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Page 1: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Page 2: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Electronic Invoice Processing with PeopleSoftFinancials, Imaging and Workflow

Sancho PintoDirector, Product ManagementOracle Content Management

Bupinder SondhiDirector, Product DevelopmentPeopleSoft Financials

Page 3: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Agenda

• Financial Processes Automation Challenges

• Traditional Point Solutions and Limitations

• The Unified Oracle/PeopleSoft Solution- Cumulative Automation Options

• Summary

• Q&A

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The Accounts Payable Problem

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The remaining 83% is spent on mundane functions …keying-in paper invoice data into AP systems and

disputing discrepancies.

Aberdeen Group

Paper is Still King

…only 17% of the settlement cycle time isspent on approving invoices for

payment.

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Page 5: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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The Accounts Payable ProblemTypical Point Solutions

Shared Service Centers

Facilitates processimprovements

Provides an approach – not atechnology for reducingpaper/manual interactions

Facilitates processimprovements

Provides an approach – not atechnology for reducingpaper/manual interactions

Imaging and Workflow

Enables distributed approvalsbut still requires humantouch points

Typically duplicates ERPfunctions in externalworkflows

Enables distributed approvalsbut still requires humantouch points

Typically duplicates ERPfunctions in externalworkflows

Supplier Self Service

Typically deployed to smallsuppliers

Suppliers resists – how areremaining suppliers handled

Typically deployed to smallsuppliers

Suppliers resists – how areremaining suppliers handled

Page 6: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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An IntegratedOracle Solution

Optimizing AP ProcessesOracle’s end-to-end automation platform

CAPTURE &IMAGING

WORKFLOW

0%

EF

FIC

IEN

CY

100%

ERPSYSTEM

SELF-SERVICE

PROCESS AUTOMATION

EDI / XML

Page 7: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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An IntegratedOracle Solution

Optimizing AP ProcessesOracle’s end-to-end automation platform

Oracle Capture &Oracle I/PM

WORKFLOW

0%

EF

FIC

IEN

CY

100%

PSFT

Payables

PSFTeSettlements

PROCESS AUTOMATION

EDI / XML

Page 8: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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PeopleSoft Financial Management SolutionsHelping Customers Achieve World-Class Finance Processes

Page 9: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Capture, Imaging and WorkflowRisks and Opportunities

Paper-basedManualAd-hoc

AutomationVisibilityCompliancePaperelimination

Page 10: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Electronic Invoice Processing with PSFTBack-end Imaging - Starting At The Beginning

Page 11: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Oracle Imaging & Process ManagementTransactional Content Management

Content Management

High volume imaging and fixedcontent management

Secured, saved searches fordocument retrieval

High volume imaging and fixedcontent management

Secured, saved searches fordocument retrieval

Workflow

Embedded BPEL basedworkflow capabilities

Provides human workflow andsystem integration tools

Embedded BPEL basedworkflow capabilities

Provides human workflow andsystem integration tools

Application Integrations

Default imaging solution forOracle Applications: EBS,PSFT, JDE

Tools for other integrationse.g. i-Flex, Epic

Default imaging solution forOracle Applications: EBS,PSFT, JDE

Tools for other integrationse.g. i-Flex, Epic

Page 12: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Oracle Imaging & Process ManagementApplication Extension Framework

Seamless UserExperience

Bring content to the businessapplication

Reduce training and processchange impact on users

Bring content to the businessapplication

Reduce training and processchange impact on users

Loosely CoupledIntegration

Minimize application footprintProvide configurable

integrations to reducecustomizations

Minimize application footprintProvide configurable

integrations to reducecustomizations

Best-Practices SolutionTemplate

Productized integrations withPeopleSoft

Componentized solution builton standards

Productized integrations withPeopleSoft

Componentized solution builton standards

Page 13: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Oracle Imaging & Process ManagementHow It Works – Browser Based Viewing

• Browser plug-in and zero foot print viewers– Annotate any content: Images, Office documents, ERM/COLD

• Markups individually secured. Enforce redactions• No changes to original document

– Supports 400+ formats

Doc

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yer

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tatio

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yer

Page 14: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Oracle Imaging and Process ManagementHow It Works – Multi-Use Imaging Platform

Payables HR Contracts

I/PM

3rd Party AppsCustom Apps

API API

Page 15: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Electronic Invoice Processing with PSFTKey From Image – The Next Step

Archive in I/PM Route to AP fordata entry

Complete processingwith native PSFT functions

Scan And IndexPrep & Sort

1

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Users

Data Entry usingPSFT Voucher Entry

Incomplete PO, SupplierMaintenance etc

Exceptions

Page 16: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

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Oracle Imaging & Process ManagementHow It Works – Imaging, Workflow, Monitoring

• Images routed via workflow to AP Processors for voucher entry

• Streamlines process e.g. exception handling• Increases visibility – reduces

‘invisible’ payables float

• Automatically route tasksto the correct person

• Dashboard for monitoringqueues, process rates

• Leverages AXF integration framework

• Solution templates for accelerated implementations• Built on standards-based technology

Page 17: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

Electronic Invoice Processing with PSFTOCR for Reduced Data Entry

Archive in I/PM Route forreview/approval

Insert voucher andprocess for payment

Scan, OCR*,Validate

Prep & Sort

Ac

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Ro

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sin

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Users

1

1

Error/dispute resolution,approvals in

PSFT eSettlements

* Provided through partner solutions e.g. Kofax, Brainware

Page 18: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

Oracle Imaging & Process ManagementHow It Works – OCR, Workflow, eSettlements

• Partner OCR solutions integrated with Oracle Capture

• Some data correction needed during scanning process

• Common exceptions e.g. supplier maintenancedetected/handled through workflow

• Leverage PeopleSoft eSettlements to route invoices tobusiness users for review prior to voucher creation

• No custom screens need to be developed

• Standard PeopleSoft functionality for matching,escalation, approval

• Supporting images still accessed via the AXF

Page 19: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

PeopleSoft eSettlementsHow It Works - eSettlements for validation and approval

One Click to Drill toDetails………..

Page 20: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

Electronic Invoice Processing with PSFTSupplier Self Service

Route forreview/approval

Insert voucher andprocess for paymentA

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up

plier

Bu

sin

ess

Users

1

1Self service/XML viaPSFT eSettlements

Error/dispute Resolution,approvals in

PSFT eSettlements

Page 21: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

Reduces paper processingFewer errorsHandles a range of technology

capabilities

Reduces response time throughautomation

Improves communication

Minimizes resources needed to processdisputes.

Better cycle time – more prompt-paydiscounts, fewer penalties

PeopleSoft EIPP SolutionSummary

Page 22: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

PeopleSoft EIPP SolutionSummary

Page 23: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

PeopleSoft eSettlementsSupplier Home Page Example

Page 24: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

PeopleSoft eSettlementsSupplier Self-Service Invoice Creation

Page 25: Electronic Invoice Processing with PeopleSoft...Electronic Invoice Processing with PSFT Key From Image – The Next Step Archive in I/PM Route to AP for data entry Complete processing

An IntegratedOracle Solution

Optimizing AP ProcessesOracle’s end-to-end automation platform

CAPTURE &IMAGING

WORKFLOW

0% 100%

ERPSYSTEM

SELF-SERVICE

PROCESS AUTOMATION

EDI / XML

EF

FIC

IEN

CY

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For More Information

http://search.oracle.com

Imaginge-Settlements

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The preceding is intended to outline our generalproduct direction. It is intended for informationpurposes only, and may not be incorporated into anycontract. It is not a commitment to deliver anymaterial, code, or functionality, and should not berelied upon in making purchasing decisions.The development, release, and timing of anyfeatures or functionality described for Oracle’sproducts remains at the sole discretion of Oracle.

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