election candidates information workshop city of pitt meadows & school district 42 presented...

ELECTION CANDIDATESINFORMATION WORKSHOP

CITY OF PITT MEADOWS & SCHOOL DISTRICT 42

PRESENTED BY: Jake Rudolph, Chief Administrative Officer Wayne Jefferson, School District 42 Secretary/Treasurer Laurie Darcus, Director of Corporate Services

CANDIDATE WORKSHOP Elections 2011

WELCOME MUNICIPAL ORGANIZATION

COUNCIL PROCEDURES ROLES/COMMITMENTS STRATEGIC PLANNING AND BUSINESS PLANNING MAJOR ISSUES

SCHOOL DISTRICT ELECTION PROCESS QUESTION AND ANSWER SESSION


ORGANIZATION

CITY COUNCIL

MAYOR 6 COUNCILLORS (at large)

4Mayor & Council

Chief Administrative OfficerJake Rudolph

Operations & Development

Services Kim Grout , Director and Deputy

CAO

-Engineering -Planning-Building Inspection-Bylaw Enforcement

Public WorksWater, Sewer,

RoadsRandy Evans,

Superintendent

Fire & Rescue Services

Don Jolley, Director

-Prevention-Inspection-Suppression-Training-Emergency Mgmt.

Finance & Facilities

Dean Rear, Director

-Accounting-Taxation-Payroll -Facilities Mgmt

Corporate Services

Laurie Darcus, Director

-Municipal Clerk-Records Mgmt.-FOIPOP-Contracts/Purch-IT Services

HR &

CommunicationsLorna Jones, Director

-Human Resources-Communication-Customer Service

Parks & Leisure Services

Kelly Swift, General Manager

Pitt Meadows Economic Development

Corporation Kate Zanon, CEO

R.C.M.P.Dave Walsh, Officer in Charge


MAYOR AND COUNCILWhat you do….

Regular Council Meetings

Meet twice a month - 7:00 P.M. on 1st and 3rd Tuesday (length of meetings vary)

Formal – Council Chambers (Televised)

Forum to make decisions - Bylaw readings

Procedure Bylaw (Rules for Meetings)

Council in Committee Meetings

Meets twice a month - 6:00 P.M. 2nd Tuesday & 3:00 P.M. 4th Tuesday (length of meetings vary)

“Working Committee” - Meadows Room

Forum to review/make recommendations to Council

May include a Workshop

5th Tuesdays – optional for Workshops

**Special Meetings – as required


MAYOR AND COUNCILHow you do it…

In-Camera (Closed Meetings) Matters affecting individual employees Labour relations Property Purchases and sales Legal opinions and legal advice Third party confidential matters

Workshops Public Informal – usually specific topic Often no decision-making

Other Acting Mayor Special Assignments Liaisons Community Functions


GOVERNING BODY

OFFICERS

COUNCILPart 5

CHIEF ADMINISTRATIVE OFFICERSection 147

CORPORATE OFFICERSection 148

FINANCIAL OFFICERSection 149

MUNICIPAL GOVERNMENT IN B.C.The Community Charter

(Municipalities are creatures of the Province)


ROLE OF COUNCIL GOVERNANCE

Set Policies/Priorities (Strategic Plan/Business Plan)

Determine Service Levels (Budget Process)

Establish By-laws

Make Decisions (ie. Growth and Development)

Responsible to Electorate


ROLE OF CHIEF ADMINISTRATIVE OFFICER

Ensure Policies/Priorities of Council are implemented

Make recommendations to Council

Provide leadership to Staff

Manage day-to-day affairs of the organization

Responsible to Council

Council’s “only” employee


ROLE OF STAFF

Implement Policies/Priorities of Council (i.e. Bylaws)

Fulfill job responsibilities

Make recommendations to Council (Managers and Professional Staff)

Responsible to Chief Administrative Officer or Department Managers


STRATEGIC PLAN

• TRANSPORTATION• DEVELOPMENT• PUBLIC SAFETY• COMMUNITY SERVICES• GOVERNANCE

OUR VISION Pitt Meadows is a vibrant small city in a natural setting – a sustainable community that balances growth with the protection of its natural environment.


STRATEGIES

• Business Planning• OCP• Parks & Recreation Master Plan• Fire Master Plan• Economic Development Strategy• Green Strategies• Drainage• Fiscal


PROJECTS

CIVIC CENTRE• Spirit square• Parking Garage• Seniors• Library• Family Recreation Centre

SOUTH BONSON COMMUNITY CENTRE

ARENA

YOUTH ACTION PARK


ISSUES FOR NEW COUNCIL

Lougheed Corridor Long Term Fiscal

Metro Vancouver Initiatives• Solid Waste

• Water Future Capital Projects Sustainability Arts, Culture and Community Development Communications Various Development Proposals New Council Priorities


Board of Education

7 Trustees – 2 Elected from Pitt Meadows


Overseeing the provision of quality Programming and initiatives to improve student engagements and success;

Improving Relationships with Partners and Public to enhance operating principles and procedures to improve student learning;

Aligning Planning, Processes, Policies and procedures to improve

efficiency and effectiveness to enhance student success


BCSTAThe Board belongs to the

B.C. School Trustees Association (“BCSTA”).

“New Trustee Academy” following elections (2-3 days in Vancouver)

www.bcsta.org/home

http://www.bcsta.org/home

Board Structure

Board Committees consist of :

Committees of the Whole, Standing Committees and Special Committees

Board Committees include both internal and external Board representation


BOARD OF TRUSTEESWHAT YOU DO….

Board Meetings (length of meetings vary) Held on the 2nd and last Wednesday of each month (closed

commencing in the afternoon and public meetings at 6:00 pm)

No meetings – July; August – last Wednesday meeting commences in afternoon followed by public meeting at 6 pm

Minimum 2 day Strategic Planning Sessions to establish Board goals and objectives

Various Special Board Meetings as required

**There are many other requests for Trustees to attend community and school functions and events and/or special meetings.


2010 – 2011 Board Meeting Minutes:http://www.sd42.ca/board-minutes-2010-11

2010 Achievement Contract – Highlights District’s

commitment to improving student achievement:http://www.sd42.ca/2011-achievement-contract

2010 Year in Review – looking back at School District

accomplishmentshttp://www.sd42.ca/2010-2011-year-review

http://www.sd42.ca/board-minutes-2010-11

http://www.sd42.ca/2011-achievement-contract

http://www.sd42.ca/2010-2011-year-review


THE ELECTION

Key DatesEligibilityNomination ProcessElection CampaignVoting DayPost Election


Candidate Information Packages (including all required forms)

August 26

Nomination Period October 4, 9:00 am to October 14, 4:00 PM

Begin period to view list of voters, and object to registration of an elector

October 4, period for objections ends October 14

Declaration of Candidates End of business day October 14Publish Notice of Election October 20Deadline for withdrawal of candidates

October 21

Declaration of Election & put up signs

October 24


Train Election Officials Week of November 14Advance Voting Opportunity November 9 and 10General Voting –Election Day November 19Declaration of Official Results and time period of judicial recount applications begins

November 23(judicial recount deadline November 28)

Candidates make Oath of Office Planned December 6Deadline for Candidates to file Campaign Financing Disclosure FormsDeadline for Candidates to file LATE Campaign Financing Disclosure Forms ($500 late filing penalty)

March 19, 2012

April 18, 2012


WHO MAY RUN FOR OFFICE Canadian Citizen

Are at least 18 years old on election day

Have lived in BC for at least 6 months

Have not been disqualified from voting or being nominated in this election


Nomination Process

Nomination Papers Ten qualified Pitt Meadows voters Usual name, address, etc. Office you are nominated for

Candidate DeclarationAppointment of Official AgentScrutineers Financial Disclosure Forms, Campaign Financing Forms


The Election CampaignFinances

Financial Agent & Records

Types of Contributions


Signage

Candidate Forums

Restrictions on Voting Day- advertising- voting place 100 metres rule

Campaigning Restrictions

Voting Day

WHERE Pitt Meadows Family Recreation Centre Heritage Hall

WHEN 8 am to 8 pm

WHO Election Officials and Scrutineers

HOW Voting MachinesThe Results!!


POST ELECTION

Oath of Office Orientation Sessions First Council Meeting Campaign Financing Disclosure StatementRemuneration


Mayor $5,366.59 /monthCouncillor $2,012.47/month

(plus 2 months Deputy Mayor pay – 10% of Mayor’s salary)


Thank you and …

Good luck on November 19th!

www.pittmeadows.bc.ca

www.sd42.ca

http://www.pittmeadows.bc.ca/

http://www.sd42.ca/

election candidates information workshop city of pitt meadows & school district 42 presented...

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