Electronic Information Technology (EIT) Readiness Worksheet The information below is required to assess the acquisition and/or continued use of EIT. Please complete and attach both pages

to your request for review and/or purchase requisition.

1. What is the solution/product being purchased?

2. Name and email address for the supplier point of contact.

3. Describe the solution/product and explain how it will be used.

4. Why is this solution/product important to MSU?

5. Approximately how many students, faculty and staff, and members of the public will use this solution/product annually?

Student Faculty Staff Public

6. Is the solution/product cloud-based? Yes No

7. Will any component of the solution/product operate outside of MSU managed services? Yes No

8. Will Service Provider have any access to MSU data/software/hardware (now or in future)? Yes No * Note: This question applies no matter where the solution/product is running.

9. Will the solution/product contain or have access to MSU confidential data per the MSU Institutional Data Policy? * Yes No

a. If YES, describe in detail what kinds of MSU data may be involved in the use of the solution/product.

*MSU Institutional Data Policy https://tech.msu.edu/about/guidelines-policies/msu-institutional-data-policy/ Some examples of confidential data protected by law or other penalties include:

a. Student general and grades-related information (FERPA) b. Protected Health information (HIPAA) c. Credit card information or e-commerce capability (PCI-DSS) d. Protected power system information (NERC) e. Research data that would affect the university detrimentally if released prematurely.

More information: https://tech.msu.edu/about/guidelines-policies/msu-institutional-data-policy/

EIT Accessibility Acknowledgement

The University is committed to providing an accessible, usable, and integrated experience for all people. To that end, it is important that electronic information technology (EIT) comply with the standards set forth in the Web Accessibility Policy (i) WCAG 2.0 AA forWeb-based products; and (ii) section 508 of the Rehabilitation Act of 1973, for non-web-based products. You can view the University’s Web Accessibility Policy, much of which translates to other electronic information in addition to the web here: http://webaccess.msu.edu/Policy_and_Guidelines/web-accessibility-policy.html. Your purchase of __________________________________may not be in compliance with the above standards. If you would like to proceed with the purchase, this document serves as confirmation that you understand the policy and will, if applicable, develop and file internally an Equally Effective Alternative Access Plan. The plan should:

identify the accommodation that will be provided to individuals with disabilities;

identify the individual responsible for providing the alternative/accommodation;

describe how the alternative access will be provided;

outline any kind of arrangement and timeline with the manufacturer or developer of the product to make their product accessible.

For questions or information regarding this policy, please contact Nate Evans, MSU Information Technology (517) 884-0682, ne@msu.edu, or visit: http://webaccess.msu.edu/Help_and_Resources/contacts.html ___________________________________________ _______________ Signature of Individual Authorizing Purchase Date ___________________________________________ Printed Name ___________________________________________ Title ___________________________________________ Department

rev. 11/18