ele information package 2013-2014 -...

COORDINATEDPROGRAM REVIEW

PROCEDURES

School DistrictInformation Package

English Learner Education (ELE) in Public SchoolsMass. Gen. Laws c. 71A

School Year 2013-2014

Massachusetts Department of Elementary and Secondary EducationCoordinated Program Review Procedures

English Learner Education (ELE) in Public Schools

Table of ContentsINTRODUCTION.........................................................................................................................................................3

OVERVIEW OF G.L. CHAPTER 71A......................................................................................................................3

REQUIRED SCHOOL DISTRICT DOCUMENTATION.......................................................................................5

SELF-ASSESSMENT AND PROFILE OF EFFECTIVE PROGRAMS AND PRACTICES..............................5

REVIEW AND UPDATE OF ELE PROGRAM POLICIES AND PROCEDURES.............................................5

STUDENT RECORD SELECTION AND REVIEW................................................................................................6

INTERVIEWS AND OBSERVATIONS....................................................................................................................7

ELE PROGRAM DIRECTOR'S CHECKLIST........................................................................................................9

ELE PROGRAM REVIEW CRITERIA AND IMPLEMENTATION GUIDANCE..........................................10

APPENDIX: DOCUMENTATION REQUIREMENTS.........................................................................................38

PART I: ESE FORMS................................................................................................................................................42

ESE FORM 1: ELE STUDENT RECORD REVIEW CHECKLIST..................................................43

ESE FORM 2: LIST OF INTERVIEWEES FOR SE, CR AND ELE.................................................45

ESE FORM 3: INTERVIEW AND OBSERVATION SCHEDULE...................................................46

ESE FORM 4: FACILITIES/CLASSROOM OBSERVATION FORM.............................................47

PART II: DISTRICT FORMS..................................................................................................................................48

DISTRICT FORM 1: ELL EDUCATION PROGRAM SERVICE DATA SHEET..........................49

DISTRICT FORM 2: ENGLISH LEARNER EDUCATION PERSONNEL DATA SHEET..........50

DISTRICT FORM 3: ELL STUDENT ROSTER.................................................................................51

PART III: OELAAA FORMS...................................................................................................................................52

INTRODUCTION TO PART III............................................................................................................53

INSTRUCTIONS FOR COMPLETING THE OELAAA FORMS.....................................................53

OELAAA FORM 1A-C: GENERAL SEI PROGRAM DESCRIPTION............................................55

OELAAA FORM 1D: PROGRAM DESCRIPTION: TWO-WAY BILINGUAL PROGRAM.....................................................................................................................................................................58

OELAAA FORM 1E: PROGRAM DESCRIPTION: TBE/OTHER BIL. PROGRAMS.................59

OELAAA FORM 2: ESL CURRICULUM............................................................................................60

OELAAA FORM 3: ESL TEACHER SCHEDULES...........................................................................61

OELAAA FORM 4: PROGRAM EXIT AND READINESS...............................................................62

OELAAA FORM 5A-C: TEACHER QUALIFICATIONS..................................................................63

OELAAA FORM 6: ENGLISH LANGUAGE FLUENCY AND LITERACY..................................66

OELAAA FORM 7: ELL PROGRAM DIRECTOR QUALIFICATIONS........................................67

OELAAA FORM 8: PLAN FOR SEI ENDORSEMENT PROFESSIONAL

DEVELOPMENT.................................................................................................68

3

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

COORDINATED PROGRAM REVIEW SYSTEMSchool Year 2013-2014

ENGLISH LEARNER EDUCATION

INTRODUCTION

This Information Package, including the forms in the Appendix, provides guidance to districts in preparing for the English Learner Education (ELE) portion of the Department of Elementary and Secondary Education’s Coordinated Program Review. The ELE Program Director's Checklist provides an overview of tasks to be completed.

The specific compliance standards to be addressed during the ELE portion of the Coordinated Program Review are identified in ELE Program Review Criteria and Implementation Guidance. The federal and state law on which the ELE criteria are based is detailed in Citations in the ELE Program Review Criteria.

In June 2012 the Department adopted new English language development standards and assessments: the World-class Instructional Design and Assessment (WIDA) English Language Development (ELD) standards and the Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS for ELLs) assessment.

Additionally, Department regulations now require public schools’ core academic teachers of English Language Learners (ELLs) and the building administrators (principals/assistant principals and supervisor/directors) who supervise or evaluate such teachers to earn an SEI Teacher Endorsement and SEI Administrator Endorsement, respectively. Incumbent core academic teachers and their supervisor/evaluator administrators are required to earn the SEI endorsement during the period extending from school year (SY) 2012-2013 through SY 2015-2016. There are several routes to qualify for the Endorsement, one of which is a course/training provided by the Department that replaced the Category Training which was available to teachers over the last several years. For purposes of this document, that course is referred to as “sheltered English Immersion (SEI) cohort training.”

More information about these activities and associated regulatory requirements may be found at http://www.doe.mass.edu/retell/.

OVERVIEW OF G.L. CHAPTER 71A

M.G.L. c. 71A is applicable to the education of English language learners in public schools in the Commonwealth. The law defines an English learner as “a child who does not speak English or whose native language is not English, and who is currently unable to perform ordinary work in English.” The term “English learner” as used in c. 71 A, and the terms “English language learner”(ELL) and “limited English proficient (LEP) student” as used in federal laws and prior

4

interactions of c. 71A (the Transitional Bilingual Education statute), are interchangeable. This document refers to “ELLs”

Under M.G.L. c. 71A, with certain exceptions set out in the law, districts are required to provide Sheltered English Immersion (SEI) instruction to limited English proficient (LEP) students. Sheltered English Immersion may also be referred to as Sheltered English Instruction (SEI), and when used in this document have the same meaning.

Sheltered English ImmersionIn Sheltered English Immersion programs, districts must ensure the progress of ELL students in developing listening comprehension, speaking, reading, and writing in English, and in meeting academic standards by providing instruction in the two components of SEI. These components are 1) English as a Second Language/English Language Development, and 2) sheltered content.

English as a Second Language (ESL) instruction is explicit, direct instruction about the English language intended to promote English language acquisition by ELL students and to help them develop academic language proficiency needed to successfully engage with grade level instruction in English.

All students in ESL classrooms are ELL students. ESL instruction includes learning outcomes in speaking, listening comprehension, reading and writing. It is a required part of an academic program for ELL students. Districts must provide ELL students with direct instruction in ESL, using a curriculum that is aligned to the Massachusetts Curriculum Frameworks and that integrates the components of the WIDA ELD standards framework.

ESL teachers are required to hold an ESL license appropriate for the grade level being taught.

Sheltered content instruction includes approaches, strategies and methodology to make the content of the lesson more comprehensible for ELLs and to promote the development of academic language needed to successfully learn content area concepts and skills.

Districts must provide ELL students with sheltered content instruction that is aligned to the Massachusetts Curriculum Frameworks and that integrates components of the WIDA ELD standards framework.

Except in Commonwealth charter schools, sheltered content area teachers are required to hold a license for the subject area and grade level they teach. In addition, all core academic teachers who teach ELL students in public schools (including charter schools and education collaboratives) must earn an SEI Teacher Endorsement during the period extending from SY 2012-2013 through SY 2015-2016.

Two-way Bilingual EducationIn addition to SEI, ELLs may be placed in a Two-way Bilingual Education program without a waiver. Two-way Bilingual is a program in which students develop language proficiency in two languages by receiving instruction in English and another language in a classroom that is usually comprised of half native English speakers and half native speakers of the other language.

Other Bilingual EducationAs stated in Section 2 of M.G.L. c. 71A, ELLs may also be placed in Transitional Bilingual Education (TBE) or other bilingual programs if students have received a waiver to participate in these programs. Other Bilingual education is an instructional program, including transitional bilingual education, in which the native language of the LEP student is used to deliver some subject matter instruction. These programs must also provide English language instruction.

5

Teachers in Two-Way Bilingual and other bilingual programs must meet the licensing requirements outlined in 603 CMR 7.04 for their respective programs, but do not need to meet the additional literacy and fluency requirements of c. 71A.

REQUIRED SCHOOL DISTRICT DOCUMENTATION

To conduct the review, the onsite team relies heavily on the school district’s documentation regarding its ELL education programs and services. The documentation that the district must submit is described in the Appendix. Part I of the Appendix contains the forms the onsite team will be using during the Coordinated Program Review; Parts II and III contain forms to be filled out and submitted, along with additional documentation for five of the ELE criteria: ELE 5, 6, 9, 14, and 15. FORMS RELATED TO THESE CRITERIA MIGHT CHANGE PENDING ANY CHANGES TO ACTUAL CRITERIA. The forms and other required documentation must be provided at least 8 weeks before the onsite visit. Please note that it is not unusual for Department staff to request follow-up information in order to clarify the submitted documentation. In many cases, this follow-up information is the missing piece that is necessary in order for the Department to rate a particular criterion as Implemented.

SELF-ASSESSMENT AND PROFILE OFEFFECTIVE PROGRAMS AND PRACTICES

Before the onsite visit, it is highly recommended that the district or charter school complete a preliminary self-assessment of compliance with the ELE Program Review criteria, along with a written profile describing the strengths in its existing ELE programs and practices.

School districts that assess their own compliance before the state’s formal review are many times able to demonstrate significantly higher levels of compliance with the program review criteria than would have been possible otherwise.

The profile of effective programs and practices will assist the Department in determining the scope of ELL education program review activities to be undertaken in the district. It should explain why the district believes that the programs and practices described exceed federal and state ELE requirements. The provision of specific examples of effective programs and practices is most helpful.

REVIEW AND UPDATE OF ELE PROGRAM POLICIES AND PROCEDURES

In the Coordinated Program Review, there is great reliance on the district's ELE policies and procedures. The district should review these policies and procedures and update them so that they reflect the district's most current services and administrative practices.

The district should also provide the Department with current information on the district’s ELE programs and personnel. Please provide this information on the District Form 1:ELL EDUCATION PROGRAM SERVICE DATA SHEET (page49) and District Form 2: ELE PERSONNEL DATA SHEET (page 50).

6

KEY PREPARATION ACTIVITY:

It is essential that the required compliance documentation be given to the onsite chairperson AT LEAST 8 WEEKS BEFORE THE ONSITE VISIT, as this information is used in planning the

scope of the Department’s program review activities, in preparing for the onsite phase of the Coordinated Program Review, and in making critical determinations regarding district compliance

with most monitoring standards.

Districts should take immediate steps to begin the preparation of the required Coordinated Program Review documentation well in advance of the due date set by the Department’s onsite

chairperson.

STUDENT RECORD SELECTION ANDREVIEW

With the assistance of an appropriate district representative, the onsite chairperson will select a sample of student records from across all ELE programs and levels during the orientation meeting. The ELE Student Record Review focuses on a sampling of students receiving SEI instruction, two-way bilingual instruction, and instruction under other ELL education program models to determine whether required procedures are implemented and services are being provided. Standard Department record review procedures will be followed to assess compliance with procedural and program requirements of applicable laws and regulations.

Record Selection ProceduresDuring the orientation meeting, the chairperson will work with the district using the ELL Student Roster listed in Part II of the Appendix (District Form 3) to select the records. Based upon the total number of ELL students enrolled in the district, the minimum number of records that will be selected include:

10 student records for LEAs with up to 100 ELL students 15 student records for LEAs with up to 150 ELL students 20 student records for LEAs with 201-500 ELL students, 25 student records for LEAs with 500 ELL students

The largest number of student records should be drawn representatively from students currently served through SEI programs. If a single language group is served by the district through two-way bilingual or other program models, such as transitional bilingual education programs, then select a sampling of student records from each level, i.e., elementary, middle-junior high school and high school, as appropriate.

Approximately one-fifth of the total number of student records reviewed should be comprised of records of students who have “opted out” of an ELL education program.

Approximately one-fifth of the total number of student records reviewed should be selected from the records of those students who were re-designated (or reclassified) as English proficient within the last two years (SY2011-2012 and SY2012-2013) and are currently placed in general education classes.

7

An additional one-tenth of the total number of student records reviewed should be comprised of records of students who are ELLs and qualify for services or accommodations based on their disabilities (through either an IEP or a 504 Plan).

A list of those student records selected for review by the onsite team will be provided to the district at the conclusion of the orientation meeting. This list will enable the district to organize these records before examination by the onsite team and to conduct the required local review of each record selected. Where the parts of a selected student record are situated in more than one location, all of those parts (e.g., transcript and temporary record) must be brought together in one location for the purpose of the Department’s record review.

School District Preliminary Record Review Using Checklist Preliminary district reviews of selected student records are to be completed before the scheduled date for onsite team record review and follow-up interviewing of staff.

a) For each record selected by the onsite chairperson, copy ESE Form 1: ELE STUDENT RECORD REVIEW CHECKLIST (page 43).

b) By putting a check mark in the appropriate column on the checklist, the district should indicate whether or not each item on the checklist is documented in the student record.

c) For any item not documented in the student record, the district reviewer may note under the COMMENT section the reason it is not documented.

d) When all reviews are completed, the district reviewer may wish to summarize the results before the Department verification in order to establish any pattern of concerns.

Follow-up Verification of Student RecordsOnsite team members will conduct a follow-up verification of the local review. A district representative must be available during the Department's record review to provide necessary clarifications regarding the district's preliminary review. The Department reserves the right to select additional student records for review; in many cases these additional student records supply the missing information needed in order to rate a particular criterion or criteria as Implemented.

Note: Massachusetts Department of Elementary and Secondary Education Student Record Regulations provide Department employees with access to all information contained in student records without the consent of parents. [603 CMR 23.07: (4)(d)]


AT LEAST SIX WEEKS BEFORE THE ONSITE VISIT

The local school district or charter school must complete a preliminary local review of all records selected by the Department

to determine whether ELE requirements are documented in student files.

8

INTERVIEWS AND OBSERVATIONS

Preparation of Interview and Observation SchedulesWorking with the Department’s chairperson, the local Program Review coordinator is responsible for scheduling all interviews and observations. The local coordinator should take into consideration the number of Department onsite team members to avoid over-scheduling. During the orientation meeting, the onsite chairperson will assist the district with any needed clarifications in this regard, including guidance on the estimated amount of time needed for specific interviews, the types and approximate number of personnel involved in interviews, and the number and type of observations to be conducted. Observations will be conducted in connection with ELE 16; the form to be used by onsite team members during these observations is included as ESE Form 4: FACILITIES/CLASSROOM OBSERVATION FORM (page 47). ESE Form 3: INTERVIEW AND OBSERVATION SCHEDULE (page 46) must be returned to the onsite chairperson for approval at least two weeks before the visit. The Department will confirm with the district all interviews to be conducted so that the district can notify all persons selected for interviews. In notifying local staff of the interview schedule, the district should emphasize that interviews are in no way intended to be an evaluation of a staff member’s individual performance. Every effort will be made to conduct the interviews in an efficient manner, recognizing that time is valuable to the district.

IntervieweesESE Form 2: LIST OF INTERVIEWEES FOR SE, CR AND ELE (page 45) contains the titles of possible persons to be interviewed in the ELE portion of the review. Key administrators, ESL and/or TBE teachers, SEI teachers, and any instructional aides working with those teachers, general education teachers, parents, and other appropriate staff will be interviewed. The district—or the Department--may add others to this list who would be able to describe efforts undertaken to implement program requirements. When selecting teachers for interviews, make sure to:

• Select at least one teacher from every level (elementary, middle, and high school). • Select general education staff from different subject areas, especially core academic

subjects, at the middle and high school levels,

Note: Regular education staff members selected for interview should have experience in serving ELL students within the regular education classroom.


The Interview and Observation Schedule (ESE Form 3) must be returned to the onsite chairperson for approval

bythe Department

AT LEAST TWO WEEKS BEFORE THE ONSITE VISIT.

9

ELE PROGRAM DIRECTOR’S CHECKLIST

The following checklist will assist the Program Director in working with the local Program Review coordinator to plan and implement the ELE portion of the Coordinated Program Review:

[ ] 1.Participate in the local Program Review coordinator’s and onsite chairperson’s orientation meeting(s) and inform administrative and teaching staff about the ELE portion of the Program Review, its dates, purpose, procedures, how staff will be expected to participate, etc.

[ ] 2.In accordance with Parts I , II and III of the Appendix to this Information Package, organize and label all local ELE program documentation and fill out all required forms; submit all forms and documentation to the onsite team chairperson at least 8 weeks before the visit.

[ ] 3.Prepare school district profile of effective programs and practices and conduct a self-assessment using the ELE criteria. It is highly recommended that the profile and self-assessment also be given to the onsite chairperson at least 8 weeks before the Department’s onsite visit.

[ ] 4. Assist the onsite chairperson with the selection of student records to be reviewed. Organize folders for Record Review and provide one central place for Department personnel to examine them. Perform preliminary local review of the records selected. Provide onsite chairperson with mailing labels addressed to each ELE parent whose child’s folder has been selected for review and identify the primary language of the home.

[ ] 5.Prepare interview roster and schedule interviews and observations in consultation with onsite chairperson and local Program Review coordinator.

[ ] 6.Be available throughout the onsite visit to answer questions, clarify data and generally facilitate the Coordinated Program Review process.

[ ] 7.Respond to factual accuracy of the Draft Report.

[ ] 8.Participate with the superintendent and other program directors in the Department’s regional training sessions on developing approvable Corrective Action Plans and Progress Reports. [ ] 9. Participate along with district staff responsible for other program areas in the Department’s onsite technical assistance visit.

[ ] 10.Draft a Corrective Action Plan for submission to the Department within 20 business days of receipt of the Final Report.

[ ] 11.Work with district staff and Department staff in implementing recommendations and correcting any noncompliance noted in the Final Report, in accordance with the corrective action approved or ordered by the Department.

[ ] 12. Submit any progress reports and documentation required by the Department to demonstrate the ongoing efforts of the district to implement the corrective action approved or ordered by the Department in a timely and effective manner.

[ ] 13. Work with other district administrators to incorporate the approved or ordered corrective action into local School Improvement Plans.

[ ] 14. Carefully monitor and document the full implementation and effectiveness of the corrective action that has been approved or ordered by the Department.

10

COORDINATEDPROGRAM REVIEW CRITERIA

AND IMPLEMENTATION GUIDANCE

11

CITATIONS IN THE ELE PROGRAM REVIEW CRITERIA

The ELE Program Review Criteria include abbreviated references to the laws and regulations on which specific criteria are based. These abbreviations denote the following laws and regulations:

Federal:(Note: “U.S.C.” refers to the United States Code, available at

http://www.gpo.gov/fdsys/browse/collectionUScode.action?collectionCode=USCODE

Title VI: Title VI of the Civil Rights Act of 1964Prohibits discrimination, exclusion from participation, and denial of benefits based on race, color or national origin in programs or activities receiving federal financial assistance. Title VI is codified at 42 U.S.C. 2000d et seq.; regulations have been promulgated under it in the Code of Federal Regulations at 34 CFR Part 100 (available at http://www.ed.gov/policy/rights/reg/ocr/edlite-34cfr100.html).

EEOA: the Equal Educational Opportunities Act of 1974 Prohibits the denial of equal educational opportunity in public schools on account of race, color, sex, or national origin. The EEOA is codified at 20 U.S.C. 1701 et seq.

NCLB: the No Child Left Behind Act of 2001Governs elementary and secondary education. NCLB is available as Public Law 107-110 at http://www.ed.gov/policy/elsec/leg/esea02/index.html; it is codified at 20 U.S.C. 6301 et seq. Title I is entitled, “Improving the Academic Achievement of the Disadvantaged,” Title III, “Language Instruction for Limited English Proficient and Immigrant Students,” and Title VI, which links to Title I, “Flexibility and Accountability.”

Massachusetts: (Note: Most Massachusetts education laws are available at

http://www.doe.mass.edu/lawsregs/statelaws.html; Massachusetts session laws (the laws passed each year by the Massachusetts Legislature) are available for 1997-2013 at http://www.mass.gov/legis/laws/seslaws.htm. Massachusetts education regulations are available at http://www.doe.mass.edu/lawsregs/stateregs.html.)

G.L. c. 69: Massachusetts General Laws, Chapter 69Establishes the powers and duties of the Department of Elementary and Secondary Education. Section 1I establishes what has been named the Massachusetts Comprehensive Assessment System (MCAS); it also requires certain school districts to create MCAS success plans.

G.L. c. 71: Massachusetts General Laws, Chapter 71 Governs public schools. Section 38G sets up licensure requirements. Section 38Q ½ requires every school district to adopt and implement a curriculum accommodation plan.

12

http://www.doe.mass.edu/lawsregs/stateregs.html

http://www.mass.gov/legis/laws/seslaws.htm

http://www.doe.mass.edu/lawsregs/statelaws.html

http://www.ed.gov/policy/elsec/leg/esea02/index.html

http://www.ed.gov/policy/rights/reg/ocr/edlite-34cfr100.html

Section 89 governs charter schools; section 89(qq) exempts teachers hired by Commonwealth charter schools who have passed the state teacher test from licensure under section 38G.

G.L. c. 71A: Massachusetts General Laws, Chapter 71AGoverns the education of English learners. Regulations have been promulgated under it at 603 CMR 14.00.

G.L. c. 71B: Massachusetts General Laws, Chapter 71BGoverns the education of children with special needs. Regulations have been promulgated under c. 71B at 603 CMR 28.00.

G.L. c. 76: Massachusetts General Laws, Chapter 76Governs school attendance. Section 5 prohibits discrimination in all public schools on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation. Regulations have been promulgated under section 5 at 603 CMR 26.00.

St. 2002, c. 218: Chapter 218 of the Massachusetts Acts of 2002Related to ELLs. As of July 1, 2008, section 24 requires each school district to have at least one teacher licensed in ESL, TBE, or ELL. (See Implementation Guidance under ELE 14.) Section 25 sets up requirements for licensure for any director of ELL programs appointed by any district with 200 or more limited English proficient students. Section 30 sets the effective date for certain sections of Chapter 218.

13

CRITERION NUMBER I. ASSESSMENT OF STUDENTS SOURCE OF INFORMATION

Legal Requirement EVIDENCE INTERVIEW

ELE 1

Annual English Language Proficiency

Assessment

1. The district annually assesses the English proficiency of all ELL students.

2. The ACCESS for ELLs is administered to ELLs annually in grades K-12 by qualified staff.

Authority: NCLB, Title I and Title III; G.L. c. 71A, § 7; 603 CMR 14.02

Implementation Guidance: ELL students must be assessed annually using the ACCESS for

ELLs test until such time as their assessments and other relevant data indicate English language proficiency. Districts must continue to assess all ELL students, even those who have opted out of ELL services, under ELE 8.

Districts are required to assess the reading, writing, speaking, and listening skills of ELL students using the ACCESS for ELLs test.

The ACCESS for ELLs test can only be administered by staff members who have participated in training and who have passed a certification test in the relevant subtest(s) of the assessment

Student record review

Copies of assessment instruments

Description of implementation practices

Qualifications of persons implementing assessment activities

Program Director

14

CRITERION NUMBER I. ASSESSMENT OF STUDENTS SOURCE OF INFORMATION


ELE 2

MCAS

ELLs participate in the annual administration of the MCAS (Massachusetts Comprehensive Assessment System) exam as required and in accordance with Department guidelines.

Authority: NCLB, Title I, Title VI; G.L. c. 69, § 1I; c. 71A, § 7

Implementation Guidance: Federal guidelines allow ELLs the option in their first year of enrollment

in U.S. public schools of taking the MCAS English Language Arts test. All ELL students are to participate in the MCAS Mathematics and Science and Technology/Engineering tests scheduled for their grades.

Any student who currently is or has been an ELL may have access to an approved bilingual dictionary on MCAS tests. Bilingual dictionaries and glossaries permitted for this purpose are limited to those that provide word-to-word translations (but not definitions).

For more information about ELL participation requirements and MCAS accommodations available for ELLs, see http://www.doe.mass.edu/mcas/participation/ell.pdf.

SIMS testing data


Descriptions of accommodations for academic subject matter testing in English

Program Director

15

http://www.doe.mass.edu/mcas/participation/ell.pdf

CRITERION NUMBER II. STUDENT IDENTIFICATION AND PROGRAM PLACEMENT SOURCE OF INFORMATION


ELE 3

Initial Identification

The district uses qualified staff and appropriate procedures and assessments to identify students who are ELLs and to assess their level of English proficiency in reading, writing, speaking, and listening.

Authority: Title VI; EEOA; G.L. c. 71A, §§ 4, 5; 603 CMR 14.02; G.L c. 76, § 5; 603 CMR 26.03

Implementation Guidance: Districts should be screening all incoming students using a home language

survey in English and the other major languages of the district. Where the language of the home is another language, an interpreter should be available to assist in filling out the survey. All students, whose home language survey indicates a first language which is not English, must be assessed by trained professional staff for English proficiency in reading, writing, speaking and listening, using the English proficiency criteria set by the district.

For more information about initial identification of ELLs, visit http://www.doe.mass.edu/ell/guidance_laws.html. A sample Home Language Survey in English and multiple languages is available at http://www.doe.mass.edu/ell/hlsurvey/.


Home language survey

Student rosters

SIMS report

Names and qualifications of persons implementing identification procedures

Copy of assessment tool

District testing data


Parent survey

Program Director

16

http://www.doe.mass.edu/ell/hlsurvey/

http://www.doe.mass.edu/ell/guidance_laws.html

CRITERION NUMBER II. STUDENT IDENTIFICATION AND PROGRAM PLACEMENT SOURCE OF

INFORMATION


ELE 4

Waiver Procedures

1. Waivers of the requirement to be taught through sheltered English immersion instruction may be considered based on parent request, providing the parent annually visits the school and provides written informed consent. Parents must be informed of their right to apply for a waiver and provided with program descriptions in a language they can understand.

2. Students who are under age 10, may only be granted waivers if (a) the student has been placed in an ELL classroom for at least 30 calendar days, (b) the school certifies in no less than 250 words that the student “has special and individual physical or psychological needs, separate from lack of English proficiency” that requires an alternative program, and (c) the waiver is authorized by both the school superintendent and principal. All waiver requests and school district responses (approved or disapproved waivers) must be placed in the student’s permanent school record. For students under age 10, both the superintendent and the principal must authorize the waiver, and it must be made under guidelines established by, and subject to the review of the local school committee. These guidelines may, but are not required to, contain an appeals process. Students who are over age 10 may be granted waivers when it is the informed belief of the school principal and educational staff that an alternative program would be better for the student’s overall educational progress. Students receiving waivers may be transferred to an educationally recognized and legally permitted ELL program other than a sheltered English immersion or two-way bilingual program. See 603 CMR 14.04 and ELE 5.

Authority: G.L. c. 71A, § 5; 603 CMR 14.04(3)Implementation Guidance: Schools in which 20 or more students at the same grade level receive a waiver must offer a bilingual or

other type of language support program. In all other cases, a student must be permitted to transfer to a public school within the district in which such a program is offered.

Students in special education programs and students on Section 504 plans are exempt from the waiver requirement if their educational plan provides for program access in their native language.

For more information about waivers, including sample waiver forms, visit http://www.doe.mass.edu/ell/guidance_laws.html

Students in two-way bilingual programs are exempt from the waiver requirements. A request for a waiver is different from a request to “opt out” or decline entry into an ELE program,

Sample parent notification in the home language(s)


Description of waiver implementation practices

Copy of local waiver form

Class roster of waived students

Parent survey

Program Director

Principal

Parents

17



ELE 5

Program Placement and

Structure

1. The district uses assessment data to plan and implement educational programs for students at different instructional levels.2.The district places ELL students in

(a) “Sheltered English Immersion” (SEI) classrooms. SEI has two components, English as a Second Language (ESL) instruction and sheltered content instruction as described in G.L. c. 71A, §§ 2 and 4; or

(b) “Two-Way Bilingual” classrooms, in which students develop language proficiency in two languages by receiving instruction in English and another language in a classroom that is usually comprised of an equal number of proficient English speakers and proficient speakers of the other language; or

(c) (for kindergarten students) either a sheltered English immersion, two-way bilingual, or an English-only language general education classroom with assistance in English language acquisition, including, but not limited to, ESL; or

(d) (as a result of an approved waiver) bilingual education or another educationally recognized and legally permitted ELE program, in which the students are taught all courses required by law and by the school district.

3. Regardless of the program model, districts provide ELL students with content instruction and ESL instruction that is aligned to the 2011 Massachusetts Curriculum Frameworks and integrates WIDA English Language Development (ELD) Standards.

Authority: Title VI; EEOA; G.L. c. 71A, §§ 2, 4, 7

Description of ELE Programs (see Appendix)

District ESL/ELD curriculum

Student Record Review

Program Director

18



Implementation Guidance: Any general education classroom in which ELL students are placed must conform with standards

under G.L. c. 71A and 603 CMR 14.00 (should be considered an SEI classroom). Federal law requires that any language support program offered by a district be designed and

implemented to assure that ELLs receive effective English language and content instruction at appropriate academic levels. ESL instruction should be appropriate to the student’s level of English proficiency. Content and curriculum of sheltered content classrooms should also be appropriate to the age(s), and grade(s) of the students in the class.

If the classroom teacher does not speak the student’s native language, it is recommended that another teacher or paraprofessional who does speak the native language be available for clarification, when necessary.

Since c. 71A requires a full-time language program, pull-out English instruction or academic tutoring alone does not meet the full requirement of the law.

For more information about placement of ELL students, visit http://www.doe.mass.edu/ell/guidance_laws.html

19



Legal Requirement EVIDENCE INTERVIEWELE 6

Program Exit and Readiness

1. The district does not reclassify Limited English Proficient (LEP) students as Former Limited English Proficient (FLEP) until he or she is deemed English proficient and can participate meaningfully in all aspects of the district’s general education program without the use of adapted or simplified English materials.2. Districts do not limit or cap the amount of time in which an ELL student can remain in a language support program. An ELL student only exits from such a program after he or she is determined to be proficient in English.

Authority: Title VI; EEOA; G.L. c. 71A, § 4Implementation Guidance:• School-based teams must review ACCESS results and other relevant data to determine whether a student should still be classified as an ELL or should be reclassified as a FLEP and exited from language programs. They should evaluate and consider a range of other evidence of the student’s performance, including a review of:

the student's scores on locally-administered reading and other academic assessments (such as DIBELS, GRADE, DRA, Terra Nova, Stanford 9, and/or other District Determined Measures (DDMs)),

the student's scores on locally-administered diagnostic language assessments, the student’s academic grades, the written observations and recommendations documented by the student's

classroom teachers, parental observations and consultation, the new WIDA Performance Definitions which describe the criteria used to define

performance at each WIDA proficiency level, and the CAN DO Descriptors, which provide examples of realistic expectations of ELLs for each of the four language domains and five levels of English language proficiency,

student performance on other MCAS content area tests.

Description of district’s reclassification process and program exit criteria(see Appendix)

Student Record Review

Program Director

Principal

20

CRITERION NUMBER III. PARENT AND COMMUNITY INVOLVEMENT SOURCE OF INFORMATION


ELE 7Parent

Involvement

The district develops ways to include parents or guardians of ELL students in matters pertaining to their children’s education and ELE programs.

Authority: Title VI; EEOA; Title III

Implementation Guidance:Parent involvement may be through the development of a parent advisory council on English language education, through membership on a school-based council, or through other means determined by the district. The district should provide multiple opportunities and a variety of methods for parent-teacher communication.

Description and documentation of outreach to families of ELL students

School council membership

Parent advisory council membership

Parent survey

Parents

Program Director

Principal

21

CRITERION NUMBER III. PARENT AND COMMUNITY INVOLVEMENT SOURCE OF INFORMATION


ELE 8 Declining Entry to a Program

The district provides English language support to students whose parents have declined entry to a sheltered English immersion, two-way bilingual or other ELE program.

Authority: Title VI; EEOA; G.L. c. 71, §38Q1/2

Implementation Guidance:

Parents of ELLs may notify the district of their wish to have their child “opt out” of an ELE program. The district must then place the student in an English language general education classroom and document the parent’s notice in the student’s file. Districts should encourage parents to allow their children to participate in ELE programs for a limited time before they make a final determination to “opt out” of the program.

Districts should also continue to keep parents of ELL students, who have opted out, apprised of their child’s progress.

Federal law establishes a district’s obligation to provide ELL students with meaningful access to the educational program. When a parent declines participation in a formal language instruction program, the district must continue monitoring the educational progress of the student to ensure that the student has an equal opportunity to have his or her English language and academic needs met. Districts can meet this obligation in a variety of ways, for example, by providing adequate training to classroom teachers on second language acquisition and English language development and by offering English language support to the student.

Where a district determines through monitoring that a student who has “opted out” is not progressing, without delay the district must ensure that the student’s academic and language needs are being addressed.

ELL students whose parents have “opted out” must still be reported as “ELL” on the SIMS data and assessed annually using ACCESS for ELLs test. Parent notification letters are required as long as English language proficiency assessments indicate the student is not yet “proficient.”


Student records

Curriculum accommodation plan, which may be part of a multi-year strategic plan (Required also under CR 18—submit only one copy)

Student roster

Parent survey

Parents

Program Director

Principal

22

CRITERION NUMBER IV. CURRICULUM AND INSTRUCTION SOURCE OF INFORMATION


ELE 9

Instructional Grouping

1. The district only groups ELL students of different ages together in instructional settings if their levels of English proficiency are similar.

2. The district’s grouping of students ensures that ELL students receive effective content instruction at appropriate academic levels and that ESL instruction is provided at the appropriate proficiency level. ESL instruction should be aligned to the Massachusetts Curriculum Frameworks and must integrate components of the WIDA English Language Development (ELD) Standards.

Authority: Title VI; EEOA; G.L. c. 71A, § 4


For any grouping of ELLs for the purpose of ESL instruction, the students’ proficiency levels must be considered. For instance, the district can group students by grade level; however, care must be taken that the students’ proficiency levels are similar. For instance, ELLs in levels 1, 2 and 3 can be grouped together, as well as ELLs in levels 3, 4 and 5.

Description of ELE Programs (see Appendix)

ESL Teacher Schedules

Program Director

23



ELE 10

Parental Notification

1. Upon identification of a student as ELL, and annually thereafter, a notice is mailed to the parents or guardians written where practicable in the primary/home language as well as in English, that informs parents of:

a) the reasons for identification of the student as ELL;b) the child’s level of English proficiency;c) program placement and/or the method of instruction used in the program;d) how the program will meet the educational strengths and needs of the student; e) how the program will specifically help the child learn English; f) the specific exit requirements;g) the parents’ right to apply for a waiver (see ELE 4), or to decline to enroll their

child in the program (see ELE 8); and h) If the student has additional education needs that require Special Education

Services, how the Title III program will meet the objectives of the Individualized Education Plan (IEP)

2. The district provides parents and guardians of ELL students, with report cards and progress reports in the same manner and with the same frequency as general education reporting. The reports are, as practicable, written in a language understandable to the parent/guardian.

Authority: NCLB, Title III, Part C, Sec. 3302(a), (c); G.L. c. 71A, § 7; 603 CMR 14.02


Sample parent notification in the home language(s)


Parent survey

Principal

Program Director

Parents

24




Under Title VI of the Civil Rights Act of 1964, the notice required in part 1 need only be translated if the language spoken by the parent/guardian in question is one of the major languages spoken by ELL families in the district. For families who speak low-incidence languages the district should have a system of oral interpretation; information should be sent with the notice as to where to call for oral interpretation. See CR 7 in the CPR School District Information Package on Civil Rights and Other General Education Requirements, at http://www.doe.mass.edu/pqa/review/cpr/instrument/civilrights.pdf .

For more information about parental notification requirements, visit http://www.doe.mass.edu/ell/guidance_laws.html.

25


http://www.doe.mass.edu/pqa/review/cpr/instrument/civilrights.pdf

CRITERION NUMBER V. STUDENT SUPPORT SERVICES SOURCE OF INFORMATION


ELE 11

Equal Access to Academic

Programs and Services

1. The district does not segregate ELL students from their English-speaking peers, except where programmatically necessary, to implement an ELL education program.

2. The district ensures that ELL students participate fully with their English-speaking peers and are provided support in non-core academic courses.

3. The district ensures that ELL students have the opportunity to receive support services, such as guidance and counseling, in a language that the student understands.

4. The district ensures that ELL students are taught to the same academic standards and curriculum as all students, and provides the same opportunities to master such standards as other students, including the opportunity to enter academically advanced classes, receive credit for work done, and have access to the full range of programs.

5. The district uses grade appropriate content objectives for ELL students that are based on the district curricula in English language arts, history and social science, mathematics, and science and technology/engineering, taught by qualified staff members.

6. Reserved7. The district provides access to the full range of academic opportunities and

supports afforded non-ELL students, such as special education services, Section 504 Accommodation Plans, Title I services, career and technical education, and the supports outlined in the district’s curriculum accommodation plan.

8. Information in notices such as activities, responsibilities, and academic standards provided to all students is provided to ELL students in a language and mode of communication that they understand.


List of all academic programs and services

Student Records

Parent survey

Evidence of provision of information to ELL students in a language and mode of communication that they understand

Principal

Program Director

Parents

Guidance Counselors

26

V. STUDENT SUPPORT SERVICES SOURCE OF INFORMATION


Authority: Title VI; EEOA; G.L. c. 71, § 38Q1/2; 603 CMR 28.03(3)(a); c. 71A, § 7; c. 76, § 5; 603 CMR 26.03; 603 CMR 26.07(8)

Implementation Guidance: All ELL students should be placed together with native English-speaking students in

specials and/or electives, such as art, music, and physical education. When considering ELL students for special education, districts must ensure that staff are

knowledgeable about second language acquisition are involved in the eligibility and IEP development process. The lack of English language proficiency alone is not a basis for finding a student either eligible or ineligible for special education.

Students have a right to receive, in a language that they understand, any guidance and counseling supplied by the district, including, e.g., academic, psychological, college, and career counseling as supplied by the school psychologist, school adjustment counselor/social worker, guidance counselor, or career counselor.

For more information about placement of ELL students, visit http://www.doe.mass.edu/ell/guidance_laws.html.

27




ELE 12

Equal Access to Nonacademic

and Extracurricular

Programs

1. The district provides appropriate support, where necessary, to ELL students to ensure that they have equal access to the nonacademic programs and extracurricular activities available to their English-speaking peers.

2. Information provided to students about extracurricular activities and school events is provided to ELL students in a language they understand.

Authority: Title VI; EEOA; G.L. c. 76, § 5; 603 CMR 26.06(2)


List of all nonacademic programs, services and school sponsored extracurricular activities (including membership of ELL students in each)

Parent survey

Evidence of provision of information about extracurricular activities and school events to ELL students in a language they understand

Principal

Program Director

Parents

28



ELE 13

Follow-up Support

The district actively monitors students who have exited an ELL education program for two years and provides language support services to those students, if needed.

Authority: Title VI; EEOA; NCLB; Title III

Description of follow-up policies and procedures

Student schedules

Student records

Program Director Principal

29

CRITERION NUMBER VI. FACULTY, STAFF AND ADMINISTRATION SOURCE OF INFORMATION


ELE 14

Licensure Requirements

As noted in the introduction, the SY 12-13 through SY 15-16 will be transition years in districts with respect to ELE 14 because, among other things, cohorts of incumbent core academic teachers of ELLs will be participating in training to earn an SEI Teacher Endorsement. The same is true of building administrators who must earn an SEI Administrator Endorsement. From SY 12-13 to SY 15-16, the Department will gather data and documentation concerning criterion 2 c) of revised ELE 14, and professional development documentation required by revised ELE 14 and 15, through a process different from the CPR process. (It should be noted that ESL licensed teachers qualify for an SEI Teacher Endorsement and are not required to participate in the SEI cohort training.) 1. Reserved. 2. Licensure requirements for districts where ELLs are enrolled:

a) Every district, including every Commonwealth charter school, has at least one teacher who has an English as a Second Language or Transitional Bilingual Education, or ELL license under G.L. c.71, § 38G and 603 CMR 7.04(3). (This requirement does not apply separately to Horace Mann charter schools.)b) Except at Commonwealth charter schools, every teacher or other educational staff member who teaches ELL students holds an appropriate license or current waiver issued by the Massachusetts Department of Elementary and Secondary Education.c) Every district, including every charter school, takes steps to ensure that each core academic teacher of one or more ELLs as defined in 603 CMR 7.02, participates in cohort training to obtain an SEI Teacher endorsement during the time designated for the educator’s cohort or otherwise obtains the endorsement through another pathway. Similarly, every district, including every charter school, takes steps to ensure that each principal/assistant principal and supervisor/director who supervises or evaluates such teachers participates in cohort training, or pursues another pathway to obtain an SEI Administrator endorsement during the time designated for the educator’s cohort. Department’s expectations include:

i. Collaborating with the Department to identify incumbent core academic teachers of ELLs and the administrators who supervise and evaluate such teachers;

ESL Teacher Qualifications

Title IIIAdministrator Qualification

Program Director

30



ii. Collaborating with the Department to identify which of the incumbent core academic teachers or administrators have participated in two of more the following Category Trainings: category 1, 2 or 4.

iii. Providing a location for delivery of the SEI training and schedule for the delivery of the training sessions

iv. Informing educators of their obligation to attend trainings with their cohort group to earn the SEI endorsement.

3. Except at Commonwealth charter schools, any director of ELL programs who is employed in that role for one-half time or more has a Supervisor/Director license and an English as a Second Language, Transitional Bilingual Education or an ELL license.4. If a district with 200 or more ELL students—including all charter schools with 200 or more ELL students—has a director of ELL programs, that director has an English as a Second Language, Transitional Bilingual Education, or an ELL license even if he or she is employed in that position for less than one-half time. (This requirement does not apply separately to Horace Mann charter schools.)

Authority: Title VI; EEOA; G.L. c. 71, § 38G, §89(qq); St. 2002, c. 218, §§ 24, 25, 30; 603 CMR 7.04(3), 7.09(3); 603 CMR 7.14 (1) and (2); 603 CMR 14.07.

Implementation Guidance: • As of July 1, 2008, St. 2002, c. 218, §24 requires each school district (including all Commonwealth charter schools) to have at least one teacher who is licensed in ESL or TBE. This requirement includes Commonwealth charter schools: the requirement of c. 218, §24 is stated to be “notwithstanding any general or special law to the contrary,” and so G.L. c. 71, §89(qq)’s exemption for teachers at Commonwealth charter schools from G.L. c. 71, s. 38G’s requirement of licensure (see next bullet) does not affect the

31

application of §24 to Commonwealth charter schools. The Department, however, will not be applying c. 218, §24 to districts that do not have any ELL students. In addition, the language of c. 218, §24 does not require districts to employ full-time a teacher with an ESL or TBE license. Districts may arrange to have a teacher with the requisite license available to its ELL students on a part-time basis, through a contract, through a collaborative agreement with other districts, or in any other manner that fulfills the statutory language.

• The following educator licenses, supplemented by timely and successful participation in either SEI cohort training to earn the SEI Teacher Endorsement or through qualification for the endorsement pursuing another pathway, may be used to teach in sheltered English immersion classrooms. Please note that other than the one teacher required by St. 2002, c. 218, s. 24 to have an ESL or TBE, (see previous bullet), teachers at Commonwealth charter schools are not required to hold the following licenses. See G.L. c. 71, §89(qq), which provides, “No teacher shall be hired by a commonwealth charter school who is not certified pursuant to section 38G unless the teacher has successfully passed the state teacher test as required in said section 38G.” However, as noted earlier, core academic teachers, including those in all charter schools, must participate in SEI cohort training as set forth above:

Early Childhood and Elementary Levels:a) ESL, ELL license or approved waiver at the preK-8 or preK-9 level for ESL instruction (instruction focused primarily on learning English rather than subject matter content). For instruction in a particular content area, a teacher licensed in that subject area should be used in conjunction with the ESL teacher, or the ESL teacher may take the appropriate MTEL test(s) and attain the needed educator license for the content area to be taught; orb) TBE license or approved waiver in any language and in Early Childhood or Elementary license, as appropriate for grade served, and documentation maintained at the local level of timely participation in SEI cohort training to earn the SEI Teacher endorsement.c) Early Childhood or Elementary license or an approved waiver, as appropriate for the grade served, and documentation of timely participation in SEI cohort training to earn the SEI Teacher endorsement.

32



Middle and Secondary Levels:a) ESL, ELL license or approved waiver at the preK-8, preK-9, or 5-12 level, for ESL instruction (instruction focused primarily on learning English rather than subject matter content). For instruction in a particular content area, a teacher licensed in that subject area should provide instruction in conjunction with the ESL teacher, or the ESL teacher may take the appropriate MTEL test(s) and attain the needed educator license for the content area to be taught; orb) TBE license or approved waiver in any language and subject matter license, and documentation maintained at the local level of timely participation in SEI cohort training to earn the SEI Teacher endorsement. The language of the TBE license need not be the primary language of the students; orc) Subject matter license or approved waiver and documentation maintained at the local level of timely participation in SEI cohort training to earn the SEI Teacher endorsement.

33



ELE 15

Professional Development Requirements

See comment in ELE 14.Districts, including all charter schools, maintain documentation of their plans to make the SEI cohort training available to their core academic teachers of ELLs and the building administrators who supervise such teachers and to collaborate with the Department to facilitate the provision of the training and participation of district teachers and administrators in the training. .

Districts awarded Title III funds must provide high-quality professional development to classroom teachers (including teachers in classroom settings that are not the settings of language instruction educational programs), principals, administrators, and other school or community-based organizational personnel, that is — (A) designed to improve the instruction and assessment of limited English proficient children;(B) designed to enhance the ability of such teachers to understand and use curricula, assessment measures, and instruction strategies for limited English proficient children;(C) based on scientifically based research demonstrating the effectiveness of the professional development in increasing children's English proficiency or substantially increasing the subject matter knowledge, teaching knowledge, and teaching skills of such teachers; and(D) of sufficient intensity and duration (which shall not include activities such as one-day or short-term workshops and conferences) to have a positive and lasting impact on the teachers' performance in the classroom.

Authority: NCLB; Title III § 3115 (c) 2; EEOA; 603 CMR 14.07.

Plan for SEI Professional Development (see District Forms)

ESLTeacher Qualifications(see District Forms)

34




Districts modifying general education classrooms to provide sheltered content instruction should provide quality professional development for the general classroom teacher and ensure that current core content area teachers assigned to teach ELLs and their supervisor or evaluators participate in cohort training for earning the SEI Endorsement, consistent with schedules established by the Department under 603 CMR 14.07.

Districts may use Title III funds to pay for professional development related to the implementation of the WIDA ELD standards. However, Title III funds cannot be used to pay for state required SEI Endorsement courses.

35

CRITERION NUMBER VII. SCHOOL FACILITIES SOURCE OF INFORMATION


ELE 16

Equitable Facilities

The district ensures that ELL students are provided facilities, materials and services comparable to those provided to the overall student population.

Authority: Title VI; EEOA; G.L. c. 76, § 5; 603 CMR 26.07

Facility observation Principal

Program Director

36

CRITERION NUMBER

VIII. PROGRAM PLAN AND EVALUATION SOURCE OF INFORMATION


ELE 17

ProgramEvaluation

The district conducts periodic evaluations of the effectiveness of its ELE program in developing students’ English language skills and increasing their ability to participate meaningfully in the educational program. Where the district documents that the program is not effective, it takes steps to make appropriate program adjustments or changes that are responsive to the outcomes of the program evaluation.

Authority: Title VI; EEOA. Title III § 3121

Implementation Guidance: District’s evaluation activities should consist of using the English language

proficiency test data of its ELL students individually and in the aggregate to determine the effectiveness of its various ELE program models.

Title III districts that are required to submit a Title III Improvement Plan (also known as an AMAO Plan) may submit such plan as evidence of meeting ELE 17- Program Evaluation.

All other districts may find an optional program evaluation form at http://www.doe.mass.edu/ell/resources.html


Program evaluation reports

Description of program adjustments or changes made in response to program evaluation

Program Director

37

CRITERION NUMBER IX. RECORDKEEPING SOURCE OF INFORMATION


ELE 18

Records of ELL students

ELL student records include:a) home language survey;b) results of identification and proficiency tests and evaluations, including MEPA and

MELA-O until SY 2011/2012c) ACCESS for ELLs test from SY 2012/2013;d) MCAS or other tests chosen by the Board of Education and the district; e) information about students’ previous school experiences; f) copies of parent notification letters,g) progress reports, in the native language, if necessary;h) report cards, in the native language, if necessary; i) evidence of follow-up monitoring, if applicable;j) documentation of a parent’s consent to “opt-out” of ELL education, if applicable; k) waiver documentation, if applicable

Authority: Title VI; EEOA; G.L. c. 69, § 1I; c. 71A, §§ 5, 7; 603 CMR 14.02, 14.04

Implementation Guidance:Districts are required to complete District Student Success Plans for students scoring below 220 (Needs Improvement) on MCAS: (1) if 20% of their students have failed MCAS; or (2) if they wish to receive state Academic Support Services funds. The Department expects that Individual Student Success Plans be developed for all students who have yet to pass MCAS.

Student records Principal

Program Director

38


PROCEDURES

School DistrictInformation Package

English Learner Education (ELE) in Public Schools

G.L. c. 71A

2013-2014

Appendix(Including Parts I, II and III):Documentation Requirements

39

School District ELL Documentation

To conduct the review, the onsite team relies heavily on the school district’s documentation regarding its ELL education programs and services. The documentation that the district must submit is described in this Appendix. Part I contains forms that ESE will be using during the review process; Part II and part III contain forms to be filled out and submitted by the charter school or the district. FORMS RELATED TO THESE CRITERIA MIGHT CHANGE PENDING ANY CHANGES TO ACTUAL CRITERIA. All of this required documentation, including the forms and other documentation listed below, must be provided at least 8 weeks before the onsite visit. Please note that it is not unusual for Department staff to request follow-up information in order to clarify the submitted documentation. In many cases, this follow-up information is the missing piece that is necessary in order for the Department to rate a particular criterion as Implemented.

GENERAL DOCUMENTATION REQUIREMENTS

1. District Form 3: ELL Student Roster2. District Form 1: ELL Education Program Service Data Sheet

REQUIRED DOCUMENTS BY ELE CRITERIA

ELE 1: Annual Assessment

1. Description of implementation practices related to MCAS and ACCESS administration

2. Names and qualifications of personnel administering assessments

ELE 2: MCAS Description of MCAS testing modification practices.

ELE 3: Initial Identification

1. Copies of all screening and assessment instruments, including Home Language Survey (in all languages available)

2. Names and qualifications of personnel implementing identification procedures3. District testing data4. District identification procedures

ELE 4: Waiver Procedures & ELE 10: Parental Notification

1. A copy, in all required languages, of the sample notice sent to parents regarding identification of their child as ELL, outlining the programs available, describing the district’s waiver process, and providing information regarding the child’s educational placement and progress

2. A description of the district’s waiver process and guidelines, as well as a copy of the district’s waiver form (s)

3. Copies of all approved and unapproved waiver requests with appropriate signatures (from state requirements)

4. A description of programs implemented in response to waivers

ELE 5: Program Placement and Structure & ELE 9: Instructional Grouping

1. District Form 3: ELL Student Roster (also listed under “general documentation”)

2. Names and qualifications of the teachers and/or administrators responsible of the program placement

3. District Form 1: ELL Education Program Service Data Sheet (also listed under “general documentation”)

4. A brief description of the district’s ELE programs and services

40

ELE 5: Program Placement and Structure & ELE 9: Instructional Grouping (cont.)

5. A copy of any written district policies and procedures regarding the implementation of sheltered English immersion (including sheltered content area classes and ESL classes), two-way bilingual, or other English learner program for ELL students in the district

6. OELAAA FORM 1-a: General SEI Program Description : Elementary 7. OELAAA FORM 1-b: General SEI Program Description: Middle School 8. OELAAA FORM 1-c: General SEI Program Description: High School 9. OELAAA FORM 1-d: Program Description: Two-Way Bilingual Program (if

applicable)10. OELAAA FORM 1-e: Program Description: TBE/ Other Bilingual Programs

(if applicable)11. OELAAA FORM 2: District ESL curriculum and curriculum development plan 12. OELAAA FORM 3: ESL Teacher schedules

ELE 6: Program Exit and Readiness

1. A list of former ELL students who have been transitioned to general education classrooms within the past academic year

2. OELAAA FORM 4: Description of the district’s re-designation/reclassification process, including exit criteria.

ELE 7: Parent Involvement

A description and documentation of the means by which the district involves parents and guardians in matters regarding their children's education with a list of parents of ELL students who have been involved within the district (school council membership, parent advisory council membership, etc.)

ELE 8: Declining Entry to a Program

1. A list of students designated as LEP whose parents have chosen to opt out of ELE programs

2. The district’s opt out policy and sample request form or other means for documenting the parents’ wish to “opt out” of an ELE program

3. A description of the means by which the district provides for the education of students whose parents have “opted out” of ELL education

4. Any forms used to monitor the progress of students whose parents have opted out of ELE programs

ELE 11: Equal Access to Academic Programs and Services & ELE 12: Equal Access to Non-Academic and Extracurricular Programs

1. A list of all academic programs and services2. A list of all non-academic programs and services 3. Evidence that the district provides ELL students information in notices about

such topics as activities, responsibilities, and academic standards that is provided to all students in a language and mode of communication that they understand

4. Evidence that the district provides information about extracurricular activities and school events to ELL students in a language they understand and a list of sample extracurricular activities in which ELL students currently participate

5. A description of the means by which the district ensures that ELL students participate fully with their English-speaking peers, and the nature and scope of the support provided

6. A description of the means by which ELL students are considered for Title I, Special Education, and other academic services

7. ELE student schedules, including class credit values (included in selected student records), and names of instructors

41

ELE 13: Follow-up Support

1. A list of students who have been re-designated/reclassified as former LEP students and are currently being monitored

2. A description of the district’s monitoring process and any monitoring forms developed to implement this process

3. Evidence of monitoring and support offered to former ELL students who have exited ELE programs

ELE 14: Licensure Requirements

1. District Form 2: ELE Personnel Data Sheet2. OELAAA FORM 5-a :Teacher Qualifications SEI Program – which includes

teacher qualifications for sheltered content and ESL courses 3. OELAAA FORM 5-b: Teacher Qualifications Two-Way Bilingual programs 4. OELAAA FORM 5-c: Teacher Qualifications Other Bilingual programs 5. OELAAA FORM 6: Licensure Requirements/English Language Fluency and

Literacy6. OELAAA FORM 7:ELL Program Director Qualification Form

ELE 15: Professional Development Requirement

1. OELAAA FORM 8: Plan for SEI Endorsement Professional Development Form

2. List of all the profesional development activities related to the instruction of English language learners, and the dates held in the last two years (Title III districts only)

ELE 16: Equitable Facilities

N/A

ELE 17: Program Evaluation

1. A description of the district’s most recent program evaluation and proposed improvements based on that evaluation.

2. A description of program adjustments or changes made in response to the most recent program evaluation

ELE 18: Records of ELL Students

N/A

42


2013-2014

PART I: ESE FORMS

43

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATIONCoordinated Program Review

ESE Form 1ELE STUDENT RECORD REVIEW CHECKLIST

Charter School/District: School: __________________________________________

Local Reviewer: Date: State Reviewer: Date: __________

Student Name: Student’s Home Language: ___________________________

Level/Grade: ________________________________________ Program Model:____________________________________

Student's Primary Language of Instruction: ___________________________________

Local Reviewer’s Record Review Summary Comments:

State Reviewer’s Record Review Summary Comments:

44

CRITERION NUMBER TOPIC D ND NA V

ELE1, ELE2, ELE3, ELE18 ASSESSMENTS

Home Language SurveyMCAS (if applicable) English Language Screening Assessment*ACCESSInformation about previous school experiences Individual Student Success Plan (if applicable)

ELE 13, ELE 18 FOLLOW-UP WORKSHEET

Evidence of follow-up activitiesStudent schedules showing ELL support activities

ELE4, ELE8, ELE 18 WAIVERS, OPT-OUT

Approved waivers (translated form as necessary)Notification of parents’ wish to opt-out

ELE 10, ELE 18PARENT

NOTIFICATION LETTER

A notice mailed to the parents upon identification of a student as ELL (translated form as necessary)

The reasons for identification of the student as ELL The child’s level of English proficiency Program placement and method of instruction The parent’s right to apply for a waiver or decline enrollment in an ELE program How the program will meet the student’s needs (Title III) How the program will help the student learn English (Title III) Specific exit requirements If the student has additional educational needs that require SPED services, information about how Title III program will meet the objectives of the Individualized Education Plan (IEP)

ELE10, ELE18REPORT CARDS AND PROGRESS

REPORTS

Sent in the same manner and with the same frequency as for students in general ed program (translated form as necessary)Evidence that parent notices and communications have been translated or orally interpreted in a language the parent can understand as practicable

*http://www.doe.mass.edu/ell/guidance_laws.html KEY: D = DOCUMENTED ND = NOT DOCUMENTED NA = NOT APPLICABLE V = STATE VERIFICATION

45


ESE Form 2: LIST OF INTERVIEWEES FOR SE, CR, AND ELE

Key administrators, other appropriate staff, and parents will be interviewed pursuant to English Learner Education (ELE). The district or charter school—or the Department--may add to this list others who would be helpful in describing efforts undertaken to implement ELE requirements. The program administrator should consult with the local Program Review coordinator to prepare the interview roster for ELE. See the Interviews section of this Information Package for selection criteria.

TITLE NAMES

Superintendent/Charter School Leader

Principal(s) (or Asst. Principal(s))(The Principal from each school in which classroom observations will be conducted)

Regular Education Teacher(s)See Interviews in Special Education, ELE and CVTE Information Packages for selection criteria

Teacher Aide(s)/Paraprofessional(s)/Classroom Assistant(s)See Interviews in Special Education and ELE Information Packages for selection criteria

Special Education AdministratorSpecial Education Team Chairperson(s)

(One Chairperson per level: Preschool, Elementary, Middle/Junior High, Senior High)

Guidance Department Head/StaffSpecial Education Teacher(s) or Related Service Provider(s)See Interviews in Special Education Information Package for selection criteria

Special Education PAC Member(s)(Chairperson and others selected by the PAC)

Early Childhood Program Coordinator

CR Coordinator

ELE Director

ELE Teacher(s)See Interviews in ELE Information Package for selection criteria

ELE Parent(s)

46

ESE Form 3: ONSITE TEAM MEMBER INTERVIEW AND OBSERVATION SCHEDULE

SCHOOL DISTRICT/CHARTER SCHOOL: ________________________________

DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION TEAM MEMBER:__________________________________

Date: ________________ Day: ________________

Time Interviewee(or note “Observation”)

Role(or type of facility)

Building Name Room Location Comments (including Student Follow-up)

48

ESE FORM 4 School District:School: Room #:

COORDINATED PROGRAM REVIEW Level: PS EL MID HS MULTI

Date: Time of Observation:FACILITIES/CLASSROOM OBSERVATION FORM

TEACHER (S)

FLOOR

LOCATION

CLASSROOM USEFOR ROOM WITH HEARING-IMPAIRED STUDENTS:

Resource Room Tutorial a. Classroom Has: YES NO

Other: _________________________________ b. Ceiling treated for good acoustics_________________________________

ELL instructional spaced. Shades or drapes on windows

BSMT 1 2 3 Other TEACHER / STUDENT RATIO OK f. Adequate overhead lighting

Among other classrooms # Studentsh. Visually cued fire alarm

End of corridor # Teachers

Other: # Aides j. Good maintenance of audio feedback equip.

PHYSICALCONDITION

SUMMARY

OK PROBLEM (DESCRIBE)FOR FACILITY WITH MOBILITY IMPAIRED STUDENTS:

SpaceAccessible: YES NO

Ventilation a. Building Entrance

Lighting b. lavatories

Acoustics c. classrooms

Attractiveness d. corridors

Maintenance e. cafeteria

Distractions: f. auditorium

Visuals g. playground

Auditory h. gymnasium

i. pool

j. all programs required by IEP

CLASSROOM/FACILITY IS: YES NO COMMENTS If no mobility-impaired student is presently enrolled and building is the only one at the level, e.g., one high school and it is not accessible, there is a plan as required by s.504 for modifications to make building accessible.

COMMENTS:

a. At least equal to average standard for rest of system ___________________________________________________________

b. Adequate for type of instruction/activity ___________________________________________________________

c. Adequate for number of students ___________________________________________________________

d. Placed in an area to facilitate integration with regular education ___________________________________________________________

e. Identified with positive or neutral sounding name, if any ___________________________________________________________

f. Free of physical problems ___________________________________________________________

49

LUNCHROOM:Students sit with regular education students ___________________________________________________________

50


2013-2014

PART II: DISTRICT FORMS

51

District Form 1: ELL EDUCATION PROGRAM SERVICE DATA SHEET -- SCHOOL YEAR 2012-2013

SCHOOL DISTRICT/CHARTER SCHOOL:

Please provide the following information for each ELE program in your district, including: program location by building name, the name of the principal for that building, the number of ELE classes in that building, the grade level(s) for each class, the current number of students enrolled in each class, the instructional staff by name and the position each staff person holds (‘ESL’ for English as a Second Language teacher, ‘TBE’ for Transitional Bilingual Education teacher, ‘TWB’ for Two-Way Bilingual teacher, ‘GEN’ for general education teacher, and ‘A’ for aide.) Use a separate copy of this form for each program model.

PROGRAM MODEL: SEI TWO-WAY BILINGUAL TBE

PROGRAM LOCATION(name of school)

PRINCIPAL(by name)

#/ELECLASSES

GRADELEVELS

CLASSSIZE

INSTRUCTIONAL STAFF(name)

STAFFPOSITION(ESL, TBE, TWB, GEN,

A)

52

District Form 2: ENGLISH LEARNER EDUCATION PERSONNEL DATA SHEET -- SCHOOL YEAR 2012-2013

SCHOOL DISTRICT/CHARTER SCHOOL:

Please provide the following information for all district personnel providing ELL programs in your district, including the program administrator, ESL teachers, TBE teachers and Two-Way Bilingual teachers.

STAFF NAME(last, first) ROLE AREA OF CERTIFICATION

LICENSURE OR WAIVER

LICENSE NUMBER FOR AREA OF CERTIFICATION OR DATE OF

WAIVER

53

District Form 3: ELL STUDENT ROSTER

SCHOOL DISTRICT/CHARTER SCHOOL

Please provide the following information for all the ELL students in your district.

Student First Name Student Last Name Native Language

Grade Proficiency Level (1-6)

Program Model DisabilitiesIEP 504

54


2013-2014

PART III: OELAAA FORMS

55

INTRODUCTION TO PART III:

This part of the Appendix contains forms that are intended to gather information about ELL Education in public schools in Massachusetts—specifically, about the following ELE criteria:

ELE 5 & 9 Program Placement and Structure/Instructional GroupingELE 6 Program Exit and ReadinessELE 14 Licensure Requirements ELE 15 Professional Development Requirements

Please fill out all forms that are appropriate to the ELE program model in your district. You may enter information on the forms or attach separate pages to your submission. This information package is also available online at http://www.doe.mass.edu/pqa/review/.The forms may be copied there, filled out electronically, and emailed to the onsite chairperson. To ensure that your submission is complete, please refer to the Documentation Requirements on pages 39-41.

INSTRUCTIONS FOR COMPLETING THE OELAAA FORMS ELE 5 & 9 Program Placement and Structure/Instructional Grouping (pages 55-61)The first set of forms (pages 55-57) pertains to SEI. All districts should submit these forms. Only districts that offer Two-Way Bilingual programs or Transitional Bilingual Education programs should fill out the forms appropriate to their program model (pages 58 & 59).

All districts should submit a copy of their OELAAA Form 2: ESL CURRICULUM (page 60) with their ESL curriculum and also OELAAA Form 3: ESL TEACHER SCHEDULES (page 61).

Please complete the SEI forms by grade level (elementary, middle school, and high school) and indicate on all of the forms the grades covered. You may refer to the example that is included with each form. Following is the specific information sought for each of the columns in the forms.

Proficiency Level What is the English language proficiency level of ELL students as determined by the latest ACCESS for ELLs test or other English language proficiency assessment data?

Classroom Composition Who are the students in classes with ELL students? Is the class composed of all ELL students or are there both English proficient and ELL students in the classroom?

Direct ESL Instruction “How much time is spent for direct ESL instruction?” (state in terms of numbers of hours and/or minutes)“What is the instructional focus?” (identify language modalities and the specific skill areas emphasized)

ESL Instructor(s) What are the teaching credential(s) of teacher(s) providing direct ESL instruction?

Subject/Content AreaInstruction

How much time is spent for instruction in Math, Science, Social Studies and/or ELA? (state in terms of hours and/or minutes)What sheltering strategies and services are provided during subject/content area instruction, if any?

56

http://www.doe.mass.edu/pqa/review/

ELE 6 Program Exit and Readiness (page 62)Please submit your district’s written policy for re-designating* ELL students (OELAAA Form 4: PROGRAM EXIT AND READINESS).

*Re-designating means students are no longer coded as ELL in the October SIMS data collection. These documents should include the following:

1. description of the district’s re-designation procedures2. program exit criteria3. other forms developed by the district for purposes of monitoring re-designated ELL students

ELE 14 Licensure and SEI Endorsement Requirements (pages 63-67)For ELE 14 there are teacher qualifications forms for teachers: OELAAA Form 5a: ESL TEACHER QUALIFICATIONS (page 63), OELAAA Form 5b: TEACHER QUALIFICATIONS TWO-WAY BILINGUAL PROGRAMS (page 64), and OELAAA Form 5c: OTHER BILINGUAL PROGRAMS (page 65). Please fill out the teacher qualification forms appropriate to your ELE program model. Information on CONTENT AREA TEACHER QUALIFICATIONS will not be collected through the CPR process for the 2013-2014 SY.

Regardless of the ELE program model, all districts should fill out OELAAA Form 7: ELL PROGRAM DIRECTOR QUALIFICATIONS ( page 67). All districts should also submit the policy for assuring English language fluency and literacy of teachers in classrooms where English is the language of instruction. Please submit OELAAA Form 6: ENGLISH LANGUAGE FLUENCY AND LITERACY to meet this requirement (page 66).

ELE 15 Professional Development Requirements (page 68)Districts with ELL students are required to prepare and implement a professional development plan that addresses SEI cohort training required of core academic teachers of ELLs and building administrators who supervise such teachers of ELLs that leads to an SEI Endorsement. This information will not be collected through the CPR process for the 2013-2014 SY.

Please remember that forms may be copied electronically from the online copy of this Information Package at http://www.doe.mass.edu/pqa/review/, then filled out electronically and emailed to the onsite chairperson.

57

http://www.doe.mass.edu/pqa/review/

ELE 5 & 9: Program Placement and Structure/Instructional Grouping District: ______________________

OELAAA Form 1-a: GENERAL SEI PROGRAM DESCRIPTION: ELEMENTARY

Grades ____ to ____

Proficiency Level

Number of Students

Classroom Composition Direct ESLInstruction

ESL Instructor(s)

Subject/Content Area Instruction

Example:

Level 3

Example: For direct ESL instruction, ELL Students are in a combined grades 4-5 class. For sheltered subject/content area classes (e.g. Math), ELL students are in classes that include proficient English speakers.

Example: ELL students receive at least 2.5 hours /day. ESL instruction follows an ESL curriculum that is based on the WIDA English Language Development (ELD) Standards and covers all four modalities.

Example: Licensed ESL teacher

Example: The standard Math, Social Studies and Science curriculum is taught to all Intermediate students; instruction is sheltered to enable students to access content.

Level 1

Level 2

Level 3

Level 4

Level 5

58


OELAAA Form 1-b: GENERAL SEI PROGRAM DESCRIPTION: MIDDLE SCHOOL

Grades ____ to ____

Proficiency Level

Number of Students


ESL Instructor(s)


Example:

Level 1

Example: For direct ESL instruction, ELL students are in a combined 6-8 self-contained class. For sheltered content classes, ELL students are in self-contained classes.

Example: This year, ESL instruction has been increased from 1.5 to 2.5 hours/day. ESL instruction follows an ESL curriculum that is based on the WIDA English Language Development (ELD) Standards and focuses on the development of speaking and listening skills.


Example: ELL students are provided with sheltered content instruction in 45-minute self-contained classes for Social Studies, Science and Math.

Level 1

Level 2

Level 3

Level 4

Level 5

59


OELAAA Form 1-c GENERAL SEI PROGRAM DESCRIPTION: HIGH SCHOOL

Grades ____ to ____

Proficiency Level

Number of Students


ESL Instructor(s)


Example:

Level 4

Example: For direct ESL instruction, ELL students are in self-contained classes. For sheltered subject content area classes, ELL students are in classes that include proficient English speakers.

Example: ELL students receive 45 minutes of ESL instruction three times per week.


Example: ELL Students attend standard curriculum Math, Science and Social Studies in classes with proficient English speakers.

Level 1

Level 2

Level 3

Level 4

Level 5

60


OELAAA Form 1-d: PROGRAM DESCRIPTION: TWO-WAY BILINGUAL PROGRAMS

Grades ____ to ____

Proficiency Level Number of Students Direct ESLInstruction

ESL Instructor(s)


Example: Level 3

Example: ELL students are in ESL classes for 1.5 hours/day. ESL instruction follows an ESL curriculum that is based on the WIDA English Language Development (ELD) Standards and covers all four modalities.


Example: Spanish bilingual and Portuguese bilingual students receive grade level content instruction in their native language and English. The standard curriculum Math, Science and Social Studies are aligned with the Massachusetts Curriculum Frameworks.

Level 1

Level 2

Level 3

Level 4

Level 5

61


OELAAA Form 1-e: PROGRAM DESCRIPTION: TBE/OTHER BILINGUAL PROGRAMS

Grades to

Proficiency Level Number of Students Direct ESLInstruction

ESL Instructor (s)


Example: Level 3

Example: ELL students receive 1.5hours/day of ESL instruction. They are enrolled in ESL classes that use an ESL curriculum that is based on the on the WIDA English Language Development (ELD) Standards and covers all four modalities.

Example: Licensed ESL teachers.

Example: Chinese bilingual students receive grade level content instruction in their native language and English. The standard curriculum Math, Social Studies and Science are aligned with the Massachusetts Curriculum Frameworks.

Level 1

Level 2

Level 3

Level 4

Level 5

62

ELE 5 & 9: Program Placement and Structure/Instructional Grouping District: ____________________

OELAAA Form 2: ESL CURRICULUM

Regardless of the program model used to provide instruction for ELL students, districts are required to provide ESL instruction that is based on the WIDA English Language Development (ELD) Standards).

Does your district have an ESL curriculum?

Yes. Please submit a copy of your district’s ESL curriculum or plan to have it aligned to the Massachusetts Curriculum Frameworks and the WIDA ELD Standards.

No

ELE 5 & 9 Program Placement and Structure/Instructional Grouping District: ____________________

63

OELAAA Form 3: ESL TEACHER SCHEDULES

64

ELE 6: Program Exit and Readiness

OELAAA Form 4: PROGRAM EXIT AND READINESS

Please submit your district’s written policy for exiting ELL students. These documents should include the description of the district exit procedures, exit criteria and other forms that the district has developed.

65

ELE 14: Licensure and SEI Endorsement Requirements District: ______________________

OELAAA Form 5-a: ESL TEACHER QUALIFICATIONS

Instruction: please provide information on the licenses held by teachers assigned to teach ESL in your school district.

1)Grade level

2)Number of teachers

assigned to teach ESL

3)Number of licensed ESL teachers (ESL or ELL

license)

4)Number of ESL teachers on

waiver

5)Number of teachers licensed

in other areas

Example:Elementary(grades K-5)

Example:2

Example:2

Example:0

Example:0

Elementary(grades - )

Middle school(grades - )

High school(grades - )

66


OELAAA Form 5-b: TEACHER QUALIFICATIONS TWO-WAY BILINGUAL PROGRAMS

Instruction: Please provide information on the licenses held by teachers in the two-way bilingual education programs in your school district.

1)Grade level

2)Number of teachers assigned to teach in two-way bilingual

education programs


assigned to teach in two-way bilingual education

programs who are licensed to teach in bilingual education

4)Number of two-way bilingual education teachers on waiver

5)Number of teachers teaching in two-way bilingual education

programs who are licensed in other areas




67


OELAAA Form 5-c: TEACHER QUALIFICATIONS OTHER BILINGUAL PROGRAMS

Instruction: Please provide information on the licenses held by teachers assigned to teach ESL in transitional bilingual education programs in your school district.

1)Grade level

2)Number of teachers assigned to teach in

transitional bilingual education programs

3)Number of subject/ content

area teachers assigned to teach in other bilingual education

programs who have a Transitional Bilingual

Education license


assigned to teach ESL in other transitional bilingual education programs who have an ESL/ELL license

5)Number of

transitional bilingual education teachers on

waiver




68

ELE 14: Licensure Requirements District: ______________________

OELAAA Form 6: ENGLISH LANGUAGE FLUENCY AND LITERACY

District superintendents and charter school leaders are required annually to sign an assurance that allteachers in English language classrooms are literate and fluent in English. Please check if it applies: LITERACY CHECK:

YES NO a. ALL teachers of ELL students possess a teaching license issued pursuant to G.L. c. 71, § 38G; or b. possesses a vocational teacher approval or a vocational technical educator license; or c. earns a passing score on the Communication and Literacy Skills portion of the Massachusetts Tests for Educator Licensure (MTEL); or d. possesses a bachelor's degree from a college or university where the language of instruction was English.

FLUENCY CHECK:Fluency is defined as having oral proficiency in English that consists of comprehension and production. Production is defined as accurate and efficient oral communication using appropriate pronunciation, intonation, grammar, and vocabulary in an interactive professional context.

YES NO a. classroom observation and assessment by the teacher's supervisor, principal, and/or superintendent or charter school leader; or b. an interview and assessment by the teacher's supervisor, principal, and/or superintendent or charter school leader; or

c. the teacher's demonstration of fluency in English through a test accepted by the Commissioner of Education; or

d. another method determined by the superintendent or charter school leader and accepted by the Commissioner.

Comments:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________

Licensure and SEI Endorsement Requirements District: ______________________

69

OELAAA Form 7: ELL PROGRAM DIRECTOR QUALIFICATIONS

Please answer YES or NO to the following questions. 1. Does the district have more than 200 ELL students?

2. Does the district have a director of the ELL education program? If YES, please fill in the information below.

ELE program director/ coordinator: E-mail address:

Phone number: If NO, please fill in the information below for the person who holds administrative responsibility for the ELE program.

Name:

Job Title:

E-mail address:

Phone number:

If the district has an ELE program director,3. Is the program director employed in that position for one-half time or more?

4. Does the program director hold one of the following licenses? (Please check the appropriate box below and provide the license number.)

ESL Lic. # ____________ Transitional Bilingual Education Lic. # ____________ Endorsement in Transitional Bilingual Learning

5. Does the program director hold a Supervisor/Director license? ____ Lic. # __________

ELE 15: Professional Development Requirements District: ______________________

70

OELAAA FORM 8: PLAN FOR SEI ENDORSEMENT PROFESSIONAL DEVELOPMENT(This information will not be collected as part of the CPR process for 2013-2014 SY.)

Please describe your school district’s multi-year SEI PD training plan, including the targeted participants.

No. of TeachersImplementation Timeline

Example Completed 2013-14 2014-15 2015-16

Elementary 20

Secondary 35

Please describe your school district’s SEI PD training plan for administrators.

No. of Administrators

Implementation Timeline

Example Completed 2013-14 2014-15 2015-16

Elementary 6

Secondary 10

71

ele information package 2013-2014 -...

Documents