
The Tariff Amendment to the Master Operating Agreement is to include the addition of theBC Transit Employee Pass to the list of eligible transit fares on conventional, customer andparatransit services.
Movec by Councillor Scudder seconded by Councillor Gill, that the information be received.
MATC 08-2009 CARRIED
.2 Transit Advertising Policy (Steve Harvard, BC Transit)
It was noted that the BC Transit advertising policy is that all ads must meet the principles ofthe Canadian Code of Advertising Standards. Currently BC Transit and. Translink areappealing a ruling to the Supreme Court of Canada and are awaiting a decision.
Moved by Councillor Harris seconded by Councillor Gill, that the information be received.
MATC 10-2009 CARRIED
File: ADM.COM.EXT P,=,21E. . OFJanuary 22. 2009
71
A/lin:Ass of the ifih'ssion, Abbot tingJanuary .57`;', 2009
9. CORRESPONDENCE
Moved by Councillor Scudder seconded by Councillor Harris, that the correspondence bereceived.
MATC 11-2009 CARRIED
10.FOR INFORMATION
Moved by Councillor Gill seconded by Councillor Scudder, that the information be received.
MATC 12 - 2009 CARRIED
11.PUBLIC QUESTIONS
12.ADJOURNMENT
Moved by Councillor Gill seconded by Councillor Scudder, that the MATC meeting be adjournedto the Closed meeting.
MATC 13•2009 CARRIED
The next MATC meeting will be held at 10:00 am, Thursday, February 26, 2009, in Room 530 on the5th floor at the City of Abbotsford.
Certified Correct:
Mayor James Atebe, Chair
File: ADM.COM.EXT PAGE E 5January 22, 2009
72
MDISTRICT OF
lsslonON THE FRASER
Parks, Recreation & CultureMemorandum
File Category: TYPE FILE CATEGORY HEREFile Folder: type File Folder Name here
To: Chief Administrative Officer-
From: Director of Parks, Recreation & Culture
Date: March 16, 2009
Subject: Bike to Work Week Fraser Valley — Follow Up Information
Pursuant to a proposal to Council from Terri-Lynn Gifford regarding support for Bike to Work Week —Fraser Valley, this will provide additional information as requested by Council.
Attached is a summary of the requests for support in the proposal, along with associated costs. The totalof the costs is estimated at $3,040. Many of the requests would have no direct cost to the District. TheCelebration Station will require staff to operate during the times it is open.
The Manager of Social Development has met with Ms. Gifford and has offered her support for the event.Additional information for this report was obtained from the Manager of Social Development.
Council has several options they can consider:
1. Deny the requests for support.
2. Approve all requests for support and allocate funding of a minimum of $3,040.
3. Determine which requests for support will be approved and/or denied and allocate funding asrequired. Several requests have no cost but would require Council approval or involvement.
4. Provide a flat-rate amount of financial support, along with any promotional support which does notcarry a cost to the District.
This report is provided for information.
Ray Herman
Director of Parks, Recreation & Culture
Page 1 of 1
Bike to Work Week - Fraser Valley: Summary of Requests for Support
No.1
!Ugliest Cost _ o mentsAttend & speak at media kickoff. 0 Based on Council approval/availability.
2a Collect registration forms at Leisure Centre. 0 Yes - can be done with little disruption to front desk operations.2b Advertisement in Leisure Guide N/A No - No ad spots are available; spring/summer guide goes to press soon.2c Include information on Fitness Newsletter. 0 Yes - will include in next edition.2d Advertise on District website with link. 0 Based on Council and IT approval.3 Put up event posters at Leisure Centre. 0 Posters will be placed on bulletin boards provided for that purpose.4 Sponsor a celebration station. 1,040 Cost based on approximately 100 attendees to station set up twice
(double cost if to be set up 4 times). Muffins, bagels, fruit, coffee & waterfor 100 = $400. 4 hrs staffing at $30 (loaded)=$120. Total per station is$520 x 2 stations = $1,040.
5 Promote Team Leader Workshops to Districtstaff.
0 Manager of Social Development has agreed to promote event withinDistrict.
6 Attend wrap up BBQ at Mill Lake, Abbotsford. 0 Proposal is not clear if the request is for dignitaries, but assuming "yes".Subject to approval, availability and confirmation.
7 Donation of bike racks 8t/or bike lockers - prizes. 1,000 A quick check of prices - bike racks approx $500 each; bike lockers upto $2,000 each. Proposal doesn't identify number of prizes. Assume2 prizes at $500 each.
8 Donate & hang street banner on Murray Street. 1,000 $125 to hang banner, and the remaining cost to produce a large banner.9 Sell t-shirts at Leisure Centre. 0 This would normally not be done unless Council officially endorses the
event.10 Profile city who cycle regularly. 0 Subject to approval.11 Workplace promotion. 0 Manager of Social Development has agreed to promote event within
District.
Total Cost of Requests for Support $ 3,040
DISTRICT OF MISSION REPORT
FrBRUARY, 2009
Enclosures:
• District of Mission of Mission Public Safety Committee Report
• Definitions
▪ Major Offence Profile
• Institutional Progr4mming and Community Involvement
Inside Institutional Count 272 274Number of Inmates at Outside Court 0 0
Number of Inmates at Outside Hospital 0 0Number of Inmateron Bail 0 0
Number of Inmates U.A.L. (1 since 1973) 1 1Number of Inmates on Temporary Absence 0 0
Total Number of Inmates at Mission 273 275
•
Day ParoleFull Parole
Statutory ReleaseWarrant Expiry
DeathBail
U.A.L.Court Ordered Release
CORRECTIONAL SERVICE OF CANADAMISSION INSTITUTION
DISTRICT OF MISSION PUBLIC SAFETY COMMITTEE REPORT2009
STATISTICAL INFORMATION UP TO AND INCLUDING THE LAST DAY OF EACH MONTH
Transfer Out to Maximum SecurityTransfer Out to Medium Security 1 2
Transfer Out to Minimum Seoul' 6'OD Transfer Out to Other (Provincial, etc.) 0 0
Transfer In from Maximum Security 1 2Transfer In from Medium Security 4 5
Transfer in from Minimum Secures 2 0Transfer in from Other (Provincial, etc) 0 0
Transfer in from Multi-level Security 8 5Transfer In from RRAC 3 5
Admitted by Suspension 5 7Revocation 2 1
Number of individual EscortedNumber of Inmates on an Unescorted Temporary Absence during the month.Number participating In the Perimeter Work Clearance Program for the month .
3
3Number of Inmates participating in the Work Release Program for the month. 0
, 'Figure does ool Include 11.1.dical Terroorary Ab.nces
DEFINITIONS
BAIL
Bail is an option for the courts or police to consider, in some cases, where an offender may be able to be released onconditions, rather than being detained in custody prior to court appearance. Bail is also known as Judicial Interim Release.
TEMPORARY ABSENCES AND DAY PAROLE
Temporary Absences (TAs) and Day Paroles allow the temporary release of offenders from institutions in order to accessprograms and services available in the community. All provinces/territories operate TA programs, and TM may be grantedfor personal development, medical, compassionate, employment, administrative, parental or family-related reasons. Inmost cases, TA's are utilized for pre-parole preparation and planning.
TA's are either escorted (ETAs) or unescorted (UTAs). Typically, ETAS are not longer than eight hours and UTAs mayrun from 8 hours to 60 days. The type of offence and sentence length determines whether The Correctional Service ofCanada or the National Parole Board has authority to isdue TM. In simplistic form, the National Parole Board determinesall TAs for offenders serving Life sentences and for other violent offences that resulted in serious harm to the victims. TheWarden, as the head of the releasing institution, retains complete responsibility for the final clearance of offenders beingreleased on TM and provides a written recommendation to the N.P.B. when they possess the legal authority.
As a general rule, all offenders are eligible for E.T.A.s the moment they commence their federal sentences. In practicehowever, very few offenders will receive authorization for TAs early within their sentence, with the exception of TM formedical and compassionate purposes. As a general rule, medical and compassionate TM are escorted by what isdetermined as a security escort (two officers who possess and utilize restraint equipment). However, for other types ofETAs, the offender is usually escorted by one officer only. Variations in the level of security exist and is determined byassessing The level of risk the offender poses to the public.
In terms of offender's eligibility for UTAs, this is determined by legal calculations of eligibility and varies from one offender toanother depending on their sentence length. In the case of offenders serving a Life sentence, UTA eligibility is calculatedas three years before their full parole eligibility date.
Federal offenders may qualify to participate in work release programs outside of the correctional institution for a specifiedperiod of time. These type of releases could see a single offender going out to work as well as groups of offenders.However, they are usually escorted by at least one officer. In addition, UTAs may be granted to allow offenders toparticipate in personal development programs or community service projects UTAs are generally granted for a maximumperiod of 15 days, although if the UTA is for participation in a personal development program, it may be extended to 60days, renewable.
Day Parole is a flexible form of release that provides an opportunity for correctional officials to employ gradual release,preparing the inmate for release on full parole and allowing the inmate the opportunity to participate in community-basedprograms and become readjusted to life outside the institution.
Federal offenders, with the exception of those inmates in preventive detention or serving indeterminate sentences, areeligible for day parole six months prior to their parole eligibility date or after having served six months of their sentence,whichever is longer. The majority of the inmates on day parole reside in community-based facilities operated by theprovincial and federal corrections services or by private agencies on contract with the Correctional Service.
FULL PAROLE •
Full Parole is a program of conditional release that allows inmates to serve a portion of their sentence in the communityunder supervision. Inmates are generally eligible for full parole after serving one-third of their sentence or seven years,whichever is shorter. Under the Corrections and Conditional Release Act enacted in 1992, however, sentencing judgeshave the authority to set the parole eligibility for offenders convicted of violent and serious drug offences at one-half ratherthan one-third of the sentence. In such cases, the period until parole eligibility cannot exceed ten years. Federal inmatesserving Life sentences are eligible for parole consideration after seven years in confinement, dated from the day theoffender was arrested and taken into custody. The exception to this are situations in which an offender is serving a Lifesentence with a mandatory minimum sentence. For example, a First Degree Murder conviction carries a mandatory 25years confinement before parole eligibility.
STATUTORY RELEASE
Statutory Release has its origins in an amendment to the Parole Act in 1970, which created a mechanism to provideassistance and control during the offender's readjustment to life in the community for inmates who had been denied parole.In contrast to parole, statutory release involves the release of offenders from the institution after serving two-thirds of theirsentence, with the remaining one-third being served under supervision of the National Parole Board in the community.
Inmates released under statutory release are supervised by parole officers and must abide by mandatory and any additionalconditions set by the NPB that are deemed necessary to successfully manage the offender's risk in the community. Aviolation of the conditions can result in suspension and revocation and return to the institution where the offender may haveto serve the remainder of his sentence.
Inmates can be Detained by the NPB and thus not released on statutory release. However, it has been determined in lawthat offenders have the right to be released after serving two thirds of their sentences and thus. to detain an offender, theremust be significant grounds to establish that the offender would constitute a grievous threat to the community, or anymember thereof, if released. Following completion of their sentence, (Warrant Expiry Date), these inmates are releasedinto the community without any supervision or assistance. However, recent changes in the Corrections and ConditionalRelease Act have made provisions to allow for the supervision of some offenders beyond their Warrant Expiry dates.However, the changes in this law are not retroactive to offenders currently serving sentences and will likely involve a verysmall group of offenders determined to be extremely dangerous.
76
I /
Correctional Service of Canada
PROTECTED B
Major Offence ProfileOffenders profile at the specified site and proportion for each major offence
MISSION INSTITUTION
FAIL TO ATTEND COURT - UNDER/RECOG 1 0.37%
FAIL TO ATTEND COURT - UNDER/RECOG 1 0.37%
RAPE 2 0.74%
ESCAPE LAWFUL CUSTODY 1 0.37%
MIL TO ATTEND COURT - JUDGE'S ORDER 1 037%
FAIL TO COMPLY W/COND OF UNDER/RECOG 1 0.37%
FAIL TO COMPLY W/OOND OF UNDER/RECOG 3 1.11%
INDECENT ASSAULT FEMALE 1 0.37%
SEXUAL EXPLOITATION - TOUCH 1 0.37%
ANAL INTERCOURSE 1 0.37%
NON CAPITAL MURDER 2 0.74%
FIRST DEGREE MURDER 9 3.32%
SECOND DEGREEMURDER 6 2,21%
MANSLAUGHTER 1 0.37%
CAUSE BODILY HARM BY CRIM NEG 1 0.37%
FIRST DEGREE MURDER 25 9.23%
SECOND DEGREE MURDER 51 18.82%
MANSLAUGHTER 1 0,37%
ATTEMPT MURDER 2 0.74%
SEXUAL ASSAULT WITH WEAPON 1 0.37%
OVERCOME RESISTANCE ADM DRUGS 1 0.37%
KIDNAP - HOLD FOR RANSOM 1 0.37%
FAIL TO PROVIDE BREATH SAMPLE fl 2 0.74%
IMPAIRED DRIVING - CBH 1 0.37%
OPERATE MV WHILE DISQUALIFIED 1 0.37%
UTTER THREAT TO CAUSE DEATH/HARM 2 0.74%
ASSAULT - USE OF FORCE 2 0.74%
ASSAULT WITH A WEAPON 2 0.74%
AGGRAVATED ASSAULT 2 .0.74%
ASSAULT PEACE OFFICER 2 0.74%
SEXUAL ASSAULT 7 2.58%
Date and time extracted: 2009/03104 9:58:23AM EST
SEXUAL ASSAULT WITH WEAPON 1 0.37%
SEXUAL ASSAULT CAUSING BODILY HARM 2 0.74%
AGGRAVATED SEXUAL ASSAULT 1 0.37%
FORCIBLE CONFINEMENT 5 1.85%
ROBBERY 2 0.74%
BREAK ENTER AND COMMIT 1 0.37%
THEFT OVER 2 0.74%,
THEFT UNDER 1 0.37%
THEFT UNDER 2 0.74%
ARMED ROBBERY 1 0.37%
BREAK ENTER WANTENT 1 0.37%
BREAK ENTER AND COMMIT 7 2.58%
DISGUISE WITH INTENT 1 0.37%
POSS PROP OBT BY CRIME-OVER 5 1.85%
POSS PROPERTY OBTAINED BY CRIME - UNDER 1 0.37%
FRAUD UNDER 1 0.37%
MISCHIEF IN RELATION TO PROPERTY - OVER 1 0.37%
ARSON - DAMAGE TO PROPERTY 1 0.37%
ATTEMPT IND OFF - PEW-LIFE/DEATH 1 0.37%
ATTEMPT IND OFFENCE 2 0.74%
ATTEMPT SUM CONY OFF 1 0.37%
CONSPIRE TO COMMIT MURDER 2 0.74%
CONSPIRE TO COMMIT IND OFF 2 0.74%
FAIL TO COMPLY W/PROB ORDER 1 0.37%
PROVINCIAL STATUTES 1 0.37%
OFFENCE UNDER PROV STATUTES OF ONTARIO 1 0.37%
OFFENCE UNDER MOTOR VEHICLE ACT - B.C. 1 0.37%
CAUSE DEATH BY CRIM NEGL - ALL OTHERS 1 0.37%
MANSLAUGHTER -ALL OTHERS 7 2.58%
ATT MURDER - USE FIREARM 1 0.37%
ATT MURDER - ALL OTHERS 3 1.11%
CBH W/INT TO WOUND - AIR GUN OR PISTOL 1 0.37%
SEXUAL ASSAULT W/WEAPON -ALL OTHERS 1 0.37%
SEXUAL ASSAULT CBH - ALL OTHERS 2 0.74%
AGG. SEXUAL ASSAULT - ALL OTHERS 2 0.74%
KIDNAP - UNLAWFULLY CONFINE - FIREARM 1 0.37%
KIDNAP - UNLAWFULLY CONFINE - ALL OTHERS 4 1.48%
KIDNAP - HOLD FOR RANSOM - ALL OTHERS 2 0.74%
ROBBERY - USE FIREARM 3 1.11%
Date and time extracted: 2009/03/04 9:58:23Aki EST
f3
ROBBERY - ALL OTHERS 40 14.76%
FAIL TO COMPLY W/ PROBATION ORDER 3 111%
POSS. SCHEDULE I SUBSTANCE 1 0.37%
DOSS SCHEDULE II SUBSTANCE 2 0.74%
TRAFFIC IN SCHEDULE I/II SUBSTANCE 1 0.37%
POSS SCHEDULE UII SUBST FOR PURP TRAFF 6 221%
UNLAWFULLY IN DWELLING HOUSE 1 0.37%
UNAUTH POSS IN MN 1 0.37%
B E & COMMIT - NOT DWELLING HOUSE 1 0.37%
B E W/INTENT - NOT DWELLING HOUSE 1 0.37%
FAIL TO STOP MVA - ANOTHER VEHICLE 1 0.37%
OPERATE MV - FLIGHT 1 0.37%
UTTER THREAT TO CAUSE DEATH/HARM 1 0.37%
Total Number of Offenders: 271
79
Date and time extracted: 2009/03/04 9:58:21AM EST
E).119 61 4 .-vr
February
Ethnocultural Awareness was .a major focus. We held Staff Pot Lucks wherestaff brought in food celebrating their respective Cultures. Each Friday of themonth the meals provided to the inmates were prepared based on variousethnic groups (Mexican, Ukrainian, Asian, and East Indian). Each of themeals was accompanied by an information sheet providing facts and otherinformation relative to the country being celebrated. Two staff from theprograms department also attended other Ethnocultural events in thecommunity. One was a forum on Ethnoculturalism and the other was atraining session.
In addition, February was Black History month. The Mayor of Mission, JamesAtebe, was invited to speak to our staff and to some of the offenderpopulation comprised of representatives from various ethnic groups.Although scheduling conflicts prevented him from attending during the monthof February, he did attend on March 3, 2009. He presented two veryinteresting talks which were well received by all.
During the month of February, we held our first Health Fair in the gymnasium.This was a new initiative whereby community organizations and agenciesattended the institution and provided information to offenders on variousillnesses. Each group had their own booth providing resource and networkinginformation to the inmate population to assist with harm reduction andindividual support.
The Community Integration Program was completed in February with nineoffenders successfully completing the program.
A Moderate Intensity Violence Prevention Program was completed with tensuccessful participant&
Sex Offender Maintenance, Methadone Maintenance, and NationalSubstance Abuse Maintenance continue on a weekly basis.
ou
Information provided by Russ Bowden, Manger Programs, Mission ink
Ferndale Institution Population ProfileMarch 2009
Population Total as of March 3. 2009 146
Number of Aboriginal Offenders 19Number of Other Ethnicities 25Number of Caucasian 102
Age Groups<20 121 - 30 1531 - 40 3941 - 50 4351 - 60 3661 - 70 971+ 3
Length of Sentence2 - 5 years 43 - 29.45%6 - 10 years 17 - 11.46%11 - 25 years 15 - 10.27%Over 26 years 6 - 4.11%Indeterminate (Life sentences) 65 - 44.52%
Number with Gang Affiliation 4Number with Sex Offence **Total in Pacific Region 207Number of Community Escorted Temporary Absences 114Number of Unescorted Temporary Absences 1
* New Methadone/Suboxone Program - To provide the required on-going intervention toassist offenders learn to cope without the use of opiates.
81
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OFMISSION held in the Council Chambers of the Municipal Hall, 8645 Stave LakeStreet, Mission, British Columbia, on Monday, October 6, 2008 commencing at 6:30p.m.
Council Members Present: Mayor James AtebeCouncillor Paul HornCouncillor Scott EtchesCouncillor Terry GiddaCouncillor Jenny StevensCouncillor Heather Stewart
Council Members Absent: Councillor John Pearson
Staff Members Present: Glen Robertson, chief administrative officerDennis Clark, director of corporate administrationKelly Ridley, deputy director of corporate administrationTina Mooney, administrative clerk
1. PROCLAMATIONS
08/836 National Child Day - November 20, 2008
Moved by Councillor Stevens, and seconded by Councillor Gidda;
RESOLVED: That November 20, 2008 be proclaimed as National Child Day withinthe District of Mission; the District to assume no costs related thereto.CARRIED
08/837 Restorative Justice Week - November 16 to 23, 2008
Moved by Councillor Etches, and seconded by Councillor Pearson;
RESOLVED: That November 16 to 23, 2008 be proclaimed as Restorative JusticeWeek within the District of Mission; the District to assume no costs related thereto.CARRIED
08/838 National Waste Reduction Week - October 19 to 25, 2008
Moved by Councillor Horn, and seconded by Councillor Stewart;
RESOLVED: That October 19 to 25, 2008 be proclaimed as National WasteReduction Week within the District of Mission; the District to assume no costs relatedthereto.CARRIED
82
83
Regular Council Meeting Page 2 of 26October 6, 2008
DELEGATIONS AND PRESENTATIONS
08/839 Tom McDonaghRe: Special Council Recognition Award
The mayor presented Sensai Tom McDonagh with a special recognition award forhis lifetime commitment and contributions to Mission through his teachings of Karateand his positive influence on youth in our community.
Many people appeared to thank Sensai Tom McDonagh for inspiring so many peoplein the community and his programs will continue to inspire youth he has taught.
08/840 Larry MacDonaldRe: Juvenile fire setting/playing and community safety
Mr. MacDonald appeared before council to continue his previous presentationbringing awareness to juvenile fire setting programs in other communities and howthese programs could be implemented in our community.
08/841 R.B. SeebaranRe: Comments and suggestions on Phase Development Agreementbetween District of Mission and Genstar et al.
Mr. Seebaran appeared before council to express concern regarding the proposed20 years Phased Development Agreement between the District of Mission andGenstar/Madison.
Mr. Seebaran provided an overview of his concerns including if the agreementserves the best interests of Mission, the length of time of the agreement and if theagreement will be revised as per Genstar and Madison's recent request.
Mayor Atebe noted that council has responded to Genstar and Madison that theDistrict of Mission is not prepared to reopen negotiations on the agreement.
In conclusion, Mr. Seebaran asked council not to enter into the 20 year PhasedDevelopment Agreement but if council considers the agreement that negotiations notbe rushed and more information meetings be scheduled in the community toconsider their input.
The mayor thanked Mr. Seebaran for his presentation and encouraged him to makehis comments at the public hearing.
3. PUBLIC HEARING
Mayor Atebe outlined the public hearing procedures to be followed.
327217260
0
7230
HWY.LOUGHEE
(IN
7365
32705
gr- Ig' Ig2\344 FRASER Cl
MAP 1
32607 32641
R08-018
PARK /I
32539
32501
32551
F32670
32530
32520
GANAGIApACIF IG
LWAY
32545
3275832757
SUBJECTPROPERTY
7265
32559
7221
84
Regular Council Meeting Page 3 of 26October 6, 2008
08/842 Motion to amend from public institutional to institutional
Moved by Councillor Horn, seconded by Councillor Stevens, andRESOLVED: That District of Mission official community plan amending bylaw 4083-2008-4052(1) be amended by changing the designation from public institutional toinstitutional.CARRIED
08/843 District of Mission Official Community Plan amending bylaw 4083-2008-4052(1)and District of Mission zoning amending bylaw 4084-2008-3143(310)(R08-018 — Mission Community Services) — 32646 Logan Avenue
Barclay Pitkethly, deputy director of planning provided information regarding Districtof Mission official community plan amending bylaw 4083-2008-4052(1) whichproposes to amend District of Mission official community plan 4052-2008 byredesignating the property located at 32646 Logan Avenue from commercial toinstitutional and legally described as:
Parcel Identifier: 005-824-583; Lot 96 District Lot 165 Group 3 and Section 20Township 17 New Westminster District Plan 59878 and shown on the followingmap:
85
Regular Council Meeting Page 4 of 26October 6, 2008
The deputy director of planning also provided information regarding zoningapplication R08-018 (Mission Community Services) which proposes to amendDistrict of Mission zoning bylaw 3143-1998 for the property located at 32646 LoganAvenue from C-5 General Commercial zone to CD-19 Comprehensive Developmentzone.
The purpose of the proposed amendment is to accommodate a first stage housingfacility for 30 individuals (15 for men, 5 for women and 2 five-member family unitsincluding the 4 existing emergency shelter beds) with counselling and life skillstraining for the residents; and a food centre for distribution of foods stuffs for theneedy.
The director of corporate administration stated that the following correspondence hadbeen received regarding this application:
1. an e-mail dated September 12, 2008 from Craig Flyman of Valley Toys,Mission, opposed;
2. an e-mail dated September 17, 2008 from Kyle McIntosh of Valley Toys,Mission, opposed;
3. a letter dated October 2, 2008 from Michelle Kim of Grace BuildingManagement Co. (management agent for SKK Invest Inc that owns propertylocated at 32618 Logan Avenue), Mission, opposed
4. a letter dated July 31, 2008 from Jason Wong, Site Coordinator, FraserHealth (Mission Mental Health), Mission, in favour;
5. a letter dated August 5, 2008 from The Reverend Sharon Salomons, AllSaints Anglican Church, Mission, in favour;
6. a letter dated August 5, 2008 from Lou Rioux, Interim Executive Director,Mission Friendship Centre, Mission, in favour;
7. a letter dated August 7, 2008 from Barbara Metcalf, PHN, Fraser Health Unit(Mission Health Unit), Mission, in favour;
8. a letter dated August 7, 2008 from Randy Hawes, MLA, in favour;9. a letter dated August 8, 2008 from Mary Flavelle, Acting Executive Director of
Mission Association for Community Living, Mission, in favour;10. a letter dated August 11, 2008 from Linda Noble, Supervisor, Abbotsford
Community Services, Abbotsford, in favour;11. a letter dated August 11, 2008 from Stephen Jaeckel, President of Innovative
Mechanical, Mission, in favour;12. a letter dated August 11, 2008 from Val Hynes, Executive Director, Mission
Downtown Business Association, Mission, in favour;13. an e-mail dated August 11, 2008 from Catherine Ireland of the Mission MCC
Thrift Store, Mission, in favour;14. a letter dated August 11, 2008 from Karen Bogle, Manager of Union Gospel
Mission, Mission, in favour;15. a letter dated August 11, 2008 from Pamela Willis, Executive Director,
Women's Resource Society of the Fraser Valley, Mission, in favour;16. a letter dated August 12, 2008 from Stuart Harvey, Owner & Operator of Wee
Chippie Restaurant, Mission, in favour;17. a letter dated September 19, 2008 from Bradley McGuigan, Mission, in
favour;18. a letter dated September 2008 from Bonnie Chase, Mission, in favour;19. a letter dated September 18, 2008 from Barb Hildebrandt, Mission, in favour;
86
Regular Council Meeting Page 5 of 26October 6, 2008
20. a letter dated September 18, 2008 from Deana Moreau, Mission, in favour;21. a letter dated September 19, 2008 from Kehen Hillay-Kerr, Mission, in favour;22. an e-mail dated September 19, 2008 from Louise Tucker, Mission, in favour;23. a letter dated September 19, 2008 from Lucienne Winder, Lake Errock, in
favour;24. a letter dated September 19, 2008 from Marci Wilson, Mission, in favour;25. a letter dated September 19, 2008 from Suzanne Vermeer, Abbotsford, in
favour;26. a letter dated September 20, 2008 from Grant Vander Hoek, Pastor of
Mission Hills Church, Mission, in favour;27. a letter dated September 20, 2008 from Irene Bryant, Mission, in favour;28. an e-mail dated September 22, 2008 from Calvin Williams, Mission, in favour;29. a letter dated September 22, 2008 from Lynn Allan, Mission, in favour;30. an e-mail dated September 22, 2008 from Deborah Driediger, in favour;31. a letter dated September 22, 2008 from Anne Neufeld, Board Chair Person,
MCC Thrift Store, Mission, in favour;32. a letter dated September 23, 2008 from Rachel Cormier, Mission, in favour;33. an e-mail dated September 23, 2008 from Sharon Wilson, Mission, in favour;34. a letter dated September 25, 2008 from Grace Robertson, Dewdney, in
favour;35. an e-mail dated September 25, 2008 from Peter Gill, Mission, in favour;36. a letter dated September 25, 2008 from Suzanne Vermeer, Program
Manager, Mission Community Services Society, Mission, in favour;37. a letter dated September 27, 2008 from Doug and Lorraine Cathro, Mission,
in favour;38. an e-mail dated September 28, 2008 from Brenda and Rex Mathews, Lake
Errock, in favour;39. an e-mail dated September 28, 2008 from Connie Ferschweiler, Mission, in
favour;40. an e-mail dated September 28, 2008 from Jan Giffen, Mission, in favour;41. an e-mail dated September 28, 2008 from Kate Ross, Mission, in favour;42. an e-mail dated September 29, 2008 from Becca Hays, Youth and Outreach
Worker, Youth Resource Centre, Abbotsford, in favour;43. an e-mail dated October 1, 2008 from K. Randy Scheirer, Mission, in favour44. a letter dated October 2, 2008 from Randall Cairns, Mission, in favour45. a letter dated October 3, 2008 from Ed Betterton, Mission, in favour46. an e-mail dated October 4, 2008 from Colleen Smith, Mission, in favour47. an e-mail dated October 5, 2008 from Deb Bowers and Ross Harvey,
Mission, in favour48. an e-mail dated October 6, 2008 from Barbara Fisk, Mission, in favour49. an e-mail dated October 6, 2008 from K Bocking, Mission, in favour50. an e-mail dated October 6, 2008 from Loredana Trandafir, MA, RCC, Port
Moody, in favour51. an e-mail dated October 6, 2008 from Mr J Cook and Mrs D. Cook, Mission,
in favour52. a letter dated September 21, 2008 from Mission ALANO Club Board of
Directors, Mission, in favour;53. a letter dated September 21, 2008 from Katie Jensen, Mission, in favour;54. a letter dated September 21, 2008 from Marie McNally, Mission, in favour;55. a letter dated September 19, 2008 from Diana Warmerdam, Mission, in
favour;
87
Regular Council Meeting Page 6 of 26October 6, 2008
56. a letter dated September 20, 2008 from Barbara Fehrmann, Mission, infavour;
57. a letter dated September 20, 2008 from Violet Murray, Mission, in favour;58. a letter dated September 20, 2008 from Mabel Nipshank, Mission, in favour;59. a letter dated September 20, 2008 from Beth McKinnon, Mission, in favour;60. a letter dated September 20, 2008 from Andre Paris, Mission, in favour;61. a letter dated September 20, 2008 from Nancy Doerksen, Mission, in favour;62. a letter dated September 20, 2008 from Elsie Lightburn, Mission, in favour;63. a letter dated September 23, 2008 from Rene Kelly, Mission, in favour;64. a letter dated September 23, 2008 from Jaime Kelly, Deroche, in favour;65. a letter dated September 22, 2008 from Andre Scheelings, Mission, in favour;66. a letter dated September 20, 2008 from Lori Cariou, Mission, in favour;67. a letter dated September 22, 2008 from Patrick Nelson, Mission, in favour;68. a letter dated September 22, 2008 from Carl Martin, Mission, in favour;69. a letter dated September 23, 2008 from Venus Laurencelle, Mission, in
favour;70. a letter dated September 23, 2008 from Cara O'Connell, Mission, in favour;71. a letter dated September 22, 2008 from Laura Mackay, Mission, in favour;72. a letter dated September 22, 2008 from Bonnie Chase and Carl Martin,
Mission, in favour;73. a letter dated September 20, 2008 N. Carter, Mission, in favour;74. a letter dated September 20, 2008 from Linda Prinn, Mission, in favour;75. a letter dated September 20, 2008 from Steve Godard, Mission, in favour;76. a letter dated September 20, 2008 from Lisa Selley, Mission, in favour;77. a letter dated September 20, 2008 from Sherry Sweeney, Mission, in favour;78. a letter dated September 20, 2008 from Brenda Smith, Mission, in favour;79. a letter dated September 20, 2008 from Beverly James, Mission, in favour;80. a letter dated September 20, 2008 from Ian James, Mission, in favour;81. a letter dated September 20, 2008 from Michael Bouwers, Mission, in favour;82. a letter dated September 20, 2008 from Daryl Redmond, Mission, in favour;83. a letter dated September 20, 2008 from Katherine Randolyn Scheirer,
Mission, in favour;84. a letter dated September 20, 2008 from Rose MacKenzie, Mission, in favour;85. a letter dated September 20, 2008 from Sherry Edmunds-Flett, Mission, in
favour;86. a letter dated September 20, 2008 from Mary-Ann Taves, Mission, in favour;87. a letter dated September 20, 2008 from Michelle Peters, Mission, in favour;88. a letter dated September 20, 2008 from Bryce Schaufelberger, Mission, in
favour;89. a letter dated September 20, 2008 from Kusumi Soni of Mission Community
Services Multicultural Department, Mission, in favour;90. a letter dated September 20, 2008 from Jeanette Dillabough, Mission, in
favour;91. a letter dated September 20, 2008 from Deanna Hammond, Abbotsford, in
favour;92. a letter dated September 20, 2008 from Jim Wilson, Mission, in favour;93. a letter dated September 21, 2008 from Kathryn Karasosky, Mission, in
favour;94. a letter dated September 22, 2008 from Gerald Karasosky, Mission, in favour;95. a letter dated September 21, 2008 from Bill McFadden, Mission, in favour;96. a letter dated September 21, 2008 from Patti Shiels, Mission, in favour;97. a letter dated September 21, 2008 from Lyell Kers, Mission, in favour;
88
Regular Council Meeting Page 7 of 26October 6, 2008
98. a letter dated September 21, 2008 from Paul and Frances Kerr, Mission, infavour;
99. a letter dated September 21, 2008 from Linda Lauton, Mission, in favour;100. a letter dated September 21, 2008 from Cindy Munroe, Mission, in favour;101. a letter dated September 21, 2008 from Fred Shiels, Mission, in favour;102. a letter dated September 20, 2008 from Veronica Back, Mission, in favour;103. a letter dated September 20, 2008 from Margaret Clifton, Mission, in favour;104. a letter dated September 20, 2008 from Philippe, Mission, in favour;105. a letter dated September 20, 2008 from Myles Hart, Mission, in favour;106. a letter dated September 19, 2008 from Margot Scott, Mission, in favour;107. a letter dated September 20, 2008 from Suprena Quipp, Mission, in favour;108. a letter dated September 20, 2008 from Kyle Wong of Basement, Mission, in
favour;109. a letter dated September 20, 2008 from Sheila and Robert Demers, Mission,
in favour;110. a letter dated September 20, 2008 from Sylvain Gagne, Mission, in favour;111. a letter dated September 20, 2008 from Fred Walton, Mission, in favour;112. a letter dated September 20, 2008 from Lori Richardson, Mission, in favour;113. a letter dated September 20, 2008 from Margaret J Peake, Mission, in favour;114. a letter dated September 20, 2008 from Athenia D. Jouolos, Mission, in
favour;115. a letter dated September 20, 2008 from D Redman, Mission, in favour;116. a letter dated September 20, 2008 from Sylvia Thomas, Mission, in favour;117. a letter dated September 21, 2008 from Helen McFadden, Mission, in favour;118. a letter dated September 21, 2008 from D Lakas, Mission, in favour;119. a letter dated September 21, 2008 from Mark Kaminski, Mission, in favour;120. a letter dated September 21, 2008 from Tara Flemming, Mission, in favour;121. a letter dated September 20, 2008 from Berner Ketellappe, Mission, in favour;122. a letter dated September 21, 2008 from Ken Caton, Mission, in favour;123. a letter dated September 19, 2008 from Gaetan Lacasse, Mission, in favour;124. a letter dated September 19, 2008 from Robert Fouriezos, Mission, in favour;125. a letter dated September 22, 2008 from Janice Karasosky, Mission, in favour;126. a letter dated September 21, 2008 from Eric Milley, Mission, in favour;127. a letter dated September 22, 2008 from Michale Colvin, Mission, in favour;128. a letter dated September 22, 2008 from Felice Clements, Mission, in favour;129. a letter dated September 20, 2008 from Bad Dog Grill, Mission, in favour;130. a letter dated September 23, 2008 from Cory Cassel, Deroche, in favour;131. a letter dated September 22, 2008 from Elaine Greaves, Mission, in favour;132. a letter dated September 23, 2008 from J Wilson, Mission, in favour;133. a letter dated September 23, 2008 from Brenda Marshall, Mission, in favour;134. a letter dated September 23, 2008 from Greg Glaim of Harvest Discovery
House, Mission, in favour;135. a letter dated September 23, 2008 from Darryl Gehlen, Mission, in favour;136. a letter dated September 19, 2008 from Bill Winter, Mission, in favour;137. a letter dated September 19, 2008 from William Beauchamp, Mission, in
favour;138. a letter dated September 19, 2008 from Nancy Briggs, Mission, in favour;139. a letter dated September 19, 2008 from Elizabeth Grimes & William Howard,
Mission, in favour;140. a letter dated September 19, 2008 from Ken Back, Mission, in favour;141. a letter dated September 19, 2008 from Harvey Williams, Mission, in favour;
89
Regular Council Meeting Page 8 of 26October 6, 2008
142. a letter dated September 19, 2008 from Alisha Hance Briggs, Mission, infavour;
143. a letter dated September 23, 2008 from Shelagh Nielsen, Mission, in favour;144. a letter dated September 23, 2008 from Pat Murphy, Mission, in favour;145. a letter dated September 23, 2008 from Joy Tirrell DBA Expressoway Coffee
Shop, Mission, in favour;146. a letter dated September 22, 2008 from Shannon, Mission, in favour;147. a letter dated September 22, 2008 from Jessica Head, Mission, in favour;148. a letter dated September 22, 2008 from James Harrison, Mission, in favour;149. a letter dated September 22, 2008 from B. Hance, Mission, in favour;150. a letter dated September 22, 2008 from Elvis Parenteau, Mission, in favour;151. a letter dated September 22, 2008 from Joan MacLeod, Mission, in favour;152. a letter dated September 22, 2008 from Tom Mitchell, Mission, in favour;153. a letter dated September 19, 2008 from Phyllis Wright, Mission, in favour;154. a letter dated September 19, 2008 from Neil Phillips, Deroche, in favour;155. a letter dated September 19, 2008 from R. Sullivan-Andessin, Mission, in
favour;156. a letter dated September 19, 2008 from R. Clarke, Mission, in favour;157. a letter dated September 19, 2008 from John Diablo, Mission, in favour;158. a letter dated September 22, 2008 from Les Harper, Mission, in favour;159. a letter dated September 19, 2008 from Eric Stewart, Mission, in favour;160. a letter dated September 19, 2008 from Jon Leggat, Mission, in favour;161. a letter dated September 19, 2008 from Donna Lazimodiere, Mission, in
favour;162. a letter dated September 19, 2008 from Lou Riora, Mission, in favour;163. a letter dated September 19, 2008 from Brian Michelson, Mission, in favour;164. a letter dated September 22, 2008 from Alice Bennett, Abbotsford, in favour;165. a letter dated September 22, 2008 from Vaughn Knockwood, Mission, in
favour;166. a letter dated September 22, 2008 from Carl Hoff, Mission, in favour;167. a letter dated September 22, 2008 from Randi Griffiths, Mission, in favour;168. a letter dated September 22, 2008 from Darryl Siah, Mission, in favour;169. a letter dated September 26, 2008 from Donald, Richmond, in favour170. a letter dated September 26, 2008 from Jim Tollikko, Mission, in favour;171. a letter dated September 19, 2008 from Elsa Osis, Mission, in favour;172. a letter dated September 19, 2008 from James S. Chichak, Mission, in
favour;173. a letter dated September 26, 2008 from Alex Watts, Mission, in favour;174. a letter dated September 26, 2008 from Eleanor Masecar, Mission, in favour;175. a letter dated September 19, 2008 from Terri Guest, Mission, in favour;176. a letter dated September 30, 2008 from Lou Riox, Mission, in favour;177. a letter dated September 26, 2008 from Jessie Sinclair, Mission, in favour;178. a letter dated September 26, 2008 from Lynn Morgan, Mission, in favour;179. a letter dated September 25, 2008 from Sandra Groslin, Mission, in favour;180. a letter dated September 25, 2008 from Sandra Todd, Mission, in favour181. a letter dated September 19, 2008 from Sean Lennard, Mission, in favour;182. a letter dated September 25, 2008 from Tammy Eichler, Mission, in favour;183. a letter dated September 25, 2008 from Christian, Mission, in favour;184. a letter dated September 25, 2008 from Miss Mary R. Fitz-James, Lake
Errock, in favour;185. a letter dated September 25, 2008 from Walter "Musty" Williams, Lake
Errock, in favour;
90
Regular Council Meeting Page 9 of 26October 6, 2008
186. a letter dated September 23, 2008 from Herman Dan Jr., Mission, in favour;187. a letter dated September 23, 2008 from Evan Fry, Mission, in favour;188. a letter dated September 23, 2008 from Terri Sullivan, Mission, in favour;189. a letter dated September 23, 2008 from Beth Rioux, Mission, in favour;190. a letter dated September 23, 2008 from Rheana Fast, Mission, in favour;191. a letter dated September 23, 2008 from T. Kelly Kiley, Mission, in favour;192. a letter dated September 23, 2008 from Mandy Rai, Mission, in favour;193. a letter dated September 25, 2008 from Marne Ferris, Mission, in favour;194. a letter dated September 23, 2008 from Nicholas Louie, Mission, in favour;195. a letter dated September 23, 2008 from Allison Stebbing, Mission, in favour;196. a letter dated September 22, 2008 from Jim, Mission, in favour;197. a letter dated September 21, 2008 from Bill Spalding, Abbotsford, in favour;198. a letter dated September 27, 2008 from Antonio Binda, Mission, in favour;199. a letter dated September 27, 2008 from Lou Hickson, Mission, in favour;200. a letter dated September 22, 2008 from Carmen Robertson, Abbotsford, in
favour;201. a letter dated September 22, 2008 from Robbie Joyce, Truro, N.S., in favour;202. a letter dated September 20, 2008 from Barry English, Mission, in favour;203. a letter dated September 21, 2008 from Miklos Karacs, Mission, in favour;204. a letter dated September 26, 2008 from Rachelle Kostelyk, Mission, in favour;205. a letter dated September 26, 2008 from Marilyn Meek, Mission, in favour;206. a letter dated September 30, 2008 from Libby Marcellus, Abbotsford
(volunteer at Mission Hospice Society), in favour;207. a letter dated September 30, 2008 from Cory Williams, Abbotsford (Fraser
Health Employee at Mission Memorial Hospital), in favour;208. a letter dated September 30, 2008 from Ron Williams, Abbotsford (Board
Member-Mission Hospice Society), in favour;209. a letter dated September 30, 2008 from Catherine Marcellus, Mission, in
favour;210. a letter dated September 30, 2008 from Dr. J.A. Marcellus, Mission, in favour;211. a letter dated September 30, 2008 from Caitlin Williams, Mission
(Youth/Family Outreach Worker-Mission Community - Services), in favour;212. a letter dated October 2, 2008 from Micah-Dawn Bydal, Mission, in favour;213. a letter dated October 2, 2008 from Igor —Digital Abby, Mission, in favour;214. a letter dated October 2, 2008 from Dale Jonah-Assistant manager of
Shopper's Drug Mart, Mission, in favour;215. a letter dated October 2, 2008 from Adele Gougeon of Valley Feed Bag
(2007) Inc., Mission, in favour;216. a letter dated October 2, 2008 from Anna (Habits we Have), Mission, in
favour;217. a letter dated October 3, 2008 from Lee-Anne Tremblay, Mission, in favour;218. a letter dated October 2, 2008 from Ashley Kanoa, Mission, in favour;219. a letter dated October 2, 2008 from Jessie Gill (Amritech Computer Systems),
Mission, in favour;220. a letter dated October 2, 2008 from Shirley Albert, Mission, in favour;221. a letter dated October 2, 2008 from Elaine Duncan, Mission, in favour;222. a letter dated September 26, 2008 from Bill Harris, Deroche, in favour;223. a letter dated September 26, 2008 from A.R. Harris, Deroche, in favour;224. a letter dated September 30, 2008 from Susan Schick, Mission, in favour;225. a letter dated September 30, 2008 from Cathey Kroeker, Mission, in favour;226. a letter dated October 1, 2008 from Donna Kasprow, Mission, in favour;227. a letter dated September 30, 2008 from Carmen Lundy, Mission, in favour;
91
Regular Council Meeting Page 10 of 26October 6, 2008
228. Petition in support submitted September 30, 2008 by Hope Fraser containingapprox.. 254 signatures;
229. Petition in support submitted October 2, 2008 via fax containing 20signatures;
230. a letter dated October 6, 2008 from Jeanette Smith, Mission, suggestingalternate areas be considered for the first stage housing; and
Sean Melia on behalf of the Mission Regional Chamber of Commercial stated that asurvey of their membership was completed and the application was not supported.He expressed the following concerns:
• 2008 homeless survey in Mission revealed that approximately 65% ofrespondents indicate they had an addiction and/or mental health issue andpresently the District of Mission does not have a bylaw to monitor the facility;
• there is not a social development plan in place in the District of Mission;• the identity of the individuals using the facility cannot be guaranteed and
nothing is in place outlining the steps necessary for integration;• there are no partnership agreements in place for mental health and/or
addiction related services;• the output of information from the District of Mission states there is a lack of
commercial space;• businesses in the area may be negatively affected;• the area of the proposed facility is not suitable and other areas should be
considered; and• the property should not be rezoned until a best practices rule and protocol is
agreed upon to ensure the safety of the businesses and employees in thearea and in the facility.
Randy Cairns noted his support of the application and that the facility will allowindividuals to gain skills to integrate into society.
Mike Booking stated that he supports the project as this is an excellent first step tobreak the homeless cycle and commends Mission Community Services for bringingthis project forward.
Shelagh Nielsen of Street Hope Ministries has worked as an addiction councillor fora number of years and this type of facility is necessary to prepare individuals totransition into society which will enhance the community.
Rose Bennett stated that she supports the application as this facility will provide aresidence for homeless youth and families.
Werner Freisen urged council to consider other locations as he is opposed to thisapplication due to the location as it may cause problems to the current businesses inthe area.
Darin Froese, regional director for the fraser region of BC Housing is in support ofthe application and discussed what BC Housing provides to first stage housingfacilities. He noted that BC Housing has offered operating monies in the amount of$600,000 to $700,000 per year for first stage housing in our community to provideshelter, meals, laundry facilities, staffing, case management, health services,addiction treatment and job training.
92
Regular Council Meeting Page 11 of 26October 6, 2008
Justinna, one of the individuals in our community that is homeless, urged council toapprove the application as she would like to have a second chance and this facilitywill benefit her and the community.
Roop Seabaran stated that he is in support of the application and that we shouldshow other communities what can be accomplished if the community works togetherto help individuals that are vulnerable and/or homeless.
John Diablo noted that he was homeless and the proposal has helped him believethat there are individuals in our community helping. He noted that this facility is agood project.
Sander Ketellapper discussed the difference between a homeless shelter and firststage housing and noted that first stage housing is not for short term housing butrather to establish the individuals residing there into the normal flow of society.
Tom O'Beirne stated that this type of facility is needed in our community to helprehabilitate individuals and integrate them into society.
Dr. Tracy Lyster noted that this type of facility would afford linkages to professionalsin psychiatry, mental health, home health and seniors' health. It is difficult forindividuals living on the streets to get treatment. As the facility will have staff on site,the linkages will be accelerated and facilitated which will help people that are readyto accept help.
Jim Wilson stated he was pleased that Mission is driven by compassion and notbusiness and he is proud to be part of a community that supports the homeless inthe area.
Jeanette Dillabough is in support of the application and noted that homelessindividuals do not plan on being an addict or homeless but this type of facility canhelp them get back on track.
Corey Cassel stated that he is in support of the application and noted that homelessindividuals are already living in the area behind dumpsters and the communityshould be part of the solution.
Allison Whipple noted that she is in support of first stage housing but not at theproposed site and discussed other sites that may be considered outside ofcommercial areas.
In response to comments from the public, Mayor Atebe noted that the St. Mary'sfacility is first nation's land and the district has no jurisdiction over the facility.
Joy Cox, resident of Mission and executive director of Mission Community Servicesnoted that a number of sites were considered but most were not suitable. She notedthat the proposed facility is easily accessible and close to services.
Jeanette Smith questioned why this site was chosen for first stage housing.
Tom O'Beirne noted that a new bylaw was recently adopted to regulate these typesof facilities and also noted that the community should work with the individuals in thefacility to help with their rehabilitation.
Jim Malquist stated that individuals are moving to Mission as it is a good communityand he would like to see this continue.
In response to questions posed by council, the director of corporate administrationstated that third reading can be considered following the closing of the public hearingon the bylaw.
93
Regular Council Meeting Page 12 of 26October 6, 2008
Hearing no further questions or comments the mayor declared the public hearing onDistrict of Mission Official Community Plan Amending bylaw 4083-2008-4052(1) andZoning Amending Bylaw 4084-2008-3143(310) (R08-018 — Mission CommunityServices) closed.
08/844 District of Mission Official Community Plan Amending Bylaw4083-2008-4052(1) (ROB-018 — Mission Community Services) — a bylaw toamend the Official Community Plan by redesignating the property located at32646 Logan Avenue from Commercial to Public Institutional
Moved by Councillor Stevens, seconded by Councillor Stewart, and
RESOLVED: That District of Mission official community plan amending bylaw4083-2008-4052(1) be read a third time.CARRIED
08/845 District of Mission Zoning Amending Bylaw 4084-2008-3143(310)(R08-018 — Mission Community Services) — a bylaw to rezone propertylocated at 32646 Logan Avenue from C-5 (General Commercial Zone) toCD-19 (Comprehensive Development Zone)
Moved by Councillor Pearson, seconded by Councillor Horn, and
RESOLVED: That District of Mission zoning amending bylaw 4084-2008-3143(310)be read a third time.CARRIED
Council asked that bylaw 4083-2008-4052(1) and 4084-2008-3143(310) be listed foradoption on the October 14, 2008 agenda.
That the meeting be recessed at 8:35 and reconvened at 8:42.
4. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
08/846 Moved by Councillor Pearson, seconded by Councillor Horn, and
RESOLVED: That council now resolve itself into committee of the whole.CARRIED
5. PLANNING
Councillor Pearson assumed the Chair.
08/847 Correspondence between District of Mission, Genstar DevelopmentCompany and Madison Development CorporationRe: Silverdale in South-west Mission
Moved by Mayor Atebe, and
94
Regular Council Meeting Page 13 of 26October 6, 2008
RESOLVED: That staff prepare a response to the correspondence from GenstarDevelopment Company dated September 29, 2008 and from Madison DevelopmentCorporation dated September 29, 2008 indicating that council is not prepared toreopen the negotiations and they intend to proceed with the October 21, 2008 publichearing on the official community plan amending, zone amending and phaseddevelopment agreement bylaws in their present form.CARRIED
08/848
Rezoning Application R07-010 and Development Permit ApplicationDP07-005 (Sharma) - 32625 Cherry Avenue
The committee reviewed a report from Dayle Reti, senior planner dated September19, 2008 regarding rezoning application R07-010 (Sharma) for property located at32625 Cherry Avenue.
Moved by Councillor Horn, and
RECOMMENDED:
1. That the director of corporate administration prepare a bylaw to amendDistrict of Mission zoning bylaw 3143-1998 by rezoning the property locatedat 32625 Cherry Avenue and legally described as:
Parcel Identifier: 001 832 913; Lot 63 Section 29 Township 17 NewWestminster District Plan 67269
from RS-2 One Unit Suburban Residential zone to RS-1F One Unit CompactResidential Two zone.
2. That the amending bylaw be considered for first and second readings at theregular meeting of council on October 6,, 2008; and
3 That following these readings, the bylaw be forwarded to a public hearing onOctober 27, 2008.
4. That the five percent parkland provision in Section 941 of the LocalGovernment Act be applied as cash-in-lieu of parkland to Subdivision FileS07-010 (Sharma).
5. that the director of corporate administration prepare a bylaw to name a laneover a portion of Lot 63 Section 29 Township 17 New Westminster DistrictPlan 67269 with the name Lacerte Lane.
6. that development permit application DP07-005, in the names of Sanjay andSara Sharma, to provide conformity to the official community plan guidelinesrespecting building form and character for the houses on five lots in acompact single-family subdivision located at 32625 Cherry Avenue beforwarded to council for public input on October 27, 2008.
CARRIED
95
Regular Council Meeting Page 14 of 26October 6, 2008
08/849 Rezoning Application R08-022 and Development Variance PermitApplication DV08-011 (Taneja & Fischer - Owners, Hall - Applicant) —33764, 33782 and 33790 Dewdney Trunk Road
The committee reviewed a report from Marcy Bond, senior planner dated September25, 2008 regarding rezoning application R08-022 (Taneja & Fischer - Owners, Hall -Applicant) for properties located at 33764, 33782 and 33790 Dewdney Trunk Road.
Moved by Mayor Atebe, and
RECOMMENDED:
1. In accordance with rezoning application R08-022 (Taneja & Fischer-Owners), the director of corporate administration prepare a bylaw to amendDistrict of Mission Zoning Bylaw 3143-1998 by rezoning the propertieslocated at 33764, 33782, and 33790 Dewdney Trunk Road and legallydescribed as:
Parcel Identifier: 017-713-153 Lot 1, Section 27, Township 17, NewWestminster District Plan LMP3632
Parcel Identifier: 017-713-161 Lot 2, Section 27, Township 17, NewWestminster District Plan MP3632
Parcel Identifier: 017-713-170 Lot 3, Section 27, Township 17, NewWestminster District Plan LMP3632
from RS-2 One Unit Suburban Residential zone to R-1C Mixed One UnitUrban and One Unit Small Lot Urban Residential (Suite) zone;
2. that the bylaw be considered for 1 st and 2nd reading at the regular councilmeeting on October 6, 2008; and
3. that following such readings, the bylaw be forwarded to public hearing onOctober 27, 2008.
4. that development variance permit application DV08-011, in the name ofDarren Hall, to vary Section 304.3 Lot Area, Width at Front Lot Line and Depth of District of Mission zoning bylaw 3143-1998 by reducing theminimum required:
■ Lot width for proposed Lots 10 and 11 from 18 metres (59 ft) to 16. 43metres 53.9 ft).
■ Setback to exterior side lot line for the existing dwelling on proposed Lot 3from 4.5 metres (14.7 ft) to 4.2 metres (14.4 ft)
■ in a proposed single family residential development located at 33764,33782 and 33790 Dewdney Trunk Road, be forward to Council for publicinput on October 27, 2008.
5. that council approve the tree retention and replanting letter (Appendix 1 —Arborist Report) dated July 8, 2008 prepared by Central Valley Tree &Arborist Services, submitted by Darren Hall committing to plant two trees perlot in accordance with LAN.32 Tree policy, attached to a report from the.planner dated September 25, 2008.
96
Regular Council Meeting Page 15 of 26October 6, 2008
6. that the five percent parkland provision in Section 941 of the LocalGovernment Act be applied as cash-in-lieu of parkland to subdivision file S08-019.
7. that one road extension, over a portion of
Parcel Identifier: 017-713-153 Lot 1, Section 27, Township 17, NewWestminster District Plan LMP3632
Parcel Identifier: 017-713-161 Lot 2, Section 27, Township 17, NewWestminster District Plan MP3632
Parcel Identifier: 017-713-170 Lot 3; Section 27, Township 17, NewWestminster District Plan LMP3632, be named with the road continuingeast off of Bowie Drive as Bowie Drive.
CARRIED08/850 Amend District of Mission Land Use Application Procedures and Fees
Bylaw 3612-2003 — Schedule "A"
The committee reviewed a report from Marcy Bond, senior planner dated September25, 2008 regarding amending Schedule "A" to District of Mission Land UseApplication Procedures and Fees bylaw 3612-2003.
Moved by Councillor Stewart, and
RECOMMENDED:1. That the director of corporate administration prepare a bylaw to amend
District of Mission Land Use Application Procedures and Fees Bylaw 3612-2003 — Schedule "A by adding the following item:"Site Specific Exemption from Floodplain Management Bylaw - $1,591.25"
2. That the bylaw be given 1 st, 2nd and 3 rd reading at the Regular Councilmeeting on October 6, 2008.
CARRIED08/851 Development Variance Application DV08-007 (Janus) at 32495 Dewdney
Trunk Road
The committee reviewed a report from Marcy Bond, senior planner dated September25, 2008 regarding development variance application DV08-007 (Janus) for theproperty located at 32495 Dewdney Trunk Road.
Moved by Mayor Atebe, and
RECOMMENDED: Development variance permit application DV08-007, in the nameof (Chu/Tan), for the property at 32495 Dewdney Trunk Road and legally describedas:
Parcel Identifier: 011-064-919 Lot 1, Except: Parcel "A" (Reference Plan 9393);Section 32 Township 17, New Westminster District Plan 4415
to vary Section 108 Environmental Protection of District of Mission Zoning Bylaw3143-1998 by reducing the minimum required width of the streamside protection andenhancement area where the existing dwelling and access road and the new access
97
Regular Council Meeting Page 16 of 26October 6, 2008
road encroach and add an equivalent area, shown on Plan 1 (attached to a reportfrom the planner dated September 25, 2008) on the property adjacent to thestreamside protection and enhancement area and be forwarded to council for publicinput on October 27, 2008.CARRIED
Councillor Horn asked that the following information be provided at the public inputmeeting on October 27, 2008: a coloured map showing the environmentally sensitivearea and compensation area and include a description of photographs of the newaccess.
08/852 Rezoning Application R07-022 - Excerpts from the Minutes of the PublicHearing held on October 22, 2008 and Staff Reports dated August 27, 2007and August 28, 2008 (Background for Bylaw 4007-2007-3143(282) — Districtof Mission — 10100 Shaw Street (Shaw Pit) (Consideration for adoption ofbylaw in Section 18 of Agenda)
Excerpts from the minutes of the public hearing held on October 22, 2008 and staffreports dated August 27, 2007 and August 28, 2008 was provided for thecommittee's information.
08/853 Excerpts from the Minutes of the Public Hearing held on July 28, 2008 andStaff Report dated July 7, 2008 (Background for Bylaw4064-2008-3143(302) — Stoyeff — 30175 Nikula Street(Consideration for adoption of bylaw in Section 18 of Agenda)
Excerpts from the minutes of the public hearing held on July 28, 2008 and staffreport dated July 7, 2008was provided for the committee's information.
08/854 Request for Extension — Rezoning Application R06-038 (Toor) —33000, 33090, 33126 and 33144 Tunbridge Avenue
Councillor Pearson excused himself at 9:17 p.m. due to a conflict of interest as helives in the area.
Councillor Stewart assumed the Chair.
The committee reviewed a report from Marcy Bond, senior planner dated September25, 2008 regarding rezoning application R06-038 (Toor) for properties located at33000, 33090, 33126 and 33144 Tunbridge Avenue.
Moved by Mayor Atebe, and
RECOMMENDED: Council grant a 12-month extension to rezoning application R06-038 (Toor) for the properties located at 33000, 33090, 33126 and 33144 TunbridgeAvenue to enable the applicant to complete the outstanding rezoning requirements.CARRIED
Councillor Pearson re-entered the meeting at 9:18 p.m.
98
Regular Council Meeting Page 17 of 26October 6, 2008
6. PARKS, RECREATION & CULTURE
Councillor Stewart assumed the Chair.
08/855 Funding for Cemetery Slope Stabilization
The committee reviewed the report from Ray Herman, director of parks, recreation &culture dated September 25, 2008 regarding approving the transferof funds from thecapital plan funding and amending the capital plan accordingly.
Moved by Councillor Gidda, and
RECOMMENDED:
1. That council approve the transfer of $4,500 in capital plan funding fromchangeroom floor cleaner to cemetery slope stabilization; and
2. That the capital plan be adjusted accordingly.CARRIED
08/856 Sports Hall of Fame '
The committee reviewed the report from Ray Herman, director of parks, recreation &culture dated September 29, 2008 regarding re-establishing the sports hall of fame.
Discussion ensued regarding the nomination process, options on showcasing theindividuals nominated in the interim and a long term vision, a terms of reference andcriteria for nomination should be drafted and forwarded to the Cultural Commissionand if there are any funds available to support a sports hall of fame wall.
Moved by Mayor Atebe, and
RECOMMENDED: That staff report back with options based on Council'sdiscussions regarding the implementation of a Sports Hall of Fame.CARRIED
08/856(A) Moved by Councillor Gidda, seconded by Councillor Horn
RECOMMENDED: That the time for the meeting be extended to address all itemson the agenda.CARRIED
7. PUBLIC SAFETY AND HEALTH
Councillor Horn assumed the Chair.
99
Regular Council Meeting Page 18 of 26October 6, 2008
08/857 Juvenile Fire Setting/Playing and Community Safety
A report from 6n Fitzpatrick, assistant fire chief, dated September 28, 2008regarding juvenile fire setting/playing and community safety was provided for thecommittee's information.
8. ADMINISTRATION AND FINANCE
Councillor Stevens assumed the Chair.
08/858 Guidelines for Public Hearing Presentations
The committee reviewed the report from Dennis Clark, director of corporateadministration dated September 29, 2008 regarding new policy COU.21 Guidelinesfor Public Hearing Presentations.
Moved by Councillor Gidda, and
RECOMMENDED: That policy COU.21 Guidelines for Public Hearing Presentationsbe adopted.
CARRIEDOPPOSED: Councillor Horn
Councillor Etches
08/859 Possible Reconsideration of Resolutions
A report from Kelly Ridley, deputy director of corporate administration dated October1, 2008 regarding the possible reconsideration of resolutions 08/271, 08/272,08/273, 08/601, 08/601(A), 08/601(B) and 08/601(C) was provided for thecommittee's information.
Moved by Councillor Pearson, and
RECOMMENDED: That council reconsider resolution number 08/273 which wasincluded in the April 7, 2008 meeting and Agricultural Land Reserve ExclusionApplications ALR07-002 (Gill/Illahae Dairy Farms) be brought forward for discussionbased on new information.CARRIEDOPPOSED: Councilllor Horn
Councilllor Stewart
08/860 Support for name change to "City of Mission"
A report from Kelly Ridley, deputy director of corporate administration dated October1, 2008 regarding whether council wishes to pursue a name change from District ofMission to the City of Mission was provided for the committee's information.
Council deferred the issue until the new Council is elected.
100
Regular Council Meeting Page 19 of 26October 6, 2008
08/861 Accounts Receivable Write-Offs
The committee reviewed a report from Kerri Onken, deputy treasurer/collector and K.Klassen, accounting clerk-general dated September 29, 2008 regarding approval towrite off accounts attached to the report as Appendix "A":
Moved by Mayor Atebe, and
RECOMMENDED: That the following accounts attached in Appendix "A" to thereport from Kerri Onken, deputy treasurer/collector and K. Klassen, accounting clerk-general dated September 29, 2008, be formally written off at this time:
Amount Year of Allow.
52.66 2005
909.64 2006
140.90 2006
98.21 2006
2,162.64 2006
5,895.00 2005
9,259.05
Customer Name
Invoice Date
Arnason, Laura March 8, 2004BucknerExcavating November 2, 2004
Canine Corner February 9, 2,005
September 19,Mangat, Surinder 2006
Superior WaterService 2000-2002
Meeker CedarProducts 2002-2004
Total Allowancefor Doubtful
Accounts to bewritten off
CARRIED
08/862 Proposed Write -off of Property Taxes on Crown Leases
The committee reviewed a report from Kerri Onken, deputy treasurer/collector datedSeptember 29, 2008 regarding permission to write-off property taxes outstanding oncrown leases.
Moved by Councillor Stewart, and
RECOMMENDED: that the District of Mission send a letter to the Ministry ofCommunity Services to ask permission to formally write-off the property taxesoutstanding on crown leases for Meeker Cedar Products totalling $83,549.00.
CARRIED
101
Regular Council Meeting Page 20 of 26October 6, 2008
08/863 Minutes of the Social Development Commission held onMay 22, 2008
The minutes of the Social Development Commission held on May 22, 2008 wereprovided for the committee's information.
08/864 Minutes of the Social Development Commission held onJune 26, 2008
The minutes of the Social Development Commission held on June 26, 2008 wereprovided for the committee's information.
08/865 Minutes of the Economic Development Select Committee meeting held onJune 19, 2008
The minutes of the Economic Development Select Committee held on June 19, 2008were provided for the committee's information.
In response to questions from Council, the economic development officer respondedthat the economic development committee should annually review outstanding itemsin the minutes to ensure that they are dealt with and completed.
08/866 Late item — Measuring Up Report
The report from Dennis Clark, director of corporate administration dated October 3,2008 regarding information and report on "Measuring Up" was provided for thecommittee's information.
Council directed staff to send the task force a letter thanking them for theirparticipation.
9. ENGINEERING AHD PUBLIC WORKS
Councillor Gidda assumed the Chair.
08/867 Latecomer Charges Re: 8506 Fairbanks Street
The committee reviewed a report from Rick Bomhof, director of engineering andpublic works dated September 22, 2008 regarding latecomer charges re: 8506Fairbanks Street, Developer: Amtay Holdings Ltd. and 689751 BC Ltd., ProjectNumber: S05-014, legally described as Lot 9, Section 29 Township 17 NWD Plan665.
Moved by Mayor Atebe, and
RECOMMENDED:
1 That Council require the owner of the above noted land that is to besubdivided or developed to provide the excess and/or extended servicesshown on the attached Exhibits 1A, 2, 4, 6, and 8;
102
Regular Council Meeting Page 21 of 26October 6, 2008
2. That Council consider the cost to provide the excess and/or extendedservices shown on attached Exhibits 1A, 2, 4, 6, and 8, in whole or in part, tobe excessive, and that the cost of providing these services shall be paid forby the owner of the land being subdivided or developed;
3. That Latecomer Charges be imposed for excess and/or extended services,as shown on the attached Exhibits 1A, 2, 4, 6, and 8, which are required to beinstalled as part of the referenced development project;
4. That Latecomer Charges be imposed on the parcels listed in the attachedExhibit 8 in the amounts shown; and
5. That the Mayor and Director of Corporate Administration be authorized toenter into a Latecomer Agreement with the owner of the land that is beingsubdivided or developed.
CARRIED
08/868 Minutes of the Downtown Revitalization Task Force Meeting held on July 15,2008
The minutes of the Downtown Revitalization Task Force Meeting held on July 15,2008 were provided for the committee's information.
08/869 Minutes of the Downtown Revitalization Task Force Meeting held on August19, 2008
The minutes of the Downtown Revitalization Task Force Meeting held on August 19,2008 were provided for the committee's information.
08/870 Minutes of the Abbotsford/Mission Water & Sewer Commission Meetingheld on August 14, 2008
The minutes of the Abbotsford/Mission Water & Sewer Commission held on August14, 2008 were provided for the committee's information.
08/871 Update of Landfill Works
A report from Michael Younie, manager of environmental services dated September17, 2008 regarding an updated of landfill works was provided for the committee'sinformation.
10. FORESTRY
Councillor Etches assumed the Chair.
08/872 Request to Delete Land from Tree Farm Licence 26 for Landfill Project
A report from Kim Allan, director of forest management dated September 16, 2008regarding a request to delete land from Tree Farm Licence 26 for Landfill Project wasprovided for the committee's information.
103
Regular Council Meeting Page 22 of 26October 6, 2008
11. RESOLUTION TO RISE AND REPORT
Mayor Atebe resumed the Chair.08/873 Moved by Councillor Stevens, seconded by Councillor Gidda, and
RESOLVED: That the committee of the whole now rise and report.CARRIED
12. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
08/874 Moved by Councillor Stevens, seconded by Councillor Stewart, and
RESOLVED: That the recommendations of the committee of the whole, ascontained in items 08/836 to 08/873, except 08/858, Guidelines for Public HearingPresentations and 08/859, Possible Reconsideration of Resolutions be adopted.CARRIED
08/875 Moved by Councillor Pearson, seconded by Councillor Gidda, and
RESOLVED: That the recommendations of the committee of the whole, ascontained in item 08/858 be adopted.OPPOSED: Councillor Horn
Councillor EtchesCARRIED
08/876 Moved by Councillor Pearson, seconded by Councillor Gidda, and
RESOLVED: That the recommendations of the committee of the whole, ascontained in item 08/859 be adopted.OPPOSED: Councillor Horn
Councillor StewartCARRIED
13. MINUTES
08/877 Moved by Councillor Stewart, seconded by Councillor Pearson, and
RESOLVED: That the minutes of the special meeting of council held on September23, 2008 be approved.CARRIED
14. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
15. CHIEF ADMINISTRATIVE OFFICER'S REPORT
The chief administrative officer did not report.
104
Regular Council Meeting Page 23 of 26October 6, 2008
16. MAYOR'S REPORT
The mayor reported on various activities, meetings and events attended since thelast regular council meeting, including: CIBC Run for the Cure (5km) and the openhouses at the fire halls.
17. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors Stewart, Horn, Etches and Gidda reported on the mushroom show, theMosaic 150 events, Health Care project planning event and the planning process atthe Sikh Temple.
18. BYLAWS
08/878 District of Mission Zoning Amending Bylaw 4007-2007-3143(282)(R07-022 — District of Mission) — a bylaw to rezone property located at 10100Shaw Street from M-6 Rural Area Industrial zone to M-4 Resource Industrialzone
Moved by Councillor Pearson, seconded by Councillor Horn, and
RESOLVED: That District of Mission zoning amending bylaw 4007-2007-3143(282)be adopted.CARRIEDOPPOSED: Councillor Stevens
Councillor Stewart
08/879 District of Mission Zoning Amending Bylaw 4064-2008-3143(302)(R08-002 -Stoyeff) — a bylaw to rezone property at 30175 Nikula Street fromRU-1 Rural One zone to CD-16 Comprehensive Development zone
Moved by Councillor Gidda, seconded by Councillor Horn, andRESOLVED: That District of Mission zoning amending bylaw 4064-2008-3143(302)be adopted.CARRIED
08/880 District of Mission Officers' Amending Bylaw 4089-2008-3986(4) — a bylaw tochange the current assistant chief training and emergency preparednesscoordinator position
Moved by Councillor Pearson, seconded by Councillor Etches, andRESOLVED: That District of Mission officers' amending bylaw 4089-2008-3986(4)be adopted.CARRIED
08/881 District of Mission Land Use Application Procedures and Fees Bylaw4090-2008-3612(3) — a bylaw to amend Schedule "A" by adding fees andwording for a Site Specific Exemption from the Floodplain ManagementBylaw
105
Regular Council Meeting Page 24 of 26October 6, 2008
Moved by Councillor Pearson, seconded by Councillor Stevens, andRESOLVED: That District of Mission land use application procedures and feesbylaw 4090-2008-3612(3) be read a first, second and third time.CARRIED
08/882 District of Mission Zoning Amending Bylaw 4075-2008-3143(308)(R07-010 - Sharma) — a bylaw to rezone property at 32625 Cherry Avenuefrom RS-2 One Unit Suburban Residential zone to RS-1F One Unit CompactResidential Two zone
Moved by Councillor Horn, seconded by Councillor Gidda, andRESOLVED: That District of Mission zoning amending bylaw 4075-2008-3143(308)be read a first and second time.CARRIED
08/883 District of Mission Zoning Amending Bylaw 4074-2008-3143(307)(R08-022-Taneja/Fisher/Hall) — a bylaw to rezone properties at 33764, 33782,33790 Dewdney Trunk Road from RS-2 One Unit Suburban Residential zoneto R-1C Mixed One Unit Urban and One Unit Small Lot Urban Residential(Suite) zone
Moved by Councillor Pearson, seconded by Councillor Etches, andRESOLVED: That District of Mission zoning amending bylaw 4074-2008-3143(307)be read a first and second time.CARRIED
08/884 District of Mission Street Naming (Lacerte Lane) Bylaw — 4091-2008 — abylaw to name one lane extension
Moved by Councillor Stevens, seconded by Councillor Stewart, andRESOLVED: That District of Mission street naming (Lacerte Lane) bylaw 4091-2008read a first, second and third time.CARRIED
08/885 District of Mission Street Naming (Bowie Drive) Bylaw — 4093-2008 — a bylawto name one road extension
Moved by Councillor Stewart, seconded by Councillor Horn, andRESOLVED: That District of Mission street naming (Bowie Drive) bylaw 4093-2008read a first, second and third time.CARRIED
19. CORRESPONDENCE
08/888 Mission City Farmers MarketRe: Use of Lane Creek Park Saturday for 2009 Season
A letter from Val Hynes, Market Co-ordinator, Mission City Farmers Market regardingthe use of Lane Creek Park for Saturday mornings for the 2009 season was receivedas information.
106
Regular Council Meeting Page 25 of 26October 6, 2008
Councillor Horn asked that the library provide information on how this will impactparking.
20. OTHER BUSINESS
08/889 Development Variance Permit DVP08-005 (Stoyeff) at30175 Nikula Street(For Consideration of Approval)
Moved by Councillor Pearson, seconded by Councillor Gidda, and
RESOLVED: That development variance permit DVP08-005, in the name of JimStoyeff, for the property located at 30175 Nikula Street and legally described as:Parcel Identifier: 023-520-817 Lot 3, Section 26, Township 15, New WestminsterDistrict, Plan LMP 29801; to vary Section 108 Environmental Protection of District ofMission Zoning Bylaw 3143-1998 by reducing the minimum required width of thestreamside protection and enhancement area where the existing drivewayencroaches; be approved.
CARRIED
21. QUESTION PERIOD
In response to questions from Phyllis Young, Dennis Clark, director of corporateadministration responded that the developer has been advised that the District ofMission will not expropriate land on their behalf.
In response to questions from Roop Seebaran, Dennis Clark, director of corporateadministration responded that the Phased Development Agreement was reached, abylaw was prepared including the final agreement but it has not yet been executedbut if negotiations were reopened after the public hearing another public hearingwould be required.
Terry Mortimer asked if any private developers were canvassed to extract from theShaw pit and if the District of Mission owns the tree farm in the area. He alsoquestioned who is responsible to pay for the Genstar public hearings, did the 20 yearterm for the Phased Development Agreement (PDA) come back from the inspector ofmunicipalities and did staff or council negotiate the PDA.
The chief administrative officer responded that no private developer has beencanvassed, the District of Mission owns 15% of the tree farm area and the remainderis owned by the Provincial Crown. He also noted that the District of Mission pays forthe public hearings, staff negotiated the Phased Development Agreement oncouncil's direction but it has not yet been executed and the District of Mission has notreceived a response from the inspector of municipalities regarding the 20 year term.'
Dr. Tracy Lyster questioned the physical amenities to Silverdale School to providewater to it and Silverdale land.
107
Regular Council Meeting Page 26 of 26October 6, 2008
The director of corporate administration responded that the water alignment has notbeen determined and that District staff may ask property owners if they wouldprovide a right-of-way for the water supply to Silverdale School and Silverdale Hallbut this does not include expropriating land and roadway access.
Dr. Tracy Lyster noted that the proponent has stated that the financial strategy is notviable and she questioned how the public can provide comments when there doesn'tappear to be an agreement.
The director of corporate administration responded that council is not agreeable toamending the agreement and they cannot speak on behalf of Genstar.
Lila Rauh stated that silica dust floats in the air following gravel processing and thismay occur from the Shaw Pit and noted that this is not good for the health ofindividuals living in the area. She also asked should Genstar request amending thePhased Development Agreement will council consider re-negotiating it.
The mayor responded that council has not considered re-negotiating the PhasedDevelopment Agreement.
Lila Rauh asked if a map could be prepared showing the relationship between theproposed Genstar development and the rest of the community from border to border.
Garth Beattie noted that he has information on silica dust from the Fraser ValleyRegional District and he will provide the information to the director of corporateadministration.
Jeanette Smith asked if the District of Mission's legal council will be available at thepublic hearing to respond to questions and expressed concern with the 12 minutesthe public will be given to speak each time during the public hearing. She alsoexpressed concern with silica dust at the Shaw Pit.
Mayor Atebe asked that in the request for proposal the silica dust concerns beaddressed.
22. ADJOURNMENT
Moved by Councillor Gidda, seconded by Councillor Stewart, and
RESOLVED: That the meeting be adjourned.CARRIED
The meeting was adjourned at 11:22 p.m.
MAYOR DENNIS CLARK, DIRECTOR OFCORPORATE ADMINISTRATION
G: \clerk \m inutes \rc081006.doc
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OFMISSION held in the Council Chambers of the Municipal Hall, 8645 Stave LakeStreet, Mission, British Columbia, on Monday, October 20, 2008 commencing at 6:30p.m.
Council Members Present: Mayor James AtebeCouncillor Paul HornCouncillor Scott EtchesCouncillor Terry GiddaCouncillor Jenny StevensCouncillor Heather StewartCouncillor John Pearson
Staff Members Present:
Glen Robertson, chief administrative officerDennis Clark, director of corporate administrationKelly Ridley, deputy director of corporate administrationTina Mooney, administrative clerk
1. PROCLAMATIONS
08/891 Autism Awareness Month — October 2008
Moved by Councillor Stevens , and seconded by Councillor Horn;
RESOLVED: That October 2008 be proclaimed as Autism Awareness Month withinthe District of Mission; the District to assume no costs related thereto.CARRIED
08/892 Seniors Fall Prevention Week — November 3 to 9, 2008
Moved by Councillor Stevens, and seconded by Councillor Gidda;
RESOLVED: That November 3 to 9, 2008 be proclaimed as Seniors Fall PreventionWeek within the District of Mission; the District to assume no costs related thereto.CARRIED
08/892 National Philanthropy Day — November 15, 2008
Moved by Councillor Gidda, and seconded by Councillor Stewart;
RESOLVED: That November 15, 2008 be proclaimed as National Philanthropy Daywithin the District of Mission; the District to assume no costs related thereto.CARRIED
Council expressed their condolences to a former District of Mission employee, LarryNundal and his family as their son Kelsey Nundal passed away on October 18, 2008.
108
109
Regular Council Meeting Page 2 of 12October 20, 2008
2. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
08/893 Moved by Councillor Stevens, seconded by Councillor Stewart, and
RESOLVED: That council now resolve itself into committee of the whole.CARRIED
3. PLANNING
Councillor Pearson assumed the Chair.
08/894 Parkland Dedication Requirement for Subdivision Application S08-014(Peter Haffner) 32691 Best Avenue
The committee reviewed the report from Erik Wilhelm, planner dated October 2,2008 regarding parkland dedication requirement for subdivision application S08-014for the property located at 32691 Best Avenue.
Moved by Mayor Atebe, and
RECOMMENDED: That council require Peter Haffner's subdivision application S08-014 for the property located at 32691 Best Avenue to provide payment to themunicipality an amount that equals the market value of the land required for parklandpurposes as determined by Section 941 of the Local Government Act.CARRIED
08/895
Successful Grant from BC Heritage Branch for Undertaking a HeritageRegister
A report from Sharon Fletcher, director of planning dated October 14, 2008 regardingthe successful grant from BC Heritage Branch for undertaking a heritage registerwas provided for the committee's information.
08/896 Minutes of the Regular Council Meeting (Public Hearing) held onAugust 25, 2008
The minutes of the public hearing held on August 25, 2008 were provided for thecommittee's information.
4. PUBLIC SAFETY AND HEALTH
Councillor Horn assumed the Chair.
08/897 Fire Chief for a Day Presentation
The committee reviewed a report from Ian Fitzpatrick, assistant fire chief datedSeptember 16, 2008 regarding fire chief for a day presentation.
Moved by Mayor Atebe, and
110Regular Council Meeting Page 3 of 12October 20, 2008
RECOMMENDED: That council officially recognize this years' 2008 Fire PreventionWeek Fire Chief for a Day contest winner and present the award on November 3,2008.
CARRIED
08/898 Mission Fire Fighters' Association Beverage Serving and ConsumptionAgreement Renewal
The committee reviewed a report from Frank Ryan, fire chief dated October 1, 2008regarding Mission fire fighters' association beverage serving and consumptionagreement renewal.
Moved by Councillor Pearson, and
RECOMMENDED: That the beverage serving and consumption agreement betweenthe District of Mission, and the fire fighter's associations at fire stations No. 1, No. 2and No. 3 be renewed for a further three years.
CARRIED
Staff were directed to advise council how the agreement will affect the paid firedepartment staff.
08/899 Community Health Planning Process for Mission Local Health Area (LHA) —update
An update regarding the community health planning process for Mission LoCal HealthArea was provided for the committee's information.
5. ADMINISTRATION AND FINANCE
Councillor Stevens assumed the Chair.
08/900 Road Closure — Highway 11 Eastern Bypass
The committee reviewed a report from Dennis Clark, director of corporateadministration dated October 2, 2008 regarding the road closure of Highway 11Eastern Bypass.
Moved by Councillor Horn, and
RECOMMENDED: That the director of corporate administration take all necessarysteps to permanently stop up, close, un-dedicate, and register title for the portion ofhighway shown as Parcel A on the plan attached to the report of the director ofcorporate administration dated October 2, 2008, generally referred to as the Highway11 eastern bypass.
CARRIED
111
Regular Council Meeting Page 4 of 12October 20, 2008
08/901 Licence for Use Agreement — Wren Street
The committee reviewed a report from Kelly Ridley, deputy director of corporateadministration dated October 14, 2008 regarding the licence for use agreement —Wren Street.
Moved by Councillor Gidda, and
RECOMMENDED:
1. That the District of Mission renew the licence for use agreement with Coryand Jennifer Reilander over an approximate 560 square metre area ofmunicipal property presently being used by them as a vegetable garden andlegally described as Lot 8, Except: Firstly, Parcel L, Plan with Bylaw 9928,Secondly, Part subdivided by Plan 54370, Section 29, Township 17, NewWestminster District, Plan 2707;
2. That the Licence for Use term be for an additional three years at an annuallicence fee of $1.00; and
3. That the agreement be amended to have the Reilanders (licensee) pay theannual municipal property taxes for the use of the land.
CARRIED
Staff were asked to confirm that prior to the agreement being renewed staff confirmthat the property is being used as a vegetable garden as per the licence for useagreement.
08/902 Amend Licence for Use Agreement — Crematorium
The committee reviewed a report from Dennis Clark, director of corporateadministration dated October 14, 2008 regarding the amendment to licence for useagreement - crematorium.
Moved by Councillor Stewart, and
RECOMMENDED: That the current licence for Use agreement between the Districtof Mission and Bakerview Community Crematorium & Celebration Centre beamended by replacing schedule A with schedule A attached to the report of DennisClark dated October 14, 2008.
CARRIED
08/903 Amendment to Lease Renewal — 33133 1 st Avenue — CPAC Office
The committee reviewed a report from Kelly Ridley, deputy director of corporateadministration dated October 15, 2008 regarding the amendment to lease renewal ofthe Community Policing Access Centre office located at 33133 1 st Avenue.
Moved by Mayor Atebe, and
112
Regular Council Meeting Page 5 of 12October 20, 2008
RECOMMENDED: That recommendation 08/670 regarding the lease renewal for33133 1 st Avenue — Crime Prevention Office be amended to change the words"(including GST)" to "(plus GST)" and that the 2009 budget be increased by$3,050.00.
CARRIED
08/904
2008 Budget Review
The committee reviewed a report from Kerri Onken, deputy treasurer/collector datedOctober 19, 2008 regarding the 2008 budget review.
Moved by Councillor Etches, and
RECOMMENDED:
1. That any new, non-budgeted, non-emergency projects not be undertaken forthe balance of 2008; and
2. That departments closely monitor spending for the balance of the year.
CARRIED
Councilnor Horn asked that the following be addressed:
(a) if there will be other grants available to sustain the economic developmentprograms and if not how will these be addressed at budget time;
(b) how is the recreation service deficit being addressed and staff were asked toprepare a report on how to better market the use of the multi-purpose roomsand portable stage; and
(c) staff are to provide if there is an appeal procedure for the grants in lieuformula or whether we should correspond directly with the secretary of theCrown Corporation.
08/905 Inspection Services Department Report — July, August and September 2008
The committee reviewed the inspection services department report for the months ofJuly, August and September, 2008, which included information pertaining to buildingpermits, business licences, bylaw enforcement and tickets issued under the MTIbylaw.
08/906 Summary of Public Information Meeting and Feedback on the ProposedCommunity Amenity Contribution held on October 2, 2008
A summary of the public information meeting and feedback on the proposedcommunity amenity contribution held on October 2, 2008 was provided for thecommittee's information.
08/906(A)
Moved by Mayor Atebe, and
RECOMMENDED: That staff schedule a public forum meeting with council todiscuss proposed community amenity contribution.
113
Regular Council Meeting Page 6 of 12October 20, 2008
CARRIED
Council asked that the following be addressed at the next public input meeting:
(a) would like the timeline of January 1 deadline to be extended;(b) format of the minutes be amended;(c) the summary of the comments be amended to show only staff who attended
as it is an input meeting;(d) what should the list include for amenities;(e) where should they be located;(f) who should be paying; and(g) how should council review it.
08/907 Reconsideration of Agricultural Land Reserve (ALR) Exclusion ApplicationALR07-002 (Gill/Illahae Dairy Farms)
The committee reviewed a report from Dennis Clark, director of corporateadministration dated October 17, 2008 regarding the request to reconsider theAgricultural Land Reserve (ALR) exclusion application ALR-07-002 (Gill/Illahae DairyFarms).
Moved by Councillor Horn, and
RECOMMENDED: That council rescind the resolution at the previous councilmeeting to reconsider the application.CARRIED
08/908 Discussion Item (Councillor Pearson)Agenda correspondence and responses
Discussions ensued that if correspondence is received by the District of Mission forresponse from staff and it is placed on the agenda should the response from staffalso be included for public information.
Staff were directed to consider amending Policy COU.14 to include both the originalcorrespondence and a subsequent response from staff as agenda items only ifrequested by staff or council.
6. PARKS, RECREATION & CULTURE
Councillor Stewart assumed the Chair.
08/919 Late Item - Bid to Host BC Winter Games
The committee reviewed a report from Ray Herman, director of parks, recreation &Culture dated October 15, 2008 and Kevin Poole, economic development officerdated October 17, 2008 regarding the bid to host the BC Winter Games.
Moved by Councillor Horn, and
114
Regular Council Meeting Page 7 of 12October 20, 2008
RECOMMENDED:
1. That staff move forward with the bid to host the 2012 or 2014 BC WinterGames; and
2. the draft bid is to be provided to council.
CARRIED
7. ENGINEERING AND PUBLIC WORKS
Councillor Gidda assumed the Chair.
08/909 Request for Repaving of Lougheed Highway
A report from Rick Bomhof, director of engineering and public works datedSeptember 23, 2008 regarding the request for repaving of Lougheed Highway wasprovided for the committee's information.
In response to questions from council, Rick Bomhof, director of engineering andpublic works noted that they are working with the Ministry of Transportation to have .the Lougheed Highway west of Grant Street and east of Park Street repaired.
08/910 Traffic Control During Special Events at Heritage Park
The committee reviewed a report from Rick Bomhof, director of engineering andpublic works dated September 30, 2008 regarding the traffic control during specialevents at Heritage Park.
Moved by Councillor Pearson, and
RECOMMENDED: That the manager at Heritage Park be requested to have eventorganizers submit traffic management plans to the engineering technologist forreview prior to major events at Heritage Park.
CARRIED
Council asked that staff publish a set of guidelines for traffic control to distribute togroups or individuals holding events.
08/911 Median in Front of 7642 Cedar Stieet
The committee reviewed a report from Rick Bomhof, director of engineering andpublic works dated October 3, 2008 regarding the median in front of 7642 CedarStreet.
Moved by Councillor Horn, and
115
Regular Council Meeting Page 8 of 12October 20, 2008
RECOMMENDED: That the raised median in front of 7642 Cedar Street remain inplace.
CARRIED
08/912 Curbside Compost Collection
The committee reviewed a report from Jennifer Meier, environmental coordinatordated October 7, 2008 regarding curbside compost collection.
Moved by Councillor Stewart, and
RECOMMENDED: That Council approve the ban of plastic bags for curbsidecollection or compostable materials, and instead require the use of bins, speciallydesigned paper bags or compostable plastic bags, where available.
CARRIED
08/913 Request for Proposal: District of Mission Curbside Collection Services
The committee reviewed a report from Michael Younie, manager of environmentalservices, Jennifer Meier, environmental coordinator, and Michael Giesbrecht,manager of purchasing and stores dated October 15, 2008 regarding a request forproposal: District of Mission curbside collection services.
Moved by Councillor Horn, and
RECOMMENDED:
1. That the District enter into a contract with Remple Disposal Ltd. for a periodof 5.25 years commencing on January 1, 2009, with an option to renew for anadditional 5 years for the provision of curbside collection of garbage,recyclables and compost;
2. that staff develops a plan to communicate the change in service provider toresidents, Council members and other stakeholders;
3. that the Collection, Removal and Marketing of Recyclables Bylaw beamended to increase the recycling & compost user fees to $125.00 per singlefamily residence, to $111.44 per multi-family unit and to $17.00 per ruralresidence for 2009 with annual reviews completed thereafter starting January1, 2009; and
4. that the Refuse Collection Bylaw be amended to increase the garbage tippingfee to $65/tonne, brush tipping fee to $50/tonne and out of regionvvaste/waste requiring special handling to $150/tonne starting January 1,2009.
CARRIED
Staff were asked to report if there are any ways to reduce the increased fees byadjusting the amount that goes into the refuse reserve over the next couple of years.
116
Regular Council Meeting Page 9 of 12October 20, 2008
08/914 Strategic Review of Transit in the Fraser Valley (SRTFV)
The report from Rick Bomhof, director of engineering and public works datedSeptember 24, 2008 regarding the strategic review of transit in the Fraser Valley wasprovided for the committee's information.
08/915(A) Moved by Councillor Horn, and
RECOMMENDED: That staff write to the Fraser Valley Regional District expressingthat Mission council would like a council of councils' meeting scheduled before theterms of reference are presented to metro Vancouver communities.CARRIED
08/915 Interim Report, September 08 — Leak Detection Program
A report from Rick Bomhof, director of engineering and public works datedSeptember 30, 2008 regarding the September 2008 interim leak detection programreport was provided for the committee's information.
08/916 Minutes of Mission Abbotsford Transit Committee held onJuly 24, 2008
The minutes of the Mission Abbotsford Transit Committee held on July 24, 2008were provided for the committee's information.
08/917 Minutes of Abbotsford/Mission Water & Sewer Commission held onSeptember 11, 2008
The minutes of the Abbotsford/Mission Water & Sewer Commission held onSeptember 11, 2008 were provided for the committee's information.
08/918 Detention Pond at 8742 Cedar Street
The committee reviewed a report from Rick Bomhof, director of engineering andpublic works dated October 16, 2008 regarding the detention pond at 8742 CedarStreet.
Moved by Councillor Horn, and
RECOMMENDED:
1 . . That, notwithstanding the Procurement, Stores and Disposition Policy FIN.24,staff be authorized to hire Wedler Engineering to prepare a detailedengineering design for Cedar Valley detention pond D1 at 8742 Cedar Streetand the downstream trunk storm sewer from the pond to Gaudin Creek attheir quoted fee of $14,200 plus disbursements (GST excluded); and
2. That a design budget of $20,000 is established for the design: and
3. That the District's 2008 Financial Plan be amended to include $20,000funded from Cedar Valley drainage development cost charges reserve for thedesign work.
117
Regular Council Meeting Page 10 of 12October 20, 2008
CARRIED
8. RESOLUTION TO RISE AND REPORT
Mayor Atebe resumed the Chair.
08/920 Moved by Councillor Horn, seconded by Councillor . Pearson, and
RESOLVED: That the committee of the whole now rise and report.CARRIED
9. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
08/921 Moved by Councillor Stewart, seconded by Councillor Etches, and
RESOLVED: That the recommendations of the committee of the whole, ascontained in items 08/920 to 08/891, be adopted.CARRIED
10. MINUTES
08/922 Moved by Councillor Stevens, seconded by Councillor Gidda, and
RESOLVED: That the minutes of the regular council meeting held on August 18,2008 and regular council (public hearing) held on August 25, 2008 be approved.CARRIED
11. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
12. CHIEF ADMINISTRATIVE OFFICER'S REPORT
The chief administrative officer did not report.
13. MAYOR'S REPORT
The mayor reported on various activities, meetings and events attended since thelast regular council meeting, including: chamber of commerce awards night,recognition of fire chief for a day at all the elementary schools.
14. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors Stevens, Pearson, Horn reported on the Old Age Pensions fall tea,Abbotsford/Mission Water & Sewer Commission, fire chief recognition award,Abbotsford/Mission recycling for new education centre, and the renaming of theCPAC office.
118
Regular Council Meeting Page 11 of 12October 20, 2008
15. BYLAWS
08/923 District of Mission Land Use Application Procedures and Fees Bylaw4090-2008-3612(3) — a bylaw to amend Schedule "A" by adding fees andwording for a Site Specific Exemption from the Floodplain ManagementBylaw
Moved by Councillor Stevens, seconded by Councillor Stewart, andRESOLVED: That District of Mission Land Use Application Procedures and Feesamending bylaw 4090-2008-3612(3) be adopted.CARRIED
08/924 District of Mission Street Naming (Lacerte Lane) Bylaw — 4091-2008 — abylaw to name one lane extension
Moved by Councillor Horn, seconded by Councillor Pearson, andRESOLVED: That District of Mission street naming bylaw 4091-2008 be adopted.CARRIED
08/925 District of Mission Street Naming (Bowie Drive) Bylaw — 4093-2008 — a bylawto name one road extension
Moved by Councillor Gidda, seconded by Councillor Etches, andRESOLVED: That District of Mission street naming (Bowie Drive) bylaw 4093-2008be adopted.CARRIED
08/926 District of Mission Highway Closing and Undedication (Highway 11 EasternBypass) Bylaw 4094-2008
Moved by Councillor Stevens, seconded by Councillor Gidda, andRESOLVED: That District of Mission Highway Closing and Undedication (Highway11 Eastern Bypass) be read a first, second and third time.CARRIED
16. CORRESPONDENCE
08/927 BC Coalition of People with DisabilitiesRe: Community update: Part 7 Accident Benefits request for support
Moved by Councillor Horn, seconded by Councillor Stevens, and
RESOLVED: That staff forward a letter to BC Coalition of People with Disabilitiessupporting their recommendations to changes to the Part 7 Accident Benefits sectionof BC's Insurance Motor Vehicle Act.CARRIED
119
Regular Council Meeting Page 12 of 12October 20, 2008
08/928 Rose BennettRe: First Stage Housing
Moved by Councillor Stevens, seconded by Councillor Stewart, and
RESOLVED: That the letter from Rose Bennett thanking council for the support forthe first stage housing be received as information.CARRIED
08/929(A) Moved by Councillor Horn, seconded by Councillor Stevens, and
RESOLVED: That the meeting be extended for a further 15 minutes.CARRIED
17. QUESTION PERIOD
Ron Taylor asked if Lacerte Lane could have a poppy added to the street name andhe would provide staff with background information.
08/929(B) Moved by Councillor Stevens, seconded by Councillor Horn, and
RESOLVED: Notwithstanding policy, that council authorized staff to add a poppy tothe street name of Lacerte Lane.CARRIEDJim Heinz expressed concerned about the new curbside collection pickup as itdoesn't support people taking care of their yard and would like to see systemsremain the same and no further changes to garbage pickup.
18. ADJOURNMENT
Moved by Councillor Gidda, seconded by Councillor Horn, and
RESOLVED: That the meeting be adjourned.CARRIED
The meeting was adjourned at 9:40 p.m.
MAYOR DENIS CLARK, DIRECTOR OFCORPORATE ADMINISTRATION
G: \clerk \minutes \rc081020.doc
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OFMISSION held in the Council Chambers of the Municipal Hall, 8645 Stave LakeStreet, Mission, British Columbia, on February 16, 2009 commencing at 6:30 p.m.
Council Members Present: Mayor James AtebeCouncillor Terry GiddaCouncillor Paul HornCouncillor PlecasCouncillor ScudderCouncillor Heather Stewart
Council Members Absent: Councillor Jenny Stevens
Staff Members Present: Glen Robertson, chief administrative officerDennis Clark, director of corporate administrationKelly Ridley, deputy director of corporate administrationJennifer Russell, administrative clerk
RC09/077FEB. 16/09
1. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
Moved by Councillor Scudder, seconded by Councillor Stewart, and
RESOLVED: That council now resolve itself into committee of the whole.CARRIED
2. PROCLAMATIONS
120
RC09/078FEB. 16/09
RC09/079FEB. 16/09
RC09/080FEB. 16/09
March 2009 as "Kidney Health Month"The Kidney Foundation of Canada, BC Branch
Moved by Councillor Horn, and
RESOLVED: That March 2009 be proclaimed as "Kidney Health Month" within theDistrict of Mission; the District to assume no costs related thereto.CARRIED
May 17 to 23, 2009 as "Public Works Week"Public Works Association of British Columbia
Moved by Councillor Scudder, and
RESOLVED: That May 17 to 23, 2009 be proclaimed as "Public Works Week" withinthe District of Mission; the District to assume no costs related thereto.CARRIED
3. DELEGATIONS AND PRESENTATIONS
Presentation of Mart Kenny Staff Excellence Award toDebbie Sanderson
Mayor Atebe presented the .a "Mart Kenny Staff Excellence Award" for service above
121
Regular Council Meeting Page 2 of 18February 16, 2009
and beyond regular daily duties to Ms. Debbie Sanderson for coordinating all of thedocuments related to the southwest Mission process.
RC09/081FEB. 16/09
RC09/082FEB. 16/09
Mission Community Heritage CommissionRe: Second Annual Heritage Achievement Awards
Val Billesberger and Guy Zecchini of the Mission Community Heritage Commissionappeared before council to present heritage achievement awards, under thecategory of "advocacy and awareness" to:
Dorothy Crosby — for her outstanding volunteer service, contributions to fosteringcommunity awareness, and preservation of the community's irreplaceable heritageresources.
Cathy Marcellus — for her advocacy and leadership role in the innovativerehabilitation and preservation of 33070 — 5 th Avenue (the old hospital building).
Mayor Atebe thanked Ms. Billesberger and Mr. Zecchini for making the presentation,and thanked the award recipients for their dedication and hard work to preserveMission's heritage throughout the community.
Steve Harvard, BC TransitRe: Recommended Transit Expansion for March 2009
Steve Harvard, senior planner with BC Transit, appeared before council to presentrecommendations for transit expansion for March 2009.
Mr. Harvard provided an overview of ridership on both the Central Fraser Valley andthe Mission transit system (44% increase over the past two years). He recognizedthe current issues facing Mission transit users, such as late buses and missingconnections, and noted that the system needed changes to once again offerschedule reliability and transfer connections. He stated that route 32 has the highestridership in Mission, and it is high ridership that actually causes delays, in that thebus needs to stop more often and allow more time for loading more passengers,which inevitably increases the time it takes for the bus to complete its route.
Mr. Harvard outlined the proposed plan as follows:
• replace the existing #32 — West Heights route will two new routes (#32 WestHeights and #36 — Mission Central) to provide better on-time service
• change the #32 — West Heights route to offer 30 minute service along Alderand Cedar Street
• #36 — Mission Central will have two-way service along Grand Street
Mr. Harvard stated that the new route for #32 brings service to the Play Station, and30 minute service to both the Sikh Temple and the Superstore. It also goes to theMission Hills shopping centre on its way back downtown. The new route #36provides service to both the Junction and the Mission Hills shopping centre.
In response to questions and comments from council, Mr. Harvard noted:
122
Regular Council Meeting Page 3 of 18February 16, 2009
There would still be 15 minute service in some areas, such as some areas onGrand and Cedar, in either direction.
• Upon investigation into having frequent two-way service from Mission Hillsmall to the Junction mall, it was found that the timing was not sufficient to dothat because of the left turn at Lougheed and Highway 11.
• The shopper shuttle runs hourly, and all other buses run every 30 minutes.
• If the proposed plan is put into place, all other transit routes would stay thesame, i.e. there are no areas currently served that would not be served as aresult of the changes.
• There are other transit systems that charge rates by distance or by location,and if council wanted to enact that type of situation for shuttle servicebetween the two malls it could be done, although it would be challenging forthe bus drivers to regulate.
Council asked that the transit committee consider the addition of two way, frequentservice between the Junction and Mission Hills shopping centres, possibly at areduced rate, as a priority.
In conclusion, Mr. Harvard stated that the possibility of increased service to Hatzichad now moved to the top of the priority list for next time.
RC09/083FEB. 16/09
The mayor thanked Mr. Harvard for the presentation.
LATE DELEGATION — Rex BlaneRe: Meadowlands Development Proposal
Mr. Rex Blane appeared before council on behalf of the 10 property owners that formthe Meadowlands proposal to ask council to consider the proposal as a possibleurban community, and allowing it to become part of the usual planning process,involving co-operative planning and community input.
Mr. Blane stated the following:
The proposal is being designed to fill a particular social and economic need inour community, which is the outflow of our fastest demographic; personsaged 50 to 55 years.
• The proposed plan well exceeds the official community plan requirement foragricultural land buffering, which was a concern with the previous design planfor development of this site.
• The proposed plan completely addresses the concern of connectivity to theeast and increased traffic, in that there is no traffic to the neighbourhood tothe east, although there will be a public walking trail through to the newneighbourhood.
• This plan will create a model of sustainability and includes transit serviceevery half hour, with a connection to the West Coast Express.
In response to staff concerns noted in the reports, Mr. Blane stated:
123
Regular Council Meeting Page 4 of 18February 16, 2009
• Last year there were 109 suburban type .88 acre lots created in the northHatzic area (the Holman application), which is not accounted for in thecalculation that the subject properties comprise over 13% of the entiresuburban designation available in the Hatzic and north Hatzic area.
• Cedar Valley is an area that is developing for younger families, with ahousing style that tends to be 2 and 3 floors, and accordingly is very differentfrom the community that is proposed for this site, and therefore is not incompetition.
• The owners of the subject properties have owned their land for about 20years.
• The proposed plan is not attempting to create housing for seniors and/orpersons with disabilities.
• The proposal is "adult-oriented" for maturing residents, and is a conceptdesigned to attract empty nesters, but with all the concepts of living in placeto allow people to live there into their later years.
• Allowing this proposal would not be a triggering effect for higher densitydevelopment because further development cannot be done to the north orsouth because of the agricultural land reserve, and not to the east becausethe land is unserviceable (the water runs in a completely different watershed).This is an isolated and special area.
The agricultural and urban interfaces would not be a concern because thereis only very low intensity farmland to the north.
RC09/084FEB. 16/09
The mayor thanked Mr. Blane for the presentation.
4. PLANNING
Councillor Stewart assumed the Chair.
Official Community Plan and Rezoning Application R07-021(Regnier) — 8738 Stave Lake Street, 34051, 34058, 34069, 34072, 34085,34088, 34112 York Avenue, 34059, 34081, and 34097 Dewdney Trunk Road
The committee reviewed a report from the deputy director of planning, datedFebruary 16, 2009 regarding official community plan and rezoning application R07-021, for properties located at 8738 Stave Lake Street, 34051, 34058, 34069, 34072,34085, 34088, 34112 York Avenue, 34059, 34081, and 34097 Dewdney TrunkRoad.
Staff were directed to:
(a) bring back a report forwarding application R07-021 for consideration of first andsecond readings, and that a public information meeting be held prior to a publichearing; and
(b) begin the internal and external referral process.
124
Regular Council Meeting Page 5 of 18February 16, 2009
RC09/085FEB. 16/09
Rezoning Application R09-001 (District of Mission) — Proposed TextAmendment to "Boarding Use", "Family" and "Accessory Boarding Use"Definitions
Moved by Councillor Horn, and
RECOMMENDED:
1 That in accordance with rezoning application R09-001 (District of Mission), thedirector of corporate administration prepare a bylaw to amend District ofMission zoning bylaw 3143-1998 by amending Section 102 INTERPRETATIONby:
(a) deleting the definition of "BOARDING USE" in its entirety and replacing itwith the following:
"BOARDING USE means a use for the paid accommodation of personsthat is contained entirely within a building which contains a One UnitResidential Use and is limited to not more than six bedrooms for amaximum sleeping accommodation for 10 persons. Meals for a boardermust be provided from the One Unit Residential Use.",
(b) deleting the definition of "FAMILY" in its entirety and replacing it with thefollowing:
"FAMILY means one or more persons related by blood or marriageincluding common-law, legal adoption or legal guardianship, designatedfoster children or family care, or not more than three (3) persons notnecessarily related by blood, living together as a household.",
(c) deleting the definition of "ACCESSORY BOARDING USE" in its entiretyand replacing it with the following:
"ACCESSORY BOARDING USE means a use accessory to a ONE UNITRESIDENTIAL USE, a TWO UNIT RESIDENTIAL USE for the paidtemporary or full-time accommodation of persons, that is contained entirelywithin a dwelling unit, and limited to not more than two bedrooms and amaximum of two persons. A Bed and Breakfast operation is limited to notmore than two bedrooms and a maximum of four persons, not includingchildren under the age of sixteen (16). Meals for a boarder must beprovided from the ONE UNIT RESIDENTIAL USE or TWO UNITRESIDENTIAL USE."; and
2. That the bylaw be considered for first and second readings at the regularcouncil meeting on February 16, 2009; and
3. That following such readings, the bylaw be forwarded to a public hearing onMarch 23, 2009.
CARRIED
Staff were directed to refine the definition of "Bed and Breakfast" in the zoning bylaw.
125Regular Council Meeting Page 6 of 18February 16, 2009
RC09/086FEB. 16/09
Establishing a New Land Use Policy — LAN.56 — Agricultural Land ReserveExclusion Applications
Moved by Mayor Atebe, and
RECOMMENDED: That council approve a new land use policy entitled "LAN.56 —Agricultural Land Reserve Exclusion Applications" as follows:
The goal of the District of Mission's policy for excluding land from theagricultural land reserve is to provide one comprehensive document, which isreadily available to the public, outlining:1) The process for applicants to follow when making applications for
exclusion from the Agricultural Land Reserve and,
2) The criteria for Agricultural Land Reserve exclusion applications to beconsidered by Council.
1) Process for Exclusion Applications
The following is a summary of the steps to complete prior to submittingan application for exclusion of land from the Agricultural Land Reserve tothe District of Mission.
Step 1
Make a development inquiry application to the District of Mission. Theoutcome of this meeting will provide you with a good sense of whether ornot your proposal would be supported at a staff level.
Step 2
The following three (3) actions are required prior to submitting yourapplication to the Agricultural Land Reserve Commission to excludeAgricultural Land Reserve lands.
Action 1
Advertise the notice of your intent to apply to the Land ReserveCommission for exclusion of the subject property from theAgricultural Land Reserve in the local newspaper.
• The notice must appear in the paper on two separate occasions.
• The notice must be advertised not less than 7 or more than 14days apart.
• The wording in the notice must be as specified in the form"Notice of Exclusion Application Regarding Land in theAgricultural Land Reserve" (Schedule 1).
126
Regular Council Meeting Page 7 of 18February 16, 2009
Action 2
You will be required to notify all adjacent registered owners of land,whose property is also located within the Agricultural Land Reserve,that share a common boundary or are separated by a public roadright-of-way, of the application being made. If there are adjacentproperties that are not in the Agricultural Land Reserve then they donot need to be notified.
• The notice must be served either in person or by registered mail.
• The notice must be served to the registered owner (not anoccupant or renter).
• You must provide the registered owner with:
i. a copy of the signed exclusion application, and
ii. a copy of the notice of exclusion application — "Notice ofExclusion Application Regarding Land in the AgriculturalLand Reserve" (Schedule 1).
• The adjacent registered owners must sign a "Proof of ServingNotice" form (Schedule 2).
Action 3
You will be required to post a sign on the land which providesdetails on the exclusion application.
• The sign must display enlarged copies of the notice and theapplication covering a minimum area of 60 cm x 120 cm.
• The wording of the notice on the sign must be the same as thenotice of exclusion application in the newspaper.
• The sign must be placed at the midpoint of the property along apublic road.
• The sign must be visible from the road and must not be coveredfrom view by vegetation.
Step 3
The newspaper advertisement, the sign and the notification to adjacentAgricultural Land Reserve property owners, must be completed at least14 days prior to the District of Mission acting on your exclusionapplication.
Step 4
Once steps 2 and 3 above have been completed you must submit to thePlanning Department at the District of Mission:
127
Regular Council Meeting Page 8 of 18February 16, 2009
• Both copies of the original notices from the newspaper, with thedate of each publication clearly noted.
• The completed Proof of Serving Notice form from adjacent propertyowners.
• A photograph which clearly shows the sign posted on the property.
• $600.00 application fee.
• Any comments you have received from residents.
Step 5
Staff will prepare a report to Council regarding your application to theAgricultural Land Reserve Commission requesting a resolution fromCouncil.
Step 6
Your application will be considered by Council.
Criteria for Consideration of Agricultural Land ReserveExclusion Applications
The following criteria will be used to evaluate Agricultural Land ReserveExclusion applications:
1. Soil Capability — In general, Council will not consider exclusionapplication where the majority of Soil Capability Rating on theproperty is of a Class 1, 2 or 3 or where the majority of the improvedSoil Capability Rating on the property is of a Class 1 or 2.
Furthermore, Council will not give favourable consideration to thoseproperties where soils have become degraded due to poor farmingpractices, illegal dumping or filling, or where the property owner hadwilfully despoiled the soil.
Consideration of each exclusion application in terms of SoilCapability will be based on a "on the ground" testing of the propertyby a professional Agrologist in a Report undertaking an assessmentof the Soil Capability of the property that is to be paid for by theapplicant.
2. Proposed Use — All exclusion applications must accompany allother necessary land use applications to properly assess the impactof the application as it applies to the District as a whole.
In general, if an Agricultural Land Reserve exclusion application isdeemed to be a departure from sustained growth (outside of thepre-determined growth areas) of the District, and will placespeculative pressures on other Agricultural Land Reserve lands, theapplication may not be supported.
128
Regular Council Meeting Page 9 of 18February 16, 2009
3. Alternative Sites for Proposed Use — An applicant must show thatall other sites within the District of Mission cannot support theproposed use of the site whether serviced or not. If other sites arepossible, the application may not be supported.
The applicant may be asked to provide a professionally preparedland use study that exhausts all sites within the District as beingappropriate for the use intended.
4. Location of the Site — Careful consideration of the location of thesite will be an important part of the exclusion application decision.Situations where an application may be supported include:
a. Does the proposed land uses, both OCP designation andtarget Zone, represent a logical extension of land use?
b. Will the proposed exclusion application inhibit, interfere orconflict with current agriculture on adjacent or surroundingproperties in terms of access or conflicts of use?
c. Does the exclusion application consider the logical boundarycondition of the proposed site? Boundary conditions such asnatural, physical or isolation of the site from adjacent orsurrounding agricultural activities will be considered.
5. Roads and Services — Local roads in agricultural areas are oftenlimited in terms of capacity to deal with an increase in traffic.Similarly, agricultural areas are typically not fully serviced nor willservice capacities be large enough to support any change in use.
a. Does the exclusion application offer a logical extension ofroads?
b. Are the existing road capacities enough for the proposed use?
c. What mitigation factors are included with the exclusionapplication to avoid on road conflicts between agricultural usesand the proposed use?
d. Does the exclusion application offer a logical extension ofservices to adequately address the needs of the proposeduse?
6. Interface Buffering — In general, all exclusion application shall offerinterface buffering between the proposed use and adjacentagricultural activities.
7. Impacts of Adjacent Lands — The exclusion application shouldaddress the impacts of the proposed use on adjacent andsurrounding properties and community. In general, if the proposeduse is deemed to cause a negative impact on the surrounding areaor community, the application may not be supported.
8. Compensation — Council may consider a compensation package tooffset the loss of Agricultural Land Reserve lands proposed in an
129Regular Council Meeting Page 10 of 18February 16, 2009
exclusion application. If compensation for land is required byCouncil, one of the following two requirements must be satisfied:
a. The applicant must provide inclusion of non-Agricultural LandReserve lands into the Agricultural Land Reserve meeting thefollowing criteria:
i. The inclusion of lands into the Agricultural Land Reservemust be no cost to the District of Mission.
ii. The inclusion of lands into the Agricultural Land Reservemust be compensated at a 1:1 ratio so that no net lossoff Agricultural Land Reserve lands is realized.
iii. The lands to be included in the Agricultural LandReserve must be within the boundaries of the District ofMission and abut existing Agricultural Land Reservelands.
iv. The lands proposed for inclusion must have an improvedsoil capability rating of Class 3 or better. The SoilCapability will be based on a "on the ground" testing ofthe property by a professional Agrologist in a Reportundertaking an assessment of the Soil Capability of theproperty.
b. The applicant must improve existing, under-utilized AgriculturalLand Reserve lands where:
i. The acquisition and improvement of lands must be nocost to the District of Mission.
ii. The improvement of Agricultural Land Reserve landsmust be compensated at a 2:1 ratio.
iii. The lands to be improved upon must be within - theboundaries of the District of Mission.
iv. The lands proposed to be improved upon must have animproved soil capability rating of Class 3 or better. TheSoil Capability will be based on a "on the ground" testingof the property by a professional Agrologist in a Reportundertaking an assessment of the Soil Capability of theproperty.
Summation
Each exclusion application will be assessed by the overall community benefit,or detriment, that the exclusion application may reap, for the District ofMission as a whole.
NAIsIti AND ADDRESS, LECIAL DESCRIPTION ;X LAND DATE Or SERVICE: HOW SLR VELE
130Regular Council Meeting Page 11 of 18February 16, 2009
SCHEDULE 1
leant Information Package
NOTICE OF EXCLUSION APPLICATIONREGARDING LAND IN THE AGRICULTURAL LAND RESERVE
1. full name, or names, of registered owner)
of (mailing address)
intend on making im application pursuant to Section 30(1) of the Agriminiml Lend Commissionto exclude from the Agricultural Land Reserve the following property which is legally described as,
(legal description from the title certificate)
and located at - (street address if applicable).
Any person wishing to express an interest in the application may do so by forwarding their comments in
writing to,
(name and mailing address of the local government)
(14 days from the date of final publication)
SCHEDULE 2
Appendix - Applicant Information Package
PROOF OF SERVING NOTICEAS REQUIRED BY SECTION 16 OF THE .4 GRICULTLI?Al. LAND HES ERVE USE. SUR DIM ION el N PROUEDI E EG1' T
tliIIIIC of tirri374121)
Linalltna aderess)
In sAlenany declare abate copy of the nonce of applical,on and a copy oriSe cimucti eel-the:aeon a, acquired l by Section 1 or .t.; AR,c,ftoral hind Nwierre R.Notle,ruto
Si,, hod opal Iv de,crttaal
was served on the fellow iii °wean, of Iced
And I make ire salami declaration honeying at lo be Bee and reelects, the beat of my lommledae.
(S ignanwe of declarant) 1111501
IMPORTANT - AN APPLICATION FILED FINDER SECTION 30 OF THE 4GRICULTURAL LAND COMM/SMON ACT M HST INCLUDE A COPY mintsSTATEMENT CO MPLETED IN FULL, :AND SIGNED AND DATED BY TF1E PERSON WHO SERVED THE NOTICE.
CARRIED
131
Regular Council Meeting Page 12 of 18February 16, 2009
RC09/087FEB. 16/09
Resolution of Support (Liquor Control and Licensing Branch) —Temporary Use of a Tent for Special Events — Royal Canadian Legion(32627 Logan Avenue)
Moved by Councillor Scudder, and
RECOMMENDED:
1. That council supports the temporary change to a liquor license application ofthe Royal Canadian Legion to allow the use of an outdoor tent accommodatingup to 95 occupants for the following special events in 2009:
• May 23 — Mayday celebrations
• July 1 — car rally
• September 12 — Western Days
• November 11 — Remembrance Day
• one date open — special event
at the Royal Canadian Legion property located at 32627 Logan Avenue,Mission, British Columbia and that council's comments on the prescribedconsiderations are as follows:
• The potential for noise if the application is approved. The RoyalCanadian Legion is located in an area that is primarily zoned anddesignated for commercial land uses. Furthermore, the activitiesundertaken at the legion are such that would not generate excessivenoise, even within the proposed tent. In this regard, no adverse impact isanticipated.
• The impact on the community if the application is approved. Theamendment application is to enable use of a tent for five special eventdays by the existing Royal Canadian Legion. No adverse impact on thecommunity is anticipated in this regard.
• The view of residents. Views of residents were not sought as theapplication is considered to be a minor amendment to an existingoperation in an area that is primarily commercial in nature; and
RC09/088FEB. 16/09
2. That the director of corporate administration be authorized to complete andsign part 12 of the temporary change to a liquor license application.
CARRIED
Spirit Square Phase 1 Plan and Cost Estimate
Moved by Mayor Atebe, and
RECOMMENDED: That ARC Design International Corporation and Sharp andDiamond Landscape Architecture Inc. proceed with construction drawings for theSpirit Square phase I plan and upon completion of the request for proposal packagebegin the call for proposal process to construct the Spirit Square.CARRIED
132
Regular Council Meeting Page 13 of 18February 16, 2009
RC09/089FEB. 16/09
RC09/090FEB. 16/09
RC09/091FEB. 16/09
RC09/092FEB. 16/09
RC09/093FEB. 16/09
Staffing Levels — Planning Department
A report from the director of planning dated February 16, 2009 regarding planningdepartment staffing levels was provided for the committee's information.
Excerpts from the Minutes of the Public Hearing held on September 29,2008 and Staff Reports dated February 2, 2009 and August 20, 2008 —Background for consideration of adoption of bylaw 4085-2008-3143(312)(R08-023 — District of Mission) Zoning bylaw text amendment (SupportiveRecovery Use)
Excerpts from the minutes of the public hearing held on September 29, 2008 and therelated staff reports dated February 2, 2009 and August 20, 2008 were provided forthe committee's information as background information to assist in the considerationof adoption of zone amending bylaw 4085-2008-3143(312).
5. PARKS, RECREATION AND CULTURE
Councillor Scudder assumed the Chair.
Ultimate Fighting/Mixed Martial Arts Events in District Venues
Moved by Councillor Horn, and
RECOMMENDED: That District of Mission maintain the status quo when consideringrequests to host any ultimate fighting or mixed martial arts competitions in District-owned facilities, which is to deny any non-sanctioned sporting event.CARRIED
Minutes of the Cultural Resources Commission Meeting held onDecember 16, 2008
The minutes of the cultural resources commission meeting held on December 16,2008 were provided for the committee's information.
6. PUBLIC SAFETY AND HEALTH
Councillor Horn assumed the Chair.
Ferndale Institution Population Profile — February 2009
A population profile report from Ferndale Institution for the month of February, 2009was provided for the committee's information.
Staff were directed to:
(a) contact Ferndale Institution to ask that the population profile include thenumber of sex offenders in the facility; and
133
Regular Council Meeting Page 14 of 18February 16, 2009
RC09/094FEB. 16/09
RC09/095FEB. 16/09
RC09/096FEB. 16/09
(b) contact Mission Institution to ask for monthly population profile reports.
7. ADMINISTRATION AND FINANCE
Councillor Plecas assumed the Chair as the alternate for Councillor Stevens.
Staffing Levels — Inspection Services
A report from the director of corporate administration dated January 14, 2009regarding inspection services department staffing levels was provided for thecommittee's information.
8. ENGINEERING AND PUBLIC WORKS
Councillor Gidda assumed the Chair.
Compensation for Engineered Wetland at District's Landfill
Moved by Councillor Scudder, and
RECOMMENDED:
1. That restoration of the Mill Pond site proceed as compensation for engineeredwetland works at the District's landfill; and
2. That a restrictive covenant be registered over the entire 9.2ha Mill Pondproperty that would identify a primary objective of biodiversity conservation witha secondary objective of low impact recreation.
CARRIED
Staff were directed to:
(a) investigate whether fish could be introduced to the pond to allow persons 12and under and 65 and over (children and grandparents) to fish there; and
(b) investigate the historical name of "Hammer's Mill pond".
Specific. Curbside Collection Addresses on Dewdney Trunk Road
Moved by Councillor Horn, and
RECOMMENDED: That Section 4 of the Refuse Collection and Disposal Bylaw1387-1984 be amended to include the following curbside collection preferences ofproperty owners living along the access road to the landfill, by deleting Section 4 inits entirety and replacing it with the following:
134
Regular Council Meeting Page 15 of 18February 16, 2009
"4. The refuse collection system shall service that portion of theMunicipality shown on Plan No. G127E, entitled "Refuse CollectionArea," a copy of which is on file in the office of the Clerk of theMunicipality, and shall include the following additional properties:
9887 Dewdney Trunk Road10142 Dewdney Trunk Road10235 Dewdney Trunk Road10256 Dewdney Trunk Road10271 Dewdney Trunk Road10358 Dewdney Trunk Road32535 Dewdney Trunk Road32530 Dewdney Trunk Road32550 Dewdney Trunk Road32581 Dewdney Trunk Road32612 Dewdney Trunk Road32291 King Avenue"
RC09/097FEB. 16/09
RC09/098FEB. 16/09
RC09/099FEB. 16/09
RC09/100FEB. 16/09
CARRIED
Realignment of Wilson Street at Ruskin Dam
A report from the director of engineering and public works dated February 6, 2009regarding the realignment of Wilson Street at the Ruskin Dam was provided for thecommittee's information.
Staff were directed to ask a representative of BC Hydro to appear as a delegation tocouncil to provide further information on the realignment.
Design of Cedar Street — Cherry to Tunbridge
A report from the director of engineering and public works dated January 27, 2009regarding the design of Cedar Street between Cherry Avenue and Tunbridge Avenuewas provided for the committee's information.
Staffing Levels — Engineering
A report from the director of engineering and public works dated January 16, 2009regarding engineering department staffing levels was provided for the committee'sinformation.
Minutes of the Mission Abbotsford Transit Committee Meeting held onNovember 27, 2008
The minutes of the Mission Abbotsford transit committee meeting held onNovember 27, 2008 were provided for the committee's information.
135
Regular Council Meeting Page 16 of 18February 16, 2009
Moved by Mayor Atebe, and
RECOMMENDED: That council supports, in principle, BC Transit's plan to installand operate security cameras on BC Transit buses throughout British Columbia.OPPOSED: Councillor HornCARRIED
RC09/101FEB. 16/09
9. RESOLUTION TO RISE AND REPORT
Mayor Atebe resumed the Chair.
Moved by Councillor Scudder, seconded by Councillor Stewart, and
RESOLVED: That the committee of the whole now rise and report.CARRIED
RC09/102FEB. 16/09
RC09/102AFEB. 16/09
RC09/1 03FEB. 16/09
10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
Moved by Councillor Horn, seconded by Councillor Plecas, and
RESOLVED: That the . recommendations of the committee of the whole, ascontained in items RC09/077 to RC09/101, except item RC09/100, be adopted.CARRIED
Moved by Councillor Gidda, seconded by Councillor Scudder, and
RESOLVED: That the recommendation of the committee of the whole, as containedin item RC09/100, be adopted.OPPOSED: Councillor HornCARRIED
11. MINUTES
Moved by Councillor Gidda, seconded by Councillor Horn, and
RESOLVED: That the minutes of the special meeting of council held on January 20and 29, 2009, and the minutes of the regular meeting of council held on January 26,2009 be adopted.CARRIED
12. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
13. CHIEF ADMINISTRATIVE OFFICER'S REPORT
The chief administrative officer did not report.
136
Regular Council Meeting Page 17 of 18February 16, 2009
14.MAYOR'S REPORT
The mayor reported on various activities, meetings and events attended since thelast regular council meeting.
15.COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors Scudder, Stewart, Horn, Gidda and Plecas reported on various activities,meetings and events attended since the last regular council meeting.
16. BYLAWS
RC09/104FEB. 16/09
RC09/105FEB. 16/09
RC09/106FEB. 16/09
RC09/107FEB. 16/09
District of Mission Zoning Amending Bylaw 4085-2008-3143(312)(R08-023 — District of Mission) — a bylaw to add the definition of "supportiverecovery use" in Section 102 Interpretation and amend sections 105.3,301.11 (RS-1 zone) and 310.11 (RT-1 zone)
Moved by Councillor Scudder, seconded by Councillor Stewart, and
RESOLVED: That District of Mission zoning amending bylaw 4085-2008-3143(312)be adopted.CARRIED
District of Mission Kennel Amending Bylaw 5014-2009-2788(3) — a bylaw toamend the definition of "hobby kennel"
Moved by Councillor Gidda, seconded by Councillor Plecas, and
RESOLVED: That District of Mission kennel amending bylaw 5014-2009-2788(3) beadopted.CARRIED
District of Mission Zoning Amending Bylaw 5016-2009-3143 (323) (R09-001 -DOM) — a bylaw to amend the definitions of "Boarding Use", "Family" and"Accessory Boarding Use" in Section 102
Moved by Councillor Horn, seconded by Councillor Stewart, and
RESOLVED: That District of Mission zoning amending bylaw 5016-2009-3143 (323)be read a first and second time as amended.CARRIED
District of Mission Refuse Collection and Disposal Amending Bylaw5017-2009-1387(43) — a bylaw to amend Section 4 to update the list ofproperties outside the refuse collection area, and serviced by the refusecollection system
Moved by Councillor Scudder, seconded by Councillor Gidda, and
137
Regular Council Meeting Page 18 of 18February 16, 2009
RESOLVED: That District of Mission refuse collection and disposal amending bylaw5017-2009-1387(43) be read a first, second and third time.CARRIED
17. OTHER BUSINESS
There was no other business.
18. QUESTION PERIOD
Council and staff responded to questions and comments from the following people:
Lee Hanlon asked how council might word a bylaw to deal with ultimate fighting ormixed martial arts events in District facilities.
Mayor Atebe responded that as there is no bylaw currently being drafted on thatissue, council would not speculate as to the wording.
Mr. Hanlon asked if there would be security personnel on BC Transit buses as wellas cameras.
Mayor Atebe responded that cameras would be the first step, with a possibility ofadding security personnel in the future if the need arises.
Jim Hines, Mission, asked if council would ask the Ministry of Transportation toincrease the left turning time at the intersection of Lougheed Highway andHighway 11.
Councillor Horn asked that this matter, as well as the timing of the traffic lights atHaig and Lougheed, be referred to the traffic safety committee.
Matt Johnson, Mission, asked if council would consider installing a speed bump orsome kind of traffic control device at Stave Lake Street and Dewdney Trunk Road ifa large development would be going in that area.
Mayor Atebe asked that Mr. Johnson please make those kind of valuable commentsat the public input meetings for that development, once they are scheduled.
19. ADJOURNMENT
Moved by Councillor Scudder, seconded by Councillor Plecas, and
RESOLVED: That the meeting be adjourned.CARRIED
The meeting was adjourned at 9:25 p.m.
JAMES ATEBE, MAYOR DENNIS CLARK, DIRECTOR OFCORPORATE ADMINISTRATION
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OFMISSION held in the council chambers of the municipal hall, 8645 Stave Lake Street,Mission, British Columbia on Monday, February 23, 2009 commencing at 6:30 p.m.
Council Members Present: Mayor James AtebeCouncillor Terry GiddaCouncillor Paul HornCouncillor Danny PlecasCouncillor Mike ScudderCouncillor Heather StewartCouncillor Jenny Stevens
Staff Members Present:
G. Robertson, chief administrative officerD. Clark, director of corporate administrationC. Brough, administrative clerk
1. DELEGATIONS, PRESENTATIONS AND PROCLAMATIONS
138
PH09/0010
PH09/0011
Bobby BrarRe: Disability Parking
Bobby Brar appeared before council to provide information on the lack of adequatedisability parking in Mission and, in particular, in the downtown core. He noted thatwhile there is a general shortage of disabled parking in the district, this problem iscompounded by the impracticality of many of the existing spaces. Mr. Brar statedthat the parking spots are often not wide enough to accommodate vehicles modifiedwith disembarking ramps. He also noted that since the ramp is generally located onthe right-hand side of the vehicle, on a one-way street such as First Avenue, all thedisabled parking spots on the left side of the street require the user to disembark intothe street rather than onto the sidewalk which represents an increased safety risk.Given this, Mr. Brar asked council to reconsider their decision to move the disabledparking spot formerly located in front of Magnolias on Main to the other side of thestreet, noting that with this change three of the four disabled parking spots on FirstAvenue are now on the left-hand side of the street.
Council explained that the disabled parking spot was moved in response to a requestfrom the Downtown Business Association in order to address another concern andrequested that staff assess the disabled parking situation and provide a report tocouncil for their consideration.
The mayor and council thanked Mr. Brar for his presentation and for his ongoingefforts on behalf of the disabled community.
Dani MillerRE: Sustainable Urban Farming within the District Of Mission
Dani Miller appeared before council to request that the animal control bylaw bechanged to allow chickens in residential zones. She outlined the environmental andhealth benefits of urban chickens and noted that eighty-six percent of her neighbourswere in support of her proposal. Ms. Miller asked that her request be considered atcouncil's earliest convenience as orders for chickens must be made by spring ofeach year.
139
Regular Council Meeting Page 2 of 3February 23, 2009
While acknowledging the potential benefits, council raised the following concerns:• potential noise and odour complaints;• the need for regulation; and• likelihood of attracting natural predators into residential neighbourhoods.
The mayor and council thanked Ms. Miller for her presentation and asked staff toprovide a report for their consideration.
P1-10910012
2. DEVELOPMENT VARIANCE PERMIT APPLICATION
Development Variance Permit Application DV08-013 (Darrel McEachern) —33475 Cherry Avenue
Marcy Bond, planner, provided information regarding development variance permitapplication DV08-013, in the name of Darrel McEachern, on behalf of Bella VistaHome Builders, to vary the lot depth for proposed Lot 1 from 30 metres (98.42 ft) to25.33 metres (83.10 ft), to facilitate the subdivision of 33475 Cherry Avenue into twolots (shown on the following map):
The planner said that the subject property is oversized for the existing RS-1 zone at1,642 sq. metres (17,674 sq ft); as such the proposed lots comply with the minimumsize requirements of the RS-1 zone.
The director of corporate administration stated that the following correspondence
140
Regular Council Meeting Page 3 of 3February 23, 2009
was received regarding this application:• Email dated February 18, 2009 from Robert Hawkes and Roy Hafeli stating
their opposition to the proposal and outlining their concern that thedevelopment would disrupt the natural flow of ground water in the area, thusendangering their already fragile septic fields. They also requested that,should the application be approved, the builder be required to install a fenceindicating the location of the property line.
Robert Hawkes stated his opposition to the proposal, noting that he cannot relocatehis septic field should it be rendered inoperable due to increased water flow causedby this development.
The deputy director of engineering, in response to questions from council, stated thatinsufficient data is available at present to predict potential water flow changesresulting from the development. He recommended that the applicant be required toprovide a detailed survey of the subject property.
Councillor Horn asked if this development would result in any improvements to thesidewalk, noting that the sidewalk in front of this property ends abruptly and couldpotentially pose a safety risk. The deputy director of engineering stated that thecurrent subdivision control bylaw has an exemption for road improvements on threelots or less so the developer would not be required to provide an upgrade to thesidewalk.
In response to questions from council, the planner confirmed that, while the lot islarge enough to develop without rezoning, the surveyor has indicated that the currentconfiguration is the only one possible. Ms. Bond confirmed that there was an earliersubdivision proposal which also called for the creation of a panhandle lot.
Council requested that information on water management and the potential effects ofadditional topsoil on the subject property be provided in the third reading report.
Hearing no further questions or comments the Mayor declared the public hearing onDistrict of Mission development variance permit application (DV08-013) closed.
6. ADJOURNMENT
Moved by Councillor Stevens, seconded by Councillor Gidda, and
RESOLVED: That the meeting be adjourned.CARRIED
The meeting was adjourned at 7:15 p.m.
JAMES ATEBE, MAYOR DENNIS CLARK, DIRECTOR OFCORPORATE ADMINISTRATION
G:\clerk\minutes\ph090223.doc
MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OFMISSION held in the Council Chambers of the Municipal Hall, 8645 Stave LakeStreet, Mission, British Columbia, on March 2, 2009 commencing at 6:30 p.m.
Council Members Present: Mayor James AtebeCouncillor Terry GiddaCouncillor Paul HornCouncillor PlecasCouncillor ScudderCouncillor Jenny StevensCouncillor Heather Stewart
Staff Members Present: Glen Robertson, chief administrative officerDennis Clark, director of corporate administrationKelly Ridley, deputy director of corporate administrationJennifer Russell, administrative clerk
141
RC09/108MAR. 2/09
RC09/109MAR. 2/09
RC09/110MAR. 2/09
1. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE
Moved by Councillor Stevens, seconded by Councillor Scudder, and
RESOLVED: That council now resolve itself into committee of the whole.CARRIED
2. PROCLAMATIONS
March, 2009 as "Community Social Services Awareness Month"BC Government and Service Employees' Union,Hospital Employees' Union, Canadian Union of PublicEmployees BC, and Health Sciences Association
Moved by Councillor Stevens, and
RESOLVED: That March, 2009 be proclaimed as "Community Social ServicesAwareness Month" within the District of Mission; the District to assume no costsrelated thereto.CARRIED
April, 2009 as "Oral Health Month"British Columbia Dental Association
Moved by Councillor Scudder, and
RESOLVED: That April, 2009 be proclaimed as "Oral Health Month" within theDistrict of Mission; the District to assume no costs related thereto.CARRIED
142
Regular Council Meeting Page 2 of 18March 2, 2009
RC09/111MAR. 2/09
RC09/112MAR. 2/09
3. DELEGATIONS AND PRESENTATIONS
Val Billesberger, Mission Community Heritage CommissionRe: Heritage Register
Ms. Val Billesberger appeared before council to present the Mission CommunityHeritage Register project, and to introduce the properties recommended for inclusionin our local register.
Ms. Billesberger stated that the purpose of the heritage register is to have a list ofheritage properties specific to the community which have been identified as havingheritage value or heritage character. Creation of the heritage register ensures theinclusion of the District's historic places on the British Columbia Register of HistoricPlaces, which is the official provincial listing of formally recognized heritageproperties.
Ms. Billesberger described the following properties that will be included in thecommunity heritage register:
• Mission Museum• Powerhouse at Stave Falls• Silverhill Hall• Mission Memorial Centre (the "old hospital")
Ms. Billesberger noted that a recommendation to include Fraser River Heritage Parkwould be forwarded to council after further public consultation and research.
The mayor thanked Ms. Billesberger for the presentation, and thanked all thevolunteers for their dedication and hard work.
4. PLANNING
Councillor Stewart assumed the Chair.
Mission Community Heritage Register and LAN.57 — Identification andProtection of Heritage Resources
Moved by Councillor Scudder, and
RECOMMENDED:
1. That the Community Heritage Register be adopted; and
2. That Land Use Policy LAN.57 - IDENTIFICATION AND PROTECTION OFHERITAGE RESOURCES is adopted as follows:
OBJECTIVE
1. To establish a policy pursuant to Part 27 Heritage Conservation of theLocal Government Act and the District of Mission Heritage Strategic Planthat protects the Heritage Resources within the District of Mission.
143
Regular Council Meeting Page 3 of 18March 2, 2009
2. To establish a framework for Council, staff, and the public to easilyidentify Heritage Resources within the District of Mission.
BACKGROUND
There are three categories included in this policy: i) Inventory of HeritageResources, ii) Heritage Register, and iii) Provincial Heritage Designation.
As the Mission Community Heritage Commission works thorough the goals andobjectives of the Heritage Strategic Plan each of these categories will beupdated to include more heritage resources as they need to be added, criteriaand may include protection mechanisms.
This policy provides a basic framework of how heritage resources within theDistrict of Mission will be protected through a classification based on specificcriteria for each category.
The three categories of this policy include:
1. Establish an Heritage Resource Inventory of heritage resources withinthe District of Mission and the criteria as to how each resourced qualifiesfor the inventory;
2. Identify those properties listed on the Community Heritage Register andthe criteria as to how each resource qualifies for the registry;
3. Identify those properties that have a Heritage Designation under aMunicipal Bylaw and the criteria as to how each resource qualifies for thedesignation.
1. HERITAGE RESOURCE INVENTORY
The Mission District Historical Society — Heritage Places group is preparing aninventory of all places in Mission suggested as having heritage value. Thisinventory has been complied from lists going back over 12 years. To date theSociety has done research on 30 sites in Mission.
The purpose of establishing a Heritage Resource Inventory is to identify all ofthe heritage resources in Mission, which have significant heritage value to thecommunity, and which may or may not be considered for inclusion on theCommunity Heritage Register and/or become listed as a Heritage Designation,under a Municipal Bylaw.
The important of the inventory is to alert the community that there is a historicvalue that should be considered. Resources on the inventory are not protectedin any way.
Criteria for Inclusion on the Heritage Resources Inventory
The criteria of how the heritage resources on this inventory will be selected, willbe determined as work progresses on the Heritage Strategic Action Plan, withamendments to this policy forwarded to Council.
144
Regular Council Meeting Page 4 of 18March 2, 2009
2.. COMMUNITY HERITAGE REGISTRYA community Heritage Register is an official list of heritage properties within acommunity which have been identified by the community and recognized by theLocal Government through a policy. In addition to officially listing heritageresources it is intended to give notice to property owners of the heritage valueof their property. It also enables the local government to monitor heritageproperties for proposed changes.
The following heritage resources have been included in the CommunityHeritage Register as they have significant heritage values to the community ofMission.
These Heritage Resources include:
1. Stave Falls Powerhouse2. Mission Memorial Centre3. Mission Museum4. Silverhill Hall
A description of why the site is important and its location, the location map andphotograph of each of the Register Sites are attached as Appendix 1.
Criteria
To create a heritage register, a community must identify its community heritagevalues and identify the types of places where those values might be found.Values may, be expressed in a number of ways. [NOTE: followingestablishment of the Community Heritage Register with four (4) wellrecognized and established sites, as identified in the District of MissionHeritage Strategic Plan, a list of criteria will be added to this policy to be usedwhen adding more resources to the Heritage Register.]
3. PROVINCIAL HERITAGE DESIGNATIONProperties which have a Heritage Designation are those that have beenprotected by a Municipal Bylaw pursuant to Section 967 of the LocalGovernment Act.
These are properties within the District of Mission that have significanthistorical value to the Community and that require protection. A municipalbylaw is required to protect heritage resources that would benefit from theprotection of Designation.
.I..5TH AVE
6TH AVE.
MissionMemorial Centre
4TH AVE.
145
Regular Council Meeting Page 5 of 18March 2, 2009
MISSION MEMORIAL CENTRE
The Mission Memorial Centre is important for is cultural and historical significance.
Description: The Mission Memorial Centre , also known as the Old Hospital, is a onestorey building located on the corner of Fifth Street and James Street in Mission, BritishColumbia. It is easily identified by its symmetrical brick façade hi-style roof, and formaldriveway entry.
Dewdney Trunk Road
Stave FallsPower House
Hayward Lake;
146
Regular Council Meeting Page 6 of 18March 2, 2009
STAVE FALLS POWER HOUSE
Built in phases over a period of time from 1909 — 1925, the Stave Falls PowerHouse is valued for its historic, architectural and cultural significance.
Description: The Stave Falls Power House is a large rectangular buildingconstructed of reinforced concrete and steel and located in Mission BritishColumbia. Its south elevation has three rows of paired windows; its northelevation only on row. The building site wedged between the steeply bankedgorges of Stave Falls on a switchyard tailrace deck.
Silverhill Ave.
Barrett Street
Silverhill Hall
147
Regular Council Meeting Page 7 of 18March 2, 2009
SILVERHILL HALL
Silverhill Hall is important for its historic and cultural values.
Description: Silverhill Hall is a modest and rustic wooden structure with asimple gable roof. It is located on Silverhill Avenue, surrounded by trees, about8 kilometres west of downtown Mission, British Columbia.
3RD AV MissionMuseum
* '11
2ND AVE.
148
Regular Council Meeting Page 8 of 18March 2, 2009
MISSION MUSEUM
The Mission Museum is valued for its historic and cultural significance.
Description: the Mission Museum is a two-storey wood —frame building withmultiple dormers and a full-width covered front porch. A set of full width stairsleads up to the porch where there are three pair of Doric columns. It is locatedon Second Avenue at the intersection of Welton Street in Mission, BritishColumbia.
CARRIED
149
Regular Council Meeting Page 9 of 18March 2, 2009
RC09/113MAR. 2/09
RC09/114MAR. 2/09
Bylaw for Consideration of Adoption: Zoning Amending Bylaw 3356-2001-3143(44) (R00-023 — Chifan), 29560 Dewdney Trunk Road, from RU-1 RuralOne zone to RS-2A One Unit Residential zone
Excerpts from the minutes of the public hearing held on March 5, 2001 and therelated staff report dated February 8, 2001 were provided for the committee'sinformation as background information to assist in the consideration of adoption ofzone amending bylaw 3356-2001-3143(44).
Summary of Public Information Meeting — Mission Elks Lodgeat 33336 — 2nd Avenue
Moved by Mayor Atebe, and
RECOMMENDED:
1. That the amendment of the current liquor license to include a new outdoor patioat the Mission Elks Lodge as proposed is approved; and
2. That the following resolution be forwarded to the Ministry of Public Safety andSolicitor General, Liquor Control and Licensing Branch (LCLB):
"Be it resolved that:
1. Council recommends the amendment of the license for the followingreasons:
(a) The extended hours would create additional employment; and
(b) No objections from the neighbourhood residents were submitted.
2. Council's comments on the prescribed considerations are as follows:
(a) The potential for noise if the application is approved is minimal;
(b) The impact on the community if the application is approved is seen aspositive; and
(c) The amendment would not result in the establishment being operatedin a manner contrary to its primary purpose.
3. Council instructed staff to hold a public information meeting. The localresidents were informed about the public information meeting via mail.Responses from the local residents were in support of the application. Noobjections were received."
CARRIED
150
Regular Council Meeting Page 10 of 18March 2, 2009
RC09/115MAR. 2/09
RC09/11 6MAR. 2/09
RC09/11 7MAR. 2/09
RC09/11 8MAR. 2/09
Office of the Inspector of MunicipalitiesRe: Phased Development Agreement for Southwest Mission
Correspondence from Dale Wall, Inspector of Municipalities, dated February 12,2009 regarding the phased development agreement for Southwest Mission wasprovided for the committee's information as background information to assist in theconsideration of adoption of official community plan amending bylaw 4069-2008-4052(2), zone amending bylaw 4070-2008-3143(311) and phased developmentagreement bylaw 4071-2008.
Minutes of the Downtown Coalition Meeting held onDecember 9, 2008
The minutes of the downtown coalition meeting held on December 9, 2008 wereprovided for the committee's information.
5. PUBLIC SAFETY AND HEALTH
Councillor Horn assumed the Chair.
West Nile Virus (WNv) — Updated Strategy and Recommendationsfor 2009 (Fraser Health)
Correspondence from Gillian Arsenault, medical health officer at Fraser Health,dated February 10, 2009 regarding an updated strategy and recommendations formanagement of the West Nile Virus was provided for the committee's information.
Staff were directed to invite a representative from the Fraser Valley Regional Districtto appear as a delegation to explain the mosquito control program in greater detail.
Ministry of Public Safety and Solicitor GeneralRe: Guns and Gangs Initiative
Correspondence from John van Dongen, solicitor general, dated February 19, 2009regarding the guns and gangs initiative, a comprehensive strategy proposed by theProvince to strengthen the fight against illegal guns and gangs, was provided for thecommittee's information.
Moved by Councillor Plecas, and
RECOMMENDED:
1. That a letter be sent to the Ministry of Public Safety and the Solicitor General insupport of the provincial initiatives, as long as the costs are not downloaded tolocal governments; and
2. That the letter also include a request that more police officers be assigned tothe Fraser Valley.
CARRIED
151
Regular Council Meeting Page 11 of 18March 2, 2009
Staff were directed to arrange a meeting with the City of Abbotsford and with RandyHawes, MLA, to discuss a cohesive and collaborative strategy.
6. ADMINISTRATION AND FINANCE
Councillor Stevens assumed the Chair.
Councillor Stevens announced that the Fraser Valley Regional Library Board hadchosen "option 1", which includes a 5.11% increase for Mission, a contingency forcontract negotiations and inflation for supplies, a 3% budget increase for new librarymaterials, and a full-time technician for the information technology department.
RC09/119MAR. 2/09
RC09/120MAR. 2/09
RC09/121MAR. 2/09
Spending Authority— Council Appointed Commissions— Policy FIN.24A
Moved by Councillor Horn, and
RECOMMENDED: That further discussion of proposed policy FIN.24A is deferredpending receipt of further detail and clarification of the policy wording from staff.CARRIED
Licence for Use Renewal — Raydar Auto Body — Lane behind Mershon Street
Moved by Mayor Atebe, and
RECOMMENDED: That the District of Mission renew the current licence for useagreement with Raydar Auto Body for the lane located behind 7083 and 7085Mershon Street, and legally described as:
A portion of lane adjacent to and contiguous with Lot 8 and Lot 9, Block 57,District Lot 411, Group 1, Plan 594 except Highway Plan 43417;
for a further term of 5 years at a fee of $449.80 per annum.CARRIED
Business Improvement Area Bylaw
Moved by Councillor Horn, and
RECOMMENDED: That the director of corporate administration be directed toprepare a bylaw and take all necessary steps to re-establish the BusinessImprovement Area, as shown on the attached plan, for the period of 2009 through2013, and that the annual business improvement levy for the Business ImprovementArea will be collected as follows:
2009 = $64,0502010 = $67,2522011 = $70,6132012 = $74,1462013 = $77,852
CARRIED
152
Regular Council Meeting Page 12 of 18
March 2, 2009
RC09/122MAR. 2/09
RC09/123MAR. 2/09
RC09/124MAR. 2/09
RC09/125MAR. 2/09
RC09/126MAR. 2/09
RC09/127MAR. 2/09
Infrastructure Grants
Moved by Councillor Gidda, and
RECOMMENDED: That the District of Mission resubmit the water metering program,and submit the Cedar Street upgrade between Cherry Avenue and TunbridgeAvenue to the Building Canada Fund — Communities Component program.
CARRIED
Statistics CanadaRe: Census Metropolitan Area (CMA) Naming Convention
Correspondence from Statistics Canada dated January 30, 2009 regarding aproposed new naming convention for the census metropolitan area was provided forthe committee's information.
Moved by Mayor Atebe, and
RECOMMENDED: That a letter be sent to Statistics Canada stating the District'spreference that the title of the Abbotsford Census Metropolitan Area be changed tothe "Abbotsford-Mission Census Metropolitan Area".CARRIED
Ipsos Reid Public AffairsRe: Municipal Quality of Life and Financial Planning
Correspondence from Ipsos Reid Public Affairs dated February 11, 2009 regardingan upcoming syndicated study called "Municipal Quality of Life and FinancialPlanning" was provided for the committee's information.
Minutes of the Economic Development Select Committee Meetingheld on January 15, 2009
The minutes of the economic development select committee meeting held onJanuary 15, 2009 were provided for the committee's information.
7. ENGINEERING AND PUBLIC WORKS
Councillor Gidda assumed the Chair.
Approval of Transit Service ExpansionLATE ITEM — Letter from BC Transit dated February 26, 2008
Correspondence from BC Transit dated February 26, 2009 regarding the deferral ofthe March 2009 Mission transit service expansion was provided for the committee'sinformation.
Earth Hour 2009
Moved by Councillor Stewart, and
153
Regular Council Meeting Page 13 of 18March 2, 2009
RECOMMENDED:
1. That the District register with the Earth Hour program to promote energyconservation;
2. That staff turns off all unnecessary lights, appliances, computers etc. for anhour starting at 8:30 p.m. to 9:30 p.m. on March 28, 2009; and
RC09/128MAR. 2/09
RC09/129MAR. 2/09
RC09/130MAR. 2/09
RC09/131MAR. 2/09
3. That staff advertise the program using the website, City Page and coupons.CARRIED
Market Prices for Recycled Materials
A report from Mike Younie, manager of environmental services, dated February 16,2009 regarding the impacts on the Abbotsford Mission Recycling Program becauseof market prices for recycled materials was provided for the committee's information.
Development Cost Charges and Environmental Concerns ofGreen Place Residents
A report from Mike Younie, manager of environmental services, dated February 19,2009 regarding the development cost charges and environmental concerns ofGreene Place residents was provided for the committee's information.
Aggregate Pilot Project — Fraser Valley Regional District
A report from Mike Younie, manager of environmental services, dated February 23,2009 regarding the status of the aggregate pilot project currently underway in theFraser Valley Regional District was provided for the committee's information.
Clarification of Traffic Calming Policy Warrants
A report from Rick Bomhof, director of engineering and public works, datedFebruary 4, 2009 regarding the warrant criteria in use by the District for the trafficcalming policy was provided for the committee's information.
Moved by Councillor Horn, and
RECOMMENDED: That the traffic calming policy warrants be referred to the trafficsafety committee for discussion and that recommendations be brought back tocouncil.CARRIED
RC09/132MAR. 2/09
Minutes of the Abbotsford/Mission Water & Sewer Commission Meetingheld on January 15, 2009
The minutes of the Abbotsford/Mission Water & Sewer Commission meeting held onJanuary 15, 2009 were provided for the committee's information.
154
Regular Council Meeting Page 14 of 18March 2, 2009
RC09/133MAR. 2/09
RC09/134MAR. 2/09
RC09/135MAR. 2/09
RC09/136MAR. 2/09
RC09/137MAR. 2/09
8. PARKS, RECREATION AND CULTURE
Councillor Scudder assumed the Chair.
Leisure Centre Sports Shop
Moved by Mayor Atebe, and
RECOMMENDED: That an expression of interest process to determine theavailability of an experienced operator to lease the sports shop/skate shop at theleisure centre be initiated.CARRIED
Minutes of the Cultural Resources Commission Meeting held onJanuary 13, 2009
The minutes of the Cultural Resources Commission meeting held on January 13,2009 were provided for the committee's information.
Minutes of the Cultural Resources Commission Meeting held onFebruary 10, 2009
The minutes of the Cultural Resources Commission meeting held on February 10,2009 were provided for the committee's information.
LATE ITEM — Bike to Work Week
Correspondence from Terri-Lynn Gifford dated February 23, 2009 regarding the Biketo Work Week Fraser Valley events being held May 11 to 17, 2009 was provided forthe committee's information.
Staff were directed to provide a report to council with details of how the District maybe able to participate in Bike to Work Week 2009.
9. RESOLUTION TO RISE AND REPORT
Mayor Atebe resumed the Chair.
Moved by Councillor Scudder, seconded by Councillor Stewart, and
RESOLVED: That the committee of the whole now rise and report.CARRIED
RC09/138MAR. 2/09
10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT
Moved by Councillor Gidda, seconded by Councillor Stevens, and
155
Regular Council Meeting Page 15 of 18March 2, 2009
RESOLVED: That the recommendations of the committee of the whole, ascontained in items RC09/108 to RC09/137 be adopted.CARRIED
RC09/139MAR. 2/09
RC09/140MAR. 2/09
11. MINUTES
Moved by Councillor Horn, seconded by Councillor Stevens, and
RESOLVED: That the minutes of the regular meeting of council held on February 2,2009 and the minutes of the special meetings of council held on February 9, 2009and February 11, 2009 be adopted.CARRI ED
12. BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
13. CHIEF ADMINISTRATIVE OFFICER'S REPORT
The chief administrative officer did not report.
14. MAYOR'S REPORT
The mayor reported on various activities, meetings and events attended since thelast regular council meeting.
15. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES
Councillors Scudder, Stewart, Horn, Gidda and Plecas reported on various activities,meetings and events attended since the last regular council meeting.
Staff were directed to invite the Mission Secondary Boys' and Girls' basketball teamsand the Mission Muddawgs lacrosse team to receive special recognition awards fromcouncil.
16. BYLAWS
District of Mission Zoning Amending Bylaw 3356-2001-3143(44)(R00-023 - Chifan) — 29560 Dewdney Trunk Road
Moved by Councillor Scudder, seconded by Councillor Horn, and
RESOLVED: That District of Mission zoning amending bylaw 3356-2001-3143(44)be adopted.CARRIED
Councillor Scudder declared a conflict of interest and excused himself from themeeting at 8:48 p.m.
156
Regular Council Meeting Page 16 of 18March 2, 2009
RC09/141MAR. 2/09
RC09/142MAR. 2/09
District of Mission Official Community Plan Amending Bylaw 4069-2008-4052(2) (R08-016 and R08-017 — Jorden Cook Associates) — 30798 OlsonAvenue, portion of 8691 and 30000 Law Avenue, 30165, 30233, 30331, 30363,portion of 30405, 30450, 30473, 30523, portion of 30655 and 30728 GunnAvenue; portions of 30751 and 30849 Olson Avenue, portion of LS 7 Section36, Township 14, New Westminster District
Moved by Councillor Stewart, seconded by Councillor Gidda, and
RESOLVED: That District of Mission official community plan amending bylaw 4069-2008-4052(2) be adopted.OPPOSED: Councillor HornCARRIED
Councillor Scudder returned to the meeting at 8:49 p.m.
District of Mission Zoning Amending Bylaw 4070-2008-3143(311) — (R08-016and R08-017 — Jorden Cook Associates) — 30798 Olson Avenue, portion of8691 and 30000 Law Avenue, 30165, 30233, 30331, 30363, portion of 30405,30450, 30473, 30523, portion of 30655 and 30728 Gunn Avenue; portions of30751 and 30849 Olson Avenue, portion of LS 7 Section 36, Township 14,New Westminster District
. Moved by Councillor Plecas, seconded by Councillor Stewart, and
RESOLVED: That District of Mission zoning amending bylaw 4070-2008-3143(311)be adopted.OPPOSED: Councillor HornCARRIED
RC09/143MAR. 2/09
RC09/144MAR. 2/09
RC09/145MAR. 2/09
District of Mission Phased Development Agreement Bylaw 4071-2008
Moved by Councillor Gidda, seconded by Councillor Pieces, and
RESOLVED: That District of Mission phased development agreement bylaw 4071-2008 be adopted.CARRIED
District of Mission Official Community Plan Amending Bylaw 5004-2008-4052(3) (R08-019 — Alpa Farms Ltd.) — 7900 Oyama Street
Moved by Councillor Horn, seconded by Councillor Stevens, and
RESOLVED: That District of Mission official community plan amending bylaw 5004-2008-4052(3) be read a third time.CARRIED
District of Mission Zoning Amending Bylaw 5005-2008-3143(317)(R08-019 — Alpa Farms Ltd.) — 7900 Oyama Street
Moved by Councillor Scudder, seconded by Councillor Horn, and
157
Regular Council Meeting Page 17 of 18March 2, 2009
RESOLVED: That District of Mission zoning amending bylaw 5005-2008-3143(317)read a third time.CARRIED
RC09/146MAR. 2/09
RC09/147MAR. 2/09
RC09/148MAR. 2/09
RC09/149MAR. 2/09
RC09/150MAR. 2/09
District of Mission Zoning Amending Bylaw 5006-2008-3143(318)(R07-020-Cowhig) - 33079 Cameron Avenue
Moved by Councillor Stewart, seconded by Councillor Gidda, and
RESOLVED: That District of Mission zoning amending bylaw 5006-2008-3143(318)be read a third time.CARRIED
District of Mission Business Improvement Area EstablishmentBylaw 5015-2009
Moved by Councillor Scudder, seconded by Councillor Plecas, and
RESOLVED: That District of Mission business improvement area establishmentbylaw 5015-2009 be read a first, second and third time.CARRIED
District of Mission Refuse Collection and Disposal Amending Bylaw5017-2009-1387(43) — to update the list of properties outside the refusecollection area and serviced by the refuse collection system
Moved by Councillor Horn, seconded by Councillor Stevens, and
RESOLVED: That District of Mission refuse collection and disposal amending bylaw5017-2009-1387(43) be adopted.CARRIED
17.CORRESPONDENCE
Minister of Finance and Minister Responsible for the OlympicsRe: Plaque for 2010 Olympic and Paralympic Games
Moved by Councillor Horn, seconded by Councillor Gidda, and
RESOLVED: That all the applicable forms and agreements be completed toparticipate in the host province mark program to promote the 2010 Olympic andParalympic games.CARRIED
18.OTHER BUSINESS
Release of Information from Closed Council
A report from Carmelle Jullion, executive assistant, dated February 23, 2009regarding the release of information from the closed council meeting held onFebruary 16, 2009 was provided for council's information.
158
Regular Council Meeting Page 18 of 18March 2, 2009
19. QUESTION PERIOD
There were no questions from the public.
20. ADJOURNMENT
Moved by Councillor Stevens, seconded by Councillor Scudder, and
RESOLVED: That the meeting be adjourned.CARRIED
The meeting was adjourned at 8:53 p.m.
JAMES ATEBE, MAYOR DENNIS CLARK, DIRECTOR OFCORPORATE ADMINISTRATION
G:\clerk\minutes\rc090302.doc
159
Corporate AdministrationMemorandumM
DISTRICT OFissionON THE FRASER
To: Chief Administrative OfficerFrom: Executive AssistantDate: March 11, 2009
Subject: Release of Information from Closed Council
At the March 9, 2009 closed council meeting, council adopted the following resolution:RESOLVED: That the 2009-2011 District of Mission Council Priority Areas and Goals (as attached) bereleased from closed council.CARRIED
0
le Jullion
Page 1 of 1
Mi Ts16411ON THE FRASER
Council Priority Areas and Goals: 2009 - 2011
This report summarizes the results of Council's planning session on January 16, 17 and February 18, 2009.
Mission Statement:
Our purpose is to build a safe, healthy and inclusive community that is abundant in economic, cultural and recreational opportunities.
Council Priority Areas:
The following three-year priority areas and goals are listed separately but many of the outcomes are interrelated in order to achieve theDistrict's mission statement.
1. Downtown & Waterfront2. Health Care Capital Planning3. Economic Development & Post Secondary Education4. Cultural Infrastructure5. Long Term Sustainable Vision
There were also key operational topics discussed & agreed as priorities for staff to address (see Appendix "A").
2009-2011 Council Priority Areas and Goals Page 1 of 11
DOWNTOWN & WATERFRONT
Proposed Goals: To develop a realistic coordinated long term plan for the downtown / waterfront area.
Overall Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
1. To have a plan including an Director of Consulting Completion Plan for linkage
agreement with Canadian PacificRailway developed that provides for
Planning support willbe required
by Sept2011
finalized,including
a physical linkage between the Director of to design the appropriatedowntown and the waterfront. Engineering appropriate agreement with
and Public linkage CPRWorks
Manager ofEconomicDevelopment
Downtown Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
2. To have a significant projectbroken ground (e.g. TownSquare) by the end of 2011
Director ofPlanning
Director ofEngineeringand PublicWorks
CapitalFundingrequirement
Sept 2011 Project underconstruction
3. To have an effective workingrelationship between the District,residents, communityorganizations and businesses inthe downtown area
Council
CommunityOrganizations,Businesses
None Sept 2009 Effective workingrelationships areestablished andself-sustaining
2009-2011 Council Priority Areas and Goals Page 2 of 11
4. To have a coordinated action plandeveloped and agreed to byorganizations for the downtownarea that would include specifictimelines and strategies for:
Director ofPlanning
Director ofEngineering
Maybe needforconsultingsupport
Sept 2010 Action plan inplace whichaddresses thespecific targetedstrategies
• improving the physical and Publicappearance of the downtown Works(e.g.. Paving, transit exchange,murals ...) DowntoWn
• improving the security of the Businessarea Association
• becoming more pedestrianfriendly Downtown
• others as identified. RevitalizationRask Force
DowntownCoalition
Waterfront Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
5. To have a realistic waterfront Director of Consultant Sept 2011 Plan approvedconcept plan developed which Planning support will includingincludes a specific physical be required 1. Allproject by 2012 and that all Director of to complete subcomponentsnecessary agencies and Engineering phase II and by Sept 2011government approvals (i.e. DFO) and Public Ill of 2.An initial projectare finalized for the overall plan. Works
Manager ofEconomicDevelopment
backgroundstudies
identified andcommitmentsmade toimplement theproject.
2009-2011 Council Priority Areas and Goals Page 3 of 11
6. To have investors/developers Manager of None Sept 2011 Investors/inspired and investing in the area Economic Developers havebased on the plan. Development purchased
properties andprepared detaileddevelopmentplans.
2009-2011 Council Priority Areas and Goals Page 4 of 11
HEALTH CARE CAPITAL PLANNING
Goals: To improve the overall health and healthcare in Mission
Specific Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
1. To collaboratively create, adoptand implement a plan with Fraser
Council ConsultingSupport
Sept 2009 Plan approved
Health Authority which results inimprovements to Mission Healthdeterminates.
ChiefAdministrativeOfficer
Director ofCorporateAdministration
Fraser HealthAuthority
2. To implement the plan including Council Consulting Sept 2009 Specific planinitiatives that can be acted uponwith the resources and policies ofthe District of Mission andprovide specific benefits to
ChiefAdministrativeOfficer
Support & ongoing projects underway
Mission residentsDirector ofCorporateAdministration
Fraser HealthAuthority
2009-2011 Council Priority Areas and Goals Page 5 of 11
ECONOMIC DEVELOPMENT & POST SECONDARY EDUCATION
Goal: To enhance the overall economic health in Mission and increase the knowledge and skills of individuals so they can enter or reenter the labour market
Specific Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
1. To review and if necessary revisethe existing economic
Council None June 2009 Agreement onoperating model
development structure so that itreflects Council's immediate andlong term economic strategy for
ChiefAdministrativeOfficer
completed
Mission.Manager ofEconomicDevelopment
2. To review and if necessary revise Council May require Oct 2009 Revised strategythe current Economic & limited in placeEmployment Development Chief consultantStrategy. This would includeaddressing:
AdministrativeOfficer
support
• How do we diversify our taxbase and increase our taxbase for industrial andcommercial use?
Manager ofEconomicDevelopment
• Reduce the net outflow ofpeople going to work?
• Attract new businesses andinvestments?
• Provide clarity on protectingour remaining ALR lands?
• Create sustainable economicdevelopment?
2009-2011 Council Priority Areas and Goals Page 6 of 11
Specific Objectives: PrimaryResponsibility
Need forAdditionalResources
Timeline ExpectedOutcome
Status
3. To expand post secondaryprogramming by:
Council None
Chief• Increasing the number of post Administrative Feb 2010 # graduate
secondary graduates from Officer increased fromMission 2009 levels
Director of• Broadening our post Corporate Sept 2011 Larger post
secondary campusopportunities
Administration secondarycampus
• Examining our "Endowmentlands" relationship to postsecondary goal
Mar 2010 Endowment landgranted byprovince
• Considering the Economic April 2009 Implementation of
Development sub-committee'sreport
EconomicDevelopment sub-committee's report
2009-2011 Council Priority Areas and Goals Page 7 of 11 '
CULTURAL INFRASTRUCTURE
Goal: To provide for cultural infrastructure needs in Mission. Cultural Infrastructure includes physical space for cultural, senior and youthfacilities.
Specific Objectives:Primary
Responsibility
Need forAdditionalResources
TimelineExpectedOutcome
Status
1. To establish the principles thatwill guide the provision of culturalservices and their use
Director ofParks,Recreation &Culture
Consultingsupport maybe required
June 2009 Principlesestablished
2. To undertake a space & needsassessment for the variouscultural, youth & seniors groupsin Mission.
Director ofParks,Recreation &Culture
Consultingsupport maybe required
Feb 2010 Assessmentcompleted
3. To provide the most appropriatespace in either existing facilitiesor new multi-use space, ifnecessary based on theprinciples and the space andneeds assessment.
Director ofParks,Recreation &Culture
May involvecapitalfunding
Sept 2011 New or existingspace used bygroups
4. To utilize electronic technology toinform the general public ofcommunity events, includingsuch initiatives as creating a Hallof Excellence
Director ofParks,Recreation &Culture
Capitalfunding likelyrequired
Mar 2010 Use of newtechnologyimplemented
2009-2011 Council Priority Areas and Goals Page 8 of 11
LONG TERM Sustainable VISION
Goals: To create a long term sustainable vision for Mission that is inspiring and supported by the community. This vision will describethe future identity of the community; the unique strengths and opportunities and the core values that will guide future decisions.
Specific Objectives: PrimaryResponsibility
Need forAdditionalResources
TimelineExpectedOutcome Status
To examine other examples anddecide how the vision will bedeveloped in consultation with thecommunity; the specific timelines andthe resources required
Council
ChiefAdministrativeOfficer
Consultingsupport maybe required
Feb 2011 Vision statementcreated
To engage the public in thedevelopment of the long termsustainable vision
Council
ChiefAdministrativeOfficer
None Ongoingthrough toFeb 2011
Public contributedand positivelysupports thevision statement
2009-2011 Council Priority Areas and Goals Page 9 of 11
APPENDIX A
Key operational focus areas* to address.
1. Municipal Capital Planning
To develop clear capital priorities as to what should be developed and what should be delayed at this time.To address the community concerns about what is proposed as part of the overall capital plan by:
• reassessing the proposed Amenities policies and departmental capital plans• working with the provincial and federal governments to assist in funding infrastructure and community services in Mission.• actively pursue new grant money• reviewing infrastructure demands and the need to improve our roads and sidewalks
2. Municipal Efficiency/Effectiveness
To continue to be as efficient and effective as possible by:
• reviewing our user fees on a yearly basis• continuously examining new ways to improve district efficiency• increasing municipal reserves over the next 3-5 years• examining how to meet community expectations and managing our taxes so they are affordable
highlighting the importance of collaboration to avoid redundancy and partner where possible with community based orregional organizations
3. Water & Sewer
To focus on our long term planning for water and sewer affordability and conservation
2009-2011 Council Priority Areas and Goals Page 10 of 11
4. Police & Security
To address increasing demands with the resources required.
To consider multiple layers of police service utilizing both professional, contract and volunteer resources.• To encourage more public involvement.
To review the current crime prevention strategies for effectiveness
5. Parks, Trails and Bike Plan
To review the priorities and explore funding as part of finalizing the plan
6. Social Development
To continue the social development plan implementation and provide for qualitative evaluation of its programs including feedbackfrom community partners.
7. Animal Control
To examine capital and contract options beyond 2010
* These are matters which will be addressed as part of the District's 2009 operational plans.
2009-2011 Council Priority Areas and Goals Page 11 of 11