electronic invoice solutions
DESCRIPTION
Debbie Rich-Walker discusses the benefits felt by The Home Depot company and the opportunities that arose from cutting out the paper trails and moving to electronic invoicing.TRANSCRIPT
Electronic Invoicing Solutions Finance Transformation
Debbie Rich-WalkerSr. Manager, Financial Operations – Merchandise Payable
September 29, 2010
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Who We AreFounded in 1978, The Home Depot (HD) is headquartered in Atlanta, GA
The world’s largest home improvement retailer; the second largest retailer in the United States.
2009 sales of $2009 sales of $66.266.2 billion and $billion and $2.62.6billion in earningsbillion in earnings
2,244 stores2,244 stores
USAUSA
--
1,9761,976
MexicoMexico
--
8080
CanadaCanada
--
179179
ChinaChina
--
99
Approximately Approximately 60 Million60 Million Merchandise AP Merchandise AP transactions annually ($transactions annually ($4040 Billion Spend)Billion Spend)
MORE SAVING MORE DOING MORE SAVING MORE DOING
3
AGENDAKPIs
EDI Strategy (End to End)
Reasons for EDI Adoption
Challenges/Best Practices
Key Benefits
AP Back-End Innovation & Automation
Q & A
4
Where we are
Merch AP KPIs
95.0%
95.5%
96.0%
96.5%
97.0%
97.5%
98.0%
98.5%
99.0%
99.5%
100.0%
2005 2006 2007 2008 2009 Jul‐10
EDI Penetration
Match Rate
Achieved 99.6 EDI Penetration – Target 100%Achieved 99.6 EDI Penetration – Target 100%
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Where We Want To Be – End to End Strategy
100% Electronic Transaction Required to Do Business with THD100% Electronic Transaction Required to Do Business with THD
Purchase Order850
Invoice810
Credit/DebitAdjustment
(Chargeback)812
Remittance Advice
820ACH/EFT
ASN856
997864
6
On-going governance and follow up of results with tracking mechanisms is a key activity to EDI penetration, but even more important, to change mindsets & behaviors and implement a performance culture
Execute & Manage
Performance2. Create realistic goals & expectations
5. Ensure rewards, consequences and actions
4. Hold robust performance dialogues
1. Establish clear metrics, targets & accountabilities
3. Track performance effectively
Solid Performance Management Drives Continuous Process Improvement
Measure stakeholder valueSet direction & context
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Key Reasons for Full EDI Adoption
Enhance Competitive AdvantageReduce costs enterprise widePromote continuous process efficiency Improve Supplier RelationshipsAct strategically
Support Social/Environmental Responsibility
Help Save Trees60M Invoices per year = 18 Acres“Doing the right thing”
Strategic Alignment of Corporate & Environmental GoalsStrategic Alignment of Corporate & Environmental Goals
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Challenges & Best Practices
Web Forms
Policy Mandate
Supplier Education & Accountability
Opportunities Solutions
Small Volume Suppliers
Supplier Constraints
Value Proposition
Collaboration With EDI Business PartnersCollaboration With EDI Business Partners
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Key Benefits
Front End Automation = Savings to Support AP ProcessFront End Automation = Savings to Support AP Process
Reduction in AP Transaction Cost
Systematic ProcessingEliminate Paper Waste & Human InterventionIncrease in On-Time PaymentsIncrease in System Match RateIncrease in Payment AccuracyEliminate Paper Checks
Enhanced Supplier Relationships/Reduction in Escalations
Increased Focus on Root Cause Analysis
.06 cents per trans.
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Benefits of Trading Data Electronically
►Streamline business processes
►Reduce manual processing
►Reduce errors
►Create a faster turnaround on critical business documents
►Provide an audit trail of transactions
►Technology flexibility
Gain Efficiencies Across the Supply ChainGain Efficiencies across Supply ChainGain Efficiencies across Supply Chain
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Back-End Automation – Dispute ResolutionPrevious Process
Paper based / Access DatabaseCostly for Suppliers & THD45 day cycle time
Current ProcessElectronic Supplier PortalCost Effective - Win/Win10 day cycle time
Future ProcessEnhance Supplier PortalOne stop shop for suppliers
Continuous Focus on Operational Excellence Continuous Focus on Operational Excellence
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Supplier AP Dispute Portal Features
1. Electronic Dispute Submission Eliminate paper, save on postage, toner, etc
2. Secure Password protected Portal
3. Flexible Allows for multiple users within your company PDF or fax submissions are accepted
4. Online visibility to invoice payment details Eliminate calls to the help desk
5. Online visibility to Charge back listings Chargeback copy not required
6. Online visibility to package Package status available in real time
7. Electronic Carrier Tracking Eliminates need to supply POD (core carriers)
8. Dialogue Feature 2 way communication between THD and supplier
9. Permanent record of package Additional information can be added
Expected Cycle Time 14 days vs. 45 day Paper Process
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Supplier Portal Views – Home Page
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Supplier Portal Views – Paid Invoices
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Supplier Portal Views – CB Dispute
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Supplier Portal Views- POD dispute
Be as detailed as possible
NOPOD
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PAPER
DOING IT!
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Questions