Election Commission of India

Election Monitoring Dashboard

Objective : Computerized tracking of the election process with the critically

important objective of being able to take timely action in real time.

Activity can be of predetermined nature or non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system.

Automatic Alert system(by Web, SMS and Email etc) Automatic sending of SMSs to the persons who are not

reporting within scheduled / expected time limits. Automatic sending of SMSs to police stations, magistrates etc.

on receipt of reports of events like violence etc. from polling booths, sector officers etc

Current Poll day Activities Critical Incident

.

Roles• Election Commissioners

Can monitor the whole monitoring system online.

• Chief electoral officer Can monitor the whole monitoring system

online.Fill the Officer Information detailsManage Division, Zone and Range• District Election officer

DEO is responsible to fill the other election related information.

Modules included: Election Officer Information Electoral roll Polling Station Polling Personnel Law & Order MCC Complaint information SVEEP Polling Incidence Live Webcasting Voter turnout EVM Election Expenditure

ProcessDesigned to facilitate various election related reports in various formats.Application consists data entry module and display dashboard. Covers before poll, during poll and after poll activities.

Before Poll: Officer Info, Polling Station Information, Polling Personnel, Law & Order,

MCC, SVEEP, Complaint Information

During Poll: Poll Event, Polling Incidence, District Turnout

After Poll: AC Turnout, PS Turnout, Trends & Results

Information to be filled by CEOs/DEOs Offices

Before poll -Officer Info ( information about contact details)Electoral Roll Information Polling Station Information ( district wise PS

information)Polling Personnel Law & OrderMCC (Modal code of conduct information)SVEEPComplaint InformationElection Expenditure InformationEVM Information

Information from the District Election Office During poll-

Poll Event○ Events can be of predetermined nature ( eg. Polling party dispatched, arrived etc.)

or of non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system.

Polling Incident○ Real time incident information capture (Incident location may be

forest, lake, Polling Station, River, Road, Town and Village etc)

District Turnout○ Capture the 2 hourly basis voter turnout (9, 11, 01, 03,05, End of

Poll)

Collection of InformationSource

• On Website • On SMS • On Email

• On Mobile App • On Telephone • On Fax

Information from the District Election Office After poll-

Fill Final voter turnout district wise AC/PC wise Voter Turnout Details Polling Station wise Voter Turnout

- Male(in %)- Female(in %)- Total(in %)

Trends & Results Information ( information to be filled by Genesys Counting application)

Different Channel to Push Poll day Information1. On Election Monitoring Website

2. On Android based Mobile Application

3. Using Predefine SMS format

4. On Telephone Call

5. On Fax

6. On Email

Using Android based

Mobile APP

Android based Mobile App Mobile Prerequisite 1) OS – Min. Android OS, v2.3

2) Network Supported - 3G3) Data – GPRS (Class 10), EDGE (Class 12), Speed (HSDPA or HSUPA), WLAN (Wi-Fi 802.11 b/g/n)3) CPU - 800 MHz4) GPS - Yes, with A-GPS support

NOTE: Before you download this Application follow these Steps:

Go to Mobile Settings -> Security and after this Check “Unknown Sources”.

So that you can easily install this Application on your Handset.

Where to Download : AppStoreLink: http://apps.mgov.gov.in Step to Download:

Go to Categories Panel and click on Electoral menu

Find “ECI Electoral Officers details” Application to download.(for fill Officers Personnel details)

Find “ECI General Election Polling Data” Application to download. (for Poll day event)

NOTE: When you download this application there is no need to registration, you can just click ‘skip registration’ for downloading.

Screen Shot of Poll day Activities Application

Screen Shot of Officer Application

Using Simple Text Message

(SMS)

SMS format- SMS is designed in such a format that the

message received by the system(sms gateway) through the sender(DEO) could be automatically interpreted and updated into the database .

Keyword –’ECI EP’ - All sms format will start with this keyword.

Example:- ECI EP <space> other part of the message.

Message to be sent on:-51969 – This is the virtual destination number to send the

text message, it will work in all over India.

Reports by District Election Officer

•Event Polling Party Dispatch for Polling Station

•Date of Event P-2/P-1 Day•Time of Event Immediately after Polling Party dispatch for Polling Station•SMS syntax ECI<space>EP<space> SDP<space>Total Polling Party•Remarks SDP- Polling Party Dispatch for Polling station

•Event Safe Arrival of Polling Party at Polling Station

•Date of Event P-2/P-1 Day•Time of Event Immediately after reaching Polling Station•SMS syntax ECI<space>EP<space> SAP<space>Total Polling Party•Remarks SAP- Polling Party Safely Arrived at the Polling station

Reports by District Election Officer

•Event Mock Poll done•Date of Event P-Day•Time of Event Immediately after conduct of mock poll and before

commencement of poll•SMS syntax ECI<space>EP<space> MP<space>Total Polling Station•Remarks MP-Mock Poll Conducted, Last digits stand for no. of

Polling station where Mock poll done

•Event Mock Poll without polling agents•Date of Event P-Day•Time of Event Immediately after conduct of mock poll and before

commencement of poll•SMS syntax ECI<space>EP<space> MPW<space>Total Polling Station•Remarks MP-Mock Poll Conducted, Last digits stand for no. of

Polling station where Mock poll done.

Reports by District Election Officer

•Event Poll Started •Date of Event P day•Time of Event Latest by 7:15 am•SMS syntax ECI<space>EP<space>PS<space>Total Polling Station•Remarks PS- Poll Started

•Event Report on 2 hourly (9AM)•Date of Event P-Day•Time of Event 9am•SMS syntax ECI<space>EP<space>9AM<space>Total Turnout

•Eg ECI<space>EP<space>9AM<space>16.85

Reports by District Election Officer

•Event Report on 2 hourly (11AM)•Date of Event P-Day•Time of Event 11am•SMS syntax ECI<space>EP<space>11AM<space>Total Turnout

•Eg ECI<space>EP<space>11AM<space>35.65•Event Report on 2 hourly (1PM)•Date of Event P-Day•Time of Event 1pm•SMS syntax ECI<space>EP<space>1PM<space>Total Turnout

•Eg ECI<space>EP<space>1PM<space>38.85

Reports by District Election Officer

•Event Report on 2 hourly (3PM)•Date of Event P-Day•Time of Event 3pm•SMS syntax ECI<space>EP<space>3PM<space>Total Turnout

•Eg ECI<space>EP<space>3PM<space>42.65•Event Report on 2 hourly (5PM)•Date of Event P-Day•Time of Event 5pm•SMS syntax ECI<space>EP<space>5PM<space>Total Turnout

•Eg ECI<space>EP<space>5PM<space>57.85

Reports by District Election Officer

•Event Voters in queue at the closure of poll•Date of Event P day•Time of Event Closure of poll•SMS syntax ECI<space>EP<space>Q<space>Total TurnoutRemarks Q – Stands for Voters in queue at the schedule time for end of poll. 3 digits stand(s) for total number of voters in queue

•Event Final Voter Turnout•Date of Event P-Day•Time of Event After end of Poll•SMS syntax ECI<space>EP<space>EOP<space>Total Turnout

•Eg ECI<space>EP<space>EOP<space>66.85

Reports by District Election Officer

•Event Polling station where Poll Closed•Date of Event P day•Time of Event Closure of poll•SMS syntax ECI<space>EP<space>PD<space>Total Polling StationRemarks PD – Stands for end of poll. digits stand(s) for total number polling station where poll closed

•Event Time of last Polling station where Poll Closure•Date of Event P-Day•Time of Event Closure of poll•SMS syntax

ECI<space>EP<space>LPS<space>Time(HH:MM))

•Eg ECI<space>EP<space>LPS<space>06:49

Reports by District Election Officer

•Event Polling Party Reached at Receiving Centre•Date of Event P day•Time of Event Closure of poll•SMS syntax ECI<space>EP<space>SARC<space>Total Polling StationRemarks SARC – Stands for safe arrival receiving centre. Last digits stand(s) for total number polling station where polling party received at receiving centre

Using Election Monitoring Data Entry

Web Application

How To Login1. URL To access the Application:

http://www.eci-polldaymonitoring.nic.in/ElectionMonitoring

or go to Ceo’s Portal and Click on Data Entry for

Election Monitoring link.

1. Go To Application By Typing Provided URL Into Browser Window.

2. Provide Username & Password.3. Click Login.

Control Room Login Page

Home Page

User Will Land On This Page After Login.

Here, Click “Data Entry For Election Planning” Link To Access Data Entry Pages.

Home Page

How To Select Data Entry Page

Select Options From The Menu To View Or Fill Details.

To Edit Details Click “Edit” Link Provided At The Bottom Of The Page OR at the left side of the page.

Officer Info

Select “Officer Info” Link From Menu.

Select the officer category from the drop down list to edit or fill details

Click “Edit” To Make Changes Or Fill Details.

Select District From List.

Fill Details.

Click on “Update” link at the left of the page to save changes

Data entry form for officer information

PS Info

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode.

Select District whose details to be edited or filled in.

Now fill or edit details.

Click on “Update” link at the bottom of the page to save changes

Data entry form for polling stations information of district

Polling Personnel

Select “Polling Personnel” Link From Menu.

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode.

Select District whose details to be edited or filled in.

Now fill or edit details.

Click “Update” To Save Changes.

Data entry form for polling personnel information of district

Law And Order

Select “Law & Order” Link From Menu.

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode.

Select District whose details to be edited or filled in.

Now fill or edit details. Click on “Update” link at the

bottom of the page to save changes.

Data entry form for law & order information of district

MCC

Select “MCC” Link From Menu.

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode.

Select district whose details to be edited or filled in.

Now fill or edit details. Click on “Update” link at the

bottom of the page to save changes

Data entry form for MCC information of district

Sveep

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode.

Select district whose details to be edited or filled in.

Now fill or edit details. Click on “Update” link at the

bottom of the page to save changes

Data entry form for sveep

After selecting “Complaint Info” from the menu, complaint info data entry form will appear in read only mode.

To edit or fill details, click on “Edit” link at the bottom of the page to open form in edit mode. Select district whose details to be edited or filled in.Now fill or edit details. Click on “Update” link at the bottom of the page to save changes

Complaint Info

Poll Event

To Fill Poll event, Go To “Poll Event” Link In The Menu.

Select District From The List.

Click “Submit” To save the events.

Polling Incidence

To fill polling incidence, go to “Polling Incidence” link in the menu. Then following page will appear.

Select district from the list to show ACs list.

Select AC from the list. Click “Submit” to save the polling

incidence.

District Turnout To fill district turnout of the district at

listed time, go to “District Turnout” in the menu. Select District From The List To Show ACs List.

Select time from list. Fill district turnout at selected time.

Click “Submit” button to save details.

AC Turnout

To fill AC turnout, go to “AC Turnout” link in the menu. Then following page will appear. Select state from the list to show state list.

Select district from the list to show district list. Click “Edit” to modify or fill details.

Fill or modify details and then click “Update” to save changes.

PS Turnout

To fill PS turnout, go to “PS Turnout” link in the menu. Then following page will appear. Select state from the list to show state list.

Select district from the list to show district list. Select AC from the list to show the AC list. Click “Edit” to modify or fill details. Fill or modify details and then click “Update” to save changes.

Election monitoring dashboard

Geo Map based Reports

Comparison analysis using Chart

Dynamic Tabular Representation

Electoral RollShows district wise electoral roll related information such as PER Coverage, EPIC coverage, Gender Ration and EP RatioAfter selecting state from map, user can view details of selected state and then can select various above mentioned parameters from the list to view detailsUser can also click district to view details in tabular format.

Polling Station

This can be used to view info related to polling station such as total number of polling station in state/district, total polling station location, total BLO, auxiliary PS etc.

User can click districts to view more details information in tabular format.

Polling Personnel info: It shows information related to polling personnel

such as vacancies of RO, vacancies of ARO, police SI and above,

Transfer posted in home District etc. User can click districts to see detailed report.

Training to District Election OfficersHow to send SMS.

About the keyword ’ECI EP’.About the different types of SMS formats.When to send SMS (each SMS has to be send

on certain event or time).Where to send SMS (each SMS has to be send

on a particular no. given by ECI of CEO office)What to do if getting problem in sending SMS.Importance of sending SMS accurately and

timely.CompletenessConsistency

For More Information:

Visit the official Web site :: http://mgov.gov.in/

Mobile Application Support:Mr. Gaurav Kumar,

        Developer      Phone: +918468869333

Mobile Seva Team: Contact info: msdp@cdac.in

ECI Technical Support:Mr. AMIT GAUTAMMobile: +91-9971007217Email id: ecitechsupport@gmail.comTel No: 011-23052043

Thank You