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ELECTRIC POWER INDUSTRY MANAGEMENT BUREAU (EPIMB)

PROCESSDURATION

(WORKING DAYS)FROM TO

ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1‐94 PROGRAM(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)

68 48

CERTIFICATE OF ENDORSEMENT (COE)TO THE ENERGY REGULATORY COMMISSION (ERC)

68 + 4.5

24

GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1‐94, AS AMENDED PROCESS FLOW IN ACCESSING DLF AND RWMHEEF

76 45 DAYS per Project Proposal

GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 1‐94, AS AMENDED

64 57 DAYS

AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM

51 44 Days per Project Proposal

QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC

New 57.5

APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER ELECTRIFICATION FUND OF ER1‐94, AS AMENDED

New 64

1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)

New 2.5

CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)

New 2.5 (Non – RE)

CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)

New 4.5 (RE)

ENDORSEMENT OF CERTIFICATE OF NON‐OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO THE NATIONAL COMMISSION ON INDIGENOUS PEOPLES (NCIP)

New 2.5

CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER

New 2.5

APPLICATION FOR DIRECT CONNECTION New 65

LEGEND CHARGES & FEES LEGAL BASESREQUIREMENTS

ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1-94 PROGRAM(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)

48 DAYS

(68 Days)

ApplicantDOE

No fees

Sr. SRS, REAMD/PPDD

1Office of the Director, EPIMB

Submission of application with complete supporting documents

Approval and Signing of memorandum to the secretary endorsing *

Notarization of MOA

OSEC / USEC / OD/IAS / FS

5

REAMD coordinate with GENCOs for the transmittal of E‐Copy Template MOA

Forging / Review of MOA

3

REAMD / Legal Services

Releasing of MOA to PPDD 1

10

2

Evaluation of Application and Determine the completeness of documentations 4Sr. SRS, REAMD/PPDD/REMB

Receipt/Endorsement of the application to Power Planning & Development Division (PPDD) and Rural Electrification and Management Division (REAMD)

Sr. SRS‐REAMD

Submission of signed and notarized MOA/Review

of Legal

Legal Services

22Sr. SRS‐REAMD / GENCOs

For Signing/Approval of MOA Office of the Secretary

* MOA signing will be scheduled 3 times a week in a designated room at Power Bureau. A Memo will be issued to the concerned DOE officials informing them of the scheduled MOA signing

1.) Letter Request addressed to the Office of the Secretary, Attention to the Office of the Undersecretary, copy furnished Office of Director of Electric Power Industry Management Bureau2.) Company Profile of the Generation Company3.) Articles of Incorporation4.) By-Laws5.) Project Background/Description6.) Official name of the Generation Facility7.) Exact Location/Address of the Generation Facility8.)Commissioning Target/Date9.) Off-taker of Electricity as confirmed with the signed PSA10.) Host Community/ies and/or People affected while on Commercial Operations11.) Installed Capacity/Dependable Capacity12.) Historical Power Generation Data (for existing Generation Facility)13.) Service/Operating Contract (for Renewable Energy-Based Generation Facility)14.) Certificate of Assumption of Accountability (applicable to the Successor Generation Company that takes on

the Ownership/Operatorship of the Previous Generation Company whether under a new name or using the same company name as the case maybe)

15.) Contact details of the Generation Company to include the name, designation, telephone numbers and e-mail address of its designated contact person/s

‐ Sec. 5(i) of RA7638

‐ Rule 29 Part A of RA9136‐IRR

TL: 4792900 Loc. 414

Loc. 417

Loc. 403

4F, DOE Main Building


ERL Building 3

RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME

(WORKING DAYS)CONTACT NUMBERS

LOCATION OF OFFICE


CERTIFICATE OF ENDORSEMENT (COE) TO THE ENERGY REGULATORY COMMISSION (ERC)

24 DAYS

(68 + 4.5 Days)

ApplicantDOE

Preparation of COE and memorandum

Review & Signing of memorandum, endorsing the MOA and COE for his approval and signature


SRS II, Power Planning & Development Division (PPDD)

Evaluation of application0.5

Review and endorsement of COE and MOA

SRS II, PPDD

Chief SRS, PPDD

0.5

EPIMB Director Assistant SecretaryUndersecretary

Clerk, PPDD

0.5Release of notarized MOA and COE

to Applicant

Payment of Processing Fee for COE

REMB endorsement

Approval & Signing of COE & MOA

Transmittal to EPIMB‐PPDD of signed COE & MOA

DOE Secretary

Office of the DOE Secretary

Notarization of MOA

3

0.5

MOA on the establishmentof trust accounts

2For Renewable Energy (RE) projects

15Senior SRS, REAMD

Senior SRS, REAMD / Legal Services 1

1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD)

2. Company Profile3. Project Background/Description to include the installed capacity, plant type, exact location/address of the

power‐ generating facility, official name of the power‐generating facility, target commissioning date, off‐taker of the electricity, host community/ies, etc.)

4. Articles of Incorporation of Company5. By‐Laws of the Company6. Certificate of Assumption of Accountability (applicable to the successor company that takes on the

Ownership and/or takes‐over the operations of the previous generation company whether under a new name or using the same company name as the case maybe)

Additional for Renewable Energy Power Projects:7. Copy of the Service Contract8. Copy of Certificate of Registration of Proponent as RE developer9. DOE‐approval on the transfer of assignment10. DOE‐REMB endorsement of the project (status of service contract, transfer of assignment,

increase/decrease in capacity

ERC Guidelines for the issuance of Certificate of Compliance for Generating Companies/Facilities

Minimum of P500.00 (<1MW) P1,000.00 (1MW to <10MW) Maximum of P10,000.00 or

P100.00 per MW of installed capacity whichever is higher for 10MW and above

TL: 4792900Loc. 202/386

Loc. 414





LOCATION OF OFFICE

LEGEND CHARGES & FEES

LEGAL BASES

REQUIREMENTS

GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1-94, AS AMENDEDPROCESS FLOW IN ACCESSING DLF AND RWMHEEF

45 DAYS(76 Days)

per Project Proposal

Applicant DOE

* For Approval of Projects Office of the Secretary (regardless of amount)** For approval of project fund transfer Bureau Director for projects < 1M Php DOE Undersecretary for projects < 5M Php DOE Secretary for projects = / > 5M Php*** Energy Project: DOE & Distribution Utilities Non-Energy Project: DOE / LGU / Generating Companies (regardless of project cost)*** MOA signing will be scheduled 3 times a week in a designated room at

Power Bureau. A Memo will be issued to the concerned DOE officials informing them of the scheduled MOA signing

No fees

‐ Sec. 5(i) of RA7638

‐ Rule 29 Part A of the RA9136‐IRR

For Approval of Projects Pls refer to Schedules A, B, & C

For approval of project fund transfer Pls refer to Schedule D

ER 1-94 FUNDSDLF – Development and Livelihood FundRWMHEEF – Reforestation, Watershed Management, Health and/or Environmental Enhancement Fund

TL: 4792900Loc. 416/417

Loc. 221 (Acctg.)Loc. 373 (FS – OD)Loc. 233 (TD)


2F, DOE Annex Building2F, DOE Annex BuildingGF, DOE Annex Building

****60 WD required for NPC‐Mindanao generation ofAgus 1, 2, 4, 5, 6, 7 (Facilities & Resources)

1Office of the Director, EPIMB /NEPMAS, REAMD

Submission of project proposal

Preparation / Review of MOA on project implementation

Endorsement of MOA for Signature and Notarization by GENCOs and LGU Signing of

MOA

OSEC / USEC / IAS / Financial Services / EPIMB / Legal

OSEC

20 WD **** required for the GENCOs & HC’s

Review / endorsement of project proposalChief, REAMD / Office of the Director, EPIMB / USEC

Approval of project proposal*

9Chief, REAMD / Legal Services

Releasing of fund**DV and OS Preparation

(upon receipt of complete bid docs)

Chief, Accounting Division / OD / Treasury Division

19

5

3

Evaluate complete project proposal 5SRS / SSRS, REAMD

Receive / Verify application / Checking of Documents

Signing and Notarization of MOA***

LGU/Region/GENCOs

3



LOCATION OF OFFICE

DOCUMENTS

TYPE OF PROJECT

Infrastructure

Income GeneratingLivelihood Projects

Training***

1Resolution from the concerned Sanggunian

endorsing the project identified during the LGU consultation

✓ ✓ ✓

2 Feasibility study for projects* ✓ ✓ ✓3 Sketch/location map of the project ✓ ✓ ✓

4

Disbursement schedule, detailed cost estimate, bill of materials, plans, drawings, specifications,

program of work duly signed by the Municipal/Provincial Engineer and Mayor/Governor

✓ ✓ ✓

5List of cooperative/association members/borrowers with corresponding amount to be borrowed and

purpose*✓

6 Cooperative/association's latest financial statement (6 mos – 1 yr prior to project application)** ✓ ✓ ✓

7 Three ‐ Five year projected income statement ✓8 Training design ✓

9

Notarized copy of Deed of Donation/Proof of Transfer of Private Property/Transfer Certificate of Title or equivalent legal documents justifying public

ownership of lot/site✓

10 Sanggunian resolution stipulating date of transfer of property, existing use of transferred property ✓

11 Certification of road classification from the concerned host LGU's engineer's office ✓

12 Certified True Copy of SEC/CDA/DOLECertificate of Registration** ✓ ✓ ✓

13 Relevant permits from concerned agencies** ✓ ✓ ✓

* as applicable** for projects with cooperative/association as project implementor*** training as a component of a project or solely training

ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY REQUIREMENTS

A. DEVELOPMENT AND LIVELIHOOD FUND:

“ANNEX A”

* as applicable** for projects with cooperative/association as project implementor*** training as a component of a project or solely training


A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND ENVIRONMENTAL ENHANCEMENT FUND:

DOCUMENTS

TYPE OF PROJECT

Nursery/

Reforestation

/Ag

roforestry

Erosion

Structural

Mea

sures

Hea

lth

Center/

Med

ical

Facility/

Equipm

ent

Water Sup

ply

System

Commun

alToilets

Solid

Waste

Man

agem

ent

Training

Nee

ds(IE

C Eq

uipm

ent)

1Resolution from the concerned sanggunian

endorsing the project identified during the LGUconsultation

✓ ✓ ✓ ✓ ✓ ✓ ✓

2 Feasibility Study for projects* ✓ ✓ ✓ ✓ ✓ ✓ ✓

3Justification of the project to include the following which should be stipulated and/or attached in the

Project✓ ✓ ✓ ✓ ✓ ✓ ✓

3.1Total areas to be planted & type andnumber of flora species to be planted ✓

3.2List of existing medical and/or health personnel in the area and existing proposed health and/or

medical related activities✓

3.3Certification from local water utilityof the adequacy of water supply ✓

3.4Certification from DOH/local waterutility for the potability of water ✓

3.5 List of existing number of dump/garbage trucks ✓

3.6Certification from the LGU of the

existing dump site ✓

3.7 Average daily volume of garbage ✓

3.8 Target beneficiaries ✓ ✓ ✓ ✓ ✓ ✓ ✓

3.9 Project location sketch map ✓ ✓ ✓ ✓ ✓ ✓

“ANNEX B”

* as applicable

** for projects with cooperative/association as project implementor

*** training as a component of a project or solely training


A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND ENVIRONMENTAL ENHANCEMENT FUND:

“ANNEX C”

DOCUMENTS

TYPE OF PROJECT

Nursery/

Reforestatio

n/Ag

roforestry

Erosion

Structural

Mea

sures

Hea

lth

Center/

Med

ical

Facility/

Equipm

ent

Water

Supp

lySystem

Commun

alToilets

Solid

Waste

Man

agem

ent

Training

Nee

ds(IE

C Eq

uipm

ent)

3.10

Disbursement schedule, detailed cost estimate/bill of materials/detailed

specifications/program of work/plans/ drawing duly signed by the Municipal/Provincial Engineer

and Mayor/Governor

✓ ✓ ✓ ✓ ✓ ✓ ✓

3.11Cooperative/association's latest

financial audit (6 mos. to 1 year prior to project application)**

✓ ✓ ✓ ✓ ✓ ✓

3.12Three ‐ Five ‐ year projected income

statement

3.13SEC/CDA/DOLE Certificate of

Registration** ✓ ✓ ✓

3.14 Training design ✓

3.15

Notarized copy of Deed of Donation/Proof of Transfer of Private Property/Transfer Certificate of Title or equivalent legal documents justifying

public ownership of lot/site

✓ ✓ ✓ ✓ ✓ ✓ ✓

3.16

Municipal Helath Officer/DOH endorsement to manage the project and Certification that there

is no existing health center in the area/feasibility& standard of

equipment/facilities

✓

3.17Endorsement/Certification from the concerned DENR Office/Watershed Administrator as to the

feasibility of the project✓

3.18Relevant permits from concerned

agencies ✓ ✓ ✓ ✓ ✓ ✓ ✓

Check list of Bidding Documents for submission to DOE“ANNEX D”

1) Invitation to Apply To Bid/PHILGEPS 2) PHILGEPS/Copy of News Clipping with project cost

of 500 Thousand and above3) Evaluation Result/Evaluation Report of Bidders/Suppliers

___ 3.a Pre‐Qualification___ 3.b Post Qualification

4) Instruction to Bidders/Suppliers5) Bidder's Bond with specified date6) Performance Bond and Bank Guarantee with specified date7) Minutes of BAC meeting/ Minutes of Bidding

containing the Name and signatures of the BAC attendees8) BAC Resolutions duly signed by BAC and the

concerned LGU Official.9.a Recommending Mode of Procurement 9.b Resolution of Award9.c Declaring LCRB and Recommending Approval

duly approved by the concerned LGU official.10) Bid Form/Bid Price/Bidded Cost /Detailed Estimated Cost

10.a Detailed Estimate

10.b Bid Price in the Bill of Quantities10.c Bid Evaluation Report10.d Bid Schedule10.e Cash Flow/Payment Schedule

11) Abstract of Bids signed by BAC12) Contract Agreement by LGU and winning Bidder13) Notice of Award signed by LGU and winning bidder14) Notice to Proceed duly acknowledge by Contractor indicating actual date of

receipt

15) Land Bank Certificate16) DOE Notice to Proceed17) MOA among DOE, LGU and Power Plant18) Sangguniang Resolution proposing and

endorsing the Project 19) Sangguniang Resolution authorizing the concerned Gov't Officials

re: to enter and sign all contracts/aggreements concerning ER 1‐94 projects

Note:

For photocopied documents‐ all copies submitted should bear the full name and signature of the person certifying that the same are true, complete, exact, and unaltered copies from the orginal document.

ER 1-94 NON-ELECTRIFICATION PROJECTSSAMPLE FORMAT OF PROJECT PROPOSAL

“Annex E”


LEGAL BASES 57 DAYS(64 Days)

ApplicantDOE

No Fees

‐ Sec. 5(i) of RA7638‐ Rule 29 Part A of theRA9136 ‐IRR

GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OFER 1-94, AS AMENDED

TL: 4792900Loc. 418 4F, DOE Main Building

* PROJECT PROPOSAL1. Staking Sheets/Plans/Design /

Project Cost Estimate2. Resolution from LGU

** Signatorites on the MOA DOE, DU/Project Implimentor and Generation Company

*** For approval of project fund transfer Bureau Director for projects < 1M Php DOE Undersecretary for projects = 1M

/ < 5M Php DOE Secretary for projects = / > 5M

Php

1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place

pursuant to IRR R.A. No. 91843. Evaluation Result / Evaluation Report of Bidders/Suppliers4. Instruction to Bidders/Suppliers5. Bidder's Bond/Security Bond &Performance Bond6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest Calculated

and Responsive Bid (LCRB) and Recommending Approval8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report9. Abstract of Bids signed by Bids and Awards Committee10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt

****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING

Submission of project proposal*

Receiving/Verification/Checking of Document

Processing of Disbursement Voucher*** (DV) and releasing of the Initial Fund equivalent to 15% of Approved project cost) upon signing of MOA

Evaluation of COMPLETE project proposal

Endorsement of project proposal for funding approval

Funding approval of project proposal

Preparation of Memorandum of Agreement (MOA) on project implementation

Processing of DV*** and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding****) upon receipt of

COMPLETE documentsfrom DU/Project Implementor

Director‐EPIMB/Chief/Supvg. SRS, REAMD

REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/Secretary/Treasury Division

Sr. SRS/SRS II‐REAMD

Chief‐REAMD/Director‐EPIMB/Assistant Secretary/Undersecretary

Secretary

REAMD/Legal Services (LS)

REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/Secretary/Treasury Division

1

15

5

3

5

10

15

Signing and Notarization of by DUs and GenCos(20Days)

Distribution Utility (DU)/Generation Company (GenCo)

Signing and Notarization of MOA by DOE**REAMD/EPIMB/Financial Service(FS)/Assistant Secretary/ Undersecretary/Secretary/LS 3

DU to conduct the Public Bidding and Submit to DOE the pertinent Bidding Documents (28‐144Days as per

RA 9184)Distribution Utility (DU)



LOCATION OF OFFICE


LEGAL BASES

****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING

AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM

44 DAYS

(51 Days)

ApplicantDOE

No fees

- Sec. 5(i) of RA7638- Rule 29 Part A of the

RA9136 -IRR

TL: 479‐2900Loc. 418

Loc. 373


2F, DOE Annex Building

1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in

conspicuous place pursuant to IRR R.A. No. 91843. Evaluation Result / Evaluation Report of Bidders/Suppliers4. Instruction to Bidders/Suppliers5. Bidder's Bond/Security Bond &Performance Bond6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring

Lowest Calculated and Responsive Bid (LCRB) and Recommending Approval8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report9. Abstract of Bids signed by Bids and Awards Committee10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public

Bidder11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt

* PROJECT PROPOSAL1. Project Briefer from DU2. Resolution from LGU on the list of eligible potential

households

** Signatorites on the MOA DOE, Distribution Utility (DU)

*** For approval of project fund transfer Bureau Director for projects < 1M Php DOE Undersecretary for projects = 1M / < 5M Php DOE Secretary for projects = / > 5M Php

Director‐EPIMB/Chief/Supvg. SRS, REAMD

REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/Secretary

REAMD/EPIMB/Financial Service(FS)/Assistant Secretary/ Undersecretary/Secretary/LS

Sr. SRS/SRSII‐REAMD

Chief‐REAMD/Director‐EPIMB/Assistant Secretary/Undersecretary

Secretary


FS

Treasury Division

1

15

3

5

3

5

10

1

1

Submission of project proposal*

Receiving/Verification/Checking of Document

Processing of Disbursement Voucher*** for the release of Project Fund (based on the result of competitive public

bidding****) upon receipt of COMPLETE Bidding Documents

from Distribution Utility (DU)

Signing and Notarization of MOA by DOE**

Evaluation of COMPLETE project proposal

Endorsement of project proposal for funding approval

Funding approval of project proposal

Preparation of Memorandum of Agreement (MOA) on project implementation

Request for Issuance of Letter of Introduction (LOI) from Bank where DU opened an account

Release of Project Fund to DU’s Bank Account to proceed Project Implementation

Signing and Notarization of MOA by DU (10 Days)

DU to conduct the Public Bidding and Submit to DOE the pertinent Bidding Documents (28‐144Days as per RA 9184)

Distribution Utility (DU)

Distribution Utility (DU)



LOCATION OF OFFICE


QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC

57.5 DAYSApplicantDOE

No feesAs prescribed under DOE Circulars No. 2004‐06‐006 and 2005‐12‐011 (See details in “Annex F”)

EPIRA IRR Rule 14DOE Circular No. 2004‐06‐006DOE Circular No. 2005‐12‐011

TL: 4792900Loc. 417

Loc. 414

Loc. 403 (LS)Loc. 271 (IAS)



ERL Building 33F, DOE Annex Building

Checking of submitted documents

Complete?Yes

No

Request evaluation / assessment from concerned bureau/s and institution/s

Issuance of recommendation to NPC for signing of QTP Subsidy and Service Contract

Recommendation of the Endorsement to the Secretary for Signature

Review and Endorsement of Project for Assistant Secretary/ Undersecretary’s approval

Recording and Release of Endorsement

Legal, Financial, and Technical Evaluation of the Project

Acceptable?Yes

No

1

40

5

5

1‐3

1/2

1

Signing of Endorsement 1

Submission of complete set of requirements

NPC 30

Review of Evaluation Report

1

Science Research Specialist, REAMD

Office of the Director, EPIMB

Legal Services, Internal Audit Services,REAMD ‐ EPIMB




Assistant SecretaryUndersecretary

Secretary

Science Research Specialist, REAMD



LOCATION OF OFFICE

“ANNEX F”

As prescribed under DOE Circulars No. 2004-06-006 and No. 2005-12-011

General

Official Letter of Intent

Profile of Company or Organization

Relevant registration from Securities and Exchange Commission, Department of Trade and Industry, NEA or Cooperative Development Authority

Technical Requirements

Full details of the technical skills and experience of the key management team responsible for the operation of the system. These details should include relevant technical and business management qualifications as well as full descriptions of experience relevant to the technical and commercial operation of electric power generation and supply systems.

Details of the proposed arrangements for the acquisition, training and contracting of the necessary expertise that the applicant does not possess at the time of application.

Details of how the applicant proposes to design, construct, operate, and maintain the generation and associated distribution system to be used in its operations, including its proposed plans for dealing with major operating contingencies such as a failure of its generating plant or a major fault on its distribution system.

Details of the procedures that the applicant proposes to put in place for the billing to and collection of payment from customers and maintain accounting records of its commercial operations. An undertaking that the applicant will allow DOE and/or ERC to open its accounting records relating to its operations, when necessary.

A statement certifying that the applicant intends to design, construct, operate and maintain its generation and distribution systems in full compliance with the relevant requirements prescribed under the applicable laws including EPIRA and its attendant rules and regulations.

Other information as may be requested by DOE to demonstrate technical capacity.

Financial Requirements

Evidence of the total net assets of the organization.

A letter of credit or letter of intent to invest from a bank or another organization provided that the DOE is satisfied that the other party has adequate financial capacity and indeed has the intent to invest or provide credit.

The most recent annual report or financial accounts of the applicant duly certified as correct by a registered auditor or accountant.

Proof of adequate insurance coverage and compliance with all Philippine labor laws.

Good Standing

Proof of Good Standing


LEGAL BASES

APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDERELECTRIFICATION FUND OF ER1-94, AS AMENDED

64 DAYS

Applicant DOENo fees

* PROJECT PROPOSAL1. Board Resolution adaption of PVM 2. Complete List of Beneficiaries as result of Hhold Survey3. Business Plan4. Project Implementation Plan5. Signed Policy Manual with corresponding Board Resolution6. Proposed Monthly Tariff**MOA Signatories1. DOE2. DU/Project Implementor Generation Company***DV SIGNATORY1. EPIMB Director <1M Php2. DOE Undersecretary = 1M / <5M Php3. DOE Secretary = / > 5M Php

ER 1‐94, as amended/EPIRA‐IRR

1Office of the Director/ Chief/ Supvg. SRS, REAMD


REAMD/EPIMB/Financial Service(FS)/AsstSecretary/ Undersecrdetary/ LS

Submission of complete set of Project Proposal*

Receiving/Verification/ Checking of Documents

Endorsement of Project Proposal for funding approval

Signing of MOA**

Processing of Disbursement Voucher*** (DV) and releasing of the Initial Fund equivalent to 15% of Approved project cost) upon signing of MOA

Preparation of Memorandum of Agreement (MOA) on Project Implementation

Processing of DV*** and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding****) upon receipt of COMPLETE documents

Evaluation of COMPLETE Project Proposal

Funding Approval of Project Proposal

Sr. SRS/ SRS II, REAMD

Chief, REAMD/ Director/ Asst . Secretary/ Undersecretary

Secretary

REAMD/EPIMB/FS/Asst Secretary/ Undersecrdetary/ Secretary/ Treasury Division

5

5

10

10

3

15

15REAMD/EPIMB/FS/Asst Secretary/ Undersecrdetary/ Secretary/ Treasury Division

TL: 4792900Loc. 414 / 417 4F, DOE Main Building

PROJECT PROPOSAL

1. Board Resolution adaption of PVM 2. Complete List of Beneficiaries as result of Household Survey3. Business Plan4. Project Implementation Plan5. Signed Policy Manual with corresponding Board Resolution6. Proposed Monthly Tariff

****Refer to “Annex D”

LIST OF THE REQUIREMENTS



LOCATION OF OFFICE

First submission Second Submission Reason for Changes

“Preparation of OS and DV upon receipt of COMPLETE documents”

Amended to “Processing of Disbursement Voucher (DV) and releasing of the Initial Fund equivalent to 15% of Approved project cost) upon signing of MOA”

Providing the details of the process considering up to 10‐15 days as harmonized to the process under ER1‐94

“Release of Funds for Project Implementation (Based on the result of competitive public bidding)”

Amended to “Processing of DV and releasing of the remaining 85% of the project fund (based on the result of competitive public bidding) upon receipt of COMPLETE documents”

Providing the details of the process considering up to 10‐15 days as harmonized to the process under ER1‐94

Matrix of Changes of Processing ofPV Mainstreaming Program ELECTRIFICATION FUND OF

ER1-94, AS AMENDED

LEGEND LIST OF REQUIREMENTS

1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)

2.5 DAYSApplicant

DOE

1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD);

2. SEC prescribed Cover Sheet; 3. Draft Articles of Incorporation (AOI) or Articles of Limited Partnership of the Company; and 4. By‐Laws of the CompanyFor Amendment of AOI or Articles of Limited Partnership of the Company1. Draft AOI or Articles of Limited Partnership of the Company; and 2. Directors’ Certificate

CHARGES & FEES LEGAL BASESPhp 500.00 SEC Requirements for

Primary Registration for Corporation & Partnerships

Preparation of SEC 1st endorsement

Approval/Signing


SRS II, PPDD Evaluation of application 0.5

Review/Endorsement

SRS II, PPDD

Chief SRS, PPDD

0.5

1Director, EPIMB

Clerk, PPDD

0.5

Release of 1st endorsement

Payment of Processing Fee

TL: 4792900Loc. 202

Loc. 414





LOCATION OF OFFICE


CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TOTHE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)

2.5 DAYS (Non-RE)

4.5 DAYS (RE)

Applicant

DOE

CHARGES & FEES LEGAL BASES

1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB-PPDD)

2. Company Profile3. Project Background/Description to include the following: exact location, official name of the power-

generating facility, commissioning date, off-taker of the electricity, etc.)Additional for Renewable Energy Power Projects:4. Copy of the Service Contract5. Copy of Certificate of Registration of Proponent as RE developer

No Fees Internal arrangement between DOE & NGCP

Release of SIS endorsement to Applicant and NGCP

Preparation of SIS endorsement

Signing of SIS endorsement



Review/Endorsement

SRS II, PPDD

Chief SRS, PPDD

0.5

1Director, EPIMB

Clerk, PPDD 0.5

REMB endorsement

For Renewable Energy (RE) Projects

2

TL: 4792900Loc. 202

Loc. 414





LOCATION OF OFFICE


ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO THE NATIONAL COMMISSION ON INDIGENOUS PEOPLES (NCIP)

2.5 DAYSApplicant

DOE

CHARGES & FEES LEGAL BASES

No Fees1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power

and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD); 2. Letter of request addressed to NCIP; 3. Company Profile;4. Project Background; and 5. Vicinity Map

NCIP Administrative Order No.1, Series of 2006

Release of letter of endorsement to Applicant

Preparation of letter of endorsement

Signing of letter of endorsement



Review and initial on the letter of endorsement

SRS II, PPDD

Chief SRS, PPDD

0.5

1Director, EPIMB

Clerk, PPDD 0.5

TL: 4792900Loc. 202

Loc. 414





LOCATION OF OFFICE


CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER

2.5 DAYS

Applicant

DOE

CHARGES & FEES

LEGAL BASES

No Fees1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Divisionand EPIMB‐PPDD) indicating the specific purpose to purchase/possession the explosives/explosive ingredients/ controlled chemicals and the detailedinformation on the name of chemicals/explosive ingredients/explosives, quantities, etc., which will be used in the power generation;

2. Letter of request addressed to the PNP Chief, Attention to the Chief of Firearms and Explosives Office for the issuance of license to possessexplosives/explosive ingredients/controlled chemicals as a PURCHASER including the information on the tentative date of delivery, quantity for delivery andthe name of chemicals;

3. Accomplished Form from PNP Explosives Management Division for the Request to Possess/Purchase Explosives/Explosive Ingredients/Controlled Chemicals;4. Copy of DOE Certificate of Endorsement to the Energy Regulatory Commission for the issuance of the Certificate of Compliance;5. If the company is the winning bidder of NPC‐PSALM’s assets for privatization, the company must submit copy of any notarized pertinent documents related tothe transfers of assets from NPC – PSALM to the winning bidder such as Asset Purchase Agreement (APA), Land Lease Agreement (LLA) Amendment,Accession and Assumption Agreement (AAAA), Deed of Absolute Sales (DOAS), etc; and

6. Proof of Registration of the requesting company and the name of the resource facility registered in the Wholesale Electricity Spot Market

PNP‐Explosives Management Division Requirements for Issuance of License to Possess Explosives/Explosive Ingredients/Controlled Chemicals

Preparation of Certification to PNP

Signing of Certification to PNP


SRS II, PPDDEvaluation of application 0.5

Review and initial on the Certification to PNP

SRS II, PPDD

Chief SRS, PPDD

0.5

1Director, EPIMB

Clerk, PPDD

0.5Release to Applicant of Certification to PNP

TL: 4792900Loc. 202

Loc. 414





LOCATION OF OFFICE


APPLICATION FOR DIRECT CONNECTION

65 DAYSApplicant

DOE

LEGAL BASES1. Letter of Application addressed to DOE Secretary, Attention Undersecretary for Power, D‐REC

Chairperson2. Corporate/ Business Profile3. Location of Installation, plant or factory which direct supply is sought, including the nearest NGCP/

Distribution Utility substation4. Delivery Voltage5. Requested Schedule for connection6. Load Demand for the past 12months7. Certification from NGCP8. Cost Benefit Analysis9. Information on Intent and/or Arrangement for a PSA10. Certificate of Contestability11. Other relevant technical information/documents that may support the application

‐ Supreme Court Decision (G.R. No.172960)‐ House Rules Governing the Review and Evaluation Of Direct Connection Applications of Industrial, Commercial and Other Qualified Electricity End‐ Users, Economic Zones and EcozoneEnterprises‐ Electric Power Industry Reform Act (R.A. No. 9136)

TL: 4792900Loc. 387 4F, DOE Main Building

2

45

3

15

Submission of written application with complete

requirements

Checking of submitted requirements

Complete?

Payment of processing fee

Yes

No

DREC Secretariat, PMDD

Conduct of consultation, group discussion, validation and/or ocular

inspection, evaluation and recommendation

DREC TWG

DREC TWG

Endorsement to the Secretary of DREC’s Approval/ DisapprovalDREC

Endorsement to DREC

Referring the applicationDirect Connection Review and Evaluation Committee (DREC) – Chairperson (Undersecretary for Power)

Approval of DREC’s EndorsementSecretary

CHARGES & FEES(subject to approval by the DOE Committee on Fees and Charges)PhP3, 052.00



LOCATION OF OFFICE