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  • 8/12/2019 EHS Manual For Refrence

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    Aerospace Products Van Petty Operations Document: EHS 50.000.1.0

    EHS OPERATING PROCEDURE

    Revision:

    Date:

    DCN:

    1

    September 7, 2012

    1557

    ENVIRONMETNAL, HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL

    ________________________________________________________________________________________________________________________

    When printed, this document is uncontrolled; user is responsible to ensure revision compliance.

    Page 1of 14

    1. General Requirements (ISO 14001 4.1; OHSAS 18001 4.1)

    1.1. Alcoa Fastening Systems Van Petty Operations (AFS Van Petty) has established,documented, implemented, maintains, and continuously improves an EH&Smanagement system that meets the requirements of the international standard ISO14001:2004 and OHSAS 18001:2007.

    1.2. This policy shall be communicated to all persons working under the control of theorganization with the intent that they are made aware of their individual EHS obligations.This includes all contractors, visitors, suppliers working for or on behalf of AFS VanPetty.

    2. EH&S Policy (ISO 14001 4.2; OHSAS 18001 4.2)

    2.1. EHS Policy Statement

    AFS Van Petty operates in a safe, responsible manner, which respects the environment, focuses

    on prevention of pollution, and the health of our employees, our customers, and the community

    where we operate. We will not compromise the EHS values for profit or production. We will

    continually work towards the elimination of EH&S hazards, control of unsafe acts/behaviors,

    exposures that may cause ill health and ensuring compliance with AFS Van Petty policies and

    local, state, and federal regulations as well as continual improvement in EHS management and

    EHS performance.

    2.2. VisionAFS Van Pettys management is committed to conducting business in a safe and healthful

    manner, which includes the prevention of injuries and illnesses, the control of hazardous

    materials, and the protection of the environment. This will be accomplished through leadership

    and sustained commitment, and utilizing the best available technology, when possible.

    2.3. Mission

    AFS Van Petty will continually work towards the elimination of hazards and unsafe

    acts/behaviors, in order to reduce the number of accidents, EHS incidents, and job related

    injuries/illnesses. We will work safely in a manner that promotes the health and well-being of the

    individual and the environment.

    2.4. Goals

    Identify the actual and potential effects our operation has on the environment. Commit to the

    prevention of pollution and the continual improvement of company programs by reviewing stated

    EHS objectives. Develop internal methods that meet all relevant regulations, laws and other

    requirements. Invest in appropriate technologies that are designed to conserve natural resources

    and provide positive benefits to the environment and society. Provide on-going documented

    education to raise the awareness and abilities of all employees. Foster a spirit of interaction

    throughout the community by making this statement available to the public.

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    Aerospace Products Van Petty Operations Document: EHS 50.000.1.0

    EHS OPERATING PROCEDURE

    Revision:

    Date:

    DCN:

    1

    September 7, 2012

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    ENVIRONMETNAL, HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL

    ________________________________________________________________________________________________________________________

    When printed, this document is uncontrolled; user is responsible to ensure revision compliance.

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    2.5. EHS Principles

    We value human life above all else and manage risks accordingly. We relentlessly pursue an EHS incident free workplace.

    AFS - Van Petty works to prevent incidents or adverse impacts, in addition to responding tothem after an occurrence. EHS Incidents, including environmental spills, excursions andother impacts, whether immediate, latent or cumulative, can be prevented. Our goal is awork place that is incident free. Line management is accountable for assuring the means toaccomplish this goal and employees must contribute to this goal. Training to equipemployees with the skills necessary to recognize and prevent potential incidents will beprovided.

    We comply with all laws and set higher standards for our suppliers and ourselves whereunacceptable risks are identified.

    We support sustainable development by incorporating social responsibility, economic

    success and EHS excellence in our decision making process.AFS - Van Petty integrates EHS management with business and operating management toensure that EHS issues are considered in conjunction with financial aspects, when decisionsare made regarding new and existing facilities, processes, products, services, acquisitionsand divestitures.

    We measure and assess our performance and are open and transparent in ourcommunications.

    AFS - Van Petty in cooperation with Alcoa, audits its manufacturing operations EHSperformance on a regular basis to evaluate EHS Policy conformance, strengths/weaknessesin environmental, health and safety management processes and plans; and to identify actionsthat need to be taken to prevent incidents or correct deficiencies. Appropriate AFS - VanPetty Directors and Senior Managers will periodically be informed of the audit findings. AFS -

    Van Petty will communicate promptly and openly with individuals, concerned parties andcommunities who request information regarding our EHS policy and the significantenvironmental, health and safety potentials or impacts of our operations.

    We supply and use safe and reliable products and services.AFS - Van Petty takes reasonable and practical precautions to assure that the products andservices that AFS - Van Petty supplies to its customers are consistent with the EHS Policy.Customers are provided complete and accurate product information.

    We use our EHS knowledge to enhance the safety and well being of our communities.AFS - Van Petty periodically sponsors internal or external activities that reduce or minimizepotential EHS impacts of our operations, our products or that advance EHS in thecommunities where we are located.

    We are all accountable for conforming with and deploying our EHS Value, Policy, andPrinciples.AFSVan Petty Employees, including contractor employees, are responsible for working ina manner that respects the health and safety of the individual and the environment. Suchbehavior is a requirement of the workplace. Line management is accountable for assuringcompliance with the EHS Policy and responding to environmental, health and safety issues orconcerns.

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    Aerospace Products Van Petty Operations Document: EHS 50.000.1.0

    EHS OPERATING PROCEDURE

    Revision:

    Date:

    DCN:

    1

    September 7, 2012

    1557

    ENVIRONMETNAL, HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL

    ________________________________________________________________________________________________________________________

    When printed, this document is uncontrolled; user is responsible to ensure revision compliance.

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    3. Planning (ISO 14001 4.3; OHSAS 18001 4.3)

    3.1. Environmental, Health & Safety Aspects and Risks (ISO 14001 4.3.1; OHSAS 180014.3.1)

    a. Includes a commitment to prevention of injury and ill health and continual improvement in

    management and performance:

    i. The management team is required to identify the EHS aspects and risks of its activities,

    products and services to determine which have or can have significant EHS aspects

    and/or risks, in accordance with EHS-50.120.1.2, "EHS Aspects and Impacts.

    Department Managers will provide assistance and guidance to assist the EHS group to

    identify the EHS aspects within their respective departments.

    ii. AFS Van Pettys EHS aspects and risks are documented in a log that is updated in

    response to changing circumstances.

    iii. EHS aspects and/or risks are subjected to a systematic evaluation of their significance,

    using a disciplined and documented method. Evaluation criteria and method, and final

    selection of significant aspects/risks are documented.

    b. EHS Aspect and Risk Identification

    i. The Core (C4) Four, consisting of two executive coordinators, four primary coordinators

    and four back-up coordinators, representing various departments and functions, identifies

    initial EHS aspects and/or risks.

    ii. On an annual basis, or as needed, the management team manages changes in activities,

    products, and services that create new EHS aspects / risks, or in-validate previouslyidentified aspects/risks. New aspects and/or risks may also be identified through the

    management review or by internal or external audits of the EHS.

    iii. EHS aspects are documented and maintained by the EHS Manager.

    c. Determination of Significant EHS Aspects and/or Risks

    i. The Managers evaluate significance of initial EHS aspects and/or risks. On an ongoing

    basis, the management carries out evaluation of significance as necessary.

    ii. Significance of EHS aspects and/or risks is evaluated using a systematic risk analysis

    methodology. Aspects and/or risks are rated with regard to the severity of associated

    impacts/risks and probability of occurrence. The combined significance rating iscalculated using a formula by which an average of individual input by the group is taken.

    These aspects/risks are taken into account in establishing, implementing, and

    maintaining the AFS Van Petty EHS management system.

    iii. Selected significant EHS aspects and/or risks are reviewed and are recorded.

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    EHS OPERATING PROCEDURE

    Revision:

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    September 7, 2012

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    3.2. Legal and Other Requirements (ISO 14001 4.3.2; OHSAS 18001 4.3.2)

    a. General

    i. The management team is responsible for identifying the applicable regulatory and other

    requirements, or for coordinating, the internal or external experts engaged to identify

    these requirements in accordance with EHS-50.140.1.3, "EHS Legal and Other

    Requirements.

    ii.

    iii. Based on the recommendations of the ISO Management Representative, the

    Management team is responsible for deciding whether in-house resources and expertise

    are sufficient to identify the legal, regulatory, and other requirements that apply, or

    whether the outside assistance of an attorney, consultant, or other expert is required.

    iv.

    v. AFS Van Petty identifies and has access to legal, regulatory, and other requirements towhich the company subscribes.

    b. The process of identifying legal, regulatory and other requirements is developed in the

    following phases

    i. Identification of current compliance programs, and preliminary research of activities and

    products that could potentially be subject to EHS regulations;

    ii.

    iii. Management review to determine whether in-house expertise and resources are

    sufficient to identify all applicable requirements;

    iv.

    v. Initial identification and documentation of specific laws, regulations, and other

    requirements that apply to the facility;vi.

    vii. Ongoing identification of new or modified activities that could potentially be subject to

    EHS regulations; and

    viii.

    ix. Ongoing review of new EHS regulations and changes in legal and other requirements

    that may apply to the facility.

    c. Legal, regulatory, and other requirements are documented.

    3.3. Objectives, Targets and Programs (ISO 14001 4.3.3; OHSAS 18001 4.3.3 )

    a. General

    i. Establishing relevant objectives and targets for attaining the goals of the EHS policy

    begins with the commitment of senior management within each department. Each

    operating department is required to adhere to the objectives and targets to attain the

    goals of AFS Van Pettys EHS policy. Based on regular review of significant aspects,

    goals and objectives are determined by the management team and reviewed by upper

    management.

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    ii. AFS Van Petty establishes EHS objectives and targets to fulfill the EHS policy and

    improve EHS performance in areas related to significant EHS aspects, legal and other

    requirements, and views of interested parties.

    iii. Objectives, targets, and/or programs are maintained in areas pertaining to prevention of

    pollution.

    iv. Objectives, targets, and programs shall be measurable, committed to continual

    improvement, and consistent with legal and other requirements.

    4. Implementation and Operation (ISO 14001 4.4; OHSAS 18001 4.4)

    AFS Van Petty shall take into account planning, performance, measurement results, audit

    checking, and corrective action during the implementation and operation of the EH&S.

    4.1. Structure and Responsibility (ISO 14001 4.4.1; OHSAS 18001 4.4.1)

    a. General

    i. The Director of Operations provides guidance to the organization with regards to

    positions and reporting structure, and is responsible for ensuring that the EHS is properly

    established, resourced, implemented, and maintained. The Director of Operations

    provides the EHS organizational structure, including identification of the ISO

    Management Representative, in accordance with the organizational chart.

    ii. All departments and functions in the company are responsible for implementing,

    maintaining, and supporting the EHS.

    b. ISO Management Representative

    i. AFS Van Petty appoints the EHS Manager (or designee) as the ISO Management

    Representative for EHS. The ISO Management Representative has the authority and

    responsibility to ensure that the EHS is established, implemented, and maintained in

    accordance with the requirements of ISO 14001 and OHSAS 18001.

    c. Organization and Responsibilities

    i. Interrelation of personnel who manage, perform, and verify activities comprising EHS is

    defined in the organizational chart.

    4.2. Training, Awareness and Competence (ISO 14001 4.4.2; OHSAS 18001 4.4.2)

    a. General

    i. Personnel (including contractors and person's not directly employed by AFS Van Petty)

    performing tasks that can cause significant EHS impacts and/or present Health and

    Safety hazards are required to be evaluated for competence on the basis of appropriate

    education, training, and/or experience, in accordance with Human Resources.

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    ii. Employees shall be made aware of:

    The importance of conformance with the EHS policy and procedures and with the

    requirements of EHS.

    The significant EHS impacts and/or hazards, actual or potential, of their work

    activities and the EHS benefits of improved personal performance.

    Their roles and responsibilities in achieving conformance with the EHS policy and

    procedures and with the requirements of EHS, including emergency preparedness

    and response requirements.

    The potential consequences of departure from specified operating procedures

    iii. The Training and Information Coordinator (TIC), Department Managers, and Human

    Resources will establish the framework per Human Resources, for a training program,

    which meets the above requirements. The TIC, Human Resources, and Department

    Managers are responsible for providing employee training.

    iv. AFS Van Petty identifies training needs and provides EHS awareness and EHS training

    to all personnel.

    b. The EHS Awareness Program is comprised of EHS new hire orientation training, ongoing

    employee training, communication of the EHS policy and other information about EHS (EHS

    Bulletin Board), distribution, and instruction in the use of, procedures and work instructions;

    and training in emergency response.

    c. Personnel whose work can cause a significant EHS impact or expose them to significant risks

    will be provided with the appropriate EHS competence and skill training.

    d. Training programs are reviewed and amended to address new developments and changes,

    and response to nonconformances identified through the system of corrective and preventive

    actions and internal audits of EHS.

    e. All EHS training is recorded.

    4.3. Communication (ISO 14001 4.4.3; OHSAS 18001 4.4.3)

    a. General

    i. The Managers and the rest of the senior team are responsible for maintaining appropriate

    communications regarding EHS, its effectiveness, and performance in accordance withEHS Consultation and Communication, which includes but is not limited to:

    Internal communication between various functions and levels of the organization.

    Receiving, documenting, and responding to relevant communication from external

    interested parties.

    External communication regarding AFS Van Pettys significant EHS aspects and/or

    risks.

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    ii. The ISO Management Representative and/or the Core (C4) Four are responsible for

    reviewing relevant communications from external interested parties and determining the

    appropriate responses and actions.

    iii. AFS Van Petty maintains systems for internal communication concerning EHS and EHS

    issues. AFS Van Petty also maintains a procedure for communicating with external

    interested parties, including instructions for receiving, documenting, and responding to

    relevant communication.

    b. Internal Communication

    i. The leadership team communicates to the organization significant EHS aspects, risks,

    the EHS policy, objectives, targets, and management programs; EHS procedures and

    work instructions; major events and achievements, and recognition of individual

    employees and groups.

    ii. The organization communicates to the leadership team information and data regarding

    new EHS aspects, risks, status of EHS performance; progress in achieving objectives

    and targets, status of implementation effectiveness of EHS, specific concerns regarding

    the environment; and suggestions on how to improve EHS and its performance.

    iii. Information is communicated through:

    distribution of EHS documentation,

    EHS alerts

    EHS reports

    EHS Committee

    Monthly all-hands facility meeting Monthly Business Review

    c. External Communication regarding EHS issues

    i. All incoming external communication regarding EHS issues is forwarded to the EHS

    Manager and is recorded in the external communications log.

    ii. The EHS Manager forwards the communication to the Core (C4) Four for review. The ISO

    Management Representative and the Core (C4) Four determine which other functions

    should be informed or involved, what response should be given to the originator, and

    whether any internal actions should be considered to address issues raised in the

    communication.

    iii. However, if a copy of the significant EHS aspects is requested by external parties in

    writing, the Core (C4) Four will evaluate the request and decide if it should be granted.

    The decision will be recorded in the meeting minutes. If the request is approved, the

    requested material will be provided to the requestor by the EHS Manager.

    iv. The EHS policy is available to the public. The policy is posted in the main lobby,

    employee area in the entrance, and on the EHS Bulletin Board within the company. A

    copy of the policy is available to interested parties upon request.

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    4.4. EHS Management System Documentation (ISO 14001 4.4.4; OHSAS 18001 4.4.4)

    a. General

    i. EHS, standard operating procedures, work instructions, and other related documentation,

    are documented in accordance with EHS-50.240.2.8 "Control of Documents.

    ii. Departmental management and the management team is responsible for identifying

    specific documents that need to be controlled by the EHS and to:

    Describe the core elements of management system and their interaction.

    Provide direction to related documentation.

    b. Documents pertaining to the EHS include:

    i. EHS Manual and standard operating procedures;

    ii. Documentation defining significant EHS aspects, risks, objectives and targets, legal and

    regulatory requirements, and management programs for reaching objectives and for

    monitoring EHS performance and compliance

    iii. Laws, regulations, standards, codes of practice, and other such documents defining

    applicable requirements

    iv. Training programs and materials

    v. Emergency preparedness and response procedures

    vi. Work instructions, operational data sheets, and other written instructions for personnel

    whose work can create a significant EHS impact and/or risk

    vii. Documentation defining equipment and other operational controls, and instructions for

    their use and maintenance

    4.5. Document Control (ISO 14001 4.4.5; OHSAS 18001 4.4.5)

    a. General

    i. Departmental management and the Core (C4) Four are responsible for identifying specific

    documents that need to be controlled. The Document Control Coordinator is responsible

    for coordinating all activities to control documents, so that:

    documents can be located;

    documents are periodically reviewed, revised as necessary, and approved for

    adequacy by authorized personnel;

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    current versions of relevant documents are available through the document control

    system;

    obsolete documents are promptly removed from all points of issue and points of useor otherwise treated to prevent unwanted access;

    obsolete documents that are retained for legal and/or historical purposes are suitably

    identified.

    ii. AFS Van Petty controls all documents related to the EHS to ensure that they are

    reviewed and approved by authorized personnel, that current versions of documents are

    available where they are required, that obsolete documents are promptly removed, and to

    ensure the integrity of documents.

    b. As applicable, documents are identified by their title, procedure number, and revision

    number.

    c. Prior to issue and release, documents are reviewed for adequacy, correctness, and

    conformity with the EHS policy.

    d. Changes to documents are reviewed and approved by the same function or department that

    approved the initial document, unless specified otherwise. Revised documents are

    distributed with a change brief summarizing the changes.

    e. Obsolete documents are removed from points of use and are retained for historical purposes

    in a manner such that they are accessible only to authorized personnel.

    f. Where documents are controlled in hardcopy form, master copies of obsolete documents are

    stamped OBSOLETE and are stored separate from active documents.

    g. Documents may be issued to personnel and outside parties who are not affected by the

    document, but need a copy for information only. These documents are stamped or printed

    with a statement declaring that the document is UNCONTROLLED.

    4.6. Operational Control (ISO 14001 4.4.6; OHSAS 18001 4.4.6)

    a. General

    i. The management team is responsible for identifying operations and activities that are

    associated with significant EHS aspects in accordance with EHS Health & Safety

    Management Programs so that:

    AFS Van Petty Newburys EHS policy, objectives and targets are met;

    Procedures are established, maintained and implemented to:

    o Identify activities, products, and services which may have significant EHS

    impacts and/or risks;

    o Address situations in which deviations from the EH&S policy, objectives, or

    targets could occur

    o Communicate relevant requirements to suppliers and subcontractors.

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    ii. Managers conducting operations and activities associated with significant EHS aspects

    and identified risks are responsible for planning these operations and for ensuring that

    they are carried out under specified and controlled conditions.

    iii. AFS Van Petty communicates EHS requirements to any suppliers and/or subcontractors

    working for or on behalf of AFS Van Petty.

    b. Operational Controls

    i. Operational controls are methods, systems, processes, equipment to safeguard the

    environment, and eliminate, reduce or control risks. This includes operational criteria and

    procedures, work instructions, and inspection and preventive maintenance programs.

    c. Purchasing and Subcontractor Control

    i. Purchasing is controlled by specifying and communicating EHS requirements, and bymonitoring of supplier performance.

    ii. The following categories of purchased products and subcontractors are controlled by the

    EHS:

    Hazardous materials, substances and chemicals, equipment for processing, storing

    and handling hazardous wastes, hazardous waste haulers, treatment, and disposal

    facilities

    Personal protective equipment and equipment to be used for emergency response

    Measuring and test equipment intended for monitoring EHS performance and

    regulatory compliance (including calibration)

    Subcontractors performing services at the facility, who bring in hazardous materialsor chemicals, or generate hazardous waste

    Additional products and services that may be identified by the department because of

    their association with significant EHS aspects, identified risks, objectives or targets

    4.7. Emergency Preparedness and Response (ISO 14001 4.4.7, OHSAS 18001 4.4.7)

    a. General

    i. The relevant Department Managers are responsible for inventorying materials, wastes

    and other substances, which, because of their characteristics, quantities, and other

    aspects, create a potential hazard and can, cause an emergency, in accordance with

    Emergency Preparedness and Response.

    ii. The management team, with input from relevant departments, is also responsible for

    identifying and evaluating potential emergencies and for developing appropriate response

    plans and procedures.

    iii. AFS Van Petty identifies potential accidents and emergency situations, and develops

    appropriate response plans for preventing and mitigating associated EHS impacts.

    Emergency response procedures are tested where practicable, and are reviewed, in

    particular, after occurrence of accidents or emergency situations.

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    The facility and other relevant departments identify potential hazards that can cause

    accidents and emergency situations, to include hazardous materials and substances,dangerous activities, and potential hazards created by outside forces and natural

    disasters.

    Each potential hazard is evaluated to determine whether emergency response plans

    are warranted and, where relevant, appropriate emergency plans and procedures are

    developed.

    Emergency preparedness and response procedures are documented. Relevant

    personnel are made aware of the procedures and where they are located. Where

    practicable, emergency procedures are periodically tested.

    The management team is responsible for reviewing and, as necessary, revising

    emergency procedures after each occurrence of accidents and emergencies.

    5. Checking and Corrective Action (ISO 14001 4.5; OHSAS 18001 4.5)

    AFS Van Petty shall take into account implementation and operation, performance measurement results

    audits and management review when implementing its policy via the relevant procedures.

    5.1. Monitoring and Measurement (ISO 14001 4.5.1; OHSAS 18001 4.5.1)

    a. General

    i. The management team is responsible for reviewing relevant data and information onactivities, products, and services that are associated with significant EHS aspects and/or

    risks, in accordance with stated significant aspects. The Management team is also

    responsible for reviewing data and information relevant to EHS and/or compliance. The

    EHS Manager is responsible for reporting incidents and the general compliance

    evaluation.

    ii. Departmental management is responsible for the identification, calibration, and

    maintenance of measuring and test equipment, in accordance with stated calibration

    protocol.

    iii. AFS Van Petty monitors and measures the performance of operations and activities that

    have the potential for a significant EHS impact and evaluates its compliance with

    applicable laws and regulations.

    b. For each monitored or measured characteristic, the management team determines the

    measurement or test method, frequency, acceptance criteria, responsibility, and the manner

    for recording results.

    c. When EHS performance falls below desirable level, the management team determines

    corrective/preventive actions, or establishes appropriate objectives and targets to improve

    performance. If there is a possibility of a noncompliance against laws or regulations, the EHS

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    Manager initiates corrective/preventive actions, or refers this decision to the ISO

    Management Representative.

    5.2. Evaluation of Compliance (ISO 14001 4.5.2)

    AFS Van Petty will periodically evaluate compliance with relevant EHS legislation and regulations

    including other requirements as necessary.

    5.3. Nonconformance and Corrective and Preventive Action (ISO 14001 4.5.3; OHSAS18001 4.5.2)

    a. General

    i. Corrective or preventive actions taken to eliminate the causes of actual or potential

    nonconformance situations shall be appropriate to the magnitude of the problems and

    commensurate with the potential EHS impact and/or risk, in accordance with, EHS-

    50.320.1.12 Nonconformance and Corrective and Preventative Action.

    ii. Each operating department is required to assist in maintaining procedures and processes

    for identifying, investigating, and correcting actual or potential nonconformance

    situations. Each operating department shall implement these procedures for its

    operations, utilizing its monitoring and measurement system to assess compliance with

    applicable requirements and the EHS policy.

    iii. The Corrective Action Coordinator will provide guidance to the operating departments in

    identifying, investigating, and correcting nonconformance and will periodically assess theadequacy of each departments nonconformance process.

    iv. AFS Van Petty maintains corrective and preventive action procedures for handling and

    investigating nonconformances, and for eliminating their causes. Corrective and

    preventive actions are followed up to verify their implementation and effectiveness.

    b. Corrective/Preventive Action Requests (CARs) are initiated and implemented to address EHS

    nonconformances. Nonconformance is a deviation from a policy, procedure, standard,

    instruction, specification, legal or regulatory, or from any other requirement, which the

    company established, or to which it subscribes.

    c. CARs assign the responsibility for handling and investigating the nonconformance, for

    mitigating any impacts caused, and for implementing measures to prevent recurrence of thenonconformance.

    d. CARs may be issued to internal departments of the company as well as to its suppliers and

    subcontractors.

    e. Upon implementation of corrective or preventive action, CARs are followed up to verify that

    the action was indeed implemented and that it is effective.

    f. CARs are initiated, documented, processed, and monitored.

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    5.4. Records (ISO 14001 4.5.4; OHSAS 18001 4.5.3)

    a. General

    i. AFS Van Petty maintains EHS records in accordance with Control of Records to

    demonstrate conformance with legal, regulatory, and other requirements.

    ii. The Document Control Coordinator, with the assistance of the management team, is

    responsible for defining which specific records need to be established and maintained

    and for coordinating related activities.

    b. Storage locations and retention times for records are specified in, EHS-50.360.1.13 "EHS

    Records.

    5.5. Internal EH&S Audit (ISO 14001 4.5.5; OHSAS 18001 4.5.4)

    a. General

    i. AFS Van Petty periodically conducts internal audits of the EH&S in accordance with,

    EHS-50.380.1.14 "EHS Management System Audits. Internal audits shall:

    determine whether the EHS management system conforms to the stated policy

    determine whether the EHS management system conforms to the stated standard

    determine whether the EHS management system has been properly implemented

    and maintained provide information on the audit results to management.

    b. All elements and activities of the EHS are audited at least once a year. The actual frequency

    depends on the status, importance, and past conformance history of the element of activity.

    c. Internal audits are conducted in accordance with a documented internal audit plan

    established by the Internal Audit Coordinator.

    d. Personnel assigned to carry out internal audits shall have freedom from bias or other

    influences that could affect their objectivity and are appropriately trained and, if possible, are

    independent from those responsible for the audited activities. The selected auditors shall

    ensure objectivity and impartiality during the audit process.

    e. Results from internal audits are reported using a corrective action. The form is used to

    document identified nonconformances and for initiating and processing related corrective

    actions.

    f. Results of internal audits are reported to the Core (C4) Four and are discussed within the

    framework of management reviews.

    5.6. Management Review (ISO 14001 4.6; OHSAS 18001 4.6)

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    a. General

    Periodically management reviews of the EHS management system will be conducted inaccordance with EHS-50.500.1.15 EHS Management Review. Director of Operations andsenior management team conduct annual management review meetings and evaluates EHSresults and performance of the EHS management system, and considers changes to policy,objectives, and other elements of the system. The purpose is to ensure the continuingsuitability, adequacy, and effectiveness. The review is documented.

    5.7. Fatality Prevention (Alcoa ASAT 1.16)

    a. General

    Risk Significance Matrix has been developed to identify fatality risks, rate them and plans

    are developed to correct them. A fatality team is in place to identify new risks as well. TheAlcoa fatality database has been populated with fatality risks that been identified and closed.