electronic filing (efile)06182014

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A Electronic Filing (eFile)Document

A Project of the Division of Information Technology

Maintenance Project | Maintenance Brief CONFIDENTIAL Doc. Created on 6/17/2014 | Last Updated on 3 /11/2013

Filename: Document1 Page 1 of 11

Electronic Filing (eFile) Maintenance Brief

1. THE MAINTENANCE BRIEF .................................................................................................... 2

1.1 PURPOSE ................................................................................................................................. 2

2. THE PROJECT IDEA ............................................................................................................... 3

3. ADDITIONAL SCOPE AND IMPACT ......................................................................................... 4

3.1 ORGANIZATIONAL IMPACT .......................................................................................................... 4

3.2 TIME CONSTRAINTS ................................................................................................................... 4

3.3 BUDGET &PROCUREMENT ......................................................................................................... 4

4. AS IS - TO BE ....................................................................................................................... 6

4.1 ASIS ...................................................................................................................................... 6

4.2 TOBE .................................................................................................................................... 6

4.3 CHANGE DETAILS ....................................................................... ERROR!BOOKMARK NOT DEFINED.

5. PROJECT IMPACT ................................................................................................................. 7

6. TESTING PLAN ...................................................................................................................... 8

7. DEPLOYMENT PLAN ............................................................................................................. 9

8. REFERENCES ...................................................................................................................... 10

9. DOCUMENT APPROVALS/SIGN-OFFS .................................................................................. 11


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1. The Maintenance Brief1.1 PurposeThe Maintenance Brief, records the information about amaintenance/support request to

change or enhance an existing system, specifically, the idea for: Electronic Filing (eFile). This

document contains all of the valid information about this maintenance project, from the

statement of the problem the specifications for the solution, project impact, test plan and

implementation plan.

1.1 Author(s)(1) Greg Martin(2) Erin Smith

1.2 Document Revision HistoryThis table contains the complete version history of this document. The description of Revision is

intended to record the essential purpose of each revision; it is notintended to be a complete list

of changes from one version to another.

Date Author Version Description of Revision

06/17/2014 Greg Martin V 1 Initial Draft


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2. The Project IdeaThe PSR form provides an overview of the request, background information, and scope.

This project will involve the full implementation of electronic filing for the Agency Clerks Office using

the single sign-on portal that is being developed for online licensing. Outside parties will be able to file

documents electronically with the Agency Clerks Office and receive email confirmation that their

documents have been submitted.

Insert copy of PSR here:PSR 203: Electronic Filing
http://ahcaportal/IT/Lists/Project%20Service%20Request/Item/displayifs.aspx?List=f586e2f5%2De3d6%2D4c6f%2D99a2%2Da73c888f5e1f&ID=203&Source=http%3A%2F%2Fahcaportal%2FIT%2FLists%2FProject%2520Service%2520Request%2FSummary%2Easpx%3FView%3D%7BB0790E1C%2D2CD3%2D447C%2DB5BE%2D901E9D4AD6A8%7D%26FilterField1%3DRequested%255Fx0020%255Fby%255Fx003f%255F%26FilterValue1%3DShoop%252C%2520Richard&ContentTypeId=0x01004054418F33DC1842958355A3590116B8http://ahcaportal/IT/Lists/Project%20Service%20Request/Item/displayifs.aspx?List=f586e2f5%2De3d6%2D4c6f%2D99a2%2Da73c888f5e1f&ID=203&Source=http%3A%2F%2Fahcaportal%2FIT%2FLists%2FProject%2520Service%2520Request%2FSummary%2Easpx%3FView%3D%7BB0790E1C%2D2CD3%2D447C%2DB5BE%2D901E9D4AD6A8%7D%26FilterField1%3DRequested%255Fx0020%255Fby%255Fx003f%255F%26FilterValue1%3DShoop%252C%2520Richard&ContentTypeId=0x01004054418F33DC1842958355A3590116B8http://ahcaportal/IT/Lists/Project%20Service%20Request/Item/displayifs.aspx?List=f586e2f5%2De3d6%2D4c6f%2D99a2%2Da73c888f5e1f&ID=203&Source=http%3A%2F%2Fahcaportal%2FIT%2FLists%2FProject%2520Service%2520Request%2FSummary%2Easpx%3FView%3D%7BB0790E1C%2D2CD3%2D447C%2DB5BE%2D901E9D4AD6A8%7D%26FilterField1%3DRequested%255Fx0020%255Fby%255Fx003f%255F%26FilterValue1%3DShoop%252C%2520Richard&ContentTypeId=0x01004054418F33DC1842958355A3590116B8http://ahcaportal/IT/Lists/Project%20Service%20Request/Item/displayifs.aspx?List=f586e2f5%2De3d6%2D4c6f%2D99a2%2Da73c888f5e1f&ID=203&Source=http%3A%2F%2Fahcaportal%2FIT%2FLists%2FProject%2520Service%2520Request%2FSummary%2Easpx%3FView%3D%7BB0790E1C%2D2CD3%2D447C%2DB5BE%2D901E9D4AD6A8%7D%26FilterField1%3DRequested%255Fx0020%255Fby%255Fx003f%255F%26FilterValue1%3DShoop%252C%2520Richard&ContentTypeId=0x01004054418F33DC1842958355A3590116B8


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3. Additional Scope and ImpactThe following checklists help determine the scope as it relates to the organizational impact, time

constraints, and procurement.

3.1 Organizational ImpactThis section documents the scope of the organizational complexity. The organizational entities are

listed that are impacted if the project if executed.

Groups within AHCA. They are: General Counsels Office, IT

Providers. They are: Click here to enter text.

Other state government entities. They are: Click here to enter text.

Federal Government entities: They are: Click here to enter text.

Private sector entities (including individual citizens). They are: Private Attorneys, Licensees

Other. They are: Click here to enter text.

3.2 Time ConstraintsThis section documents potential conflicts in time/resource availability of the business unit.

Yes, Agency work or deadlines conflict with resources needed for this project. Briefly describe

the situation and the business unit(s) plan to meet the time commitment required by the

project: Click here to enter text.

No conflict with Agency work or deadlines conflict with resources needed for this project.

3.3 Budget & ProcurementList budgetary constraints or preferences related to resources or procurement of the

maintenance/support project.

Budget dollars are currently available, if needed.

Budget is available and is specially designated for this project. It must be used or lost. The

source of the funding is: Click here to enter text.

Budget dollars are not known by the sponsor to be available.

Budget needs not known at this time.

Budget needs are anticipated. Click here to enter text.


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Project must be an AHCA-only effort. No (non-Rate) budget needed.

Sponsor prefers project be an AHCA-only effort. Briefly explain reasoning for preference:

Click here to enter text.

Sponsor prefers project resources be private sector procured via RFP, ITN, etc. Briefly

explain reasoning for preference: Click here to enter text.


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4. AS IS - TO BE

4.1 AS IS

4.2 TO BEScreen Mock-Ups
http://ahcaportal/IT/ISDM/Project%20Documentation/Screens%20Mock%20Up%20v6.13.14.1.xlsxhttp://ahcaportal/IT/ISDM/Project%20Documentation/Screens%20Mock%20Up%20v6.13.14.1.xlsxhttp://ahcaportal/IT/ISDM/Project%20Documentation/Screens%20Mock%20Up%20v6.13.14.1.xlsx


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5. Project ImpactIT Component Requirements
http://ahcaportal/IT/ISDM/Project%20Documentation/Electronic%20Filing%20Component%20Requirements.docxhttp://ahcaportal/IT/ISDM/Project%20Documentation/Electronic%20Filing%20Component%20Requirements.docxhttp://ahcaportal/IT/ISDM/Project%20Documentation/Electronic%20Filing%20Component%20Requirements.docx


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6. Testing Plan

{For minor Maintenance/Support issues the test plan should be a brief summary of the required testing

to ensure that changes are thoroughly tested prior to deployment to production.

For Maintenance/Support issues that include additional data structures, reports, or additional code

modules, this section should include the testersstep by step testing instructions in addition to the

summary.}

Insert testing plan here.

Testing Cycle Participation Testing Method Notes Tester; Office

Alpha Testing Development

Team

Integration, Interface Unit Testing will

occur during

Construction.

Beta / User

Acceptance

Testing

Development

Team/End Users

System

Final

Acceptance

End Users System


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7. Deployment PlanThe external web-facing link will be built in Dev. environment, then promoted to Beta environment,

then to production with the needed Change Control protocols within the Division of IT. Communication

of the deployment will be the responsibility of the Agency Clerks office and the Communications office.

7.1 ResourcesThe following personnel have been identified as implementation resources for the eFile project:

Greg Martin Richard Shoop

Erin Smith Jeff Shick

7.2 ScheduleThe implementation will adhere to the following schedule of dates:

Date Event Notes

Deployment to Beta

User Acceptance Testing

Communication regarding change in

submission process to public

Deployment to Production

Go Live with eFile

7.3 Events# Owner Task Target

Date/Time

Verified


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8. ReferencesThe following resources were used to create this document:

Fla. Stat. 282.603 (2009)Compliance with ADA Section 508.


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9. Document Approvals/Sign-offs

Business Unit Sign-off:

Network/Infrastructure Sign-off:

Security Sign-off:

Customer Service Sign-off:

Applications Development Sign-off:

Database Sign-off:

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